PROCESSING SHEET FOR DOD PROCESS

LEADERSHIP AND GOVERNANCE

LEVEL 1 LEVEL 2 LEVEL 3

INDICATOR 1 artifacts Weight (Items 1-6) (items 7-9) (Item 10) AWM
Rating Points Rating Points Rating Points
1.      A copy of a memorandum on the conduct of
crafting the SIP is available. 1

2.      A received copy of the letter of invitation

sent to identified participants in the crafting of
SIP such as the school head and team, school
planning team, project teams, and support staff,
with at least three community stakeholders is
available.
1
3.      A received copy of the designation papers of
the school planning team, project teams, and
support staff is available. 1

4.      Documentation/Minutes of the orientation

meeting with photos/videos are available.
1
5. Draft development guide formulated in
consultation with community stakeholders. 1

6.      Attendance sheet showing presence of

community stakeholders throughout the duration
of the SIP crafting period is available.
1

7.      Terms of reference indicating stakeholders’

leadership role in the crafting of the SIP.
1
8.      Documentation Report showing the actual
preparation of the SIP process and formulation
of SIP documents. 1
9. A copy of approved SIP by SDS for the current
planning 1
10.    A copy of approved and accepted SIP by SDS
for the current planning period is available with a
rating of “Exceeds Expectation “ in terms of
quality.
1
Average

LEVEL 1 LEVEL 2 (Item LEVEL 3

INDICATOR 2 artifacts Weight (Items 1-5) 6) (Item 7) AWM
Rating Points Rating Points Rating Points

1.      Memorandum, invitation, attendance sheet

showing the review of AIP are available.
1
2.      List of SIP Monitoring Team 1
3.      A copy of approved guidelines and activity
matrix for reviewing SIP 1
4.      A summary of findings , recommendations
and suggested AIP adjustment to improve the
plan. 1
5. Mid-year and year-end Project Monitoring
Reports are available 1
6.      A Copy of the revised SIP/AIP incorporating
the comments and suggestions and
recommendations 1
7.      Documentations with pictures showing the
stakeholders as the lead facilitators in the
reviewing and improving the Development Plan
(e.g SIP)
1
Average

LEVEL 1 LEVEL 2 (Item LEVEL 3

INDICATOR 3 artifacts Weight (Items 1-2) 3) (Items 4-5) AWM
Rating Points Rating Points Rating Points
1.      A copy of the school’s organizational chart is
present. 1

2. A copy of the different roles and

responsibilities of both internal and external
stakeholders 1

3.   Document/s showing that school stakeholders

are collaborating with the schools.
1
4.      Document/s like logbook, attendance sheet
showing that the school stakeholders are
assisting the school in promoting shared
leadership.
1
5. TA plan for the community stakeholders. 1
Average

LEVEL 1 LEVEL 2 LEVEL 3

INDICATOR 4 artifacts Weight (Items 1-3) (Items 4-5) (Items 6-7) AWM
Rating Points Rating Points Rating Points
1.      Directory of school and community leaders
with their names and updated contact
information such as; e-mail, cellphone number
are available.
1
2.      List of LGUs, NGAs, NGOs, Alumni and other
partners for the last 5 years with previous
engagement 1
3.      Copy of Pledge of commitment indicating
school and community leaders’ support in making
decisions and/or solving school problems is
available
1
4.      Availability of any of the following reports;

a.      Incident Report 0.25

b.      Spot report 0.25
c.      Intake sheets 0.25
d.      Referrals 0.25

5. Invitation letters, attendance sheets, minutes

of the meeting with photos/videos or other
related documents of leaders’ discussing school
problem/s and proposing solution/s are available. 1
6.      Copy of Memorandum of
Agreement/Understanding entered /forged
between the school and identified community
leaders/members addressing a particular school
problem is available.
1

7. List of completed programs and projects

implemented in collaboration with the
community stakeholders. 1
Average

LEVEL 1 LEVEL 2 LEVEL 3

INDICATOR 5 artifacts Weight (Items 1-5) (Items 6-7) (Item 8) AWM
Rating Points Rating Points Rating Points

1.      Learning and Development Needs Report of

the school and community leaders.

