Republic of the Philippines

Department of Education
Region VIII
Division of Eastern Samar
ALUGAN NATIONAL SCHOOL OF CRAFTSMANSHIP AND HOME INDUSTRIES
Alugan, San Policarpo, Eastern Samar
School ID: 303493

INTERNET AND COMPUTING FUNDAMENTALS 9 LEARNING ACTIVITY SHEET (2nd Grading, Week 1-3)

Name: ___________________________________________________ Grade & Section: _______________________

Teacher: _____________________________________ Date: ____________________ Score: ___________________

DATA MANAGEMENT

OBJECTIVES:
 Analyze basic concept in entering different types of data in the worksheet like numbers, texts, mixed numbers and
text, time, date, and currency;
 Explain why we need to insert zero before fraction when typing;
 Explain the two types of data that you enter into a cell;
 Discuss why dates need to be entered in different way from numbers and text;
 Enter a variety of data that are suitable for the worksheet.

PRELIMINARY ACTIVITY:
Directions: Loop the words associated with the types of data entered in the Microsoft Excel application. Write your answer
on your paper.

R H E A T Z B G E Z A A J

Z G A T F A J A F T C T C
G W L G E T H T X I A E E
E O P A N X E N P M B P T
T W H G R N T I N E X N K
A G A F A A X O J O E O B
H O N P J I I F O W N G X
C X U E I T N P W T K W T
R O M X C P X N U M B E R
E T E A W N A N T E H Z W
A I R M P E R C E N T P R
W F I P R H C A T O J E T
X O C I W X J H O G T A W

IMPORTANT THINGS TO LEARN:

 ENTERING DATA
There are two (2) basic kinds of data that can be typed into the worksheet cells. These are numbers and
text. Entering data into a spreadsheet always involves three steps:
1. 1. Click on the cell where you want to type data.
2. Type your data into the cell.
3. Press the ENTER key to move one cell down in the column or Tab key on cell to the right in the row. You
use the mouse in accessing these cell.
 Press the arrow keys to move the active cell to the next cell in the direction you prefer.
Example:
If you press the Up arrow in the keyboard, the active cells’ highlight will move to the cell above the origin.

 Entering text
In Excel, text is defined as letters or any combination of numbers and letters.
Example:
AA11 are all treated as text. Text automatically aligns to the left in the cell. If it is long to fit within a cell, it
appears as if it has overlapped over into the next cell. When text is entered into the next cell, the long entry seem as
if characters have been deleted. You can let them fit the entire cell by widening the column that contain the long
text.

Excel shows the actual text data of

an active cell in the formula bar.
 ENTERING NUMBERS
Numeric entries are
entries that contain nothing but
numbers such as 75 and 197. An address like 17 Burgos Street is considered a text entry even though it begins
with a number. Numbers automatically align to the right when entered into a cell.
To indicate a negative value, a minus sign is typed before a number or the number is enclosed in
parenthesis {()}. You can type a period for decimal points. Numbers can stand as independent values,
or they can be used in formulas to calculate other values.

 ENTERING DATE AND TIME

When entering a date, a slash or hyphen (/or-) is use to separate the parts (7/16/2009 or 16-July-2009).
When entering time, type the numbers, a space, and then “a” or “p”– for example,9:00p. If you just enter
the number, Excel will read it as time and will automatically affix AM.

 ENTERING FRACTIONS
To enter a mixed number, leave a space between the whole number and the fraction. (Example: 1
1/8) To enter a fraction only, type in a zero first. (Example: 0 ¼ if you enter ¼ without zero, Excel
will interpret the number as a date, January 4.

 ENTERING NUMBERS FORMATTED AS TEXT

When cells are formatted for the text, all cell contents---letters, numerals, or alphanumeric combinations---
are treated as text. Information is displayed exactly as entered.
There are two ways to enter numbers as text:

A. Using the Apostrophe Character

1. Select the cell you want to enter information into.
2. Press [‘], then type numeric information.
3. To accept the information, press Enter or an arrow key in the keyboard.

B. Using the Dialog Box

1. From the Ribbon, select the Home command tab.
2. In the numbers group, click Format Cells, and the Format cells dialog box appears.
3. Select the number tab.
4. From the category scroll list, select text
5. Click Ok
6. Type the desired numbers and/or text in the cell and press Enter to accept the text, or
arrow to accept and go to the next cell.
7. To force text to wrap at a specific point in a cell, press [Alt]+[Enter]
 C. Using Autocomplete to Enter Data
The AutoComplete function helps to enter data easily. It can be used when entering labels down a column. When
you are beginning to type text that has been entered before, a block box containing the previous entry will
automatically appear in the cell. If you want to reenter the same text, press Enter. If you are entering a different label,
continue typing and the Autocomplete box will close.
 LIMITATIONS OF AUTOCOMPLETE
Although AutoComplete is very helpful in entering data, it also has limitations.
One is that, it only works for data being entered in columns, and not for those entered
across a row. Also, it only applies for columns of continues data: as soon as a gap is left
in a column, AutoComplete stops.

