Fixed Assets - SDD - 001

Standard Operating Procedures –
Fixed Assets
Author: Maneesh Kumar

Creation Date: 04 Jul 2008
Last Updated: 07 Jul 2008
Document Ref:
Version: 1.0
Confidential - For internal circulation only Page : 1 of 62

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Document Control
Change Record
Date Author Version Change Reference

Laxman
04-Jul-2008 Gopi Chand Chandra 1.0 No Previous Document
Reviewers
Name Position
Jayavel Project Lead
Distribution
Copy No Name Location

1 Satyam Computer Services
2 Celtel – Project Library
Confidential - For internal purposes only Page: 2 of 62

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Contents
CONTENTS...................................................................................................................................................................................................3
INTRODUCTION...........................................................................................................................................................................................5
• CORPORATE BOOK...................................................................................................................................................................................8
 ASSET CATEGORIES...........................................................................................................................................................................13
• DEPRECIATION METHODS......................................................................................................................................................................17
• ASSETS CREATION FROM MASS ADDITIONS.........................................................................................................................................18
 TO DIRECTLY CAPITALIZE A MASS ADDITION LINE AS AN INDIVIDUAL ASSET:..............................................................................20
• TO SPLIT A MASS ADDITION LINE:.........................................................................................................................................................21
 TO MERGE MASS ADDITION LINES...................................................................................................................................................22
 POST MASS ADDITIONS....................................................................................................................................................................24
 DELETE MASS ADDITION...................................................................................................................................................................25
• EXPENSED ASSET....................................................................................................................................................................................26
 ASSET WORKBENCH..........................................................................................................................................................................27
 COST INFORMATION.........................................................................................................................................................................28
 ASSIGNMENT................................................................................................................................................................................29
•MANUAL ADDITION OF ASSETS..............................................................................................................................................................30
 RETIREMENT......................................................................................................................................................................................33
 MASS TRANSFER...............................................................................................................................................................................39
• MASS CHANGES......................................................................................................................................................................................42
• PROJECTED DEPRECIATION....................................................................................................................................................................44
• DEPRECIATION WITHOUT CLOSING THE PERIOD –CORPORATE BOOK................................................................................................45
 DEPRECIATION WITH CLOSING THE PERIOD – CORPORATE BOOK.................................................................................................47
• CREATE STANDARD JOURNAL ENTRIES – CORPORATE BOOK..............................................................................................................48
 CAPITALIZATION OF CIP ASSET:........................................................................................................................................................49
 REPORTS............................................................................................................................................................................................51
ASSET ADDITIONS REPORT....................................................................................................................................................................51
ASSETS BY SOURCE REPORT..................................................................................................................................................................51
ANNUAL ADDITIONS REPORT................................................................................................................................................................51
ASSET ADDITIONS RESPONSIBILITY REPORT.........................................................................................................................................51
ASSETS ADDITIONS BY COST CENTER REPORT.....................................................................................................................................52
CONVERSION ASSET REPORT.................................................................................................................................................................52
ASSET REGISTER....................................................................................................................................................................................52
UNPOSTED MASS ADDITIONS REPORT...................................................................................................................................................52
MASS ADDITIONS STATUS REPORT........................................................................................................................................................52
MASS ADDITIONS POSTING REPORT......................................................................................................................................................53
MASS ADDITION INVOICE MERGE AND SPLIT REPORT..........................................................................................................................54
DELETE MASS ADDITIONS PREVIEW REPORT........................................................................................................................................54
MASS ADDITIONS DELETE REPORT.......................................................................................................................................................54

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COST ADJUSTMENT REPORTS................................................................................................................................................................54

COST ADJUSTMENT BY SOURCE REPORTS.............................................................................................................................................54
FINANCIALS ADJUSTMENTS REPORT......................................................................................................................................................54
TRANSACTION HISTORY REPORT...........................................................................................................................................................55
ASSET RECLASSIFICATION REPORT........................................................................................................................................................55
ASSET RECLASSIFICATION RECONCILIATION REPORT...........................................................................................................................55
ASSET RETIREMENTS REPORT................................................................................................................................................................56
REINSTATED ASSETS REPORT................................................................................................................................................................56
INTER COMPANY TRANSFER REPORT....................................................................................................................................................56
ASSET TRANSFERS REPORT....................................................................................................................................................................57
ASSET TRANSFER RECONCILIATION REPORT.........................................................................................................................................57
CIP ASSETS REPORT..............................................................................................................................................................................57
CIP CAPITALIZATION REPORT...............................................................................................................................................................58
DRILL DOWN AND ACCOUNT DRILL AMOUNT......................................................................................................................................58
COST CLEARING RECONCILIATION REPORT...........................................................................................................................................58
RESERVE DETAIL AND SUMMARY REPORTS..........................................................................................................................................59
JOURNAL ENTRY RESERVE LEDGER REPORT.........................................................................................................................................60
ACCOUNT RECONCILIATION RESERVE LEDGER REPORT.......................................................................................................................61
COST AND CIP DETAIL AND COST SUMMARY REPORTS........................................................................................................................62
REQUEST SET FOR PERIOD CLOSING REPORTS.......................................................................................................................................62

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Introduction
This Standard Operating Procedure contains a brief overview of how various tasks are to be performed in the Fixed Assets module of
Oracle Applications for Celtel. This document has to be read in conjunction with Oracle Applications Reference Manual and Oracle
Applications User Guide and the Solution Definition document submitted as part of the Implementation Process. Specific functionality
as may be relevant to the operations of Celtel has been discussed in the Solution Definition document with reference to the Business
Processes.
This document has been organized as per the structure given in the Table of Contents, providing procedures/information relevant to
the CELTEL’sOperations as well as certain specific information/ guidance about the functions of Oracle Assets.
Note:
This document would only cover the process to be adopted or steps to be followed in performing various activities and controls in
Oracle Applications as outlined in the Solution Design Document.
This document covers various aspects such as
Navigation paths
 Flow of transaction entry for each process
 Explanation of various functions
 Important fields in each form while entering/querying transactions
 Various Defaults at each level of transaction entry
 Do’s and Don’t’s
 Common problems and solutions
 Reports to be run
 Reconciliation Aspects
 Suggestions

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Setting up Fixed Assets
Set up related information with specific reference to Fixed Assets processes are detailed below. Information pertaining to creation of
Chart of account values and other related processes are explained in General Ledger Standard Operating Procedures
The Flexfield structure set up is a one-time process and once assets are entered using these Flexfields, this cannot be changed for the
instance. The set up of Flexfields would be as per the solution design document and steps for setting up are provided in Set up
document.
Category Flexfield:
The categories would be created with the following segments:

Segment1 Major Group
Segment2 Minor Group
Minor Group’s value set is dependent on the Major Group’s value set.
Each major category points to a unique natural account in the accounting Flexfield. Ensure that when any additional category
combination is created with a new major category, the Asset Cost account points to a separate nominal.

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Location Flexfield:
The location determines the actual location of the asset. Use the location Flexfield to track the movement of assets.
The following location Flexfields would be set up:
Segment 1 City
Segment 2 Area
Segment 3 Building
Segment 4 Future
System Control
System Controls
System Control form is used to specify the Company name, Asset numbering scheme and key Flexfield structures. All the reports in
fixed assets would reflect the "Enterprise name" as provided in System controls form.
The other fields (Oldest date placed in service, key Flexfield structures, automatic asset numbering) once set up cannot be
changed for an instance.
The automatic asset numbering would be enabled and starting number would be set at 1000.
Note: Oracle Assets does not support asset numbers that exceed 2,000,000,000.

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• Corporate Book
Setup-> Asset System-> Book Control
Set up of corporate book is a one-time process. Corporate Book controls the entire functionality of Fixed Assets Module. In
CELTEL’s context, one corporate book named "CELTEL CORP" would be created. All the assets of Celtel would be held in this
Corporate Book.
Steps
Book: Enter the name of the book you want to define. The book cannot contain any special characters, and must not begin with a
number.
1. Description: Enter a unique description of the book.
2. Class: Choose Corporate to create a Corporate Book

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Calendar region:
Allow Purge: Choose whether to Allow Purge for the book. To prevent accidental purge, leave “Allow Purge” checkbox
unchecked for your books, and check it only just before you perform a purge of Depreciation or Mass Additions to relieve
Disk Space. As default the "Allow Purge" check box would be unchecked. When the purge operation needs to be performed,
this box should be checked and purging can then be done from Fixed Assets Administrator responsibility. Ensure that the
purge box is unchecked as soon as the data is purged
2. GL Set of Books: Enter the general ledger set of books name - Celtel for which you want to create journal entries. Allow GL
Posting to create journal entries for this book. You cannot allow general ledger posting for your budget books.
3. Depreciation Calendar: Choose Calendar CELTEL _ASS_CALENDAR from the pop up list in the Book Controls window.
The fiscal year – CELTEL_Fiscal automatically defaults based on the Depreciation Calendar chosen.
4. Prorate Calendar: Enter the name of the Prorate Calendar CELTEL_ASS_ CAL that you want to use for this book. Prorate
Calendar of daily would be used for Celtel to enable the system to calculate daily depreciation for assets like Aircraft.
5. Current Period: Enter the current open period name for this book. This would be period for which the system would run
depreciation.

