Technical Proposal KK

To: Addis Ababa Abattoirs Enterprise
KK
ADDIS ABABA ,ETHIOPIA
TECHNICAL PROPOSAL
FOR
IMPLEMENTING OF INTEGRETED MIS(MANAGEMENT

INFORMATION SYSTEM) APPLICATION
SUBMITTED BY
ACTION CONSULTING PLC.
Date: March -2012

TEL 0116621592
MOB 0911230831/0924787130
MAFI CITY CENTERAL MALL,5TH FLOOR #501
Ladies/Gentlemen,
We, the undersigned, offer to provide our services for the Study and
Implementation of an
Integrated Management Information Systems in accordance with the
invitation to bid and our proposal. We are here by submitting our
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proposal, which includes this Technical Proposal and the Financial
Proposal sealed under a separate envelope.
If negotiations are held during the period of validity of the proposal, we
undertake to negotiate on the basis of the proposed staff. Our proposal is
binding upon us and subject to the modifications resulting from contract
negotiations.
We understand that you are not bound to accept any proposal you receive
We remain,
Sincerely yours,
Mengistu Tefera Esuneh
Firm’s Reference
ERP system implementation for Dejen Airforce aviation Ethiopia
Debrezeit, Ethiopia Mr Sachine Panchal
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Er Wondimu Taddesse
Fikremariam Teshome
Asmare Emerie
Mengistu Tefera
Dejen defence aviation >250
Client address Duration of Assignment
Start Date Completion Date Approximate price
Name of associated company(if any) Number of Professional

staff participated
Name of Senior Staff (Project Director/Coordinator, Team Leader) involved

And Function Performed:
Narrative Description of the Project:
Description of Actual Service provided by your Staff:
1,
2,
ERP system implementation for Ikhlas Import Export Ethiopia
PLC
Addis Ababa, Ethiopia Mr Sachine Panchal
Er Wondimu Taddesse
Khalid Abdu
Efriem Aregaye
Fikremariam Teshome
Asmare Emerie
Mengistu Tefera
Ikhlas Import Export PLC >300
Client address 8 Months
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Start Date Completion Date 52,500.00USD
No associated Company -
Ato Mengistu Tefera: works as a project manager

Asmare Emerie: works as a Database Designer
Mr Sachine Panchal: works as a senior programmer and implementer
Er Wondimu Taddesse: works as a senior system analyst
Khalid Abdu: works as a junior programmer and implementer
Fikremariam Teshome: works as a junior programmer and implementer
The implemented ERP system have the following modules
1, MRP(manufacture resource planning): handles the manufacturing or production
processes of the company(company manufactures aluminum and furniture products)
2, CRM(customer relationship management): handles the marketing and sales
systems of the company(company has 3 different branches and the system connected
by internet and handle all branch transactions)
3, SCM(Supply chain management): handles the purchasing and store management
systems of the company(company has 4 different stores and the system manages all)
4, HRM(Human resource management): handles all the transactions of employees
with integration of attendance machines
5, FRM(Finance Resource Management): handles all accounting and finance
transactions
 All the above 5 modules are integrated systems.
All services are provided by our internal staffs
3,
ERP system implementation for Labora International Ethiopia
PLC
Er Wondimu Taddesse
Khalid Abdu
Fikremariam Teshome
Asmare Emerie
Yitbarek
Labora International PLC >120
Page 4

Asmare Emerie: works as a project Manager and Database Designer
Yitbarek: works as a domain Expert

transactions
4,
ERP system implementation for Home elements Ethiopia

Er Wondimu Taddesse
Khalid Abdu
Ermias Hilawe
Asmare Emerie
Yitbarek
Page 5
Home Elements >120


transactions
5,
ERP system implementation for Zikri Import Export PLC Ethiopia
Addis Ababa, Ethiopia Mengistu Tefera

Mr Sachine Panchal
Er Wondimu Taddesse
Khalid Abdu
Fikremariam Teshome
Ermias Hilawe
Page 6
Asmare Emerie
Yitbarek
Zikri Import Export PLC >180


transactions
5, MRP(manufacture resource planning): handles the manufacturing transactions of
soap and material management system in the production area
6,
ERP HR system implementation for Dhgeda Blanket Ethiopia
factory
Page 7
Er Wondimu Taddesse
Khalid Abdu
Fikremariam Teshome
Dhgeda Blanket Factory >220

The implemented ERP HR system have the following modules
1, HRM (Human resource management): handles all the transactions of employees

with integration of attendance machines till payroll preparation.
7,
ERP HR system implementation for Zemili Paint factory Ethiopia

Er Wondimu Taddesse
Khalid Abdu
Fikremariam Teshome
Dhgeda Blanket Factory >280
Page 8

The implemented ERP HR system have the following modules
1, HRM (Human resource management): handles all the transactions of employees

with integration of attendance machines till payroll preparation.
Methodology, Work plan and Schedule
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Response to the TOR
Executive Summary
Date: - March 6,2012
KK TEXTILE FACTORY is about to set up an Integrated Enterprise
Resource Planning (ERP) System for its operations. This project has four
different phases. While the ultimate goal is to have this integrated
software environment built, it is without the hardware and the network
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infrastructure that it can be realized. The project has therefore been
classified into: -
 System analysis
 System design
 System customization, and Implementation
 Testing, Training, and Documentation
This document will focuses on the solutions proposed for the development
of automated ERP System for KK TEXTILE FACTORY. The proposed
solution takes in to consideration the future expansion, current IT
solutions, and existing IT infrastructure. Under this proposal; we have
summarized the systems required to be developed an integrated.
The system will be developed in web based application form.
Our team has examined the need and requirement of the company and
has come up with a solution as follows. We recommend 3-tier system
architecture consisting of the Presentation Layer, the Business Logic
Layer, and the Data Layer. The presentation layer will consist of the User
Interfaces, meaning user access points, the Business Logic Layer will
contain the core of the business logic and operation code, and the third
Data Layer will be where all the data will be stored and retrieved. Each is
explained in detail in following sections.
We understood from your expression of interest TOR that the required

services are the followings but not limited to this:
o Financial Management
o Material Management
o Customer Management
o Sales
o Purchasing Management
o Human Resource Management
o Fixed Asset Management
o Archive and Correspondent Management
o Production Management and Quality Control
o Planning and Scheduling
Responsibility for successful implementation of this project rests with our

professionals who are in particular implemented related database system
for different organization and for the project managers of our proposed
program. We have reviewed our proposal and confident in the depth of
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our accomplishments date in both the preliminary design and the plans
proposed to deliver against your requirements.
The success of this project will be measured on how easy it is to operate,

how well it functions, how accurately it delivers the desired outcome, and
how well it makes life easier for the users, administrators and managers
of the system.
Before we discuss this solution in detail, however, we would like to

dedicate a topic to describing our understanding of the project and what
is expected of it. Please note that this description is limited to the
information we gathered and analyzed from the Expression of the
Interest. We welcome corrections any or additions to this description.
Understanding of the assignment

As it is mentioned on the expression of the interest we understood that
KK TEXTILE FACTORY wants to change the existing manual paper based,
slow and beurocratic system by accurate and efficient information a user-
friendly and integrated MIS relational database system. Hence, the main
objective of the assignment is to review, design, and implements
management information systems for the company.
Scope of the work

We understood that scope of KK TEXTILE FACTORY work is to Supply,
Installation, Configuration, Testing and Commissioning of Integrated
Information
Management System including:
· Assess the status of the current ICT utilization
· Define and document requirements of the each section in the enterprise
including
• Interaction between sections/business processes …..
· Develop the system per the agreed requirement

· Implement the system and test with actual data at the working
environment of the
KK TEXTILE FACTORY
· The IMIS will have at least the following 12sub-systems.
o Financial Management
o Material Management
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o Customer Management
o Sales
o Purchasing Management
o Human Resource Management
o Fixed Asset Management
o Archive and Correspondent Management
o Production Management and Quality Control
o Planning and Scheduling
Activities
 To assess the existing working manual system.
 To design a flexible, permitting upgrades and adaptations in

the future relational database
 To ensure that the database can be easily and effectively used

to generate and disseminate regular and special reports, for
comparative analysis of results across geographic
regions/time periods and relative to targets, and to
demonstrate results trends in clear displays.
 Develop the system
 Implementation
 Pre-test/refine database:
 Training and documentation
 Testing
 Maintenance and support
Proposed System Functional Requirements
The system we propose will operate efficiently and effectively, secure,

flexible, Interoperable, portable, easy to use, upgradable and operates in
different platforms. The systems in this section, it will describe some of
the features and functionality but the detail will be identified and
documented during the system analysis and design phase. Generally the
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proposed system enables the data collection, management, analysis, and
reporting operations of the KK TEXTILE FACTORY office.
In this section, it will describe some of the features and functionality of

the KK TEXTILE FACTORY, web based Information Management System
application in detail. The description categorized mainly into sub-sub
system based on common functionality and features and presented as
follows.
This system contain the following sub-system
 Human Resource Management System
o Personnel record database
o Leave management
o Payroll processing
 Supply Chain Management.
o Local Purchase
o Foreign Purchase
o Supplier database
o Store management
 Financial Resource management
o Financial management
o Fixed asset Management
o General account
o Payroll Management
 Customer Relationship Management
o Customer database
o Sales invoice management
o Sales point management
 Production Management
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o Byproduct management
o Slaughtering service area management
o Carcass management
Detail Project Description

In this section we describe the features and functionalities of the
proposed enterprise web based management information system
application to be implemented in detail as follows:-
Human Resource Management
1. HRM (Human Resource Management)

Master Transaction Reports
Company Master Recruitment Process Employee joining kit.
Department Orientation Employee Details
Designation Training Employee ID Card
Employee Master Discipline Notice Employee Pay slip
User Master Exit Interview Daily Attendance
Leave Master Setup Shift Management Attendance Register
Shift Master Overtime Management Provident Fund
Register
Pay Structure Setup Attendance Salary / Wages register
Management
Pay Head Leave Management Provident Fund Report
Prof. Tax Master Pay Roll Management Resigned employees
list
Calendar master Performance analysis Performance report
Designation Master Utility usage Leave report
Utility Master Fuel refill process Utility usage report
Sub-utility Master Insurance Insurance Report
management
Insurance Master Document Disciplinary measures
management report
Discipline Master Employee transfer Fuel Usage report
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Employee promotion Over time report
Retirement process Training report
Retirement list report
Salary increment
Transfer report
The Human Resources Management (HRM) function includes a

variety of activities, and key among them is deciding what staffing
needs you have and whether to use independent contractors or hire
employees to fill these needs, recruiting and training the best
employees, ensuring they are high performers, dealing with
performance issues, and ensuring your personnel and management
practices conform to various regulations. Activities also include
managing your approach to employee benefits and compensation,
employee records and personnel policies. However, they should
always ensure that employees have -- and are aware of --
personnel policies which conform to current regulations. These
policies are often in the form of employee manuals, which all
employees have.
This system handles, manages, and control human resources at
Client. There are different activities in this system, which will
provide necessary information to concerned bodies. Those listed
below are some of the activities included:-
o Personal information registration
o Manage and control vacant position and posting.
o Recruitment and registration of new employees(permanent
and contract)
o Keeps all necessary information about employees
o Manage all sorts employee leaves(such as annual leave,
sick leave, special leave ,and others)
o Manage employees’ performance evaluation and
disciplines.
o Manage and controls employees training and educations.
o It manages and controls employees’ different benefits.
o It manages and controls Job Grade and position and
payment scales.
o It manages and controls different Departments.
o It manages and controls employee’s retirements (Pension).
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o It manages and keeps track of employees who terminate.
o It manages and controls employees’ medical histories.
o It keeps track employee attendance.
o It controls and manages employees’ grievance.
o It controls and manages employees working hours and
shifts.
o It keeps track employee award and compensation
information.
o Produce an active report of employees based on different
criteria.
o Manages controls and tracks any physical and electronically
documents (these can be Letters, files, etc).
o Allow the recording of detail information for every
employee. The information includes: Id number, name,
full address, birth date, gender, marital status, ethnic
group, religion, position, educational level, previous
employment history, retirement date, pension no, salary….
Etc
o Record employee events like promotion, transfer, salary
increment, training award, performance appraisal,
disciplinary measure etc…., as soon as they occur.
o Track employee attendance (Time record), absenteeism,
overtime, employee on duty, employee on leave, ---etc
o Handle employee leave transaction based on the collective
agreement and then automatically update the information
every year or as the user requires.
o Associate every employee to the branch, department,
division, section and sub-section he belongs to.
o Mark public holidays of every year to allow automatic
calculation of annual leaves.
o Record salary scale and store the information for as long as
the user needs.
o Associate employee salary with the current salary scale to
automatically Performa salary increments for all employees
based on the collective agreement.
o Control employee attendance automatically by using
biometrics finger print attendance machine.
o Integrate with payroll module and send overtime and
absentee transactions to payroll automatically.
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o Generate a provident fund, salary wage and pay structure
report for each employee.
o Automatically generate a discipline notice letter for the
employees.
o Fuel management system
o Give a report on fuel consumption of each car, travelling
per kilometer…..
o Mange utility usage consumption like internet service,
water service, electric power service and any other utilities
of the company.
o Give a periodic report for each utility’s.
o Insurance management system like life insurance, transit
insurance, material insurance and other types of
insurances.
o Give a periodic report on how much we cost for insurance.
RECRUITMENT AND REGISTRATION OF NEW EMPLOYEES
The employee recruitment and registration is one of the major

activities of human resource management system. So that automating
this activity is play pivotal role for managing and recording employee
information efficiently.
Every time when new employee recruits it keeps track personal

information, employee dependents, recruitment condition, educational
back ground, experience employee and employee salary. And after
record all those employee information, a system integrating with one
card system and it print the employee ID-Card. The employee
recruitment and registration system also integrate with payroll system
and provide all necessary information. As a whole the employee
records remain active until the employee terminate or retire.
Record detail personal information like full name and picture, Family
name (Father, mother, sisters and brothers), Gender, Address, Date of
Birth, Place of Birth, Ethical nationality, Marital Status (Name of spouse
and children if any), Language proficiency, Health certificate,
Certificate of good conduct, etc.
In general the important advantages of employee record are:

o Easy retrieval or access on each employee record.
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o Provide necessary validation for each employee record.
o Alerts messages when temporary employee reaches at the
end of their contract.
o For easily updating employee records.
o For managing employee renewals.
In general the flow of employee recruitment
Requisition from dept
Approve by hr manager
Fill the necessary criterias for that postion
Fill the competitors data on the system
System will compare automatically
Select the competitors
It will generate a letter for the selected competitors
Generate interview time
System will automatically generate an interview letter
Fill the interview grade for each competitor
Based on that grade it will generate a form
Generate an employment letter for the selected employee
EMPLOYEE PERFORMANCE
The most valuable asset of any organization is its workforce. In some

businesses, labor expenses can comprise as much as 80% of product
cost. The Human Resources Management improves profitability by
providing manufacturing managers with labor management information
so that labor resources can be deployed and optimized to meet
production and budget objectives.
Important advantages of Labor Performance are:

