13/04/2022, 18:28 Document 2324496.

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IMAGING:: Best practices to follow when sending Invoices to AIP (Doc ID 2324496.1)

In this Document

Goal
Solution
References

APPLIES TO:

Oracle Fusion Payables Cloud Service - Version 11.13.19.01.0 and later

Oracle Fusion Automated Invoice Processing Cloud Service - Version N/A
and later
Information in this document applies to any platform.

GOAL

What are the best practices to follow for Invoice Imaging to get the best results?
 

SOLUTION

What are best practices to be followed for high image recognition rate and successful processing of the Invoices?

Image file with multiple page invoices should be separated by blank page separator of size 3KB or less.
For best image quality; set up the scanners to produce TIFF images with International Telegraph and Telephone
Consultative Committee (CCIT) Group IV compression at 300 dpi.
For best results, ensure the Invoice content is greyscale with white background.
Also, scanners that are capable of dynamic thresholding to produce a high-quality black/white image.
Ensure page size is 8.5 inches x 11 inches; larger size pages could cause OFR to crash. You can right click on the page
and goto Properties to check the page size.
Only scan Portrait invoices as Imaging reads from left to right of the image
Avoid hand written content and stamp marks as it impacts recognition rate.
Lines section should have proper column headings for the lines to be recognized and data is characterized appropriately.
For best results, ensure invoice lines are in tabular format.
Only Invoices which are Standard AP format should be sent to AIP. Non invoices such as cab receipts, timesheets, etc
are not appropriate for AIP and could cause delays or at times crash OFR, please refrain from sending such files.
If the invoice runs into several pages and includes supporting documents (such as e-mail, notes, and contracts) then
use the supporting document feature (Doc ID 2017464.1) or log a service request to update the imaging configuration
to recognize the additional pages.
Do not send images in .xls or .xlsx format.
Email Subject text should be kept under 107 characters
At least ONE Imaging Supplier needs to be defined prior to testing. Imaging requires this data for
recognition purposes NOT just for Supplier recognition but also for other attributes.

PERFORMANCE:

       The time taken for the batch to be processed is dependent on the batch that get fed into the Imaging System. Since
Imaging is not template based, in order to recognize different attributes, Imaging has to read each printed pixel on the
attachment to decipher the information. To avoid any long delays in processing attachments, please make sure:

       -Send only Invoice relevant details to Imaging

       -If multiple pages in attachment, any unpertaining information should be sent using Supporting Document feature.
       -For best results, send one attachment per email but limit is 10 per email.

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       -If sending invoices such as telephone bill which has lot of content, it is best to create a cover page with relevant invoice
details and send telephone bill as a Supporting Document.

        

For more information on Imaging, please see Imaging Guide Note.

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