11/4/2014 Document 1522143.

R12 - How To Reconcile Online Accruals With GL (Doc ID 1522143.1)

In this Document

Goal
Fix
References

APPLIES TO:

Oracle Purchasing - Version 12.0 to 12.1.3 [Release 12 to 12.1]

Oracle Cost Management - Version 12 to 12.1.3 [Release 12 to 12.1]
Information in this document applies to any platform.

GOAL

What are the basic steps in Release 12 to reconcile online accruals with the accrual account balance in GL?

FIX

First, it is strongly recommended that latest patches for the Accrual Reconciliation Load Run process be applied.
See Doc ID 1490578.1 for a current list of patches to apply and steps to perform to get the latest fixes.

The following steps can then be performed to reconcile online (perpetual) accruals with General Ledger:

1. Receiving Accounting

a) Ensure that all receiving transactions have been processed for the period.
b) Using the 'Cost Management - SLA' responsibility, submit the 'Create Accounting - Cost Management' program
using these parameters:

- Ledger = <ledger name>

- Process Category = <leave blank>
- End Date = <end date of the accounting period>
- Mode = Final
- Errors Only = No
- Report = Summary
- Transfer to General Ledger = Yes
- Post in General Ledger = Yes
- General Ledger Batch Name = <leave blank>
- Include User Transaction Identifiers = <yes or no>

c) Using the 'Cost Management - SLA' responsibility, also submit 'Transfer Journal Entries to GL - Cost
Management' program using these parameters:

- Ledger = <ledger name>

- Category = <leave blank>
- End Date = <end date of the accounting period>
- Post in General Ledger = Yes
- General Ledger Batch Name = <leave blank>

This will process any receiving accounting records which were not previously transferred to GL when Create
Accounting was run.

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2. Payables Accounting

a) Ensure that all invoice transactions in Payables have been processed for the period.
b) Using a Payables responsibility, submit the 'Create Accounting' program using these parameters:

- Ledger = <ledger name>

- Process Category = <leave blank>
- End Date = <end date of the accounting period>
- Mode = Final
- Errors Only = No
- Report = Summary
- Transfer to General Ledger = Yes
- Post in General Ledger = Yes
- General Ledger Batch Name = <leave blank>
- Include User Transaction Identifiers = <yes or no>

c) Using a Payables responsibility, also submit 'Transfer Journal Entries to GL' program using these parameters:

- Ledger = <ledger name>

- Category = <leave blank>
- End Date = <end date of the accounting period>
- Post in General Ledger = Yes
- General Ledger Batch Name = <leave blank>

This will process any Payables accounting records which were not previously transferred to GL when Create
Accounting was run.

3. Using a General Ledger responsibility, ensure that all journals from the Cost Management, Payables, Inventory,
and Work In Process subledgers have been imported and posted in GL.

4. Using either a Purchasing, Payables, or Cost Management - SLA responsibility, submit the 'Accrual Reconciliation
Load Run' process.

- Date From = <enter a date or leave blank>

- Date To = <last day of the accounting period>

NOTE: The 'Date To' parameter will use a default timestamp of 00:00:00 (for example, 31-JAN-2013 00:00:00).
As a result, it will not pick up any transactions entered on this date. Be sure to set the timestamp to 23:59:59 (for
example, 31-JAN-2013 23:59:59).

5. Submit the 'Summary Accrual Reconciliation Report'.

Review the report output. Take note of each accrual account and its balance.

6. Submit the 'Account Analysis Report' for each accrual account appearing in the 'Summary Accrual Reconciliation
Report'. The following parameters can be used:

- Ledger/Ledger Set = <ledger name>

- Period From = <current period>
- Period To = <current period>
- Balance Type = Actual
- Accounting Flexfield From = <accrual account>
- Account Flexfield To = <accrual account>
- Include Zero Amount Lines = Yes
- Include User Transaction Identifiers = Yes
- Include Statistical Amount Lines = Yes
- Include Accounts With No Activity = Yes

Review the report output. Take note of the account ending balance. This should reconcile to the account balance
shown in the 'Summary Accrual Reconciliation Report'.

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REFERENCES

NOTE:848229.1 - 11i - How To Reconcile Online Accruals With GL

NOTE:1490578.1 - Accrual Reconciliation Load Run Has Slow Performance

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