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Accounting Rules:
Book Controls - Accounting Rules

In the Accounting Rules tabbed region, allow amortized changes and allow mass changes would be enabled. Allow revaluation box
would be checked along with revalue accumulated depreciation and retire revaluation reserve as specified in the solution design
document.
1. Allow Amortized Changes: Check the "Allow Amortized Changes" check box to allow amortized changes in this book. This
box would be checked for CELTEL CORP .
2. Allow Mass Change: Choose "Allow Mass Changes" to allow mass changes in this book. This box would be checked for
CELTEL CORP .
3. Allow Revaluation: Choose whether revaluation is allowed. Revaluation box would be checked for the corporate book.

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4. Revalue Accumulated Depreciation: This box would be checked for the corporate book. If you do not revalue accumulated
depreciation, Oracle Assets transfers the accumulated depreciation to the revaluation reserve account upon revaluation.
Revalue YTD Depreciation Check this check box to revalue year–to–date depreciation.
5. Retire Revaluation Reserve: Check this check box to allow revaluation reserve to be amortized in this book. This box would
be checked for the corporate book.
6. Tax Rules: Please ignore the Tax Rules tabbed region for Corporate Book.
7. Allow Mass Copy: The "Allow Mass Copy" block should not be used for a Corporate Book and is relevant only for Tax Book.

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Natural Accounts:
Provide the various accounts for retirement and transfer transactions performed. The account generator takes the values provided in
the natural accounts tabbed region to build accounting entries for the above transactions.
Retirement Accounts: Various retirement accounts like proceeds of sale gain / loss account, proceeds of sale clearing account, Cost
of removal gain / loss / clearing account etc are used on retirement of an asset.
Natural Accounts such as Proceeds Of sale, Cost of Removal are attached to the corporate book, facilitating generation of retirement
journal entries, transfer journals (Inter Company).
Account Generator Defaults: The values specified here for Cost Center, location and Cost Object are used by FA to generate
accounts. However the Account generator has been customized to include the CC and Loc Segments from Distributions CCID.

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 Asset Categories
Overview:
All assets having common depreciation rule (depreciation method and rate) and same nature of assets are grouped as one category.
Oracle Assets defaults the depreciation rules defined against the category when an asset is added, to help add assets quickly. Category
Flexfield is a Two segment Flexfield.
Control: Each major category defined points to an asset cost nominal in chart of accounts. This would ensure easy identification of
major category with nominal accounts.

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Steps
1. Verify whether the value to be used is already defined as a Segment Value in the respective Value set assigned to the Segment.
Where the value does not exist, enter the same in the segment values form, both become a distinct category combination
2. Assign the same to the Corporate Book (CELTEL CORP) in the General Ledger Accounts Region.
3. Enter the respective Asset Cost, Asset Cost Clearing, CIP Cost, CIP Cost Clearing, Depreciation Expense Account, Accumulated
Depreciation Account, Bonus Expense, Bonus Reserve, Revaluation Reserve Account and Revaluation Amortization accounts.
System uses these accounts to generate accounting entries for transactions such as Addition and Reclassification for all assets
assigned to this category.
Enabled Flag: If this checkbox is not enabled, no asset can be added to this category. In case of wrong definition of a Category,
disable this checkbox, to prevent assignment of any assets to such category.
Capitalize Flag: Check Capitalize if you want to depreciate items in this category. This field is checked by default when you define a
new asset category. In case of Expense related categories this box would have to be unchecked.
In Physical Inventory Flag: Check if you want assets in this category to be included in the physical inventory comparison program.
For categories like Aircraft, Building, this check box would be disabled.
Click the Default Rules Button

Enter the date Placed in Service range for which these category defaults are effective. When you add an asset, the depreciation rules
default according to the date placed in service of the asset, the category, and the book.
You can specify as many ranges of default depreciation rules as required. If you leave the end date blank, Oracle Assets uses that set
of depreciation rules indefinitely. To add a new range of valid depreciation rules, terminate your current record by adding an end date,
then choose Edit, New Record from the menu to add the new record.

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Asset Categories - Default Depreciation Rules
Check Depreciate box if you normally depreciate assets in this book and category.
Note: Oracle Assets does not depreciate EXPENSED assets, regardless of the default value you enter in this field.
Method:
Enter the depreciation Method that you normally use for assets in this book and category. Also enter the asset Life in
Years and Months.
Note: Celtel would be using life-based method and rate based depreciation for all the assets.
Bonus Rule: Enter the bonus rule that you normally use for assets in this book and category. You can use bonus rules for corporate
books and tax books, using all depreciation methods except UOM. Celtel does not envisage using the bonus rule for any category and
the field would not be updated with value.

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Prorate/Retirement Convention: Enter the Prorate Convention and Retirement Convention that you normally assign to assets in this
book and category.
Default Salvage Value: Enter a Default Salvage Value percentage for this category, book, and range of dates placed in service.
For example, if you want the salvage value to default to 10% of the cost, enter 10 in this field. When you perform transactions
affecting asset cost, Oracle Assets uses this default percentage to calculate the salvage value according to the following formula:
Salvage Value = Cost x Default Percentage

Ceiling: If you are defining this category for a tax book, optionally enter cost ceiling.
Price Index: Enter a Price Index if you want to run reports that use the revalued asset cost to calculate gains and losses.
Default Sub-component Life: Enter a default sub component life Rule you want to use to determine the default life of the sub
component asset based on the life of the parent asset.
Use Depreciation limit: Check the Use Depreciation Limit box if you want to depreciate an asset beyond the recoverable cost in the
years following the useful life of the asset. You can enter the default Depreciation Limit as a percentage or amount.
Control:
Ensure to get the approval from appropriate Authority in-charge of Assets, before creation of new Fixed Asset Category.

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• Depreciation Methods
Assets>Setup>Depreciation>Methods
Enter depreciation methods with the life. Celtel uses Life-based method of depreciation for calculation of depreciation.
Method: Enter the name of the method – STL
Description: Enter an appropriate description for this method name.
Method Type: Select the Method Type as ‘Calculated’ (for life based method)
Calculation Basis: Select the Calculation basis as ‘Cost’.
Straight Line Method: This checkbox is automatically enabled in case the Method Type is calculated representing a Life Based
Method.
Life Years and Months: Give the life of the asset using this depreciation method in Years and Months.

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• Assets Creation from Mass Additions

Overview:
Assets could be created either from Accounts Payable or by direct manual addition.
It is always suggested that the assets be created through the Mass Additions table. This would ensure that the asset clearing account is
automatically tallied by a system-generated entry.
Use this Mass Additions feature to capitalize the assets or to make Cost Adjustments to capitalized assets. Use the Prepare Mass
Additions Screen to find out all the lines transferred from Accounts Payable /ADI. Prepare them for Capitalization by entering all
mandatory information. The mandatory information is Category, Expense account, location, asset key Flexfield values. Enter the non-
mandatory fields like
• tag number,
• serial number,
• parent asset,
• manufacturer and
• model number
depending on the category.
Use the Find Mass Additions Screen to find out all the lines brought from Accounts Payable / ADI.
Conditions for Asset Invoice Line Distributions to be imported to Oracle Assets through Create Mass Additions Program
 The line is charged to an account set up as an Asset account

 The account is set up for an existing asset category as either the asset clearing account or the CIP clearing account
 The "Track as Asset" box is checked. (It is automatically checked if the account is an Asset account)
 The invoice is approved and accounted
 The invoice line distribution is posted to Oracle General Ledger from Payables
 The general ledger date on the invoice line distribution is on or before the date that is specified for the create mass addition
program
Conditions For Expensed Invoice Line Distributions to Be Imported to Oracle Assets through Create Mass Additions
Program
Expensed items from expensed invoice line distributions in Oracle Payables can be created as Expensed Assets. Oracle Assets does
not depreciate or create journal entries for expensed items. Also the asset type of expensed assets cannot be changed to capitalized or
CIP assets.
Create mass additions process imports an expensed line only if:
 Invoice line distribution is charged to an Expense account. Normally it would be the Reorganization Account in Celtel’s case.
 Track as Asset is checked in the invoice distribution.
 Invoice is Validated and accounted
 The general ledger date on the invoice line distribution is on or before the date you specify for the create program

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Find Mass Additions
Following are the various query criteria available:

Queue Status, Invoice Number, Invoice Date, Category, Source System, Supplier Name, PO Number and Invoice Date.
Give the various criteria and Click the Button ‘Find’ (as in : 3.1.1) to get the records matching the selection criterion. For better
performance and easy identification and retrieval of mass addition lines, provide as many search criteria as possible.