2.      Capacity Building Program Plan based on the

identified L&D needs

3.      Implementation Plan showing the budget

source (GAA or from the stakeholders)

4.      Training Plan for community leaders

including the funding source

5.      Inclusion of training plans in the AIP/PPMP

6.      Training Report

7.      Monitoring and evaluation report on the
conduct of the trainings/ TA
8. Showing document/s implementing
Communities of Practice (COP) involving school
community leaders.
Average
TOTAL AWM FOR LEADERSHIP AND GOVERNANCE

Assessors: Signature

2
3
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 PROCESSING SHEET FOR DOD PROCESS

CURRICULUM AND INSTRUCTION

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 1 artifacts Weight (Items 1-6) 7-11) (Items 12-15) AWM
Rating Points Rating Points Rating Points
1. Enrolment Data by Type of Learners 1
2.      Assessment tools and database of assessment
results
ü  Diagnostic Tools
ü  MFAT (SPED)
ü  ECD Checklist
ü  Reading Inventory
ü  Numeracy
ü  Language Mapping 1
3.      Report on the Analysis of Assessment results:
ü  NAT (if applicable)
ü  Teacher-made tests (with TOS)
ü  Other summative Assessment results
(least learned skills and performance gaps) 1
4.      Availability of CGs, TGs, LMs, etc. for other types
of learners
ü  Students with special needs (if applicable
ü  IPs, Muslim learners (if applicable)
ü  ALS modules(if applicable)
ü  Modules for ADMs (Open High School, MISOSA,
Home Schooling) (if applicable) 1
5.      Supervisory Plan, Instructional Supervision Report
1
6.      Action plans, accomplishment, documentation
reports on implementation of programs and projects
that address learners’ needs (submitted & received by
the district/ SDO) 1
7. Intervention Action plans, M&E Reports,
accomplishment, documentation reports on
implementation of initiated PAPs* 1
8.      Documentation report of LAC Sessions 1
9.      Intervention Reports ( eg. SIM, Action research,
Best Practice) 1
10.      School rewards/awards program 1
11.      Instructional monitoring report/anecdotal
report/other proofs of monitoring 1
12.Results of academic contests, awards, certificates of
commendation received 1
 13. School paper, website/ PLNs and other means to
showcase best practices 1
14.      Report of participation of students and teachers
in activities outside the school, 1
15. Documentation that the school has been
benchmarked (e.g. Log Book, Letter of Appreciation,
etc.) 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 2 artifacts Weight (Items 1-6) 7-11) (Items 12-15) AWM
Rating Points Rating Points Rating Points
1.      Documentation report/Certificates of participation
in workshops to localize the curriculum
1
2.      Local heritage matrix 1
3.      Contextualized curriculum matrix per learning
area 1
4.      Inventory of localized and indigenized teaching
and learning materials 1
5.      Organized School Level Learning Resource
Evaluators 1