 EXTENDING A SERIES WITH AUTOFILL

When typing a data that starts a series such as a day or month, AutoFill can complete the series
automatically. It works with days of the week, months of the year, or yearly quarters such as second quarter.
1. Enter the entire word or the abbreviated form (Wed or Sep)
2. Press Enter.
3. Place the mouse pointer on the small black box at the lower-right corner of the data cell. The pointers turn into a
small black cross (+).
4. Drag the small black box across the cell you want to fill. You can drag the cell up, down let, or right.
5. Release the mouse and the selected cells will be filled in with a continuation of your data.
If you use AutoFill on a single value or a text word, it will be duplicated. For example, if you see AutoFill on a
cell with the word apple, all field cells will contain Apple. To quickly use the AutoFill, highlight the cell that has the
data and the cells you want to fill and then double-click the fill handle.

 NUMBERING ROWS AUTOMATICALLY

You may want to have the rows numbered automatically starting at Row 2. The following are the steps to do it:
1. Click on Column A.
2. From the Home Tab>Cells group, click on Insert>Insert Sheet Column. The column is inserted before
the original Column A. The new column is now Column A.
3. In Cell A2 type the number 1.
4. Use the fill handle to drag the numbers to the last cell number that you need.
5. The AutoFill options box appears in the low right corner of the last cell.
6. Click the down triangle and select Fill series.

 UNDOING AND REDOING

Undoing
To undo any actions or correct any mistakes you make when entering data, you may choose UNDO
from the quick access toolbar or simply press [CTRL]+[Z]. To undo several steps at once, click the arrow
on the Undo icon and select the step from which you want to begin the Undo action.
Redoing
To redo the action made after choosing Undo, you may choose the Redo from the Quick Access Toolbar,
or press [CTRL]+[Y]. To Redo several steps at once, click the arrow on the Undo icon and select the step from
which you want to begin the Redo action.

ACTIVITY 1.
Direction: Answer the following questions.
1. What is the difference between Insertion Point and Pointer?
2. What are the two basic types of data that you enter into a cell?
3. Why do dates need to be entered in a different way from numbers and text?
4. Why do you need to insert zero before a fraction when typing one?

ACTIVITY 2
Directions: Listed below are common users of Excel. Enumerate at least 3 ways that the spreadsheet can help them in their
field.
a. Office assistant b. High School Student c. Accountant
d. Clerk e. Teacher
ACTIVITY 3.
Direction: Match column A with column B. Write your answer on your paper.

Column A Column B
1. It is defined as letters or any combination of numbers and letters. a. text
2. An action which is used to correct any mistakes you make when entering data b. undo
3. Its function helps to enter data easily. c. Autocomplete
4. When cells are formatted for the text, all cell contents---letters, numerals, or d. slash (/) or hyphen (-)
alphanumeric combinations---are treated as_____.
5. A symbol used when entering a date. e. numeric entries
6. It is defined as entries that contain nothing but numbers. f. numbers
7. It can stand as independent values, or they can be used in formulas to calculate g. arrow keys
other values.
8. It is used to move the active cell to the next cell in the direction you prefer. h. numbers and text
9.
10. two basic kinds of data
ACTIVITY 4.
Directions. Give the keyboard shortcuts for the following commands.
1. Undo 6. Paste
2. Redo 7. Center
3. Save 8. Underline
4. Copy 9. Bold
5. Cut 10. Italic

ACTIVITY 5.
Direction: Summarize the lesson above following the guide questions.
1. What are the things you’ve learned from the lesson?
2. What are the interesting things you’ve discovered?
3. What are the questions in mind that you still have to ask?

Learning Competencies: PC Care and Safety Procedure for Users

Directions/Instructions: Read the content of the worksheet to be able to know what to do.
Exercises/Activities: Read with full understanding the content of the worksheet for the exercises/activity.
Rubric for scoring (If needed):

5 4 3 2 1
Idea or knowledge Idea or knowledge Knowledge shared Idea or knowledge Did not attempt to
is accurate and is somewhat is accurate and is inaccurate and share knowledge
broad. accurate and limited. limited. or idea.
broad.

References: Internet, Module, ICT textbook

Prepared by: EDNALENE A. AFABLE

ICF Teacher