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 To directly capitalize a Mass Addition Line as an Individual Asset:

Verify the Mass Addition Line by Clicking the Button ‘Open’ to give necessary details.
Category Name: Defaults from the item master. In case the asset category has not been specified in Item Master, enter
the category to which the asset has to be added.
Employee Name: Optionally, enter the respective employee name in case the asset is assigned or identified with a particular
employee. However, only those employees defined in the employee master can be assigned here.
Location: Assign the Physical Location of the asset.
Date Placed in Service (DPIS): The invoice date would default as "Date placed in service" in mass addition window. This field
should be manually modified with appropriate DPIS.
Asset KEY Information: Enter the Asset KEY information – relevant Analysis detail. This detail value to be created before picking
from list of values.
After entering the necessary information, change the status of the mass addition line to ‘POST’ or use special option and select ‘Post
All’ as shown in . 3.1.3 below. The queue status of all the lines in Mass Additions Summary will change to "Post".
Mass Additions Summary - Post All

Queue Name: Represents the status of the mass addition line.
NEW: Any mass addition line flowing from AP will have this status.
ON HOLD: On updating any field to the mass addition line, system automatically changes the status to ON HOLD from NEW. The
user can also select this queue name from List of Values.
POST: Mass Addition lines ready for posting. Once the adjustments are done to the mass addition line, before posting them as
individual assets, change the status to POST. System checks for mass addition lines with status POST / COST ADJUSTMENT to
post Mass Additions lines.
POSTED: On posting, the status changes to POSTED.
SPLIT: The mass addition line that is split into multiple lines will have this status.
COST ADJUSTMENT: On adding a Mass Addition Line to an existing asset and changing the status to POST, the status changes to
Cost Adjustment. On running the Post Mass Addition program these lines get posted.
DELETE: Mass Addition Lines to be deleted and marked as DELETE manually.
MERGED: Represents the status of the lines merged into the parent line.

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• To Split a Mass Addition Line:

Assets> Mass Additions >Prepare Mass Additions
If a single invoice having multiple quantity is imported as a single mass addition line, and the units are to be capitalized
as individual assets each with a single unit, use the split option to split the line into multiple lines.
original mass addition line is AED 167,663.462 and quantity is 2, system splits into 2 lines with quantity as one and cost as AED
83,831.731 for each line.
The original line status changes to SPLIT and the new lines created by the system will be created with status- ON HOLD.
Change the Units or Cost within the units but ensure that the total of the split lines is equal to cost of the original line, system does not
enforce the same, manual control needs to be exercised.
Split Mass Additions Control:
The original line will be split in equal proportions only; it cannot be split in desired ratio.
The original line with a status of split cannot be posted
Mass addition lines with quantity; ‘One’ cannot be split.
To Undo the Split:

Select the line with status ‘SPLIT’ and Click the ‘Undo Split’ button.
Mass Additions Summary – Split
Mass Additions Summary - Undo Split

System automatically cancels the "Split" action and the mass addition line regains the original position.
Control: Undo split cannot be performed once the line has been posted.

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 To Merge Mass Addition Lines

Assets> Mass Additions >Prepare Mass Additions
In case a mass addition line representing the original asset cost and certain other lines representing incidental costs to
be capitalized are brought over to FA to be capitalized as an individual asset, use the facility of ‘Merge’ to merge all
these lines.
Merge Mass Additions
Steps
1. Select the Mass addition Line into which the other lines have to be merged
2. Click the merge button, system opens a window.
3. Query the available lines (with F11, enter '%' on any of the fields and enter Control F11). This would bring all the lines available for
merge.
4. Select the lines to be merged by enabling the checkbox in the 'Lines' block of Merge mass additions window.
5. Click "Done"
The status of the merged line automatically changes to ‘MERGED’.

Sum Units: Enable this checkbox to add the units of the merged lines to the parent line into which they are merged.
Do not enable this checkbox, if the total units of the parent line should not be changed on merging
Merged Units: System shows the total number of units for the parent line.
Total Merged Cost: System shows the total cost of the parent line after merging other lines into it. This is the cost at which an asset
will be created.
The status of the parent line remains as ON HOLD only. Enter the necessary information to the parent line, change the status to POST
and post the line. Spawn the ‘Mass Additions Post’ program to post the line as an individual asset. The invoice details of the various
mass addition lines can be viewed in the source lines window of the asset created.
Note: The cost against the parent mass addition line would show the original cost of the mass addition line. The merged lines continue
to show the original cost. To know the total cost of the asset, navigate to the parent mass addition line and click 'Merge' button. The
'total merged cost' would provide the cost for which the asset would be created.
To undo a Merge:
Select the Parent lines, click the ‘Merge’ button and uncheck the ‘Merged’ check box, the status of the line automatically becomes
NEW again.
Control: Undo Merge cannot be performed once the line has been posted.

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Expensed Adjustment:
Following are situations where cost adjustment would be expensed:
 A part of the cost not capitalized along with the asset and later identified to be capitalized
 Wrong capitalization of the asset, where the entire transaction of asset addition has to be reversed i.e. when a
debit memo has been issued to the supplier the same has to be sent to Fixed Assets Module to nullify the asset
addition to change the asset cost to zero. In such cases the cost adjustment should to be expensed.
In this case the system calculates the catch up depreciation for the adjusted amount from the date placed in service of the underlying
asset and expenses the entire adjustment in the current period. Expensing the adjustment results in one time adjusting journal entry.
Note: If you amortize an adjustment for an asset, you cannot expense any future adjustments for that asset in that book.
Handling Returns: First you reverse the invoice in Payables, charging the credit invoice line
distribution to the same asset clearing account ,transfer the lines to GL .Then you run the "Create Mass Additions" program to bring
over the credit line. Add this line to the existing asset to bring the asset cost to zero. Now you can retire the asset. The asset does not
affect the balance sheet, but its audit trail remains intact.
To Undo a Cost Adjustment
 To undo above-mentioned process, select the line and click the ‘Remove’ Button. System automatically reverses
the entire process and changes the status of the line to ‘On Hold’.

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 Post Mass Additions

Mass Additions >Post Mass Additions
Run the "Post Mass Additions" program to create mass addition lines as asset in the Corporate Book.
Steps :
1. Give the Corporate Book name i.e. CELTEL CORP as a parameter to both the ‘Mass Addition Post’ and ‘Mass Addition Post
Report’ and click the Submit button
2. System posts all the Assets with status POST, COST ADJUSTMENT and MERGED.
3. Verify the Mass Addition Posting Report in the ’View Requests’ form.
4. System shows all the assets created out of the Mass Additions posting process with asset number detail against the respective mass
addition line.
5. Verify the Assets created in the asset workbench.

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 Delete Mass Addition

Mass Additions > Delete Mass Additions
Use Mass Addition Delete Program to clean up the mass addition table for lines already posted or lines in delete queue. Spawn this
program at frequent intervals.
Steps :
1. Give the Corporate Book name as a parameter to both the Mass Additions Delete Program and Mass Addition Delete Report and
click the Submit button.
Submit Request - Delete Mass Additions
2. System deletes all the mass addition lines with status- ‘POSTED’, ’ SPLIT’ and’ DELETE’.
3. Verify the report to know the number of mass additions deleted and file the report for any future reference.

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• Expensed Asset
Overview:
In brief, all Asset Write-off expenses (where unit cost of one item is between 2000 AED and 10000 AED) would come from Oracle
Payables to the Mass Additions. The CELTEL would be depreciated within 1 month. Assets with unit cost less than 2000 AED should
not be transferred to FA.
Conditions For Expensed Invoice Line Distributions to Be Imported to Oracle Assets through Create Mass Additions Program
Expensed items from expensed invoice line distributions in Oracle Payables can be created as Expensed Assets. Oracle Assets does
not depreciate or create journal entries for expensed items. Also the asset type of expensed assets cannot be changed to capitalized or
CIP assets.
The create mass additions process imports an expensed line only if:
 The invoice line distribution is charged to an Expense account. Normally it would be the Write-Off account in
CELTEL’scase.
 Track as Asset is checked in the invoice distribution.
 The invoice is validated and accounted
The general ledger date on the invoice line distribution is on or before the date you specify for the create program

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 Asset Workbench
Assets would be created from the Asset workbench only for Capitalization of Offline Outstation offices and Capitalization of earlier
Expensed Assets
Assets>Asset Workbench >Find Assets
You can query the asset required using Find Assets Window with various query criteria available such as
 Asset Detail query criteria: Asset Number, Description, Category, Category with descriptive Flexfield, Asset KEY,
Serial Number, Tag number etc.
 Assignment Query Criteria: Book, Employee Name / number, Location and Expense Account
 Source Line Query Criteria: Supplier Name / Number, Invoice Number, PO number, Source batch.
The query bring matching assets in Assets

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 Cost Information
Click the ‘Books’ button to verify the cost information.