 Separates labor into direct and indirect status
 Monitors employee attendance through payroll records
 Analyze employee/supervisor performance and
productivity
 Salaried/hourly employees and incentive earnings
reports
 Provides for entry of regular, overtime, and special
wages
Labor Performance helps reduce labor costs by providing information

on how employees are spending their time on any given day. The labor
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performance module tracks the activities performed by employees and
measures the productivity associated with that activity.
The Human Resources Management maintains each employee’s

standard hours earned and direct hours actually worked to measure
productivity. L/P also maintains indirect hours worked by an employee
to determine the percentage of direct hours to indirect hours
measuring what percentage of the employee’s time is utilized
performing value added work. Total hours are tracked and compared
to standard hours earned to measure how effectively labor resources
are being managed.
EDUCATION AND TRAINING
Now days training is one of key factor for increasing the capacity of
employee thus company smoothly maintain its activity. Therefore
recording employee training, enable to make right decision for
promoting the employee.
This record integrate with educational history of the employee record

so that management or personnel can easily trace the over all status of
the employees status and check if additional training require.
Education (Elementary school, High school and Higher institution) and

Trainings (On job training and off job training)
WORK EXPERIENCE
Record Work experience (In government organization, In NGO's, and

In private Organization) and also Information in AWWCE and (Position,
Employment date, Salary, Promotion, Transfer, Disciplinary action,
Training, Performance evaluation result, Award, Annual leave,
Education level, Pension number and Pension date, etc.
LEAVE
This system calculates the net leave of the employee has and
administer accordingly. The system also announces the expired leave
of the employee and deduct from the net leave of the employee. This
enables the company to have up to date leave information for each
employee.
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Important feature of recording and managing leave:
 To calculate dynamically the net leave of the employee.
 To know the expired leave of the employee.
 To keep track maternity leave, mourning leave, annual leave
and sick leave records.
 By integrated its system with attendance sheet it deducts
from the leave employee already has.
In general the system flow will be like this
We will insert each employee’s balance once then
 Each employee will fill leave application when he/she want

 It works with all type of leaves like annual leave, maternity
leave, sick leave, leave without salary, exam leave ….
 The system allows to assign approval right for each user
 The system takes to the HR manager for approval
 If it is approved it will deduct automatically
 It allows maternity leave only for females
 Each year it adds 1 day from their balance automatically
 It generates a leave report for each employee
DEPARTMENT, JOB AND SALARY MANAGEMENT
This system creates, manage, manipulate, initialize, and update the

AWWCE job position and grade, department and salary scales. Some of
functionality and features of this system are.
 Create, update, edit companies profile
 Create, update KK TEXTILE FACTORYs Departments
 Create, update KK TEXTILE FACTORYs Job position
 Create, update KK TEXTILE FACTORYs Job grade
 Create, update KK TEXTILE FACTORYs salary payment scale and

etc..
TIME AND ATTENDANCE
Keeping track of employee attendance can be a challenge for

companies with even a moderately sized workforce. The human
resource management system labor Performance module can integrate
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to a time and attendance system to improve data accuracy and
accountability.
The attendance machine (card system) will automatically control each
employees entering time and moving out time.
AWARD AND COMPENSATION
Keeping track of employee award and compensation enables the

company to make right decision to promote an employee. These
records integrate with educational history of an employee and can
easily trace the level of each employee.
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FUEL MANAGEMENT
THIS WILL HELP US TO KNOW HOW MUCH COST WE ARE

SPENDING ON OUR FUEL CONSUMPTION
IN GENERALL
 WE WILL REGISTER OUR STARTING KM
 WE WILL REGISTER OUR FUEL IN OUR TANKER
 THEN IT WILL TELL US HOW MUCH LITER WE ARE USING

PER KM
 GIVE A REPORT HOW MUCH MONEY WE ARE PAYING

FOR FUEL CONSUMPTION
UTILITY MANAGEMENT
THIS WILL HELP US TO MANAGE AND FETCH TIMELY

REPORT ON OUR EXPENSE TO EACH OF OUR UTILITY
CONSUMPTIONS.
IN GENERAL
 WE WILL CREATE OUR UTILITIES ON THE SYSTEM
 WE WILL REGISTER EACH PROCESSES AND

PAYMENTS FOR UTILITY.
 THE SYSTEM WILL GENERATE A PERIODIC REPORT

FOR EACH UTILITY
INSURANCE MANAGEMENT
INSURANCE MANAGEMENT will help us to register and

manage our insurance costs
In general
 We will register our insurance types like life
insurance, material insurance, store insurance…
 We will also register our insurer and starting date
and insurance ending date
 It will automatically alert us when the insurance
ending date reaches.
 Give a report on our expenses paid for each insurance
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PAYROLL MANAGEMENT
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OUR PAYROLL MANAGEMENT SYSTEM IS AN INTEGRATED
SYSTEM WITH THE ATTENDANCE MACHINE.
THE GENERAL FLOW WILL BE
 EVERY EMPLOYEE’S FINGER PRINT WILL BE

REGISTERED ON THE ATTENDANCE MACHINE.
 THE ATTENDANCE DATA WILL BE SAVED ON THE

ATTENDANCE MACHINE MEMORY
 THE DATA WILL BE TRANSFERRED FROM

ATTENDANCE MACHINE MEMORY TO THE HR SYSTEM
 IT WILL TRANSFER THE TIME FROM MACHINE TO

PAYROLL SYSTEM
 THE PAYROLL WILL CALCULATE THEIR PAYMENT BY

READING THEIR DATA FROM THE SYSTEM.
 THE PAYROLL WILL GENERATE A PAY STRUCTURE

FOR EACH EMPLOYEE.
 THERE IS A SLAB MASTER FOR THE PAYROLL

SYSTEM.
 THE PAYROLL SYSTEM HAS THE FOLLOWING

REPORTS
 INCOME TAX REPORT FOR EACH EMPLOYEE
 GENERATE PAY SLIP FOR EACH EMPLOYEE
 PROVIDENT FUND REPORT FOR EACH

EMPLOYEE
 BANK STATEMENT REPORT FOR THE COMPANY
 PAYMENT REPORT FOR EACH EMPLOYEE
 SALARY AND WAGES REPORT FOR EACH

EMPLOYEE
 THE PAYROLL SYSTEM WILL CALCULATE

OVERTIME IF IT IS THERE
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 THE SYSTEM WILL NOT ALLOW CALCULATING
THE OVERTIME WITHOUT APPROVAL OF THE
AUTHORIZED BODY.
 ALSO IT IS FLEXIBLE SYSTEM SO WE CAN ADD

ANY FEATURES YOU WANT ON THE PAYROLL
SYSTEM
EMPLOYEE RESIGNATION
THIS SYSTEM WILL WORK THE FOLLOWING
 THE EMPLOYEE WILL FILL THE RESIGNATION FORM
 THE SYSTEM WILL GENERATE THE RESIGNATION

LETTER
 THE SYSTEM WILL GENERATE A WORK EXPERIENCE

LETTER.
REPORTS/OUTPUT
The main reports that will be generated by the system are listed as follow
 Recruitment report(joined employee’s list) based on selected range
of date
 Vacant position reports based on selected range of date
 Employee details
 Based on experience
 Based on salary range
 Based on gender type
 Based on employment type
 Family details
 Educational backgrounds
 Language capability…
 Resigned employee’s list
 Salary increment, promotion, transfer, training, etc….reports for a

range of dates.
 Employee ID card
 Employee training report
 Employee retirement report
 Daily attendance report
 Periodic attendance report (weekly, monthly…)
 Overtime report
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 Day time
 Holiday time
 Weekly off(weekend)
 Night time
 Payroll reports
 Pay slip report
 Salary and wage register
 Pension scheme report
 Performance analysis report
 Leave report
 Annual leave
 Sick leave
 Maternity leave
 Other leave
 Utility usage report
 Electric cost report
 Internet cost report
 Furnace usage report
 Insurance report
 Vehicle maintenance report
 Electric maintenance
 Motor maintenance
 Body maintenance
 Other maintenance
 Disciplinary measure report
 Fuel usage report
Vehicle Management
Master Transaction Report
Vehicle Maintenance Maintenance report
Maintenance
Maintenance type
 The system records all new vehicles’ information.

 The system allows to edit, update, delete and view existing vehicle’s
information
 The system provides different searching option to find out vehicles
information easily.
 system registers all types of maintenance
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 system registers all expenses made for each vehicles
 System gives an option for registering detail information like date of
maintenance, vehicle name, company who make maintenance,
spare part changed, type of maintenance…
 System generates maintenance report
Production process management

(Slaughtering service)
2. MRP (Manufacturing Resource Planning)

BOM (Bill of Material) Line Q.A. Line Q.A. Rejection List
Production Planning Inspection Machine Wise Brock
down
Machine Master Lot Movement Cycle time Report
Process Master Machine Loading Work Order
Operation Master Production Order Work in progress
Report
Utility Master Stuck Production
Report
Tools Master Terminated Production
Report
Utility Consumption
Report
ERP Production process deliverables include the following:
 Operators Portal : This basically includes Shop floor functions for

operators like Move / XMove Lots, Generate / Terminate Lots, Split /
XSplit Lots, Merge / XMerge Lots, Fill / XFill Lots. It also includes
WIP & Cycle Time Tracking with Lot Traveller.
 Planner Portal : This basically includes Production Planning &
Scheduling. It also includes shiftwise production order loading. It
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also includes running MRP Server, producing MPS Plan & MRP
Matrixes.It guides sales, purchase & stores departments.
 Stores Portal : This basically includes management of Semi-Finish
Goods & Raw Material stores. Right from receiving material with DO
& generating GRN to Incoming QC to delivery of material under MR
is controlled through this portal.
 Shipment Portal : This basically includes management of Finish
Goods stores often called Warehouse. Right from receiving Finish
Goods from Production Shopfloor, to preparing DO cum Performa
Invoice & issuing Finish Goods to Customers.
 Engineering Portal : This basically includes management of
Production Recipes, Processes, BOM, Materials, Machine & Work
centers.
 Maintenance Portal: This basically created for maintenance
engineers who are responsible for maintaining production line to its
maximum capacity. They will update machine condition & capacity
which will be ultimately used in MRP Capacity Requirement Planning
(CRP).
PRODUCT:
HOW ERPWEB MRP WORKS?
Engineering Management
Engineering Management: Primary responsibility of engineering

department is to define production process. Engineers also design the
product. Design Document management is also done through this
department.
Engineering Change Management: Using ERPWEB Engineering

Management section, you can manage customers’ changing needs while
keeping those changes from disrupting your production efforts.
Engineering Change Management provides an easy method for collecting,
reviewing and authorizing proposed changes to products and production
methods. Engineering Change Requests are used to log all proposed
changes, automatically assigning these documents to authorized
individuals for review before implementation, which allows you to avoid
making changes to your production process before the implications have
been considered. Once accepted, Engineering Change Requests are
converted to Engineering change orders, which are used to document and
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control the process of updating inventory records, bills of material,
routings—even current manufacturing orders. Engineering Change
Management incorporates revision levels and effective dates, making
change easier to manage. User-defined disposition information can be
used to specify the expected outcome of each engineering change notice,
and engineering change statistics help track the volume of change
requests being processed and identify those that are out of date.
Engineering Department needs to feed the following masters which forms

the basis of entire ERPWEB system.
HOW ERPWEB Engineering works:
1. PRODUCT GROUP - General Product groups.

2. ITEM or Material Master Management
3. Production Process & Routing Management
4. BOM - Bill of Materials Management
5. PROCESSITEM - Items used at each process steps.
6. REJECTCODE - Reject codes and associated rejected lots and
operations.
NB. By product will be registered as one type of product group and the
system will manage all transactions of it
Production (Slaughtering service) order management
 System supports different ways of slaughtering service order entry
 The system automatically transfers order to production

department
 The system registers customer name, customer address,
availability of roads, …all data’s on the form.
 The system accepts pays for Registration fee.
 the system will Assign a unique id and issue a certificate to the
customer.
 the system will Issue a receipt to the customer – the customer id,
name, address, delivery time,…while receiving the cattle
 The system will register the cattle detail including the photo
against the customer reciept
 the system provides an option to register physical test result of
the cattle’s
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 the system will provide an option to register categorically
(pregnant, dangerous to health, needing,ehabilitation…) and the
failed cattle due to different reasonsseparately
 The system provides a report of orders successfully delivered,
rejected orders and orders under process
ERPWEB Engineering Management Advantages
 ITEM, PRODUCTION PROCESS ROUTE & BOM is managed centrally.

So any engineering changes will be automatically communicated in
real time to all other departments. This helps quick product design
changes to be implemented on shop floor.
 This also serves as master engineering document control. This
design knowledge is heart of any company. The companies survival
is depending on this formula of production. So engineering
management controls this design documentation with full security.
Production, Material & Capacity Planning
World class manufacturing starts with effective planning. Planning is the

heart of any ERP System. This is central module controlling entire
manufacturing operation and costs in the company. Your companies
health & operation accuracy directly reflects your planning system.
 ERP system will create planned order or to modify it if it is

created automatically.
 ERP system Planned order contains the following information
o Date of planed schedule
o Shift plan
o Quantity per shift plan for a planned order
o Positive yield correction based on rejection

information
o Total quantity after yield factor
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HOW ERPWEB Panning works?.
 Demand Management : Sales Forecasting helps bridge the gap

between your sales team and your production team.
 Master Plan : The Master plan pulls all of your manufacturing
requirements together, from Forecasts, Sales Orders, and the input
from your seasoned production planners, into a reliable plan.
 Capacity Plan : Capacity Requirements Planning allows you to plan
for the most effective use of your existing resources as well as to
see any potential shortfalls.
 MPS - Production Plan : Master Production Planning helps you to
manage production, identify bottlenecks, and maximize on-time
deliveries by taking into account all of the factors that reduce a
resource's production capacity.
 MRP - Material Plan : Materials Requirements Planning plans your
material needs and allows you to see any shortages that require
action.
Advantages of ERPWEB Planning:
 A real-time planning system becomes the basic links between the

departments instead of word of mouth.
 Changes to the schedule are no longer based on gut reactions but
are sensitive to changes in sales demand.
 Effective Capacity planning allows production floor to be equally
loaded avoiding over commitment or overload conditions.
 Purchase & Production orders are integrated with plants production
scheduling.
 Real time WIP and Real time lead times allows the planning to be
more real called Advanced Planning Management.
Shop floor Execution - Managing Production (Slaughtering service)
Effectively managing your production processes allows you to maintain

tight control over your costs and improve your bottom line. Perhaps just
as importantly, you can increase your confidence in the commitments you
make to your customers.
The ERPWEB applications for production & shop floor management allow
you to manage the process from beginning to end. Work Center
Definitions and Routings give you control over the flow through your plant
and allow you to plan for the inevitable disruptions that happen to
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everyone. Manufacturing Order Processing manages your orders and
enables you to quickly see how to more effectively use your available
resources and change your production plans accordingly.
Engineering Change Management allows you to manage those changes in

your products that evolve over time, as well as those that are requested
by your customers at the last minute. Quality Assurance makes sure that
the raw materials you start with allow you to create the quality goods
your customers expect.
The strength of the Production Costing functions within ERPWEB allows

you to manage your raw materials, sub assemblies and finished goods.
While the Job Costing module gives you an accurate picture of the true
dollar value of your customers. All of these functions will allow you to see
where your business is truly making a profit and which areas might be
cutting into your profits.
Shopfloor is also called production floor where actual production activities

are carried out. Each production order is represented in lots along with lot
quantity. Shopfloor activity can be carried out through following steps:
HOW ERPWEB Shopfloor works:
1. Production Order Execution