6. Evaluation tools for localized Learning Resources 1

7.      Record of utilization downloaded materials from
the LR portal 1
8.      Record of quality assured locally-developed LRs
utilized at the school, district, division level 1
9.      Functional school library/ LRC/mobile
library/library corner/classroom mini-libraries 1
10.      Monitoring report of implementation of the
localized curriculum 1
11.      Records of locally-developed LRs published in the
LR portal/ printed, published or widely –circulated
1
12.      Report/record of community
engagement/program/ extension services/ immersion
in communities 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 3 artifacts Weight (Items 1-3) 4-6) (Items 7-8) AWM
Rating Points Rating Points Rating Points
1.      Composition of a School Project Team with Terms
of Reference 1
2.      Learning resource needs assessment 1
3.      Summary of assessment results 1
4.      Presence of developed/redeveloped learning
resources with evidences of utilization 1
5.      Evidences of remedial/enhancement instruction
or catch-up mechanisms 1
6.      Evaluation and validation results for learning
resources 1
7.      Project implementation report showing
attainment of expected output/s 1
8. Certification that innovations were adopted/utilized
in school, family and community 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 4 artifacts Weight (Items 1-5) 6-7) (Items 8-9) AWM
Rating Points Rating Points Rating Points
1.      Documentation of school assemblies and meetings
1
2.      State of the School Address [SOSA] 1
3.      Updated School Report Card (SRC) 1
4.      All SF 9 (Report Cards) are signed by the parents
1
5. Learners’ profile with anecdotal records 1
6.      Formulated school policy guidelines on learner
development activities 1
7.      Presented/Communicated SRCs to stakeholders
1
8.      LGU /community resolutions/ordinance
supporting the activities for the total development of
learners 1
9.      Manual/handbook on learning and monitoring
system is available 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 5 artifacts Weight (Items 1-4) 5-7) (Items 8) AWM
Rating Points Rating Points Rating Points
1.      Creation of Assessment Review Team with terms
of reference 1
2.      Evidence of Reviewed assessment tool/s on
written work such as Sample pupils/students’ portfolio
with specific rubrics;Sample pupils’ students’ journals
with rubrics and Other written work like reaction or
reflection paper, students’ researches, etc.
1
3.      Evidence of Reviewed assessment tool/s on
Performance task such as Culminating activities,
Simulation and Actual performance of task/s 1
4. Evidence of Reviewed assessment tool/s on Quarterly
examinations with TOS 1
5.      Documentation of the review of assessment tools
(FGD, meeting) conducted by school community and
stakeholders 1
6.      Evidences of modification of assessment tools
based on the suggestions gathered from the FGD
1
7.      Assessment results are conveyed to stakeholders
through assemblies and other appropriate online or
offline strategies 1
8.      Documents on the learning programs/ activities
developed as a result of assessment 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 6a artifacts Weight (Items 1-3) 4-6) (Items7-9) AWM
Rating Points Rating Points Rating Points
1.      School advocacy program on child protection
related concerns 1
2.      WINs 1-star 1
3.      BE Best Implementer – Division level 1
4.      WINs 2-Star 1
5.      Statement of support from stakeholders in
relation to school’s advocacy program 1
6.      BE Best Implementer – Regional level 1
7. WINs 3- star 1
8. Outstanding CFSS rating 1
9. BE Implementer- National level 1
LEVEL 1 LEVEL 2 (items LEVEL 3
INDICATOR 6b artifacts Weight (Items 1) 2-3) (Item 4) AWM
Rating Points Rating Points Rating Points
1.      Documents on the implementation of activities
related to increasing stakeholders’ awareness and
commitment to child protection 1
2.      Availability of strategic Intervention Materials
(SIM) 1
3.      SLAC documentation on designing learner-
centered LMs 1
4. Student Handbook 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 7a artifacts Weight (Items 1-2) 3-5) (Item 6) AWM
Rating Points Rating Points Rating Points
1. Workbooks, Activity Sheets, modules 1
2. Documentation of student-led learning activities
1
3. Approved Students-Initiated Activities 1
4.      Student–initiated community programs, 1
5.      Community-sponsored program/activities
(Picto-narrative) 1

6. Benchmarking of best practices in line with

developing self-directed learners evident in the
home and community 1
 LEVEL 1 LEVEL 2 (items LEVEL 3
INDICATOR 7b artifacts Weight (Items 1 2) (Items 3) AWM
Rating Points Rating Points Rating Points
1.      Portfolio of self-directed learning programs
1
2.      Parents’ engagement in the learning activities
of learners 1
Proof of institutionalization of self-directed
learning programs in school 1
Average
TOTAL AWM FOR CURRICULUM AND IMPLEMENTATION