Give the Corporate Book Name (CELTEL CORP) in the Book field, and place the cursor in any field, system will
automatically show all the financial information of the asset queried.
 Current Cost: The cost of the asset at the time of query
 Original Cost: The cost with which an asset is added in Fixed Assets. In the period of addition of asset, both the Current Cost
and Original Cost amounts will be one and the same. In case of any change made to the original cost within the period of
addition (i.e. before closing the period) system also changes the current cost to reflect the change.
 Once Depreciation is run and the period is closed, no changes can be done to original cost. Any subsequent cost adjustments
will be reflected in the current cost only.

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 Assignment
Click the Assignments Button to verify the Expense Account, Employee Name and Location details of an asset.
Assignments
Use this window to transfer an asset between Employees, Locations and Expense Accounts
Expense Account: Shows the account used by the system to charge the depreciation on this asset.
Location: Shows the physical location of the asset
Employee Name: Optionally, the person with whom the asset is identified can be entered here. However, the employee must first be
defined in Employee Master.
Steps :
1. Enter the number of units to be changed in negative in the ‘Units change’ column to represent the asset moving out.
2. Enter the new cost center and/or new employee name and/or new location of the asset.
3. To change only one parameter, keep the other two parameters constant.
4. Click the ‘Done’ to save the change.
5. Re-query the Assignments window to view the changed information.

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•Manual Addition of Assets
Use ‘Direct Additions’ feature to add assets directly into FA. Manual additions of assets from detailed additions will be used in the
following cases:
• Assets purchased by Head Office on behalf of Salalah and GIS have been created to give the effect.
• Assets that are capitalized at the outstations which are yet offline would be entered through Manual Additions. The Asset clearing
account would get nullified by passing the entries in General Ledger.
• The direct addition of assets would also be used for adding Expensed assets that need to be capitalized.
Add the asset using Detailed Additions or Quick Additions feature.
Steps
1. Enter the Asset Name as Asset Description.

2. Pick up the Category to which the asset is to be assigned
3. Enter the asset type as either CIP or Capitalized (Expensed type asset will not be created)
4. Enter the number of units and parent asset where the asset being created is a child asset
5. Enter the Model Number and Manufacturer Number
6. Click the Source Lines Button (where the asset type is capitalized) and enter the Vendor Name and Invoice Number for the asset. In
case of CIP asset the source line button will not be enabled. Source line information for CIP assets can be entered only after
saving the asset information and querying back the asset number from asset workbench.
7. Click the Button ‘Continue’

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Financial Information
Steps
1. Enter the Corporate Book to which an asset has to be assigned
2. Enter the Cost of the asset in the Current Cost Column (where the asset type is capitalized, the cost information cannot be entered).
Note: In case of CIP Asset, the asset number queried for from asset workbench and the source line information like Invoice number,
Description, Cost, Vendor name, PO number,
3. Enter the Accumulated Depreciation, if any, in the Accumulated Depreciation Column.
4. Verify the Depreciation Method, Life/ Rate defaulted from the asset category. In case the said depreciation rules do not suit the new
asset added, change them by selecting a different depreciation method, life and rate.

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Books (Financial Information)
5. Date Placed in Service represents the date of capitalization
a) If the current system date is later than the current open period: Last date of current open period
b) If the current system date is earlier than the current open period: First date of current open period
c) If the current system date is within the current open period: System date of current open period. Change the Date, if necessary.
6. Click the 'Continue' button. On clicking 'continue' button, the Assignments window opens for updation of expense and location
information.
Assignment Information:
 In the Assignments window, enter the Employee Name, Depreciation Expense Account and Physical Location of the asset.
 Save the information, system automatically generates Asset Number and Transaction number.

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 Retirement
Overview:
The process of retirement will be initiated by the user department, which has assets that are not in use any more. The “Asset Disposal
form” will be updated with the information. The form shall be passed on to the Fixed Assets department, which will verify the Cost
and Net Book Value of the Asset that is proposed for retirement. The form would be returned to the Cost Center manager for approval
from the Managers, based on the Approval limits. After approval, the form would be sent to the Procurement department for obtaining
quotations. After disposal of the Asset the “Asset Disposal Form” would be filled with the final disposal price and cheque number and
sent to the Fixed Assets Department for retirement of the Asset from the system.
 Assets can be retired based on the cost or based on the Units. Apart from full retirement, partial retirement can also be done.
 When an asset is retired by units, Oracle Assets automatically calculates the fraction of the cost retired. When it is retired by
cost, the units remain unchanged and the cost retired is spread evenly among all assignment lines.
Steps
1. Using the Find Assets Window in the Asset workbench, select the asset to be retired. Click the Retirements Button, to navigate to
the Retirements window.
2. Give ‘CELTEL CORP ’ as the corporate book.
3. Retire date: Enter the date of the retirement. It must be in the current fiscal year, and cannot be before any other transaction on the
asset.
4. Units Retired: Give the number of units to be retired
5. Cost Retired: In case entire units of an asset are retired, default cost retired is the entire cost of the asset, accept this or change the
amount of cost to be retired.
6. Retirement Type: Mention the nature of retirement of the asset, such as sale of the asset or extraordinary retirement.
7. Proceeds of Sale: Give the sale proceeds of the asset on the retirement
8. Cost Of Removal: Give the amount incurred on sale of assets.
9. Retirement Convention: The retirement convention defaults from the asset category default rules set up. In case of Aircraft related
categories, retirement convention of "CELTEL_Monthly" would be used and no depreciation would be calculated for the month /
Period of retirement.

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10. After giving all the details, save the retirement information. Oracle Assets assigns each retirement transaction a unique Reference
Number that you can use to track the retirement. Retirement Status will be ‘PENDING’ at this moment.
11. Go to Requests- Submit and run the Calculate Gains and Losses program by giving CELTEL CORP / as a report parameter value.
This program calculates the overall gain or loss on the retirement of the asset and updates the Gain/Loss information in the
Retirements Window and also updates the Current Cost, YTD Depreciation and Accumulated Depreciation in the Book Window
of the Assets Workbench.
Submit Request - Calculate Gains and Losses Program
12. Once this program is over verify the Gain/Loss amount in the Retirements window for the retired asset. Now the Status stands as
‘PROCESSED’.
Note: When the depreciation program is submitted at the month end, the system automatically runs the Calculate Gains and Losses
program for calculating the gain or loss on retirement / reinstatement transaction during the month.

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• Asset Inquiry
Use the Inquiry screens to verify the financial information and the descriptive information of the assets. The transactions, depreciation,
and cost history of the assets selected can be reviewed from this screen apart from the Source line and assignments information.
Note: No changes can be made from Inquiry screens.
Give the Selection Criteria in the Find Assets Window

Find Assets
Find by Asset Detail:

Enter asset descriptive information, such as Asset Number, Tag number, Serial number, Description, and/or Category, Warranty
Number or Asset KEY as the search criteria.
Note: For best performance, query by asset number, tag number or serial number since they are unique values.
Find by Assignment:
Enter assignment information as the search criteria. If you want to search using the Expense Account, you must enter a Book first. The
expense account combination / location combination must be provided to query for the information.
Find by Source Line:

Enter invoice information, such as Supplier, Invoice Number, PO number and/or Source batch number as the search criteria.
Find by Lease:
Enter lease information as the search criteria and click the Find Button
You can verify the Assignments, Source Lines and Book Information (Financial Information) of the assets queried.
Transaction Information
Select the Transactions Button to verify all the transactions done on such asset.
Select the Details button in the Transactions Window, to see the details of each transaction against the asset. In the details window,
system shows the Before and After change information regarding the cost, depreciation method and other financial information for the
asset.
Depreciation
View depreciation history window shows the Depreciation charged for an asset in each depreciation period till date along with the
depreciation charge account for each month.
View Depreciation History

Cost History
System shows the various transactions affecting the cost of the asset since the date of capitalization such as Cost Adjustments,
Retirement etc.
The screen also provides the transaction type and the period effective for the change in the asset cost.

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Cost History
Transaction History
 Use the Transaction History window to find all the transactions against the asset since the date of creation of the asset.
 Use the Find Transactions Window and give any of the following query criteria available to find the assets like Asset Number
range, Period Range, Transaction Type and Category.
Click the Details button against each transaction to find the before change and after change information of such asset relating to
Cost,Salvage Value, Depreciation Method, Life, Prorate Convention and Date placed in service etc.