2. Lot Transaction
3. Production Reports
Advantages of ERPWEB Shopfloor:
 Production now has the necessary information available to them to

move out of a firefighting mode and into a planning mode.
 The sales people or customer have to no longer make repeated calls
to the Production staff. They can directly view the lot traveler to find
out where the actual order is and when it is expected to be
completed.
 Accounts department can get actual production costing to include in
accounting & can modify pricelist based on this info.
 Shop floor is in better control as workers performance can now be
easily measured based on Lot operation confirmation.
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Stock / Inventory Management
Stores is a very important part of any company. Companies are looking

for zero inventory or minimum working capital investment in inventory
with the help of JIT ( Just In Time ) management. This can be achieved
through ERPWEB.
ERPWEB Stores operates as follows:
 DORECEIVE: DO receive, approval and stock receive is done

through this function.
 MRISSUE: MR creation, approval and stock issue is done through
this function.
 STORE: Defines Stores and their storage locations with rack /
bucket information.
 InventoryAnalysis: Inventory Analysis reports are available in this
options.
Advantages of stores:
 The Sales Department has to no longer make repeated calls to the

Stores. The stock requirements list allows Production, Customer
service and purchasing personal to view and based on security
process items on the list.
 Proper management of inventory results into reduced inventory and
reduced costs.
Shipment / Distribution Management(Carcass Distribution)
It is through the processing of delivery documents that the processes of

Picking, Packing and Customer Shipment occurs. It is the order, however,
that controls how and when the Delivery Document will be processed.
This section will concentrate on the data that makes the shipping process
occur.
Player: Warehouse and Ship dock manager
Process: Shipment process is performed as follows:
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Delivery Due List --> Goods Receive from Production --> Increase Finish
goods stock & decrease WIP --> Packing List is also prepared --> Packing
Material also released from stores decreasing stores inventory &
increasing warehouse inventory --> Shipment Plan --> Transporter
arranged --> Goods Issue to Customer --> Goods Issue Approved --> DO
Generated --> Accounts Updates --> Goods Loaded & shipped to
customer --> Customer confirms receipt.
How ERPWEB Shipment works:
 FGRECEIVE
 FGISSUE
 WAREHOUSE
 SHIPMENTPLAN
 TRANSPORT
 PACKING
ERPWEB Shipment or Distribution module advantages:
 The delivery due list ( FGRECEIVE )ensures that shipments are not
missed because a phone call was not made or a paper order was
misplaced from sales department.
 Invoicing activities are directly tied to shipping activities ensures
that billing is not missed because of delivery of goods not
communicated with accounts department.
 Packing list ensures that product is shipped along with requested
accessories.
 Transporter details are managed to ensure timely transport facility.
 Finished goods inventory is communicated in real time with
planning department to generate accurate planning.
 Warehouses are maintained with inventory movement analysis.
Plant Maintenance
Oftentimes, management can lose sight of the role plant maintenance can
play within the organization. On-time shipment depend on consistent and
reliable equipment availability. Without this consistency, the company
can incur excess costs.
How ERPWEB Plant Maintenance works:
 MACHINES:
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 WORKCENTER
Advantages of ERPWEB Plant Maintenance Services:
The competition created by the world economy has dictated that

companies continue to pursue the elimination of waste and ultimately
reduce the cost of their product. Scheduling of maintenance plans helps
properly repair and regularly maintain a machine at its planned status and
thus prevents unnecessary interruptions to the operation. Execution of
these plans is also documented through the Plant Maintenance system's
reporting capabilities. Similarly, maintenance plans can be created to
address legal regulations. Government regulations, as they relate to
worker safety and environmental protection, must be adhered to. Also,
Warranties are often based on service conditions requiring equipment be
maintained to the manufacturers' requirements. Maintenance plans can
ensure that the company stays in compliance with these requirements
Quality control & Quality assurance

Management
In this part the system have the following tasks

 have an option to insert laboratory result of cattle’s detail
 Enables to Check the product on process in
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 An option to send quality control comment and results on the
slaughtering process.
 The system shall register separately the laboratory result for
incoming quality assurance , line quality
 To have a future on registration and giving of comment on
returned products
 Enables to check and approved quality of carcass, offal and
finished products.
 To insert rejection of slaughtering when needed
 The system provides an option to insert and send problems
happened on the process to line managers
Generally the quality control management system has the
following processes
 Line QA Rejection Analysis

 IQC (Incoming Quality Control) Rejection Analysis
 Enter QC(Quality Control) Results
 Generate QC(Quality Control) Certificate
 Reject Code
Maintenance Management
In this functionality the system will do the following process:
 Setting up of the maintenance to enter details of the machine
and any relevant data about maintenance activity and action
lists of the machines. Once the data has been entered then
further details required by the maintenance engineers can
also be entered for each plant.
 Register Information about machines (all machine, spare part,
equipment maintenance type, , machine name, maintenance
place, spar part used , problem description and spar part cost
etc.)
 Enable to maintain ,view and setup the following information
for maintenance
 Date Issued
 Work order status like open, finished or closed
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 Priority
 Reason
 Previous history like Machine working Hours
Up/Lower, down time etc..
 Who maintain the requested maintenance relative
to what activities has been done.
 Spare parts used for each activity for each
machine used
 Summary of spare part consumption information
for each repairs and to show fast moving spare
parts information
 Machine breakdown time
 Solution given for each machine
 Maintenance engineer name
 Register a preventive maintenance plan with spare parts
needed.
 To create a new PM Schedule or corrective maintenance plan
for each machines and piece of equipment used in the KK
TEXTILE FACTORY. manufacturing and alarm before the
maintenance schedule date is reached.
 Automatically track and monitor Preventative Maintenance
activities to help protect KK TEXTILE FACTORY capital
investment.
 Maintain and setup all operational information on each
machines like Activity Action List for all activities that will be
associated with a given machine, together with any action
lists that have been defined for each activity.
 To alarm when each spare parts reaches minimum from a
given stock level.
 Repair Comments used for reasons like why the maintenance
is delayed.
 Show each spare part used for related activities and based on
the frequency of spare part for a specific machine and
activities
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 Shows Inventory Status Records: Dynamic information about
the current level of inventory for all components designated in
the BOM of each end item.
Procurement and property administration

Supplier List Auto Copy PR [Closed]
Supplier Quality PR [Open/Approve/Off PR [Rejected]
hold ]
Supplier Type PO [Open/Approve/Off PR [Print Preview]
hold ]
Service Factor RFQ [Open/Approve] PO [Print Preview]
(Supplier Service
Measurement
Scheme )
PO Code (PO Payment Manual ROP to PO Purchase Analysis
Terms) [Pending PO Status]
PO Type Dynamic ROP to PO Purchase Analysis
[Short Closed PO]
PO Remark LC [Open/Approve/Off Purchase Order
hold ] [Closed]
PO Remark Import Agent Clearance Purchase Order
[Rejected]
Import Agent Purchase Invoice Purchase Invoice
[Open/Approve/Edit ] [Approve]
Item List Supplier Quote RFQ [Print Preview]
Store [if available then Charge Sheet (Cost Supplier Selection [PO
rack no] Build Up) Comparison] (Helps
as a DSS)
Logistics Methods Issue Material GRN [Print Preview]
[Open/Approve/Edit ]
Sales Return Receive Material Rejection Note [Print
Preview]
GRN Posting Stock Valuation /
Stock movement
MR Posting Bin Card
Store Transfer Sales Return [Print
Preview]
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* Additional reports and formats for SCM can be generated / customized
based on client requirements.
Inventory (stock) management system

Inventory is one of the largest investments a company makes.
Ensuring that you have enough of the right product in stock, while
avoiding stock outs and overstocks is a daily challenge you are
responsible for reducing investment in inventory and increasing
inventory turns.
This sub system supports all functions related to control and
management of stock. This includes monitoring of materials moved
into and out of stock rooms locations and inventory count
reconciliation. Some of the tasks involved here are: -
 Evaluate items requested to be purchased are out of stock
 Record each attributes of purchased or acquired items by their
category
 Record and track stock movements
 Cost items by user defined costing methods
 Evaluate stock consumption and decide the stock levels
(maximum, minimum, and re-order level)
 Check stock balance with the stock levels
 Prepare inventory count sheet for annual inventory
 Reconcile physical inventory count and stock balance
 Generate different reports such as stock volume in quantity and
value, depreciation, inventory count variation, timely stock
consumptions, stock movements, stock levels and, other
predefined reports
Advantages of ERPWEB Procurement management:
• Central control of approved vendors is managed.

• Purchase requisitions, schedule lines, and purchase orders are
created electronically, either as a result of an MRP run or manually.
This avoids problems like PR/PO documents lost, causing delays in
material receipts.
• Goods receipt and quality management activities are integrated.
The status of goods receipts is managed online.
• The system allows organized division of work for buyers thru
various information filtered as per requirements.
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• Deliveries are managed online, eliminating the need for a Hot List
printed report from your old legacy system.
• Tight integration among Purchasing, Production, Quality Control and
Accounting improves the overall business.
Supplier Master
The Supplier Master contains information about external suppliers. Each

Supplier Master record has its own unique number and is shared by all
departments within the company. Outside companies are treated as
external Suppliers. Whereas Production Plants specified here are treated
as Internal Suppliers.
Primary responsibility of maintaining Supplier Master lies with SCM-

Purchase Department in Manufacturing Management Division.
Supplier Reg Master Form: The screen that appears contains following
fields in table named SUPPLIER & SUPPLIERREG:
1. SUPPLIERID: Auto number generated by system. You don't need to

create and remember old supplier codes.
2. REGISTERDATE: Supplier Registration Date.
3. SUPPLIERTYPE: Specift Supplier types like Subcontracting,
workcentre, trader, etc. mentioned in SUPPTYPE.
4. SUPPLIERNAME: Name of Supplier or Suppliers company name. OR
Production Plant name is specified here.
5. ADDRESS: Multiple Address of Supplier like mailing, support etc.
6. CONTACTPERSON: Contact person at suppliers place.
7. PHONENO: Phone numbers of suppliers.
8. EMAILNO: Email numbers of suppliers.
9. TAXCODE: Tax name & registration number of supplier.
10. PAYMETHODS: Payment methods suppliers prefers like EFT,
Draft, cash etc.
11. TERMSOFPAY: Terms of Payments like NET30 means supplier
should be paid in 30 days time.
12. FREIGHTTERMS: Freight Terms like Freight charges, ship via
methods like shipmail, airmail etc.
SupplierReg Details Form: The screen that appears contains following

fields in table named SUPPLIERDET & SUPPLIERDETREG:
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1. MATERIALNAME: Material supplied by supplier.
2. CAPACITY: Weekly Capacity of supplying this material by supplier.
Note that the capacity unit is per week basis.
3. LEADTIME: Supply, Intransit & Purchasing lead time in weeks from
supplier order to material delivery at your stores.
4. PARTCODE: Supplier Part code or material name. Your material
name and suppliers name & number may be different.
5. CURRENCY: Currency in which this materials purchase order and
payments will be processed.
6. UNITPRICE: Standard unit price provided by supplier for above
mentioned materials on time-to-time basis.
7. UNIT: Standard unit of product ordered and supplied by supplier.
8. MINORDERVAL: Minimum order value of purchase orders should
only be placed to suppliers is specified here.
9. PRICEVALIDFROM: Price mentioned above is valid from which date
is specified here.
10. POTYPE: Purchase Order type supplier accepts can be normal,
blanket, supermarket or consignee POs.
11. BIZALLOC: Business Allocation in % percentage for this
material and supplier is mentioned in this field Range[0-100].
3. PR - Purchase Requisitions
The requisition is placed for the purchase of materials required in a

company. These includes requisitions from the production area that came
as a result of MRP run and the paper requisition forms that could be filled
out by any employees & entered in computer screen or directly entered
by employee at computer screen. It can also be generated by planned
orders at the time of generating production order. It is an internal
document that authorizes the Purchasing department to procure materials
or services in specified quantities within specified time periods.
Two aspects about the requisition process can be proved beneficial. The
fact that the document was entered in the system one time by the original
requester minimized data entry errors & time. Also, the document history
maintained by ERPWEB allowed any user to see who had or hadn't
approved his or her requisition, whether the material had been ordered
yet, and whether anyone had changed anything in the requisition.
The requisitions hold much the same data as the planned orders do.
Primarily, the requisition identifies the material, quantity to be procured,
and several data values. The dates maintained on the requisition include
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the planned date (date the material requirement exists), delivery date
(date the material is to be received), and release date ( date the
procurement process is to be initiated to ensure timely delivery ). The
quantities and dates are calculated by the system from information
contained in master data. Similar to Planned Orders requisition can be
rejected or approved. The scheduling run typically creates unapproved
purchase requisitions.
Sources of supply (vendors) can be assigned to the requisition item, the

requisition item may be subject to an approval process (release strategy),
and the requisition may be converted to either a request for quote,
purchase order, or long-term agreement with the source.
Master Data fields for Purchase Requisitions are as follows: Table: PR and
View: PRREG
 PRID: PR number maintained by system.

 NEWITEM: Enter new item for items not mentioned in item master.
 MATERIALNAME: Select items registered in item master.
 UNITNAME: Specify unit for this item.
 QTY: Enter quantity required.
 PROPSUPPLIER: Enter Proposed new Supplier for supplier not
present in Supplier master.
 PROPCOST: Enter estimated or proposed cost for this item
available.
 PRODDATE: Date the material requirement exists. Production date
on which the material will be required by shopfloor.
 LOTNO: Production Order Lot number for which which this
requisition is made.
 PRDATE: Date on which this PR was generated.
 REQUESTOR: Requestor for this requisition.
 DONEFLAG: This flag is set on when this PR has already been
converted to PO.
4. RFQ - Request for Quotation
If no source of supply exists for a requested item, it may be necessary to

send requests for quotes (RFQ) to various vendors. All purchasing
documents contain a similar set of screens, each with a similar format and
set of data. RFQ's can be created automatically out of PR which are
onhold because supplier & price is not available. RFQ's can also be
created manually. Price supplied by Supplier via quotation can be entered
Page 43
in RFQ's UNITCOST field. RFQ's from different vendors can be compared
and quotation that has best offer can be approved. The approved RFQ can
be then converted to Purchase Order PO.
"RFQ allows you to compare prises from different suppliers & select best
supplier for that item. You have successfully Posted Unapproved & Open
PR to RFQ-Request for quotation. Select this PR enter Supplier Details &
quote deadline date. Print RFQ & Send to Supplier. When Supplier sends
quotation enter unit cost & delivery date quoted by supplier. Compare all
quotations from different suppliers for that PR. Enter the selected supplier
in Supplier Master along with Item cost details. Offhold & Approve PR. PR
now can then be converted to PO. You should have registered Item in
Item master for generating valid PR which can be converted to RFQ. So it
is recommended that all new Items should be entered in Item master
before generating RFQ. All New Supplier should be entered in Supplier
master before approving PR."
Master Form associated to RFQ: Table: RFQ & View: RFQREG
 RFQID: Request for quotation identification number.