Assessors: Signature
1
2
3
4
 PROCESSING SHEET FOR DOD PROCESS

ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 1 artifacts Weight (Items 1-2) 3-4) (Items 5-6) AWM
Rating Points Rating Points Rating Points
1.      Terms of Reference/List of roles and
responsibilities/job description 1
2.      Written Designations of accountable persons
based on applicable rules and regulations (as
applicable) 1
3.  Constitution and By-laws ( PTA, SGC and others)
1
4.      Code of conduct 1
5.      Ratified/Amended Constitution and By-Laws as
applicable 1
6. MOA/MOU/Board Resolution (as applicable) 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 2 artifacts Weight (Items 1-2) 3-4) (Items 5-7) AWM
Rating Points Rating Points Rating Points
1.Minutes of consultative meetings Rewards and
incentive system mechanism (School Memo, School
Bulletin, Guidelines, Committee/s, Transparency Board)
1
2. Documentations 1
3. List of stakeholders as members of the school PRAISE
1
4. Documentation of objectively verifiable indicators
(list of awardees, list of donors) 1
5. Resolutions on incentives and rewards system.
(LGU/NGO/BLG) 1
6. List of awardees in the different categories. 1
7. Documentation of activities conducted (sample
program, pictures, photocopy of vouchers for monetary
incentives, sample certificates) 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 3 artifacts Weight (Items 1-3) 4-6) (Items 7-8) AWM
a. School performance Rating Points Rating Points Rating Points
1. Minutes of consultative meeting- M & E tools
and mechanisms used to Track :

b.
SGC/GPTA operations
1
2. Documentation/presentation of SRC and
accomplishment reports in School assemblies
c. Resources 1
3. Annual report of performance review
utilization 1

4. Guidelines on Committees organized involving

internal and external stakeholders in M&E
1
5.School Monitoring and Evaluation Adjustment
(SMEA) Report 1
Average
 LEVEL 1 LEVEL 2 (items LEVEL 3
INDICATOR 4 artifacts Weight (Items 1-6) 7-11) (Items 12-15) AWM
Rating Points Rating Points Rating Points
1.     Letter to the Stakeholders 1
2.     Memorandum: Organizational Meeting of the
Different Committees 1
3.     Documentation 1
4.     Prepared Assessment CriteriA 1
5.     Prepared Assessment Tool 1
6.     Prepared Implementing Guidelines and
Implementation Plan in Gantt Chart 1
7.     Memorandum / Letter 1
8.     Monitoring and Evaluation Tool 1
9.     Validation Report / Feedbacks 1
10.  Utilized Assessment Too 1
11.  Documentation 1
12.  On-site Validation and Feedback 1
13.  Report on Benchmark Activities by other School
1
14.  Report on Review and Refinement of Accountability
System Process and Tools through Post Evaluation, Exit
Meetings and Feedback Mechanism with all the
stakeholders 1
15.  Documentation in soft and hard copy 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 5 artifacts Weight (Items 1-2) 3-6) (Item 7) AWM
Rating Points Rating Points Rating Points
1. Periodic report on school performance and
assessment review 1
2. Report of SRC presentation 1
3. Situational analysis 1
4. Individual or Team Technical Assistance Provision
Plan 1
5. Actual TA provision report 1
6. Quarterly SMEA Report or any other equivalent
reports presented to stakeholders 1
7. Approved adjusted AIP / Supplemental/ Enhanced
Plan 1
Average
Average
TOTAL AWM FOR ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT

Assessors: Signature
1
2
3
4
 PROCESSING SHEET FOR DOD PROCESS

RESOURCE MANAGEMENT

LEVEL 1 LEVEL 2 LEVEL 3

INDICATOR 1 artifacts Weight (Items 1-5) (item 6) (Items 7-8) AWM
Rating Points Rating Points Rating Points
1. Physical Inventory – Educational Facilities
(classrooms, buildings, toilets, ancillary facilities,
furniture,) Site Development plan, 1
2.Human Resources –PSIPOP, Plantilla Item for
Teaching/Non-teaching personnel, SF 4, Updated Form
7, Student record/e-BEIS/TNA 1
3.Financial Resources – MOOE, SOB, APP, WFP,
Liquidation reports, Utilization of other financial
resources/grants/assistance/donations based on
SIP/AIP/SRC, Deed of Donation 1
4.Material Resources/Equipment – Inventory of books,
TGs, LGs, CGs, IMs, (laboratory, sports, agri. Tech-voc,
etc.) 1
5.Transparency Board, Information Board 1
6.Updated Physical Inventory, Human Resources,
Financial Resources and Material Resources /
Equipment 1
7.With online or data based inventory of school 1
8. Communicated thru parents assembly, SRC, school
paper, and transparency board on mobilization and
utilization of resources. 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 2 artifacts Weight (Items 1-6) 7-11) (Items 12-15) AWM
Rating Points Rating Points Rating Points
1. Meeting with stakeholders on planning and resource
programming.
·       Notice of meeting
·       Attendance
·       Minutes of Meeting
·       Documentation 1
2. School Improvement Plan with support of
stakeholders and Annual Implementation Plan with
documentation on:
·       meeting w/ stakeholders on planning and
resource programming
·       Project Work Plan and Budget Matrix 1
3. School Improvement Plan (SIP) with evidence of
adjustments in the AIP with documentation on
·       Regular meeting w/ stakeholders on planning
and resource programming
·       Project Work Plan and Budget Matrix with
Accomplishment Report