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Transaction Types
Following are list of various transaction types against transactions performed in Oracle Assets
ADDITION & CIP ADDITION:
 Assets added using Detailed Addition, Quick Addition or from the Mass Additions window creates this transaction type of
ADDITION/CIP ADDITION for Capitalized/CIP Asset respectively.
 Any change made to the financial information of an asset in the Books window, in the period of addition.
 CIP Asset Capitalization during any period creates 'ADDITION' transaction

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ADDITION/VOID & CIP ADDITION/VOID:
 Any changes to an asset's financial information in the period in which the asset is added.
 Any cost adjustments done by adding a mass addition line to an asset in the period the asset is added.
Oracle Assets voids the original ADDITION / CIP ADDITION by changing the transaction type to (CIP) ADDITION/VOID and
creates a new ADDITION & CIP ADDITION transaction with the updated financial information.
ADJUSTMENT & CIP ADJUSTMENT:
 Any change to an asset's financial information, from the ‘Books’ and ‘Mass Change’ window, after the period an asset is
added.
 Any cost adjustments done by adding mass addition lines to existing assets (during any period after the asset creation period).
 Source line transfer performed on capitalized assets
FULL RETIREMENT:
 Full retirement transaction of an asset from the retirements or the mass retirement window.
PARTIAL RETIREMENT:
 When an asset is retired partially either by units or cost in the ‘Retirements window' (done on Capitalized assets).
RECLASS:
 Any change in the category of an asset In the ‘Asset Details Window’ (This will not be possible due to function security for
restricting the reclassification of an asset from Asset details window).
 Any cost adjustments to an asset by adding a mass addition line and where ‘Allow Category Updation’ option is enabled.
 Reclassification of asset from the Mass Reclassification window.

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 Mass Transfer
Overview:
Use this Mass Transfer Window to transfer a group of assets from

 one Person to another Person, or
 one Location to another Location or
 one Expense Account to another Expense Account.
Mass Transfers
Mass Transfers can be used in following situations.
 Where assets are moved in large scale from one place to another place.
 When location details of a bulk of assets capitalized given at the time of capitalization were wrong, needs to be
corrected.
 Where Expense account given to a bulk of assets capitalized at the time is wrong, needs to be corrected.

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Steps
1. Give the Corporate Book Name i.e. CELTEL CORP.
2. Enter the Transfer date. Default date is the Last date of the Current open period. Change the default date in case of need to a prior
period date.
3. Give the reasons for such change in the Comments field.
4. Give the From Employee Name and To Employee Name and /or
5. From Location and To location and/or
6. From Expense Account and To Expense Account and save the information.
The “From” and “To” fields can be used as a selection criterion without transferring between them. When the same value for the From
and To fields are entered, Oracle Assets transfers only assets that match that information without changing it.
However, when different values for the From and To fields are entered for more than one selection criteria, Oracle Assets transfers
only assets that match all the criteria you enter in the From fields to all the criteria that is entered in the To fields.

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7. System automatically generates a Mass Transaction Number for future reference. Click the Preview Button, to see the Mass
Transfer Preview Report, Verify the Request status and verify the preview report.
System shows the before change and after change status of all the assets selected based on the 'From' information in the Mass Transfer
Form.
8. In case the data of the preview report is correct, query the Mass Transfer information in the Mass Transfer Window using the Mass
Transaction Number and Click the Run button. Oracle Assets submits a concurrent process to perform the transfer.
On successful completion of the Mass Transfer Program, the transfers will be effected and the assets can be queried to see the changed
assignments.
Note: After running the Mass Transfer, the "Run" button is still enabled. However even if we click on the "Run" button, the mass
transfer does not get performed again.
Control:
Ensure that the Mass Transfer preview report obtained in Step 7 above is signed off by the appropriate authority before running the
Mass Transfer.

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• Mass Changes
Overview:
Mass Change can be used to change the depreciation information for a range of assets. The option to change the Prorate
Convention, Depreciation Method, Life and Bonus Rule is provided for in the Mass Change Window. Mass Change can be used if
an error was made when adding the assets or if the depreciation information needs to be changed at any point in the assets life.
6.2.1 - Mass Changes

Steps
1. Give the Corporate Book i.e. CELTEL CORP as a parameter.
2. Default Change date is the last date of the current open period, accept the same or change the date. But the date specified by you
cannot be beyond the current period date range. For example, when the current open period for the book is Oct-04, the date of
transfer can be any date between 1-Oct-04 and 31-Oct-04.
3. Select the assets to be changed using the Asset Number Range, Date placed in Service Range or the Category. Check the box
provided if fully reserved assets are to be relifed.
4. You can use the Before and After fields as either information to change or as a selection criterion without changing the information.
When you enter the same value for the Before and After fields, the mass change affects only assets that match that information.
5. Enter the current prorate convention as before and new prorate convention as the after prorate convention and/or,

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6. Current Depreciation Method and the New Depreciation Method and/or,
7. Current Life as per current Depreciation Method and New Life as per New Depreciation Method. System automatically generates a
Mass Transaction Number
8. Click the Preview Button to see the Preview report. System automatically generates a concurrent request - Mass Change Preview
Report. Once the report is completed with status normal, verify the asset selected based on the selection criterion given and before
and after change information. If necessary, update the definition and run the preview report again.
9. Once the changes as per the preview report are satisfactory, query the Mass Change Information in the Mass Change window using
the Mass Transaction Number and click the Run button. System automatically generates another concurrent request to make the
changes permanent as shown in the preview report.
Once this Mass Change Program is completed all the changes are made permanent in the system. To verify the final report at any time,
click the Review button to see the changes effected by this information.
Note:
1. CIP assets, retired assets, and assets with amortized adjustments are excluded from the mass change transaction.
2. Oracle Assets allocates depreciation expense only to the distribution lines, which were active at the end of the depreciation period.
Control:
Ensure that the Mass Change Preview Report obtained in Step 8 above is approved by the appropriate authority before running the
Mass Transfer.

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• Projected Depreciation
The depreciation projection report would be used for the purpose of budgeting the depreciation expenses for assets already entered in
the system as of the previous month.
: 7.1.1 - Projected Depreciation
Steps
1. Enter book name as "CELTEL CORP".

2. Enter the company and Cost center range, if required.
3. Enter the starting period from which you would like to project the depreciation.
4. Enter the number of periods for which the depreciation projection needs to be done.
The report provides information pertaining to the projected depreciation for the period starting from the Starting period parameter
value for the number of periods as specified when running the report.
NOTE: System does not include the catch up depreciation on cost adjustments done to an asset in the projections. Depreciation
projection does not consider the depreciation adjustments for retroactive additions and retroactive transfers that are entered in the
current period. Assets that are added during the current open periods are also not considered in the report.

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• Depreciation without closing the period –Corporate Book

Assets>Depreciation>Run Depreciation
The depreciation can be closed for a month without closing the period. Depreciation processing without closing the period would be
done after completion of all the transactions pertaining to a month. The depreciation calculated by the system can be checked on a
random basis to ensure that the amount of depreciation calculated is correct.
Run Depreciation
Steps
1. Navigate to the Run Depreciation form and enter "CELTEL CORP / " for book name.
2. The period name defaults to the current open period
3. Do not check the close period box
4. Click run button.
5. From the find request window check the output on a random basis for Journal Entry Reserve Ledger Report.
This process would be done on a monthly basis before the final depreciation run and period close.

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 Depreciation with closing the period – Corporate Book
After checking the journal entry reserve ledger report for the period (for depreciation run without closing the period), run the
depreciation by checking the "Close Period" box. Once you run the ‘Final Depreciation’ for a period system closes the period and
updates the YTD depreciation and Accumulated depreciation of each asset. On running the final depreciation for a period with the
close period box checked, system automatically closes the current period and opens the next period. In case of last period of a fiscal
year the system closes the current fiscal year and opens the next fiscal year.
NOTE: Once the system closes the period, no transaction can be done in such period. The period should be closed only after
Payables Section has closed the relevant Accounting Period.
Backdated Transactions are possible-
 An asset can be capitalized in the current open period by giving the date placed in service as the date pertaining to the closed
period.
 An asset can be retired in the current open period by giving a retirement date pertaining to the closed period. The closed
period must be in the current fiscal year.
 Transfers with a prior date can be done so long as the transfer is done in the same fiscal year.
 The accounting effect of above transactions will be reflected only in the current open period (in which such transactions are
done) though the system starts calculating the depreciation from the actual date placed in service in the case of an asset added
and up to the previous period of retirement, in the case of an asset retired.