 SUPPLIER: Supplier to whom this quotation request needs to be
send.
 ADDRESS: Address of the specified Supplier.
 MATERIAL: Material name for which this quotation is created is
mentioned here.
 QTY: Quantity required is mentioned here.
 UNIT: Unit required is mentioned here.
 UNITCOST: Unit cost is mentioned here.
 TOTAL: total cost is mentioned here.
 RFQDATE: RFQ date is mentioned here.
 QUOTDEADLINE: Quotation deadline is entered here. Date before
which the quoted price should reach your company.
 DELIVERYDATE: Delivery date required or committed by supplier is
mentioned here.
 PRID: Reference PR Identification from which this quotation request
was generated is specified here.
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5. PO - Purchase Order
Normal Purchase Order: The ERPWEB system requires that the exact
quantity and delivery dates be identified on the purchase order. Purchase
Orders could be created in purchasing system, in addition to special terms
and conditions that would be typed in a word processor because they
didn't fit in the purchase order. Individual normal Purchase Orders are
created for adhoc items which does not have continuous requirements.
Blanket Purchase Order: An outline agreement in ERPWEB is a long-term

contract with a vendor for the procurement of materials or services. It is
often referred to as a blanket order. An outline agreement requires that
the buyer dictates the validity period and either an estimated quantity or
value for the agreement. The exact dates and quantities of the materials
or services to be delivered is not required. This is like single purchase
order for entire year with adhoc monthly or weekly requirements. There
are two types of outline agreements in ERPWEB - contracts and
scheduling agreements. The only discernible difference between the two is
that scheduling agreements allow you to attach a delivery schedule
directly to them, whereas contracts require a release order to be
generated for actual delivery. Normally scheduling agreements are
generated directly from MRP as suppliers and their quotas are already
predefined. This eliminates the need for buyers to spend their time
generating purchase orders on those production materials.
Consignee Purchase Order: Materials supplied by customers are through

consignee order. There is no invoice & payment done for consignee order.
This material also should not be count in your companies inventory and
costing. The materials are physically lying at your premises but are to be
considered in your inventory only when it is consumed.
Supermarket Purchase Order: Materials bought from open market via

super stores and open market is through purchase order. An supplier
account in name of supermarket is created and all the materials are that
needs to procure via supermarket is done through this kind of purchase
order.
All Purchase Orders are approved before send to supplier. Approved

Purchase Orders are taken into consideration by planning department &
send to supplier. Rejected Purchase orders are disposed off and not send
to suppliers. PO delivery & Payment status can be viewed using PO
Status.
Page 45
Master Form associated to PO: Table: PO & View: POREG
 POID: Purchase order identification number automatically generated

by system.
 PONO: Purchase order number will be maintained here.
 PODATE: Purchase order date.
 SUPPLIER: Supplier for this Purchase Order.
 MATERIAL: Material name is mentioned here.
 QTY: Quantity required is mentioned here
 UNIT: Unit of this quantity is mentioned here.
 CURRENCY: Currency in which this PO is prepared is mentioned
here.
 EXCHRATE: Exchange Rate is entered here.
 UNITCOST: Unit cost for this material is mentioned here.
 DISCOUNT: Discount given to this item is mentioned here.
 TOTAL: Total cost is ((QTY * UNITCOST )-DISCOUNT)* EXCHRATE.
 DELIVERYDATE: Delivery date promised by supplier is mentioned
here which tie back to planning system.
 PRNO: Reference Purchase Requisition identification number is tied
back to PR here.
 BUYER: Person responsible for executing this purchase order is
mentioned here.
 POTYPE: Type of this PO is mentioned here like Normal, Blanket,
Supermarket or Consignee.
 DOQTY: Delivery Order quantity for material received against this
PO is mentioned here.
 DONEFLAG: If this flag is set on means this PO is closed. The
material for this item is received by stores. If PO QTY = DO QTY
then also PO is considered closed.
 PIDONE: This flag is set on if Purchase Invoice is received from
supplier. Accountings posting can be initiated
 BILLQTY: Billed QTY is specified here. This quantity is to be taken
into final accounting.
Stores Functionality:
• The Sales Department has to no longer make repeated calls to the
Stores. The stock requirements list allows Production, Customer
service and purchasing personal to view and based on security
process items on the list.
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• Proper management of inventory results into reduced inventory and
reduced costs.
• Proper Inventory Analysis gives proper control of inventory through
planning.
• Integrated Purchase, Production and Accounts helps to manage
Stores without rushing for last minute run.
To execute good’s movement. These include:
• Goods receipts
Goods receipts are inbound movements of stock that has been received
as the result of a purchase order, production order, or for other reasons.
All goods receipts cause an increase in the total stock in inventory
management and warehouse management.
 Goods issues
In the case off goods issues, the total stock in inventory management and
in decentralized warehouse management is reduced by the goods issue
posting. The task of the decentralized WMS is to determine the required
goods for picking in the individual storage bins in the warehouse and to
transfer them to the goods issue area.
• Stock transfers
If you have stock transfers of materials between two storage locations
(slaughtering service area), the goods are picked from the issuing storage
location (slaughtering service area) and put away in the destination
storage location.
• Posting changes
Posting changes usually refer to a change in the data of a particular
material. In this case, the goods remain at the same storage location, and
there is no physical transfer of the goods, for example, a change in the
batch number or release of blocked stock.
Material Receive
An inbound delivery can be created as follows:

• With reference to a purchase order
• With collective processing for several purchase orders
• With reference to a stock transport order
• With reference to a customer return
The system carries out the following activities when an inbound delivery is
created:
• Checks the order and materials to make sure an inbound delivery is
possible
• Determines the delivery quantity of an item
• Calculates the weight and volume of the delivery
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• Calculates work expenditure
• Assigns a storage location for put away
• Updates order processing
Planning Monitoring & Analyzing Inbound deliveries
• Which deliveries are pending for goods receipt?
• Which deliveries are being processed?
• For which materials have the most deliveries been created?
• Which deliveries are based on certain purchase orders?
• Which deliveries result from which purchase orders?
• Which deliveries included certain purchase-order items?
• For which deliveries you need to initiate activities in the warehouse?
The following functions are available at goods receipt:
• Goods receipt referencing a purchase order
A purchase order can be placed with either an external vendor or an
internal vendor (for example, a distribution center).
• Goods receipt not referencing a purchase order
You can have the system automatically generate a purchase order to
enable you to verify the invoice.
• Goods receipt referencing a delivery
A goods receipt can be entered for deliveries with or without purchase
order reference.
• Rough goods receipts : This is the first step in a two-step goods
receipt. Only the information contained in the delivery note from the
vendor is entered in the system.
Managing material receipt
 The system generates delivery order automatically and directly

generate good receiving note for the purchase order if material
does not require quality control. If the materials needs approval
for its quality the system allows edit manually location to
transfer goods from delivery order receive stock to quality
control stock.
 The system also allows transferring of good back to order receive

stock from quality control stock by enter delivery order without
purchase order number and then generating good receiving note.
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 The system also closes purchase order if its quantity equals
delivery quantity since no more quantity can be received for this
purchase order.
 The system automatically generates a purchase order to verify

the invoice if it is direct purchase or goods receipts which have
no purchase order.
 The system also maintains quality control approval\rejection

information. The system increases warehouse stock of the
material by the delivery quantity.
 The system changes the value posted to the balance sheet

account in inventory accounting. The system supports delivery
order rejection if it is needed.
Customer and sales management
1. CRM (Customer RelationshipManagement)

Customer Master Campaign Performa Invoice
Item Master Performa Invoice Sales Order
Item Type Master Customer Complain Dispatch Advice
Sales Order Category Marketing Budget Sales Invoice
Sales Order Type Master Transfer Performa Item to Customer wise History
PR
Sales Invoice Type Master Sales Order Sales register
Customer Type Master Dispatch Advice Month wise Sales
SO Payment Terms Finish Good Receipt Delayed Delivery
Price List Master Finish Good Issue Customer History Sheet
Salesmen Master Sales Invoice Pending Order Summery
Contacts Master Customer payroll Customer payroll
preparation
Territory Master Sales Plan
Check List Contract review
Partner Master Pending Dispatch Advice
Product Group Master Register
Logistic Master (Transporter Customer Complain
Master)
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Tax Structure Maintenance Report date
wise
Lead List
Lost Job
Success Job
Quotation Register Date and
Salesmen wise
Item Expiry Alert Report

date wise
Top 10 report based on

required top range for
Customer, Product, Product
Group, salesmen with
particular analysis.
Campaign Performance
Territory Performance
Salesmen Performance
Monthly Sales List by item

wise
Marketing Performance
Report with different
parameters
Pending Order Register
o The system records customer name, address, tin no, root,

sub root ….
o The system allows to maintain new customer
o The system allows to edit, delete, update customer
information
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o The system allows to search customers by
The system allows maintenance of
o Tax structure type (nontaxable, 2 %, 8% ....)
o Editing, viewing, deleting and updating types of tax
structures.
o new types of tax structures
o automatically add those taxes on items when a sales is
done
o The system records all available sales type (cash sales,
credit sales, consignment sales).
o The system records information about items/products
(name, product group, price, expired date, tax applicable
…..)
o The system allows to record new items and products
o The system allows to edit, view, update and delete
information’s about items or products
o The system allows to insert price for each item or product
o The system allows to edit, view, delete and update price of
products for an authorized person only
o provides an option to register our sales plan
o provides an option for offer plan
o gets an approval of GM before taking effect
o Make comparisons of the actual sales versus sales plan on
periodic wise.
o Automatically forwards our plan expense request to finance
department
Customer Payroll preparation

In this functionality the system does the following tasks
o The payroll system will calculate Customer payment by
reading their data from the production system.
o The system will deduct service tax from each customer
o There is a slab master for the payroll system.
The payroll system has the following reports
o income tax report for each customer
o generate pay slip for each customer
o payment report for each customer
the system will not allow calculating without approval of the authorized
body.
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Price listing management
o To show manufacturing, overhead, labor cost….. and other
costs to make decisions
o accept proposed price from finance department
o Notify a raw material price when there is a change.
o have option to insert price list for each item and product
o gives an approval right for finance department
o Block the price change without General Manager’s approval.
o Give a right to change a price, only for authorized person.
o Inform the general manager whenever the price changing is
held.
o Automatically takes effect on sales price when the price
change is done
o Provides an option for date wise price allocation
o Provides date wise sales price report.
Discount Management
o provides an option to set discount on both cash and credit
sales
o Provide options for the General manger to give approval
whenever a discount sales is held.
o Allows providing of discount per customer wise.
o Provides maximum level of discount and
o System blocks or goes to higher authorized person for
approval when discount is much.
o gives an approval right for General Manager
Tender management
The process precedes the following tasks
o provide a secured price inserting method
o The system provides an option for inserting our documents
o The system provides an option for inserting price for each
item
o The system provides printing option of documentation
o provides an alarm for the deadline
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Sales invoice Management
o Issuing of invoices on the basis of goods and services
o Issuing of credit and debit memos based on requests
o Issuing of Performa invoices
o Cancellation of billing transactions
o Issuing of returns
o Transfer of posting data to Financial Accounting (FI)
o works in corporate with Maraki-POS system
Sales order management

o System supports different ways of sales order entry
Direct
Based on entry of
quotation sales Selected bid from
order auction
Sales order Manual

Recurrin order
g order entry
Stock Upload e-
transfer PO
order
o The system provides an option for setting a reorder point

o The system blocks sales order when stock is not available
o The system automatically transfers order to manufacturing
department when stock is not available
o The system provides an option to insert sales order from
sales team
o The system provides an alarm or notification when delivery
date is reached
o The system provides a report of orders successfully
delivered, rejected orders and orders under process
Cash sales Management

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o making a cash sales
o system accepts cash by CPO, by cheque, direct cash and
supplier account
o print 3 invoices one for clerk, one for store and one for
customer
o approval right for Sales manager to make a cash sales
o automatically bring price when clerk select item name
o make the total price when item price is selected
o Provide cash sales report
o Posts automatically the cash sales invoice to store
department
o Automatically transfer the invoice to finance for cash sales
account posting
o If they insert VAT like for non VAT applicable products, the
system shall block.
Credit sales Management

In this process the system does the following tasks:
o print 3 invoices one for clerk, one for store and one for
customer
o Gives an option for general manager approval while making
credit sales.
o Sales manager have an approval right for making credit
sales
o Finance manager have an approval right for making credit
sales
o Bring automatically the price, when clerk select item name
and /or item no.
o Add the total price automatically when item price is selected
o Provide credit sales report.
o Transfer invoices automatically to finance for credit sales
account posting purpose.
o The system automatically posts the credit sales invoice to
store
o The system blocks if they choose a wrong data like for non
VAT applicable products if they insert VAT
o The system notifies or provides an alarm when payment
collection date is reached
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o The system provides a pending customer ledger
Manage Sales Return request