·       Calendar of Activities of PAPs with Gantt Chart

·       Monitoring & Evaluation Tool for PAPs 1

4. Collaboratively implemented the resource program
plan.
MOA/MOU
Certificate of Acceptance
Deed of Donation
Documentation

1
 TOR
Resolutions for Fund Allocation from LGU or
barangay 1
Average

LEVEL 1 LEVEL 2 LEVEL 3

INDICATOR 3 artifacts Weight (Items 1-3) (item 4) (Item 5) AWM
Rating Points Rating Points Rating Points
1.     Meeting with stakeholders allocating funds for
school activities supported with resolutions, proposals
and voucher with documentation. 1
2.     Budget Utilization Report 1
3.     Annual Performance Report 1
4.     Documents/Pictures showing stakeholders
participation in managing school resources (Brigada
Eskwela implementation and others) 1
5. Systems and processes in managing school’s
resources 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 4 artifacts Weight (Items 1-3) 4-6) (Items 7-10 AWM
Rating Points Rating Points Rating Points
1. Letter of invitation received by stakeholders for
monitoring and evaluation on resource management
contained in the SIP/AIP/MOOE/APP/SOB.

·       Notice of meeting 1

·       Attendance
·       Minutes of meeting
·       Documentation
2. School Report Card 1
3. Crafted/adapted M&E templates for PPAs 1

4. Participated in the development and implementation

of M&E processes on resource management as
indicated in the SIP/AIP/MOOE/APP/SOB.

·       Notice of meeting 1

·       Attendance
·       Minutes of meeting
·       Documentation
5. School Report Card reported during stakeholder’s
assembly 1
6.     M&E report using the crafted tool Monitoring
Report of program and projects implemented using the
templates 1
7.     Document/s showing active involvement of
stakeholders in SMEA 1
8.     Progress Monitoring/Evaluation report on
Resource Management 1
9. School Report Card and distributed to stakeholders
1
10. Analysis of M&E Reports 1
Average

LEVEL 1 LEVEL 2 (items LEVEL 3

INDICATOR 5 artifacts Weight (Items 1-3) 4-5) (Items 6-7 AWM
Rating Points Rating Points Rating Points
1.     Partnership building Plan 1
2.     School list of prospective partners/donor. 1
3.     Conduct stakeholders’ summit w/ documentation
1
For IUS
·       Uses manual operations in recording & of
financial reports
4. Pledge of support 1
5. Involvement of stakeholders in all school programs
and activities
·       Adopt-a-school program report
·       Review/enhancement 0f SIR/AIP
·       Voluntary donation from stakeholders 1
For IU’s:

·       Use of Enhanced Financial Reporting System

·       Use of Budget Monitoring System

·       Recording & posting to Unified Reporting
System
·       Electronically uploaded PSIPOP
6. Stakeholders’ engagement portfolio 1
7. Commitment contract (MOA/MOU) with stakeholders
to attain the goals and objectives relevant to school
resources 1
For IU’s:
·       Up to date use of
-        EFRS
-        IMS
-        FARS posted to
-        URS at the end of every quarter
-        up to date uploading of PSIPOP
Average
TOTAL AWM FOR RESOURCE MANAGEMENT

Assessors: Signature
1
2
3
4