Project Control System (PCS) 4.

Table of Contents
Table of Contents ............................................................................................................................................................ 2
Chapter 1: Project Control Systems (PCS) for Construction Projects .......................................................................... 5
Introduction ................................................................................................................................................................. 5
Document Management Module ............................................................................................................................... 5
Schedule and Resource Module ................................................................................................................................. 6
Budget and Cost Module ............................................................................................................................................ 7
Risk Module ................................................................................................................................................................. 9
Communication and Interfaces Module .................................................................................................................. 10
Quality Module .......................................................................................................................................................... 11
HSSE Module ............................................................................................................................................................ 12
Narrative Module ...................................................................................................................................................... 13
Emerging Trends in Project Controls ...................................................................................................................... 13
Chapter 2: Digitized Vs. Digitalized PCS .................................................................................................................... 15
Chapter 3: PCS on BIM Enabled Projects ................................................................................................................... 25
Chapter 4: The Project Control System (PCS) Applications ...................................................................................... 33
Chapter 5: Building and Managing the PCS Team .................................................................................................... 36
Chapter 6: Launching a Project in the Project Control System (PCS) ....................................................................... 42
Chapter 7: Creating the Project Directory in the PCS ................................................................................................. 47
Chapter 8: The Risk of Lost Accountability ................................................................................................................ 52
Chapter 9: Defining the Breakdown Structures .......................................................................................................... 64
Chapter 10: Document Management Module ............................................................................................................. 70
Electronic Document Storage .................................................................................................................................. 70
Maintaining the Register of Construction Contract Documents ........................................................................... 78
Chapter 11: Schedule and Resource Management Module ........................................................................................ 81
Baseline Schedule ...................................................................................................................................................... 84
Two-Week Look Ahead Planning ............................................................................................................................ 88
30-Days Submittals Schedule.................................................................................................................................... 93
Procurement Schedule .............................................................................................................................................. 94
Construction Schedule Update ................................................................................................................................. 96
Engineering and Procurement Schedule Updates ................................................................................................ 101
Resource Management ........................................................................................................................................... 105
Schedule Delays ....................................................................................................................................................... 108
Schedule Performance Reporting........................................................................................................................... 114
Chapter 12: Budget and Cost Management Module ................................................................................................. 123
Definite Cost Estimate ............................................................................................................................................ 124
Budget Management ............................................................................................................................................... 128

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 Project Control System (PCS) 4.0

Commitments Management ................................................................................................................................... 133

Change Management .............................................................................................................................................. 139
Forecast Management............................................................................................................................................. 145
Revenue Management ............................................................................................................................................ 148
Funding Management............................................................................................................................................. 152
Payment Management ............................................................................................................................................ 158
Connected Cost........................................................................................................................................................ 165
Cost Management Reports ..................................................................................................................................... 167
Chapter 13: Risk Management Module ..................................................................................................................... 172
Risk Register ............................................................................................................................................................ 172
Monte Carlo Risk Simulation ................................................................................................................................. 174
Contingency Drawdown ......................................................................................................................................... 175
Issues Management ................................................................................................................................................ 176
Insurances and Performance Bonds ...................................................................................................................... 178
Chapter 14: Communication and Interface Management Module .......................................................................... 180
Request for Information (RFI) ............................................................................................................................... 185
Meetings................................................................................................................................................................... 189
Transmittals ............................................................................................................................................................. 192
Site Communications .............................................................................................................................................. 193
Interface Agreements .............................................................................................................................................. 196
Incoming and Outgoing Correspondence ............................................................................................................. 199
Email Communications .......................................................................................................................................... 201
Electronic Search Files............................................................................................................................................ 204
Chapter 15: Quality Management Module................................................................................................................. 206
Quality Performance Report ................................................................................................................................... 206
Technical Submittals............................................................................................................................................... 208
Material Alternatives or Substitutions .................................................................................................................... 211
Work Inspection Requests (WIR) and Material Inspection Requests (MIR) .................................................... 212
Concrete Pouring Inspection Reports ................................................................................................................... 216
Static and Rotating Equipment Inspection Checklists ........................................................................................ 218
Non-Compliance Reports ....................................................................................................................................... 220
Punch List ................................................................................................................................................................ 221
Testing and Commissioning Inspection Checklists ............................................................................................. 223
Chapter 16: Health, Safety, Security and Environment (HSSE) Management Module ......................................... 226
HSSE Key Performance Indicators ........................................................................................................................ 226
Safety Incidents ....................................................................................................................................................... 227
HSSE Monthly Audit .............................................................................................................................................. 229
HSSE Processes ....................................................................................................................................................... 231
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 Project Control System (PCS) 4.0

HSSE Inspections Checklists ................................................................................................................................. 234

Chapter 17: Narrative Management Module ............................................................................................................. 239
Bi-Lingual Reports and Dashboards ..................................................................................................................... 240
Key Performance Indicators ................................................................................................................................... 242
Monthly Progress Report Checklist ....................................................................................................................... 246
Chapter 18: Emerging Trends in PCS Reporting ...................................................................................................... 248
Sustainable Development ....................................................................................................................................... 248
Incorporating the Voice of the Customer (VOC) .................................................................................................. 249
Project Team Feedback .......................................................................................................................................... 251
Chapter 18: Retiring the Project Control System Documents and Records ............................................................ 253
Chapter 19: Integrating PCS With Enterprise Solutions ........................................................................................... 256
Integrating PCS with Enterprise Resource Planning (ERP) ............................................................................... 256
Integrating PCS with Enterprise Document Management System (EDMS) ..................................................... 258
Table of Figures........................................................................................................................................................... 260
Acronyms ..................................................................................................................................................................... 268
Reference...................................................................................................................................................................... 273
About the Author ......................................................................................................................................................... 273
About CMCS ................................................................................................................................................................ 273