In this process the following points are some of the tasks that are
incorporated by the system
o provides option for inserting sales return letter to system
o The system provides an option for inserting return type like
damage, defect, quality problem, price problem…..
o Shows invoice detail information when inserting the sales
invoice no.
o Checks the date automatically (whether it is more than 6
month or not).
o If the return request is quality problem system shall take
return request to quality department
o If request is out of quality problem system shall bypass
quality right and go to GM
o Provide a right for QC team to give professional feedback
after checking return sample
o provides approval right for production department for the
return
o the General Manager gets right for approval of making the
return and reading the feedback from quality control
department
o if return request reason is out of quality problem system
shall bypass quality control approval and bring to General
Manager approve.
o Increase the stock quantity automatically when the return is
done.
Customer complain Management

o provide a customer complain insertion form
o Allow customers to insert customer name, address, reason
to complain, complain date, to which employee….
o send directly the complain to marketing and sales
department head
o Notifies to sales manager when complain is made by
customers
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Auction Order Management
o options to insert companies auction documents
o Gives a right for the right person to select and approve the
best auction.
o When Auction period is over the system shall select best bid
from inserted documents
o Converts this selected best bid into Auction Order
Finished product receive

o The system records finished good received date from
manufacturing department.
o The system records LOTNO from production order.
o Records warehouse location where the finished goods are
stored.
o Record product or Material supplied.
o The system records Quantity of material supplied.
o The system records transaction of issue quantity: total
quantity issued to via Customer Performa Invoice.
o The system manage total balance quantity left in stock at
this location = QTY - ISSUEQTY
Sales shop Management

o System registers all sales shops available in the company
o System registers sales shops id, name, location, product
name
o System registers bread crates
o System provides an option to register shifts and persons who
will work on each shift
o System provides an option to register shift plan and target on
daily, weekly, monthly basis for each shift
o System provides temporary store for each sales shops
o System provides an option to register, show and check
available products, shift wise sales, sold products and actual
products available by counting
o System traces if there is any mismatch between actual
product available in the store and available in the system.
o System provides an option for disposal of products from
temporary store by General Manager and board approval.
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1. Reports
The system is expected to have at least the following report

capability
o Sales plan report shall generate
 Sales plan versus actual sales
 Show Comparison on graphs and charts
o Sales order report shall show
 Product name
 Quantity
 Unit of measurement
 Currency
 Exchange rate
 Unit cost
 Discount
 Tax applicable
 total
o Performa invoice shall generate
 Customer name
 Delivery date
 Price
 item
o Cash sales invoice
 Item name
 Item quantity
 Item price
 VAT(if applicable)
 Discount percent(if available)
 Total item price
 Customer name
 Customer tin no
 Customer address
 Sales person
 From which warehouse issues
 Invoice prepared by
o Credit sales invoice
 Item name
 Item quantity
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 Item price
 Total item price
 VAT(if applicable)
 Discount percent(if available)
 From which ware house issued
 Customer name
 Customer tin no
 Customer address
 Sales person
 From which warehouse issued
 Invoice prepared by
o Periodic sales history
o Delayed delivery report shall show
 Customer name
 Purchase order number
 Item name
 Delayed date
 Delivered date
o Pending order report
o Customer payroll
o Customer complain report
o Graphical presentation of monthly sales report
o Monthly wise sales report shall generate
 Month
 Sales amount
 Products sold
o Sales man wise history

o Graphical presentation of products in range
o Products in range, system shall generate
 Best products name
 Sales amount
 Worst products name
 Sales amount
o Territory wise history
o Customer wise history, system shall generate
 Top customers
 Sales amount
 Products sold
 Least customers
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 Sales amount
 Products sold
o Item expiry report

o Graphical presentation of campaign plan versus
campaign performance
o Campaign performance report shall have
 Campaign name
 Campaign date
 Media
 Media address
 Campaign cost
 Product
 Sales target quantity
 Planned sales
 Actual sales
o Marketing performance report
o Price list change reports shall show
 Item name
 Price change date
 Reason
o Competitor price reports
o Discount sales report
o Cash sales report
o Credit sales report
o Sales return reports
Finance and Fixed asset Management

Account Master Post Purchase Invoice Account Tree
Asset Master Post Sales Invoice Fixed Assets Register
Cost Category Head Post Assets Purchase Bank Reconciliation
Cost Center Master Post Assets Sales Cost Center Tree
Analysis Group Assets Log Day Book Report
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(Account Group)
Calendar Master Voucher Entry Ledger Report
Charges Type Master Out Standing Report
Trial Balance
Balance Sheet (H)
Balance Sheet (V)
Profit & Loss Account (H)
Profit & Loss Account (V)
Pay slip
Income tax report
Provident fund report
Payroll report
Introduction to Accounting:
Accounting is the language of business, it involves identifying, measuring
and presenting economic information about the business, judge its
performance and take certain decisions. For this reason certain norms and
systems of accounting have been developed and perfected.
FRM deliverables include the following:
 Accountants Portal: This manages day-to-day function of Accounts

Payable & Receivables.
 Investors Portal: This manages Share Holders, Bankers & other
Investors via publishing financial data on website.
 Management Portal: This manages management reporting &
performance analysis.
PRODUCT:
HOW ERPWEB FRM WORKS:
 Accounts Tree:
 General Ledger:
 Asset Management:
 Management Control:
Accounts Tree: Chart of Accounts Level Data
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In order to implement the codeless concept of accounting and enforce a
strict data integrity system to prevent from falling into error traps,
ERPWEB requires you to follow following standard conventions.
Remember, the efficiency and utility of the entire system mainly depends
on how well you plan this tree according to your existing accounting
practice and requirements.
The process of accounts organization is quite easy. Plan the arrangement

of Groups, Sub Groups and Ledger Accounts and established the link just
at the time of Group and Ledger creation as it will always maintain the
link. Head options are fixed as Assets, Liabilities, Income & Expenses.
This forms the top most link for Balance Sheet & Profit and Loss Accounts.
Next level consists of main groups like Fixed Assets etc.. Next level
consists of groups like Movable or Non-Movable assets etc.. Next level
consists of sub group like land, building etc. under subgroup and finally it
is linked to actual Ledger Accounts like Car, Scooter under Vehicle. This is
how an accounts tree is formed and maintained in system The default
tree organization & data is shown below.
To keep the link and integrity consistent, it does not allow to delete a
group if any child group or Ledger is existing. Similarly, it does not allow
to Delete any Ledger Account if Voucher exists for the Ledger. This
principle applies for all Masters.
It may be clearly noted that only Ledger Accounts are transacted in

Vouchers. Groups and Sub Groups never participate in any voucher. They
are only to organize the Ledger Accounts. You Debit or Credit a Ledger in
any Voucher ( and not any Group ).
First understand how Accounts Tree is linked......
1 .ACCOUNT ORGANIZATION LAYOUT
HEAD
MAINGROU
COST
P
COST
GROUP
CATEGORY
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ACCOUNT
SUBGROUP COST CENTER
S
POSTING
2. CLICK HERE TO SEE SAMPLE PROGRAMMABLE ACCOUNTING TREE

(left part of above diagram)
3. CLICK HERE TO SEE SAMPLE PROGRAMMABLE COST CENTER TREE:

(right part of above diagram)
How ERPWEB Accounts Tree works:
 ACCGROUP: Group of Accounts specified here.

 ACCOUNT: Accounts created under accounts group is specified here.
 COSTCENTER: Cost Centers are defined here
Grouping Accounts: Chart of Accounts Level Data
The chart of accounts control section contains general data about

grouping account groups under 4 major account heads like Assets,
Liabilities, Income & Expenses.
Primary responsibility of maintaining Accounts Group Master lies with

Finance Department.
The most commonly used route to access the Accounts Master is the
following menu path:
Menu Path: eFRM - Finance Department --> AccountsTree --> ACCGROUP

--> Open
Account Group Master Form: The screen that appears contains following
fields in table named ACCGROUP & view ACCGROUPREG:
1. ACCGROUPID: Auto numbering account group.

2. HEADNAME: Account Head should be selected from 4 main heads:
Assets, Liabilities, Income, Expenses.
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3. GROUPNAME: Account Group name should be entered here
appropriate to specific heads mentioned above.
Account Group Details Form: The screen that appears contains following
fields in table named ACCGROUPDET & view ACCGROUPDETREG.
1. SUBGROUPNM: Accounts subgroup appropriate to above group and

head should be entered here.Final G/L Accounts will be defined
under this subgroup names.
2. General Ledger Accounts
General Ledger (G/L) accounts are the backbone for the entire ERPWEB
System. All transactions that effect external reporting requirements are
reflected in G/L Accounts. For instance, a goods receipt in Stores will
increase the inventory account, just as billing a customer in Account will
increase the receivable accounts.
G/L Accounts are ultimately used to produce reports to meet legal

requirements i.e balance sheet, profit & loss statements, cash flow
statements. The G/L Accounts identify what types of expenses and
income make up a company's business. Using G/L Accounts, each
transaction can be classified as revenue, expense, liability, and so on.
Within these broad sections, G/L accounts identify specifics; for instance,
within the expense category, wages would be tracked separately from
benefit expenses.
Primary responsibility of maintaining Accounts Master lies with Finance

Department.
The most commonly used route to access the Accounts Master is the
Menu Path: eFRM - Finance Department --> AccountsTree --> ACCOUNT

--> Open
Account Master Form: The screen that appears contains following fields in
table named ACCOUNT & view ACCOUNTREG:
1. ACCOUNTID: Auto numbering account identification number. No

need to maintain physical account numbers.
2. ACCOUNTGROUP: Specify which Subgroup, group & head this
account belongs to here.
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3. ACCOUNTNAME: Specify account name here.
4. ACCOUNTDESC: Specify account description here.
5. OPENINGDATE: Specify opening date for this account ledger
account.
Account Details Form: The screen that appears contains following fields in
table named ACCOUNTDET & view ACCOUNTDETREG. This form is used to
maintain year end and year beginning opening balance posting.
1. THISYEAR: Corresponding to above accounts specify current year

here.
2. DEBIT: Specify debit opening balance of this account. In case of no
value enter zero.
3. CREDIT: Specify credit opening balance of this account. In case of
no value enter zero.
4. DRBUDGET: Specify debit budget set for this account. In case of no
value enter zero.
5. CRBUDGET: Specify credit budget set for this account. In case of no
value enter zero.
3. Cost Center Master
Cost Center is defined here as hierarchy of Cost Category --> Cost

Center.
Use following menu to enter Cost center tree:
eFRM - Finance Dept. --> AccountsTree --> CostCenter --> Open
COSTCENTER Table contains following fields:
 COSTCENTERID: Identification number of cost center auto number

generated by system.
 COSTCATEGORY: Cost category defined here.
 CATEGORYLIMIT: Category limit is entered at this place.
COSTCENTERDET Table contains following fields:
 COSTCENTER: Cost center name is mentioned here.

 CENTERLIMIT: Cost center limit is entered here.
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4. GL - General Ledger
General Ledger (G/L) accounts are the backbone of ERPWEB system. All
transactions that effect external reporting requirements are reflected in
G/L accounts. For instance, a goods receipt (MM) will increase the
inventory account, just as billing a customer will increase the receivable
accounts.
G/L accounts are ultimately used to produce reports to meet legal

requirements ( that is, balance sheets, profit and loss statements, and
cash flow statements ). The G/L accounts identify what types of expenses
and income make up a company's business. Using G/L accounts, each
transaction can be classified as revenue, expense, liability, and so on. The
chart of accounts needs to be created at least once for each G/L account.
Transactions within G/L accounts are stored in a transaction document

called Journal Voucher. The General Ledger provides a complete picture of
all business transaction. It gets its data from automatic postings from
documents. Thus all G/L transactions are tied to source documents. So
from the G/L level, you can zoom progressively to more detail until you
get to the actual source document.
The accounts maintained in the General Ledger can be broadly classified

into:
 Personal Accounts: Accounts related to any person or firm e.g.

accounts for Customers, Suppliers, Owners, Lenders etc. In
personal accounts Debit the receiver and Credit the giver.
 Real Accounts: Accounts of fixed and current assets such as Cash,
Building, Plant & Machinery, Vehicles etc. In real accounts Debit
what comes in and Credit what goes out.
 Nominal Accounts: Accounts relating to Expenses and Incomes such
as Sales, Purchase, Discount Allowed, Discount Received, Repairs,
Salaries, Interest Received, Depreciation etc. are nominal accounts.
In nominal accounts Debit all expenses and losses and Credit all
incomes and gains.
HOW ERPWEB G/L Transactions work:
 Voucher / Transaction Book - All Account Transaction are stored

here in form of vouchers.
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 Cost Center Allocation - All Cost Center Related Transactions can be
entered here.
 Accounts Receivables - Account Receivables Transactions are stored
here.
 Accounts Payable - Account Payable Transactions are stored here.
 Receipts Book - All Payments Receipts from customers is stored
here.
 Payments Book - All Payments made to Supplier is stored here.
 Debit Note Book - Debit Notes are created and stored here.
 Credit Note Book - Credit Notes are created and stored here.
 Bank Book - All bank pass book entries are stored here.
 Stock Book - Year end closing stock entries are stored here for
stock analysis
5. Voucher Transactions
Voucher is the ultimate transaction document of accounts. All accounting

transactions are stored here. There can be various types of vouchers
which can be filtered according to reference documents. For example
voucher or accounting transaction associated with Sales Invoice is called
sales voucher. Similarly there can be many voucher types like Contra,
Journal, Sales, Purchase, Sales Returns-in, Purchase Returns-in, Receipts,
and Payments etc.
Automatic account determination controls which general ledger accounts

are posted when a specific movement is performed. Automatic account
determination allows someone to perform a movement transaction in
ERPWEB without having to know which general ledger accounts need to
be debited and credited. In addition to simplifying the process of updating
the general ledger accounts when a movement takes place, this also
serves as a control mechanism to ensure accounts are posted correctly.
Automatic Account determination is setup via providing Account names
while creating Customers, Suppliers etc. masters.
GOLDEN Rule of dual aspect concept requires that when a transaction

occurs, both the Debit and Credit elements should be recorded in the
books of accounts. ERPWEB System is preprogrammed for following
transactions to take place automatically on event of various Process as
mentioned below:
Reference Accounts
Process Debit Credit
Documents Voucher
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1. Delivery of Performa
Finished Goods. Invoice / Receivables Account Sales (Sales
Shipment of Delivery Voucher Receivables A/C)
Goods Order
2. Send Sales
Invoice to
Sales Debtors Account
customer. Match Sales Invoice
Voucher (Buyer A/C) Receivables
Invoice-SO-DO
quantity.
3. Receive Cash &
Debtors (Buyer
Payments from Payment Receipt Bank (A/C
A/C Received
Customer & send Receipt Note Voucher deposited
from)
Receipt Note in)
4. Receive stock
DO from Purchase
items from Payable Account
Supplier & (Purchase
supplier. Match DO Voucher Payables
GRN A/C)
and PO.
5. Receive Invoice
from Supplier. Purchase Purchase Account Creditors
Match-Invoice-DO- Invoice Voucher Payables (Seller A/C)
PO quantity.
Creditors Cash & Bank
6. Send Payments Payment Payment
(Ledger A/C (A/C paid
to supplier. advise Voucher
paid to) from)
7. Rejection of
Sales Sales
Finished goods. Debtors (Buyer
Credit Note Return Returns
Send Credit Note A/C)
Voucher (Sales A/C)
to Customer.
8. Rejection of
Purchase Purchase
Material. Send Creditors
Debit Note Return Return
Debit Note to (Seller A/C)
Voucher (Purchase A/C)
Suppliers.
9. Claiming
expenses:
Expense
Traveling, Claims Form Expenses Cash & Bank
Voucher
Shipping Freight,
Rent, etc.
10. Salaries given Expense
Payslip Expenses Cash & Bank
to employees Voucher
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11. Contra or
Journal Journal
General any account any account
Voucher Voucher
Accounting Entries
12. Transfer
closing stock value
calculated as per Stock Stock
Inventory Expenses
FIFO / LIFO or Transfer Voucher
Weighted Average
Method
13. Fund Transfers
Contra Contra Destination Source of
between Cash &
Voucher Voucher of Funds Funds
Bank Accounts
* All posted transactions will be flagged as posted - to eliminate double

posting of accounts. Posting flag is marked as 1 in add documents which
post automatic vouchers. But remember only approved voucher is
considered posted. All vouchers must be approved manually before
posting. This is just to provide an extra financial security built in system
as finance is critical for any business. Only authorized person should be
allowed to approve vouchers. Multiple credit and debit transactions can be
posted in single voucher. Vouchers can also be created for multiple
company for accounting purpose. Vouchers can also be created for
multiple years. Total transaction amount i.e. total of debit and credit in
voucher should always be zero. If this condition is matched then only
voucher can be available for approval.
To Manually create voucher please go through following menu path:
Menu Path: eFRM-Finance Mgmt. --> GeneralLedger --> Voucher -->

Open
To Manually approve voucher for audit purpose please go through


Approve
To Manually Offhold all vouchers onhold due to certain reasons please go

through following menu path:

OffHold
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To Manually print approved voucher please go through following menu
path:

Closed
To manually see rejected voucher please go through following menu path:

Rejected
Master VOUCHER Table fields are as follows:
 VOUCHERID: Voucher number is automatically managed by system.