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• Create Standard Journal Entries – Corporate Book

Review Journal Entries:
After sending journal entries from Oracle Assets to general ledger, review journal entries in general ledger.
Submit Request - Create Journal Entries

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 Capitalization of CIP asset:
Assets>Assets>Capitalize CIP Assets
1. Navigate to the Capitalize CIP Assets window.
2. Find assets with asset type CIP
3. Enter the date placed in service. Oracle Assets uses this date to begin calculating depreciation for the assets you are placing in
service.

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Capitalize CIP Assets
4. Choose the CIP asset(s) you want to capitalize.
5. Choose Tools and Check All if you want to capitalize all the assets in the Capitalize CIP Assets window.
6. Choose Capitalize.
To reverse capitalize an asset
1. Navigate to the Capitalize CIP Assets window.
2. Query assets with type Capitalized.
3. Choose the asset(s) you want to reverse capitalize. Choose Tools; Check All to reverse capitalize all the assets in the Capitalize CIP
Assets window.
4. Choose Reverse.
Note: You can reverse capitalize an asset only in the period you capitalized it, and only if you did not perform any transactions on it.

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 Reports
Use this report to reconcile asset cost with general ledger asset accounts. This report lists all the assets added during the specified
accounting periods. This report is sorted by, and prints totals for each balancing segment, asset type, asset account, cost center, and
reserve account. Enter a Book and From/To Period
Asset Additions Report
The asset additions report provides details of Assets added during the given period parameter and sorts the data based on the cost
center and Company. This report provides details of Asset Additions, Cost Adjustment done on assets (including source line
transfers). However, this report does not include the CIP Capitalizations.
The report also includes details of Invoice numbers for each addition/adjustment transaction. Enter the Book name and period range.
Assets by Source Report
This report shows all assets added during an accounting period range and the invoice lines associated with that asset. The report
groups the assets by source: Mass Additions or Manual Transactions.
This report is sorted by balancing segment, asset type, asset account, cost center, and asset number. For assets with multiple invoice
lines, the report sorts by vendor number, invoice number, and invoice line number. System prints the totals for each asset if the asset
has multiple invoice lines, and for each cost center, asset account, asset type, balancing segment, and source. Enter a Book and
From/To Period.
The Current Invoice Cost column for the assets added using Mass Additions matches the Cost column for the addition transactions on
the Mass Additions Posting Report. This report also provides supporting detail for the Asset Additions Report by showing which line
items were part of each addition transaction.
Annual Additions Report
This report shows all assets placed in service in the date range specified, this report is sorted by balancing segment, asset account, and
asset number. System prints the Totals for each asset account and balancing segment. Enter the Book and From/To Date range as
parameters for the report.
Asset Additions Responsibility Report
This report shows assets that you added to cost centers through additions, capitalizations, and transfers in the accounting period
specified. The report shows the owner and location of each unit. This report is sorted by balancing segment, cost center, owner,
location, and asset number. System prints the each cost center and balancing segment. Enter a Book and Periods as report parameters
Optionally enter a From/To Cost Center range to limit output.

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Assets Additions by Cost Center Report
This report shows the assets you added to Oracle Assets or capitalized during any depreciation period. The report is sorted by, and
prints totals for each balancing segment, asset type, cost center, asset account, and expense account. You must enter a Book and
Period when you request this report. Optionally enter a From/To Cost Center range to limit output.
Conversion Asset Report
Use this report to review the assets you entered with a depreciation reserve. This report is sorted by Balancing segment, asset type, and
asset account. The report prints totals for each account, asset type, and balancing segment. Enter the Book and From/To Date range as
key parameters for this report. This report can be taken out for the initial upload of the assets from the legacy systems to Oracle
Assets.
Asset Register
The Asset register provides all the information pertaining to the asset and must be run on a monthly basis as soon as the period is
closed.
Steps:
1. Run depreciation from the "Run Depreciation" window.

2. This would populate the asset register table with all the required information for the specified period.
Note:
 The asset register report would provide 1 line per period for each asset even when the asset contains multiple assignments and/or
source lines. Hence the source line information and assignment information may not reflect the correct picture for such assets.
Refer the 2 columns distribution lines count and source lines count. Query the asset from Asset workbench to obtain complete
information pertaining to the assignment and source lines.
 The asset register obtained with out closing the period would reflect the status of assets when the report is run and would change
if further transactions are created in the same period before final depreciation is run for the period.
Unposted Mass Additions Report
Use this report to review mass additions that you have not yet posted. An Unposted mass addition appears under the date that the
invoice distribution line was posted to the general ledger. This report is sorted by period, asset account, and status. System prints the
total cost for each asset account and period. Enter the Book name as a report parameter.
Selected Report Headings
Period: An Unposted mass addition appears under the period, which includes the date that the invoice distribution line was posted to
the general ledger.
Clearing Account: Asset clearing account for capitalized assets,
Status: Queue name of the Unposted mass addition.
Mass Additions Status Report
Use this report to review your mass additions by status (queue name). This report is sorted by Asset account, accounts payable batch
name and invoice number. Report prints the total cost for each asset account.
Enter the Book and Queue Name as report’s KEY Parameters.

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Mass Additions Posting Report
This report gives an audit trail of the assets created from your mass additions. The report divides your mass additions by transaction
type: Additions are mass additions that became assets & Adjustments are
mass additions that you added to existing assets. System automatically runs the Mass Additions Posting Report when you create assets
from mass additions using the Send Mass Additions to Oracle Assets program.
This report is sorted by transaction type and asset number. System prints the total cost for each transaction type. It also prints the total
number of mass addition lines posted in the batch.
Enter a Book as a parameter.

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Mass Addition Invoice Merge and Split Report
Use the Mass Additions Invoice Merge Report to review mass additions that you merged into a single asset.
Use the Mass Additions Invoice Split Report to review mass additions that you created by splitting multi-unit mass additions.
The Mass Additions Invoice Merge and Split reports do not include mass additions added to existing assets. Any mass additions that
you merged and then split only appear on the Mass Additions Invoice Split Report.
This report is sorted by asset number. Enter a Book and Period as parameters these reports.
Delete Mass Additions Preview Report
Use this report to review mass additions with a status of DELETE only and verify that you will delete the correct mass additions
before you submit the Mass Additions Delete program.
The report is sorted by and prints the total cost for each book, source system, and vendor.
Mass Additions Delete Report
This report provides an audit trail of the deleted mass additions. Enter the Corporate book name as a report parameter.
Cost Adjustment Reports
This report provides an audit trail of the cost adjustments that you made to your assets in the Book and during the accounting Period
range you choose. It includes changes you made to the asset itself and changes you made to source lines. Oracle Assets sorts this
report by balancing segment, asset type, asset cost account, cost center, and asset number. It prints totals for each cost center, account,
asset type, and balancing segment.
For your asset cost accounts, this report provides supporting detail for the Cost Detail Report and the Reserve Detail Report.
Cost Adjustment by Source Reports
This report shows all the cost adjustments you made in the Book and during an accounting Period range you choose. It groups them by
asset type and source: Mass Additions or Manual Transactions.
The report is sorted by source, balancing segment, asset type, asset account, cost center, and asset number. For assets with multiple
source lines, the report sorts by supplier number, invoice number, and invoice line number. The report prints totals for each asset if the
asset has multiple source lines, and for each cost center, asset account, asset type, balancing segment, and source.
Report Detail Explanations:
Invoice Adjustment: Adjustment amount for the line item.
Asset Adjustment: Total adjustment for the asset.
Financials Adjustments Report
Use this report to find all the adjustments you made to the financial information for your assets for the Book and Period you choose.
The report is sorted by asset number and by when the transaction was effective.

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Selected Headings
Transaction Type: Expensed or Amortized adjustment.
From/To: Two lines for each adjustment:
The From line shows the financial information before the adjustment
The To line shows the financial information that has changed and the effect on the cost
Depreciate: Indicates whether the asset depreciates.
Transaction History Report
Use this report to review all the transactions that you performed on your assets for the Book and Asset Number range you choose. To
get additional detail about any of the transactions, use the appropriate transaction reports. The report is sorted by asset number.
Selected Headings
Reference Number: Uniquely identifies this transaction. This number appears on the transaction reports so that you can find
additional detail about the transaction. You can also use the reference number to query the transaction in transaction or inquiry forms.
Accounting Period: The accounting period in which the transaction was effective. To get additional detail about any of the
transactions, use this depreciation period when you request one of the transaction reports.
Asset Reclassification Report
Use this report to review the assets for which you changed the asset category. The report is sorted by balancing segment, asset
account, and asset number. It prints totals for each asset account and balancing segment. You must enter a Book and From/To Period
range when you request this report.
Selected Headings
From/To Asset Account: Asset cost account for the asset before and after reclassification.
From/To Reserve Account: Reserve account for the asset before and after reclassification.
From/To Category: Category of the asset before and after reclassification
Cost: Cost transferred to the new asset account.
Depreciation Reserve: Accumulated depreciation transferred to the new reserve account.
Asset Reclassification Reconciliation Report
Use this report to reconcile Oracle Assets to your general ledger asset accounts. The report is sorted by, and prints totals for each
balancing segment, asset type, asset account, and cost center.
Enter a Book and From/To Period range when you request this report.
When you submit the Create Journal Entries program, Oracle Assets creates adjusting journal entries for the appropriate asset cost and
reserve accounts in your general ledger to reflect the reclassification.