No manual numbers please.
 VCHRDATE: Voucher date is mentioned here.
 VOUCHERTO: Voucher is placed in name of is mentioned here.
 NARRATION: Narration for this voucher is entered here.
Details VOUCHERDET Table fields are as follows:
 ACCOUNT: Account where the amount is credited or debited linked

with accounts tree.
 DEBIT: Debit amount is mentioned here for above account
transaction.
 CREDIT: Credit amount is mentioned here for above account
transaction.
 TOTAL: Total of debit and credit in various accounts transaction
should be zero.
Approved voucher can form audited Trial balance, Balance sheet & Profit
and Loss account.
Adjustment entries:
Following adjustment entries can be made before closing books of

accounts:
1. Closing Stock (assets): Stock at the end of the year is valued and
an entry is passed as follows:
o Debit : Closing Stock
o Credit : Trading Account
2. For Expenses outstanding:
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o Debit : Expenses
o Credit : Expenses outstanding
3. For Expenses paid in advance
o Debit : Prepaid Expenses
o Credit : Expenses
4. For Incomes outstanding
o Debit : Accrued Incomes
o Credit : Income
5. For Income received in advance
o Debit : Income
o Credit : Advance Income
6. For Depreciation
o Debit : Depreciation
o Credit : Asset
7. For Bad Debts
o Debit : Bad debts
o Credit : Debtors
8. For Interest on capital
o Debit : Interest
o Credit : Capital Account
9. For Interest on drawings
o Debit : Capital Account
o Credit : Interest
10. For discount on debtors
o Debit : Discount
o Credit : Debtors
11. For Repairs, Charity or Compensation
o Debit : Repairs, Charity or Compensation
o Credit : Cash
6. AR - Accounts Receivables
The final piece of the sales process is payment receipts. In business terms
this final step is the management of accounts receivables. The accounts
receivable system is the accounting structure for customers. Within
ERPWEB, accounts receivables is deeply integrated in the sales system
where items like deliveries and invoices are recorded for each customer.
Each of these transactions within ERPWEB creates a material document
that automatically posts a corresponding FI record. This means that an
accounts receivable posting automatically updates the general ledger.
Accounts receivables is done with following documents:
Page 70
How ERPWEB Accounts Payable works:
 Performa Invoice: When shipment made to customer this results

into updation of GL Accounts
 Sales Invoice: Invoice send to customer against goods delivered via
delivery order or service delivered via job completion form.
 Receipts: Payments send by customers are entered here. Actually
payment program is designed to receive payments to both Suppliers
against Suppliers Debit Note and Customers against Sales Invoice.
Advantages of ERPWEB Accounts Receivable Management:
 Customers can directly see or download invoice from ERPWEB

System via internet.
 Sales Invoice can be send via XML or Excel files to customer so that
customer system can load it automatically.
7. Performa Invoice / Delivery Order
Shipment made to customer via Performa Invoice is posted to GL using

Menu Path: eFRM - Finance Department --> GeneralLedger --> Accounts

Receivables --> PostProfInv
8. Sales Invoice / Billing Due List:
The last step in the sales & distribution life cycle is Invoicing. If all the
processes of Order Entry and Shipping have been completed without
error, Invoicing should be a simple task to perform. All closed DO or
Performa Invoice creates Billing Due List. Similar to Delivery Due List, the
Billing Due List Scans all delivered line items to return a list of items
ready to be billed. It is possible to combine many shipments to a single
customer into a single invoice. Using settings on the Customer Master, as
well as in Billing Configurations, the rules behind consolidations like Billing
cycle e.g weekly, monthly etc can be established. As with the Delivery
Due List, a single invoice can be created from the result of the process or
the entire invoice can be created at once.
Creation of a Billing Document (Sales Invoice) within Sales simultaneously

triggers automatic creation of a Financial Accounting Document (Accounts
Receivable). The posted amounts consist of the goods issue quantity
multiplied by the price specified in Sales Order.
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The data can be viewed in Sales Voucher via Sales Register or Sales
Ledger.
The most commonly used route to approve sales order & create sales
invoice is through following menu path:
Menu Path: eCRM - Marketing Department --> Salesprocess -->

SalesOrder --> Approve
Approved Sales Order can be assigned sales invoice number & sales
voucher can be created through following menu path:

Receivables --> CopySOSI
The most commonly used route to print sales invoice is through following
menu path:
Menu Path: eCRM - Marketing Department --> Salesprocess -->

SalesOrder --> PrintInvoice
9. Receipts / Payments Collections due list:
Receiving payments from customers is a relatively easy task within

ERPWEB. The fact that the creation of the Billing Document in Sales
automatically transfers to Financials allows for payments to be applied
with reduced effort by the Accounts Receivable clerk.
The data can be viewed in Receipts Voucher via Receipts Register.
Receipts can be manually created using following menu path:
The most commonly used route to receive payment against sales invoice
& create Receipt Voucher is through following menu path:

Receivables --> Receipts
To manually create receipts from other sources go through following

menu path:
Menu Path: eFRM - Finance Department --> GeneralLedger --> Receipts

--> Open
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To approve receipt of payments after bank verification please go through

--> Approve
To view or print closed receipts please go through following menu path:

--> Closed
To manually enter Receipts directly in Accounts Voucher Transaction

please go through following menu path:
Menu Path: eFRM - Finance Department --> GeneralLedger --> Voucher

--> Open
10. Accounts Payable (AP) Management
The final piece of the purchase process is payment. There is no free lunch,
as the old saying goes. In business terms this final step is the
management of accounts payable. The accounts payable system is the
accounting structure for vendors. Within ERPWEB, accounts payable is
deeply integrated in the purchasing system where items like deliveries
and invoices are recorded for each vendor. Each of these transactions
within ERPWEB creates a material document that automatically posts a
corresponding FI record. This means that an accounts payable posting
automatically updates the general ledger. Accounts payable is done with
following documents:
How ERPWEB Accounts Payable Management works:
 Purchase Invoice : Invoice send by supplier against goods delivered

via delivery order or service delivered via job completion form.
 Claims: Traveling expenses claimed by employees can be dealt with
Accounts Payments.
 Payslip: Post Pay slip expenses to vouchers.
 Payment Advise: Payments made to suppliers are entered here.
Advantages of ERPWEB Accounts Payable Management:
 Tight integration of payments with purchasing activity helps avoid

purchasing errors & helps to do payments fast.
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 Supplier is happy because they get fast payment and any
discrepancy found is well communicated in timely fashion.
 Supplier can directly feed invoice into ERPWEB System from their
premises via internet.
 Supplier Invoice can also be uploaded from XML or Excel files send
by supplier with small custom program.
11. Purchase Invoice:
Purchase Invoice received from Supplier is entered here & corresponding

accounting entries are automatically posted to General Ledger.
To post closed PO=DO into Purchase Invoice please go through following

menu path: PIDONE flag is set on.
Menu Path: eFRM-Finance.Dept. --> General Ledger --> Accounts Payable

--> CopyPOPI
Payments:
Payments made to supplier , employees or customers commissions etc.

can be recorded in this document. Payments can be accessed through this
menu:
Menu Path: eFRM-Finance Dept. --> General Ledger --> Accounts Payable
--> Payments
Claims:
To post claims use following menu path:
Menu Path: eFRM-Finance Dept. --> General Ledger --> AccountsPayable

--> PostClaims
Payslip:
To post payslip use following menu path:
Menu Path: eFRM-Finance Dept. --> General Ledger --> AccountsPayable

--> PostPayslip
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12. Receipts / Payments Collections due list
Receiving payments from customers is a relatively easy task within

ERPWEB. The fact that the creation of the Billing Document in Sales
automatically transfers to Financials allows for payments to be applied
with reduced effort by the Accounts Receivable clerk.
The following example shows the Accounting Document for a customer

payment with a debit to cash & bank (Balance Sheet account) and a credit
to the Customer Sub Ledger / Accounts Receivables (Balance Sheet
account):
 Debit Cash or Bank Account 200

 Credit Customer-Accounts Receivable 200
The data can be viewed in Receipts Voucher via Receipts Register.
Receipts can be manually created using following menu path:
The most commonly used route to receive payment against sales invoice
& create Receipt Voucher is through following menu path:
Menu Path: eFRM - Finance Department --> General Ledger --> Account
Receivables --> Receipts
To manually create receipts from other sources go through following

menu path:
eFRM - Finance Department --> GeneralLedger --> Receipts --> Open
To approve receipt of payments after bank verification please go through

eFRM - Finance Department --> GeneralLedger --> Receipts --> Approve
To view or print closed receipts please go through following menu path:
eFRM - Finance Department --> GeneralLedger --> Receipts --> Closed
To manually enter Receipts directly in Accounts Voucher Transaction

please go through following menu path:
eFRM - Finance Department --> GeneralLedger --> Voucher --> Open
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RECEIPTS TABLE consists of following fields:
 RECEIPTSID: Ref. number of receipt

 INVNO: Sales invoice number for which this receipt was created
 RCPTNO: Receipt number
 RCPTDATE: Date of receipt
 RCPTTO: Customer name on whose name this receipt is prepared.
 RCPTAMT: Amount received
 PAYDETAILS: Payment details like cheque number, bank etc.
 POSTED: This flag is set on for receipts posted to voucher
transaction accounts.
13. PAYMENTS
Payments made to supplier , employees or customers commissions etc.

can be recorded in this document. Payments can be accessed through this
menu:
Menu Path: eFRM-Finance Dept. --> GeneralLedger --> Payments -->

Open
Master PAYMENT Table contains fields as follows:
 PAYMENTSID: Payment identification number is automatically

maintained here.
 PONO: Purchase order number.
 PAYNO: Payment advise document number.
 PAYDATE: Payment made on this date.
 PAYTO: Payment send to this party name
 PAYDETAILS: Payment details are mentioned here.
 POSTED: Set to one if the transaction is posted to voucher
transaction.
Debit Note
Debit Note is document created when rejected material is send back to

supplier and supplier in turn sends credit note and payments.
Incoming Raw Materials Rejected via DR can generate Debit Note through
following menu path: Done flag is set on.
Menu Path: eFRM-Finance.Dept. --> General Ledger --> DebitNote --

> CopyDRDN
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To create debit note manually use following menu path:
Menu Path: eFRM-Finance Management --> General Ledger --> DebitNote

--> Open
To post debit note to accounts use following menu path:
Menu Path: eFRM-Finance Management --> General Ledger --> DebitNote

--> PostDN
14. Credit Note
Credit Note is document created when finished goods rejected by

customer is send back to company and customer in turn sends debit note.
Payments are send against credit note to customer. To create credit note
use following menu path:
The most commonly used route to register finished goods returned from
customer is through following menu path:
Menu Path: eMRP - Mfg. Department --> Shipment --> FGReceive -->
Open
You need to reject the finished goods rejected by customer by going

through Approve and then Reject.
Approve --> Rejected
You can view Rejected Finished goods register using following menu path:
Rejected
Rejected Finished Goods can automatically create Credit Notes using

Menu Path: eFRM - Finance Department --> GeneralLedger -->

CreditNote --> CopyRFGCN
The most commonly used route to create credit note is through following
menu path:
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CreditNote --> Open
The most commonly used route to transfer credit note to accounts ledger
is following menu path:

CreditNote --> PostCN
BANK PASS BOOK - Bank Reconciliation Statement & Rectification of

errors
There are two sources for a business house to find out the balance at
bank. One source is the bank account in the ledger. The second is the
pass book or statement rendered by the banker to the customer. If cash
book shows a debit balance, pass book shows a credit balance and vice-
versa. As amount entered are same, both the sources should show the
same amount of balance. However, in practice these two balance do not
always agree. The reason for this are discussed subsequently. So
periodically every business house having a bank account should prepare a
reconciliation statement to reconcile the two balances which often differs
for various reasons mentioned below.
1. Cheques deposited for collection but not yet collected.

2. Cheques issued but not yet presented for payment.
3. Credits like Interest etc. in the passbook only.
4. Debits like Bank charges etc. in the passbook only.
Reconciliation statement can be prepared out by copying existing bank

related vouchers in Bank Book using following menu path. Refer your
existing bank passbook or statement, enter TRDATE & PARTICULARS for
each transaction specified.
Menu Path: e-FRM-Finance Management --> GeneralLedger -->

BANKBOOK -->CopyBank
Bank pass book is entered here. It is generally used to store bank records
and then compare this records with accounts to generate bank
reconciliation statement. If Balance in Bank book is not same as Pass
book then find out transactions not specified in Bank book & specified in
Pass book. Enter those transaction manually here in bank pass book using
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BANKBOOK --> Open
You can directly upload banks passbook provided by bank in electronic

format such as text, XML or XLS file using following menu path:

BANKBOOK --> UploadBank
[this program should be customized as per banks file & data format]
UnPosted Bank Book data can be transferred to voucher transactions for

final accounts as follows: (all vouchers will be posted as JV - this can be
simplest accounting method for people who do not know accounting
principles)

BANKBOOK --> PostBank
To approve bank pass book follow this menu path. After approval the
passbook is locked & cannot be modified.

BANKBOOK --> Approve
To print bank pass book follow this menu path.

BANKBOOK --> Closed
Master Bank Book contains following fields:
 BANKBOOKID: Bank Account identification number.

 BOOKDATE: BOOK STARTING DATE.
 ACCOUNT: Account name corresponding to this bank account.
 ACCOUNTNO: Bank Account number.
 ACCTYPE: Current, Savings etc.
 BANKCODE: 9 DIGIT Code mentioned on cheque book.
 BANKNAME: Name of Bank
 ADDRESS: Address of Bank
 PHONENO: Phone number of Bank.
 EMAILNO: Email number of Bank.
 WEBSITE: Website of bank.
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Detail Bank Book contains following fields:
 TRDATE: Transaction Date as per passbook is to be mentioned here.