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Selected Headings
In/Out: Indicates whether you reclassified the asset into or out of the asset account.
Cost: The cost transferred to the new asset account. This column matches the Reclassifications column on the Cost Detail Report for
capitalized assets
Depreciation Reserve: The accumulated depreciation transferred to the new depreciation reserve account. This column matches the
Reclassifications column on the Reserve Detail Report.
From/To Category: Category of the asset before and after reclassification.
Asset Retirements Report
Use this report to review the assets you retired for the Book and accounting Period range you choose. The report is sorted by balancing
segment, asset type, asset account, cost center, and asset number. It prints totals for each cost center, account, asset type, and
balancing segment.
Retirements in the current period do not show up on this report until you use the Calculate Gains and Losses form to process
retirements.
Selected Headings
Cost Retired: This column matches the Retirements column on the Cost Detail Report.
Net Book Value Retired: The difference between Cost Retired and this column is the depreciation reserve retired, which matches the
Retirements column of the Reserve Detail Report.
Removal Cost: Cost of removing the asset, if any.
Flag: An asterisk (*) appears for reinstated assets.
Reinstated Assets Report
Use this report to review the retirements you reinstated for the Book and From/To Period range you choose. This report is sorted by
balancing segment, asset type, asset account, cost center, and asset number. It prints totals for cost center, asset account, asset type,
and balancing segment.
Selected Headings
Period Reinstated: The depreciation period when you cancelled the retirement.
Inter Company Transfer Report
This report , for the time being is not relevant in Airmalta’s Setup .Inter-company transfer report provides details of Assets
transferred between companies during a given period range. This report can be used during the annual accounts closing for
reporting purposes.
Selected Headings
Company: This column indicates the company for which the transfer has taken place.
Cost Center: The cost center under the above company
Asset Account: The Asset Cost nominal pertaining to the Asset
Transfer from/to Co: This column provides the other leg of transfer transaction. In case of "In" transaction this column would
provide the Company from where the asset was transferred and vice-versa
Transfer In/Out: Indicates the type of transaction. "IN" indicates that the asset has been transferred
into the Co. in column 1.

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Asset Transfers Report
Use this report to review asset transfers for the Book and Period you choose. For each transaction system lists the expense account,
balancing segment, cost center, and location of the asset before and after the transfer. System sorts the report by asset number. This
report provides supporting detail for the Reserve Detail Report.
Selected Headings
From/To: These lines describe where you transferred the asset from and.
Date of Transfer: The date the transfer actually occurred, not the date you entered the transaction into Oracle Assets.
Assigned Cost: The fraction of asset cost allocated to this cost center.
Depreciation Reserve: The total depreciation charged to the cost center as of the transfer date.
Units: The number of units transferred.
Asset Transfer Reconciliation Report
Run this report to view the transfer transactions for a corporate book. This report shows the transfers made during an accounting
period that affects a general ledger account. It shows the transfers for the Book and From/To Period range chosen. Transfers between
employees and transfers between locations do not appear on this report since the general ledger number does not change. Oracle
Assets sorts this report by balancing segment, asset type, asset account, and cost center. It prints the total cost for each cost center,
asset account, asset type, and balancing segment.
For your asset cost accounts, this report provides supporting detail for the Cost Detail Report
Selected Headings
Date: Date the transfer actually occurred, not the date you entered the transaction into Oracle Assets.
In/Out: Indicates whether you transferred the asset into or out of the asset account. Transfers out of an account have a negative
assigned cost.
Cost: The amounts in this column match the Inter accounts Transfers column on the Cost Detail Report for your capitalized assets.
CIP Assets Report
This report shows all the invoice line items and manually entered source line items for your CIP assets. Use this report to review your
CIP assets at the end of each accounting period.
The report is sorted by balancing segment, CIP cost account, cost center, and asset number. For assets with multiple invoice lines, the
report sorts by supplier number, invoice number, and invoice line number. The report prints totals for each asset if the asset has
multiple source lines, and for each cost center, account, and balancing segment as well.
This report provides supporting detail for the CIP Detail Report.
You must enter a Book and Period when you request this report.
Selected Headings
Cost: The Cost column on this report matches the Ending Balance column on the CIP Detail Report.

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CIP Capitalization Report
This report shows the CIP assets that you capitalized during a range of accounting periods. The report is sorted by balancing segment,
CIP cost account, cost center, and asset cost account. It prints totals for asset cost account, cost center, CIP cost account, and balancing
segment.
The Cost column on this report matches the Capitalizations column on the CIP Detail Report.
You must enter a Book and From/To Period range when you request this report.
Selected Headings
Date Placed in Service: The date you capitalized the CIP asset. Oracle Assets calculates depreciation using this date and the prorate
convention.
Reverse Capitalization: An asterisk (*) denotes a reverse capitalized asset.
Drill Down and Account Drill Amount
Use the drill down reports to reconcile journal entries to your general ledger and review activity for your general ledger accounts. Both
reports print the total debits and credits for each line, batch, and account number. You can reconcile account activity with Oracle
General Ledger using these reports and either the Unposted Journals Report or the Posted Journals Report.
The 'Drill Down' Report lists all journal entry lines and gives detailed information on the asset transactions for a particular journal
entry batch. It is sorted by journal entry batch name, journal entry category, account (from the lowest balancing segment value to the
highest), journal entry line number, and asset number.
The 'Account Drill Down' Report gives you detailed information on the asset transactions represented by a journal entry line. The
report is sorted by account (from the lowest balancing segment value to the highest), journal entry batch name, journal entry category,
journal entry line number, and asset number.
When you request either report, you must enter the Book and Period. If you enter a Batch Name, you must enter a journal entry Line
number as well. You can enter the Account Number when you run the Account Drill down Report, or leave it blank to print all
accounts.
Cost Clearing Reconciliation Report
This report shows all assets you created or adjusted during an accounting period for which Oracle Assets creates journal entries to
asset clearing accounts. Use this report to reconcile your clearing accounts between your general ledger and Oracle Assets. The report
is sorted by, and prints totals for each transaction type, balancing segment, clearing account, cost center, and asset number.
Selected Headings
Clearing Account: The asset clearing account for capitalized assets.
Cleared Cost: The cleared cost of the asset for this cost center. This column is the amount posted to the cost center and clearing
account. If asset costs are split among different cost centers, and if thCELTEL clear to different clearing accounts, the asset may have
lines on different pages of the report.

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Reserve Detail and Summary reports
Use the Reserve Detail and Summary reports to reconcile your reserve accounts to your general ledger. The detail report is sorted by
balancing segment, depreciation reserve account, cost center, and asset number. It prints totals for cost center, account, and balancing
segment. The summary report is sorted by, and prints totals for each balancing segment and depreciation reserve account.
The following reports provide supporting detail for the detail report: Asset Additions Report, Reserve Adjustments Report, Asset
Retirements Report, Asset Reclassification Reconciliation Report, Account Reconciliation Reserve Ledger, and the Asset Transfers
Report.
Enter a Book and From/To Period range when you request these reports.
To reconcile with the general ledger, compare the summary report with the Account Analysis Report in General Ledger.
Selected Headings
Both detail and summary reports show the beginning balance, transactions, and ending balance for each depreciation reserve account:
Beginning Balance: The sum of this column for the asset account on the detail report matches the Beginning Balance column on the
summary report.
Additions: The change to the depreciation reserve account resulting from asset additions that you entered with a reserve during the
period range you requested. This column on the detail report matches the Depreciation Reserve column of the Asset Additions Report.
The sum of this column for the asset account on the detail report matches the Additions column on the summary report.
Depreciation: The changes to the depreciation reserve account resulting from depreciation expense calculated during the period range
you requested. This column on the detail report matches the
Depreciation Amount column of the Account Reconciliation Reserve Ledger. The sum of this column for the asset account on the
detail report matches the Depreciation Expense column on the summary report.
Adjustments: The changes to the depreciation reserve account resulting from tax reserve adjustments or revaluations performed
during the period range you requested. These lines are marked on the right side of the report to distinguish tax adjustments from
revaluations. For tax adjustments this column on the detail report matches the Reserve Adjustment column of the Reserve
Adjustments Report. The sum of this column for the asset account on the detail report matches the Adjustments column on the
summary report.
Retirements: This column on the detail report matches the difference between the Cost Retired and Net Book Value Retired columns
of the Asset Retirements Report. The sum of this column for the asset account on the detail report matches the Retirements column on
the summary report.
Reclassifications: This column on the detail report matches the Depreciation Reserve column of the Asset Reclassification
Reconciliation Report. The sum of this column for the asset account on the detail report matches the Reclassifications column on the
summary report.
Transfers: This column on the detail report matches the Depreciation Reserve column of the Asset Transfers Report. The sum of this
column for the asset account on the detail report matches the Transfers column on the summary report.
Ending Balance: The sum of this column for the asset account on the detail report matches the Ending Balance column on the
summary report.
Out of Balance: This report compares an asset's actual ending depreciation reserve balance with a calculated ending balance, and
prints an asterisk (*) in this column if thCELTEL are different. If Oracle Assets finds any differences, your system is out of balance.
Flag: R: revaluation adjustment
T: tax reserve adjustment
B: both tax and revaluation adjustments have been made on this asset

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Journal Entry Reserve Ledger Report
Use this report to find out how much depreciation expense Oracle Assets charged to a depreciation expense account for any
accounting period. The report lists all active (not yet retired) capitalized assets, as well as any assets that you have retired in the
period's fiscal year. The report is sorted by balancing segment, expense and reserve accounts, and cost center. It prints totals for each
cost center, account, and balancing segment.
If you partially retire, reclassify, or transfer an asset, the report prints the asset's year-to-date depreciation as of the transaction date on
a separate line, and marks the line on the right side of the report. These lines show zero for cost and depreciation amount because
Oracle Assets allocates depreciation expense only to the distribution lines which were active at the end of the report period.
You can reconcile depreciation expense with your general ledger using this report and the Account Analysis Report in Oracle General
Ledger.
Selected Headings
Depreciation Amount: This column matches the Debit or Credit column of the Account Analysis With Payables Detail Report in
Oracle General Ledger.
year-to-date Depreciation: The cost center fiscal year-to-date depreciation for the accounting period you select.
Percent: The percentage of the asset cost and depreciation allocated to this general ledger account and cost center.
<Flag>:
P: partial retirement
F: full retirement
N: asset is not depreciating
T: transfer, either to a new cost center, employee, or location
R: reclassification
Note: Oracle Assets automatically runs the Journal Entry Reserve Ledger report when you run the depreciation program for
a corporate book.

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Account Reconciliation Reserve Ledger Report
Use this report to review how much depreciation Oracle Assets charged to a depreciation reserve account in an accounting period. The
report is sorted by, and prints totals for each balancing segment, asset account, reserve account, and cost center.
If you partially retire, reclassify, or transfer an asset, the report prints the asset's year-to-date depreciation as of the transaction date on
a separate line and marks each line on the right side of the report. These lines show zero for cost and depreciation amount because
Oracle Assets allocates depreciation expense only to the distribution lines which were active at the end of the report period.
Enter a Book and Period when you request this report.
This report provides supporting detail for the Reserve Detail Report.
Selected Headings
Depreciation Amount: This column matches the Depreciation Expense column on the Reserve Detail Report.
year-to-date Depreciation: The cost center fiscal year-to-date depreciation for the accounting period.
Percent: The percentage of the asset cost and depreciation allocated to the cost center.
<Flag>:
P: partial retirement
F: full retirement
N: asset is not depreciating
T: transfer, either to a new cost center, employee, or location.

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Cost and CIP Detail and Cost Summary reports
Use the Cost Detail and Cost Summary reports to reconcile your asset cost accounts to your general ledger. To reconcile with Oracle
General Ledger, compare the Cost Summary report with the Account Analysis Report.
The following reports provide supporting detail for both detail reports: Asset Additions Report, Cost Adjustments Report, Asset
Retirements Report, Asset Reclassifications Reconciliation Report, and the Asset Transfer Reconciliation Report. In addition, the CIP
Capitalization Report and the CIP Assets Report provide supporting detail for the CIP Detail Report.
The detail reports are sorted by balancing segment; asset cost account, cost center, and asset number, and prints totals for each asset
cost center, account, and balancing segment. Both summary reports are sorted by, and print totals for each balancing segment and
asset account. Enter a Book and From/To Period range when you request these reports.
Selected Headings
All four reports show the beginning balance, additions, adjustments, retirements, capitalization, reclassifications, transfers, and ending
balance for each asset account and cost center:
Beginning Balance: The asset or CIP cost account balance for each asset as of the beginning of the period range requested. The sum
of this column on the Detail Report matches the Beginning Balance column on the Summary Report for this account and cost center.
Additions: This column on the Cost Detail Report matches the Cost column on the Asset Additions Report for capitalized assets.
Adjustments: This column on the Detail Report matches the Net Change column on the Cost Adjustments Report.
Retirements: This column on the Detail Report matches the sum of the Cost Retired column on the Asset Retirements Report.
Reclassifications: This column on the Detail Report matches the Cost column on the Asset Reclassification Reconciliation Report.
Transfers: The net change to the asset account resulting from inter account transfers that move cost from one general ledger number
to another. This column on the Detail Report matches the Cost column on the Asset Transfer Reconciliation Report.
Ending Balance: The sum of this column on the Detail Report matches the Ending Balance column on the Summary Report for this
account.
Out of Balance: Oracle Assets compares an asset's actual ending balance with a calculated ending balance, and prints an asterisk (*)
in the column if the CELTEL are different. If Oracle Assets finds any differences, your system is out of balance.
Request Set for Period Closing reports
A request Set – “PERIOD END REPORTS ” is created to run some important reports to tie up balances with GL . The following
reports are PERIOD END REPORTS:
• Cost Summary Report

• Cost Detail Report
• Journal Entry Reserve Ledger Report
• Account Reconciliation Reserve Ledger Report
• Cost Clearing Reconciliation Report
Standard Operating Procedures is a handy document which helps in using Oracle Payables efficiently as a tool for transaction
processing and information retrieval for meaningful analysis of data.
Various process flows have already been discussed in the ‘Solution Design’ document, right from inception to conclusion of each
process, highlighting the control aspects at each stage of the process.
This document contains a brief overview of how various tasks are to be performed in the Payables module of Oracle Applications.
This document has to be read in conjunction with Oracle Applications User Guide for the module and the Solution Design document
submitted as part of the Implementation Process. The specific functionalities as may be relevant to the Operations of CELTEL have
been discussed in the Solution Design document with reference to the Business Processes.

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This document has been organized as per the structure given in the Table of Contents, providing procedures/information relevant to
the CELTEL Operations as well as certain general information/guidance about the functions of Payables. Refer the Setup document
for the values.
Note: This document only covers the process to be adopted or steps to be followed in performing certain activities in Oracle
Applications as outlined in the Solution Design Document. This document covers various aspects such as:
• Navigation paths
• Flow of transaction entry for each process
• Explanation of various functions
• Important fields in each form while entering/querying transactions
• Various Defaults at each level of transaction entry
• Do’s and Don’ts
• Common problems and solutions
• Reports to be run
• Reconciliation Aspects
Clarification can be obtained from the ‘User Guide’ provided by Oracle.

Fixed Assets - SDD - 001

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Standard Operating Procedures –

Author: Maneesh Kumar

Confidential - For internal circulation only Page : 1 of 62

Date Author Version Change Reference

Copy No Name Location

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COST ADJUSTMENT REPORTS................................................................................................................................................................54

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 Flow of transaction entry for each process

 Explanation of various functions

 Important fields in each form while entering/querying transactions

 Various Defaults at each level of transaction entry

 Do’s and Don’t’s

 Common problems and solutions

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Setting up Fixed Assets

The categories would be created with the following segments:

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1. Description: Enter a unique description of the book.

2. Class: Choose Corporate to create a Corporate Book

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Book Controls - Accounting Rules

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Click the Default Rules Button

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Asset Categories - Default Depreciation Rules

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Salvage Value = Cost x Default Percentage

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• Assets Creation from Mass Additions

 The line is charged to an account set up as an Asset account

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Find Mass Additions

Following are the various query criteria available:

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 To directly capitalize a Mass Addition Line as an Individual Asset:

Location: Assign the Physical Location of the asset.

Mass Additions Summary - Post All

POSTED: On posting, the status changes to POSTED.

DELETE: Mass Addition Lines to be deleted and marked as DELETE manually.

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• To Split a Mass Addition Line:

The original line with a status of split cannot be posted

Mass addition lines with quantity; ‘One’ cannot be split.

To Undo the Split:

Mass Additions Summary - Undo Split

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 To Merge Mass Addition Lines

Merge Mass Additions

The status of the merged line automatically changes to ‘MERGED’.

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To Undo a Cost Adjustment

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 Post Mass Additions

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