 ACCOUNT: Account Details who deposited money or withdrawn
money is to be mentioned here.
 Particulars: Particulars of this transaction to be entered as per pass
book given by bank.
 POSTED: This flag is set on when the voucher is already posted for
this transaction.
 DEPOSIT: Amount deposited in this account. This is credit amount
in respective account mentioned above.
 WITHDRAWAL: Amount withdrawn from this account. This is debit
amount in respective account mentioned above.
 TOTAL: Difference of DEPOSIT AND WITHDRAWAL indicating
balance for this transaction.
15. Assets Management
Asset Management provides tools to acquire, depreciate, evaluate, and

retire assets. The kinds of assets covered are fixed, low value, leased,
and real estate.
Holding of Assets generates revenues:
1. Interest: Charges for the use of cash resources or amounts due to

enterprises.
2. Royalties: Charges for the use of such assets as patents, trade
marks, and copyrights;
3. Dividends: Rewards from the holding of investments not accounted
for under the equity method of accounting.
What are depreciable assets?
The concept of 'depreciation' is closely related to the question of

determination of profit and loss for the period. Depreciation is the process
of allocation and not valuation. So it must be clearly understood that the
process of charging depreciation is the accountant's technique of
recovering the cost of fixed assets over a period.
According to Council of the Institute of Chartered Accountants of India,

depreciable assets are assets which:
1. Are expected to be used during more than one accounting period.
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2. Have a limited useful life.
3. Are held for business use and not for purpose of sale.
Factors influencing the total amount of depreciation
1. historical cost of the depreciable asset when the asset has been
revalued;
2. expected useful life of the depreciable asset; and
3. Estimated residual value of the depreciable asset.
Methods of calculating the periodic depreciation charge:
There are various methods of calculating the amount of depreciation to be

written off each period during economic life of the asset. In each case the
depreciation entries are the same. In order to explain these methods
following symbols and simplified amounts are used:
ITEM SYMBOL AMOUNT

Acquisition cost including the cost of installation C 1000
Residual (turn-in or scrap or salvage ) value less
S 100
removal and disposal costs
Estimated economic life: In years n 3
Depreciation rate r
Amount of depreciation per accounting period R
1. Straight-line method: R = (C - S ) / n = (1000 - 100)/3 = 300 p.a.

---> r = (R/C) * 100 = (300 / 1000) * 100 = 30% on cost.
2. Reducing-Balance method: There are three commonly used
methods in this category as follows
o Written-down value method (WDV): Under this method
depreciation is charged at fixed rate on the reducing balance
(i.e. cost less depreciation) every year. For example, if the
asset is purchased for $1000 and depreciation is to be
charged as per government norms is 10% p.a. using this
method. Now depreciation for first year will be 10% of $
1000 i.e $ 100. In the second year 10% on $ 900 (i.e. $1000-
$100) depreciation is $90. In the third year 10% on $ 810
(i.e. $ 900 - $90) the depreciation will be $ 81, ans so on.
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Methods of recording depreciation:
There are two methods of recording depreciation in the books:
First Method: (When provision for depreciation account is not maintained)
1. Entry for providing depreciation

o Debit : Depreciation account
o Credit : Asset account
2. Entry for closing depreciation account
o Debit : Profit and loss account
o Credit : Depreciation account
Second Method: (When provision for depreciation account is maintained)
1. Entry for providing provision for depreciation

o Debit : Depreciation account
o Credit : Provision for depreciation account
2. Entry for closing depreciation account
o Credit : Depreciation account
Disposal of an asset:
1. An enterprise may be obliged to sell an asset either because of

obsolescence or inadequacy. In such cases the cost of the asset is
transferred to a separate account styled as 'asset disposal' account
as follows:
o Debit : Asset disposal account
o Credit : Asset account
2. Simultaneously, the amount of depreciation provided for this asset
right from the date of purchase to the date of sale must be
transferred from the provision account to the 'asset disposal'
account, the entry being:
o Debit : Provision account
o Credit : Asset disposal account
3. Any cash received by sale of assets is credited to the 'asset
disposal' account, the entry being:
o Debit : Cash/Bank account
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4. If there is shortage on the credit side, it represents loss on disposal
and the same is transferred to profit and loss account by the
following entry:
5. If there is shortage on the debit side, it represents profit on disposal
or viewed in another way it represents the excess depreciation
provided in the past now credited back to profit and loss account.
o Debit : Asset disposal account
o Credit : Profit and loss account
Following example shows calculation of asset using above mentioned

methods & accounting procedures:
Example 1: An asset is purchased for $ 25000. Depreciation is to be

provided annually according to the straight-line method. The useful life of
the asset is 10 years and the residual value is $ 5000. Find rate of
depreciation and prepare asset account for first three years.
1. Determination of amount of depreciation = (25000 - 5000) / 10 = $

2000 every year.
2. Determination of rate of depreciation = (2000/25000) * 100 = 8%.
3. Asset accounting is as follows:
Year 1: By Depreciation
2000
Year 1: To Cash account 25000 account 8/100*25000
23000
By Balance c/d
2000
Year 2: To Balance b/d 23000 account 8/100*25000
21000
By Balance c/d
2000
Year 3: To Balance b/d 21000 account 8/100*25000
19000
By Balance c/d
Example 2: A company, whose accounting year is the calendar year,

purchased in 4th month of Year 1 machinery costing $ 30000. It further
purchased machinery on 9th month on Year1 costing $ 20000 and on 7th
month of year 2 costing $ 10000. On 1st month of year 3, one-third of
machinery which was installed on 4th month of year 1 became obsolete
and as sold for $ 3000. The depreciation is to be charged at 10% p.a. on
written down value method. The asset accounts can be done as follows:
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Year 1: 12th Month - By
Depreciation:
Year 1: 4th Month - To Cash
30000 On $ 30000 for 9 months 2250
9th Month - To
20000 On $ 20000 for 3 months 500
Cash
Year 1: 12th Month - By 47250
Balance c/d
Year 2: 1st Month - To Depreciation:
Balance c/d 47250 On $ 47250 for 1 year 4725
7th Month - To 10000 On $ 10000 for 6 months 500
Cash Year 2: 12th Month - By 52050
Balance c/d
Year 3: 1st Month - By
Cash (Sale)
Year 3: 1st Month - By
3000
P&L
5325
Year 3: 1st Month - To (Loss on sale of machine $
52025
Balance c/d 8325 - $ 3000)
4370
52025
Depreciation*
Balance c/d
 How Depreciation was calculated for 3rd year?

o Total written down value as on 1st Month of Year 3= $ 52025
o Less: Written down value of 1/3rd of plant sold (1000 -
(750+925)) = $ 8325
o Final Value accountable for depreciation (52025 - 8325) = $
43700
o Depreciation at 10% on w.d.v. = 43700/100*10 = $ 4370
How ERPWEB Asset Management works:
 Asset: All asset Transactions like Purchase, Depreciation & Sales are
stored / calculate here.
16. Asset Transaction Manager
Asset Purchase can be recorded in field Purchase Price using following

menu path:
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Menu Path: eFRM-Finance Dept. --> Asset Mgmt --> ASSET --> Open
To Post Purchased Asset to asset account use following menu path:
Menu Path: eFRM-Finance Dept. --> Asset Mgmt --> ASSET --> Post
AssetPurch
To automatically calculate depreciation use following menu path:
Menu Path: eFRM-Finance Dept. --> Asset Mgmt --> ASSET --> CalcDepr
To Post Calculated depreciation value to asset account use following menu

path:
Menu Path: eFRM-Finance Dept. --> Asset Mgmt --> ASSET --> Post Depr
Asset Sales can be recorded in Sale Price field using following menu path:
Menu Path: eFRM-Finance Dept. --> Asset Mgmt --> ASSET --> Open
Asset Sales can be recorded in Sale Price field using following menu path:
Menu Path: eFRM-Finance Dept. --> Asset Mgmt --> ASSET --> Approve
Approved Asset Sales can be posted into accounts & asset depreciation is
closed using following menu path:
Menu Path: eFRM-Finance Dept. --> Asset Mgmt --> ASSET --> Post
Asset Sale
Table ASSET has following fields:
 ASSETID: Identification number of acquired asset is auto

numbered.
 ACQDATE: Acquisition date of asset is mentioned here.
 ASSET: Corresponding ASSET Account is specified here.
 ASSETDESC: Description or name of asset is mentioned here.
 DEPRRATE: Depreciation rate in % as approved by government for
this asset is entered here.
 PURCHPRICE: Purchase price of this asset is stored here.
 SALEPRICE: Sale or Scrap price of asset is stored here.
 SALEDATE: Date on which asset is disbursed is stored here.
 SOLDFLAG: This flag is set on if asset is sold.
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Table ASSETDET has following fields linked to ASSET:
 CALENDERID: Calendar corresponding to this year depreciation is

stored here.
 BOOKVALUE: Reducing Balance wdv value is stored here.
 DEPRVALUE: Depreciated value calculated as per wdv method is
mentioned auto calculated & stored here.
 POSTED: Posted flag is set on when this is posted to accounts.
17. MCS - Management Control System
Management Control System is a system or say, structure & processes by

which top management can control the performance of various managers
in the organization. In today's competitive business environment large
companies cannot survive without effective control and management of
the operations. This challenge is met by recognizing three key principles.
First delegation of responsibility for specific to successive lower levels of
the organization based on Business Plan. Second, motivation of the level
of management to which a certain task has been delegated & allocating
resources. And third, measurement of the achievement of the specific
objectives. Following example shows how this is done:
Designation Responsibility Center

President or Directors Investment Center: Responsible for all
Objective: Maximize EPS for investment decisions & hence to be
shareholders and ROI for evaluated on the basis of performance of
company. ROI & EPS.
Profit Center: Responsible for all the
Vice President or General revenues and expenses of the division and
Manager (Product Division) hence responsible for the profits of the
Objective: Maximize Sales & divisions to be evaluated on the basis of
Minimize Expense, whereby Profit Performance either in terms of
generate Maximum Profit. achievement of budgeted performance or
in terms of margin on sales.
Expense Center: Responsible for
Production Manager (Product production & hence responsible for all the
Division) expenses to be incurred for production; to
Objective: Minimize Cost of be evaluated on the basis of achievement
production of budgeted targets of production and
control of expenses within budgets.
Marketing Manager (Product Revenue Center: Responsible for all the
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Division) revenues of the division; to be evaluated
Objective: Maximize Sales on the basis of achievement of the
Revenue budgeted targets.
Apart from above responsibility delegation Strategic Planning & Control

tools like SWOT (Strength, Weakness, Opportunities, Threats) analysis
helps to identify the goals of the organization and formulating broad
strategies to attain these goals. Then efficiencies in operational control for
various business functions like sales, purchase, payroll, accounts etc. with
help of system like ERPWEB helps to achieve final control to management.
Science of Financial Accounting, Management Accounting & Corporate
Planning is used to ultimately control, monitor & manage the company.
Management Accounting is developed in order to overcome the

deficiencies of Financial Accounting. Financial Accounting is generated for
Government, Share holders & Taxation purpose. On the other hand
management accounting enables the management to look forward & plan
for the results or future profits.
HOW ERPWEB MANAGEMENT CONTROL SYSTEM WORKS:
1. Financial Accounting Reports: Tools & Technique of Financial Reporting

are...
 Trial Balance:
 Balance Sheet:
 Profit & Loss Accounts:
 G/L Account Statements:
 Cost Center Statements:
 Aging Analysis Statements:
18, Petty cash processing
ERP FRM system supports the following three processes in petty cash
 Petty cash establishment: system will register the name of the cashier or
someone else who is responsible for managing petty cash
 Petty Cash replenishment: system has an option to set a replenishment
point so whenever it reaches to this amount system will alarm
 Petty cash closing at the end of financial year
Page 87
19, Government Obligations
ERP FRM supports for setting different kinds of government obligations

like
 Income tax
 VAT
 Profit tax ….
Financial Reports -
Following reports are parts of financial accounting reports:
 G/L Account Statements:

 Trial Balance Statements:
 Profit & Loss Accounts:
 Balance Sheet Statements:
 Cost Center Statements:
 Aging Analysis Statements:
Page 88
Page 89
Clinic Management
Requirements Specification Document for ERP-CM (Enterprise Resource
Planning Clinic Management)
Overview:
This document describes the requirements for the ERP-CM (Enterprise

Resource Management Clinic Management) system.
Objectives of the Proposed System
Page 90
The aim of the proposed system is to address the limitations of the
current system.
Following are the objectives of the proposed system:
 The system provides facility to record, store, retrieve & search
medical records in electronic mode which can be accessed using
web technology
 The system should provide workflow facility so that documents
travel as and when required between different users like Doctors,
Nurses, Patients, Admin staff, Clearing House and Insurance
Companies
 The system should provide admin facility to control Roles, Rights
& duties for end users.
 The system should be flexible enough so that it can be modified
without programming.
 Entire system should be available on the web
(Intranet/Internet/Extranet).
 System should accommodate a wide variety of clients in different
geographical areas.
 System should provide flexible deployment on client side with
net connectivity by limiting resource requirements to Browser,
System URL, and Username & Password only.
 The system should be built so as to make components reusable
for future developments.
 The system should provide highest security using latest
technologies
 The system should reduce existing cycle time by at least 20%.
FUNCTIONAL REQUIREMENTS
System Requirements
 System provides Self Registration facility to Patients online via
web or from Clinic based Kiosks or front office admin staff.
 System provides Self Appointment facility to Patients online via
web or from front office admin staff via phone
 System provides waiting room check-in facility as patient self-
check-in facility via Kiosks
 Systems also allow facility of Prescription Refill to patients via
online web.
 System provides Patient vital statistics entry screen to Nurses to
enter vital statistics for each patient before encounter.
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 Nurses makes patients ready for encounter & doctors can see
encounter ready patients list and should be able to call each
patients as per their turn.
 System provides facility to Doctors for entering diagnosis or
encounter SOAP data.
 System also allows doctors to enter/order Prescription, Lab test
or Referrals.
 System also allows doctors to do Prescription refill approval or
rejections.
 System allows billing staff to prepare bills for clinics.
 System allows entry of codes automatically as well as manually
in the bills
 System provides bill-printing facility as per requirement
standards.
 System provides role based user defined menu based portals for
each user like Doctors, Nurses, Admin staff, Patients etc. with
standard portal facilities like Links, Workroom or Clinic Guidelines
etc.
 System provides necessary reports as per requirements yet to be
mentioned.
 System maintains coding database as per requirements yet to be
mentioned.
Screens
Encounter Screen: This screen provides all data regarding medical

records of patients
Appointment Screen: This screen provides all data for appointment
schedules
Patient Registration: This screen provides facilities to enter new patient
records
Reports:
 Prescription
 Laboratory Investigation(hematology, chemistry, urine
analysis, stool examination)
 Vital sign sheet(fill by Nurses)
 Nurses valuation sheet
 Medication sheet
 Laboratory results
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 Patients list
 Demographic patient summary
 Patient Document
Website
Web Design
Being professional with extensive experience in the field of website
design and development, our record of satisfactory delivery of turnkey
operational websites deployed for such large governmental,
nongovernmental and international organizations, currently on the
Web, are glaring examples of our developers past achievements.
Among these websites are listed below.
In most of the webs we developed, our task was especially in the
dynamic database integrated ones, were ranging from designing of
website & database and development to testing the systems online.
Also, our experience on several hosting servers as web administrator,
helps us to suitably set up databases on the hosting server, proper
propagation of the domain names, and file transfer(uploading the final
websites to the hosting server ), …etc ; meeting the goal – releasing
the website live for the target audience ultimately.
1. Wazema Promotion PLC – www.wazemapro.com

Role in the project:
- Detailed requirement assessment based on the needs of the company
- Based on the requirement assessment and analysis, prepare a first
draft wazema promotion plc website design and prototype website.
- Present the prototype website to department and spectral
representatives of wazema promotion and get comment.
- Present the final form of the website incorporating the comments
give by the representatives.
- Upload the final /accepted version/ of the website on the server.
- Provide maintenance and support up to at till now.
- Now updating the website with new look and feel and can be tested
by: http://wazemapro.com/
Description of provided service:
Website development for wazema promotion
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- Static page
- Dynamic page (advanced)
- Data base operation
- Modify information on the database(CMS)
- Set up web mails
2. Medtech Ethiopia PLC for- www.medtechethiopiaplc.com.

- Detailed requirement assessment based on the needs of each
department and services of Medtech Ethiopia PLC. Based on the
requirement assessment and analysis, prepare a first draft Medtech
Ethiopia PLC website design and prototype website.
representatives of Medtech Ethiopia PLC and get comment.
- Train website administrative staffs of Medtech Ethiopia PLC on
maintaining, uploading and updating of the developed website.
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Website development for Medtech Ethiopia PLC
- Dynamic page (advanced)
- Modify information on the database(CMS)
- Client page with a feature of
 Inserting
 comment
 Viewing
 Products
 Comment
 Company profile
 Products available
 Ordering
 Products
 Discount products
 Searching
 By product name
 By category
- Administrative page with a feature of

 Inserting
 News
 New products
 Events
 Vacanvcy
 Discount products
 Viewing
 Vacancy Application
 Comment
 Ordered products
 Updating
 News
 Products
 Events

 Username and password
 Deleting news, events, products and discounts.
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3. Labora International PLC- www.laboraplc.com
department and services of Labora International PLC.
draft Labora International PLC website design and proto type
website.
representatives of Labora International PLC and get comment.

Home page using navigation system
- Dynamic page
- User interface using navigation system
- Training website end users
4. Yonas Sand Paper Factory - www.yonassandpaper.com

department and services of Yonas Sand Paper Factory.
draft Yonas Sand Paper Factory.
- Website design and proto type website.
representatives of Yonas Sand Paper Factory and get comment.
- Provide maintenance and support up to at least six- months
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A web site for the Yonas Sand Paper Factory.
- Dynamic pages
- Modifying information on the Database and Operations(CMS)
5. National Meteorological Agency – www.ethiomet.gov.et

- Develop some parts of the Dynamic pages and database
- Train website administrative staffs of NMA on maintaining, uploading
and updating of the developed website.
- Provide maintenance and support up to at least six- months.

- Static page
- Dynamic page
- Modify information on the database (CMS)
- Training how to use it for end users
6 .Website for Volunteers(Some Volunteers of Bale) www.ejolebale.com

My Role in the project:
- Design and developments of all Dynamic pages and database
- Provide maintenance and support for two months.

- Static page
- Dynamic page
- Modify information on the database (CMS)
- Training how to use it for end users
Note:
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 Mentioned are websites that are relevant to this project and that
were given to our developers to handle the whole work.
 Other websites list, developed by the developer, are shown in
the CV
• www.pharmasuccessplc.com
• www.laborafurnitures.com
• www.yofez.com
• www.consultingaction.com
• www.ablifeplc.com
• www.alertcenter.org
• www.infomedtec.com
In general the website will be designed in such a way that visitors are
able to surf the site easily. So, well designed navigational links will be
incorporated so that the visitors smoothly and easily navigate throughout
the entire website keeping consistency as well.
The website, being a bilingual(Amharic and English), will be designed to
support text, images (photo), different files (in PDF, Word document,
etc…) and placing such contents in order that easy access in terms of
downloading time and well look & feel display. It provides visitor to put
their suggestion in directly. Based, on the target audience’s usage,
interest and suggestion, it will be operational with different approaches.
The website being equipped with sound graphical user interfaces (GUI –
user friendly) includes from pages that are dynamic (database integrated)
and needs especial dynamic content management system to regularly
update dynamic pages such as About KK TEXTILE FACTORY, Bids, News,
Vacancy, Events, Media, Resources, Contact Us, and …etc . Accomplishing
these, the website will transfer a message that keeps its own quality &
standard centralizing its audience and transfer ideas goes along with the
expected outcome getting excellent results, ultimately.
1.1. Proposed site

Pages that are access by visitor shall be designed for a standard browser
window (VGA resolution 640*480) in order to be cross platform
compatible with all reasonably capable web browsers and computers.
ActiveX, fancier JAVA and other components or contents may require
newer computers, newer browsers or plug-ins. These are avoided, when
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possible, to maintain cross platform compatibility. We will do as the client
wishes in these regards.
The pages will be designed with standard screen resolution (VGA
600*800), cascading style sheets (CSS) touch for layout consistency and
JavaScript for client side programming. Web/Database integration will be
handled using PHP and MySQL. All pages will be tested for compatibility
with current popular browsers like Internet Explorer (IE), Netscape
navigator, Opera, Mozilla Firefox, Google chrome and others browsers
with the same class.
The site being a true client/server application will generate reports
whenever there is a need… etc and will have online help manual.

A Dynamic Content Management System (CMS) is essential to website
development especially with the volume of content on the typical Website
growing each year. It has a profound use for the website modulator (web
master). We will define your Content Management needs and identify
technologies to improve your Web content production and publishing
systems. Make no mistake - if you are running a substantive website
without a CMS, you will hit a wall where your website is no longer
sustainable because you can't update your site reliably or quickly enough.
From that point, we will design almost your entire web infrastructure to
put a CMS in its place.
1.2. Description of the work to be done

In general, the proposed website will accommodate the following
features:
1. An index (Home) page, as gate way, should have a clear
description of the Bureau and its objectives and allow the audience
to quickly surf the relevant information
2. The style of web pages visual effect, construction of the website
and the database design of the website should be uniform.
3. The website should have a modern professional style and be easy
to navigate with multi-level indexes. Care should be given to the
page weights to ensure the download time is sufficiently quick for
typical download speeds in Ethiopia and other countries.
4. A powerful site search function, accessible throughout the site,
which allows users to locate specific information quickly. The search
should be based one of the several of these factors:
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5. Fundamentals: agency name, linking policy, linking to
governmental & Non-Governmental Site, reviewing external links,
advertising, news pages and other will be developed very well and
effort will be taken to make them put in content management them
so that updating such pages is easy and automatic.
6. A form-to-email system which allows surfers to submit suggestion
or question via Internet.
7. will have Clarity of subject and information management
8. Generate interest in the website
9. Give a professional image of the Forum, its partners and its
services
10. Search facility to allow free text searches on article content (with
results ranked by relevance) and document summaries including
pdf and Word documents. An effective search mechanism is
fundamental to the success of the site.
11. Capability to fill membership application on line.
12. Capability for fill event forms on line.
13. The user interface must run on any well-known browser including
IE
14. The website should be designed taking the slow connection in the
country into consideration
15. Subscribe / unsubscribe to mailing list.
16. Ability to monitor and report on website usage
17. A means to highlight new/key content on the site e.g. on the
landing page having a reserved space for highlighting key events
and new additions to the site.
18. Regarding to having higher ranking in search machines (Engines)
such as Google, Yahoo, AOL, etc, the following work will be done:
 High attention will be given to Metadata and keyword
descriptions so that the search and engines easily identify the
website and list it on the top of their search results.
 Every page of the website will be updated with best keywords
and description
 Every images and links in web pages will be equipped with
proper ALT tag and Titles
 A Google account will be created for KK TEXTILE FACTORY
and its domain name will be submitted to Google/webmaster
Tools with its Site map so that Google search engine crawls it
and indexed its pages to make it in the top list of search
results
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 Add Google Analytics to every page and test to see that data
is being received into Google Analytics account
 Submit the final site to most popular search engines in US
and Europe such as Google search, Yahoo search, AOL search,
AltaVista … etc.
 Create Google Analytics that generate detailed Statistics
about the visitors – a facility to obtain traffic analysis of final
website.
19. Components of the website should be a web based dynamic content

management system to publish, edit and update dynamic pages.
This system should incorporate the following features:
 Add, update, preview and delete dynamic contents on the

home page (About KK TEXTILE FACTORY).
 Add, update, preview and delete Bids
 Add, update, preview and delete Events & News
 Add, update, preview and delete Vacancies
 Add, update, preview and delete frequently asked questions
 And handle other dynamic pages that are going to be
identified during requirement analysis phase.
 Add, edit and delete user accounts for valid access of the
content management tool and give different access level of
control on the content management system.
 Others that are going to be identified requirement analysis
phase …
To give emphasis, the content management will have an easy user
graphical interface(GUI) that enables staffs of NCCF easily update the
dynamic contents of each page with out calling the developers in
person – you will handle it by yourself with out the need of writing
codes.
To be clear and more specific, we guarantee you that the web portal
will have the following minimum features, in general:
o User management
o News management
o Feed back and inquiry management with captcha
o Bidding and procurement announcement , from downloading
o Vacancy management
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o Bilingual (Ameharic and English )
o The system enable all contents of the website should be
convertible both in Amharic and English
o Multimedia Gallery
o Help desk Facility
o Dynamic Menu (side and top, accessible drop down menu)
o Styles and lay outs
o Search (web site contents of website ,department ,process,
services, office )
o Login for staffs
o OWA Mail Accessing for staffs
o Traffic management and information
o Upload and download management
o One year support period
o Full documents(administrative and user)
o Administrative Full training
o Submit all source codes, content and images to bureau.
o The bidder /Developer will register the site with dominant
search engines: google, Yahoo, MSN/Live, Ask.
o Alert
o FAQ
o Print version
o Pdf conversion feature
o Link management
o Copyright to BOWRD , at bottom bar
o Attractive site (Nice look and feel)
2. Tools and languages

The major web design technologies we currently use are.
 HTML/CSS/DHTML
 Web design tools
o Adobe Dreamweaver CS3
 Image processing tools
o Adobe Photoshop CS5
o Adobe Flash CS5 Professional
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o Ulead GIF Animator
o Swish
o Xara menu maker

 Scripting Languages
o JavaScript – Client Side Scripting
o PHP– Server Side Scripting

 Database technologies
o MySQL Online Database
o Web/Database Integration using PHP

o PhpMyAdmin – the best MySQL Administrator
o Apache Web Server
3. Web Hosting
We save your valuable management time by automating such time-
consuming aspects of web-hosting as account creation, resource
allocation, etc …. We will provide a simple, easy to use web interface that
allows your technical staff to maintain your web hosting system from any
computer with internet connection. The hosting we are going to provide
you runs only industry standard software.
 Easy on the user.

 Portable.
 Easy to use.
 Automate time-consuming tasks.
 Completely configurable.
 Advanced resource management.
 User-level management.
 E-commerce support.
4. Deliverables
 Final Website Original/full Code and Database
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5. Obligation of KK TEXTILE FACTORY
KK TEXTILE FACTORY is obliged to provide contents required for the
website in a timely manner in soft copy so as to avoid delay in website
development Schedule.
6. Training
Giving attention to the need of transferring knowledge to IT staff of KK
TEXTILE FACTORY, We will give training on how to administer and
maintain the website in order to minimize down time and to help carrying
out similar tasks
In addition, we will conduct Training for two ICT staffs:
o Full training of PHP and MYSQL based web development
o Practical based training
o Award recognized Certificates
Note:
 The Bureau will facilitate training room and computers, LCD
projectors
 The trainees will be provided well published training manual.
7. Commissioning the Service

We will support the website for one year period after hosting the website
on the host server.
8. Conclusion:
A website today represents the first contact point for many prospective
clients. It is, in a nutshell, showing how professional a company is, and
what kind of attitude they have in introducing themselves. In close
consultation with us, we will discuss the interface and layout of the site
with you, to ensure the site is attractive, appealing and reflects the
appropriate image. We shall utilize extensive usability survey to ensure
the site is simple to navigate and encourage usage. Along with having
an appealing and attractive look and feel to the site, the content of the
site must be precisely what the visitor needs to see.
A clear, crisp view of the information on the site is paramount in
relation to finding specific information on a site. At this early stage, we
would anticipate the use of databases to store articles and information
of interest. To provide major benefit to the Bureau, the site should
have significant amounts of information available to the user. This
information must be easily accessible and presented in such a way as
to encourage use. Information on the site must be able to be quickly
and easily update using CMS.
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Methodology
Project engineering development phases (processes) would use the
following combination of the state-of-the-art methodologies and
approaches.
3.1. PROPOSED ARCHITECTURE OF THE

SOFTWARE
Project engineering development phases (processes) would use the
following combination of the state-of-the-art methodologies and
approaches.
3.1.1. OVERVIEW OF OUR SOLUTION

There are various possible physical architectures possible for this kind
of application. Here are the lists of possible architectures:
 Two-tier Application architecture
 Three-tier Application using XML web service
 Three-tier Application using .Net Removing or Java Remote
Methods
 Logical N-tier Applications and
 Logical N-tier Applications using XML web service
We proposed the best architecture Logical N-tier Application using XML
web service. This is a 3-tier architecture that separates the
presentation layer (the client or user interface), the business logic
layer, and the data layer. We intend to build this application using the
intranet, extranet network (so that only people within the physical
premises of Client or those that are connected via network can access
the system), and internet (for those application which intended to
public and for those with special privileged system users). We will
discuss only this proposed architecture briefly below
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3.1.2. LOGICAL N-TIER ARCHITECTURE USING XML WEB SERVICE
This architecture consists of the front end, a business rule component,

and a data layer component. This is the best approach, which works
equally well for all types of programming languages.
Figure I N-Tier Architecture using XML web service
3.1.3. FEATURES
 Centralizes business rules into a separate layer
 Any of the components/layers can moved to any machine thus
improving scalability and centralization
 Development takes a little longer which is not an issue exactly
because it going to be fruitful finally.
 Flexible ERP Technology ERPWEB USES SoftRobot Codeless
Development Tools along with other tools to help you quickly
modify programs.
 Security Technologies ERPWEB has unique Document Signing
feature which can provide security on each document
 Workflow Technologies1. Lotus Notes 2 MS Exchange 3.
ERPWEB Workflow
ERPWEB has unique Workflow solution which can help you
simulate your existing paper and folder based workflow as it is
like real world. You can have approvals etc.
 Multilingual Interface ERPWEB provides language support for all
languages whose fonts are available
 Scope of Software = our ERP system covers all process
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 Technology = our ERP system uses 4th Gen. Codeless Biz Logic
 Implementation Method = 6-Sigma based
 Platform Independent =our ERP system will work on Any Device
on web
3.2. DETAILS OF PROPOSED SYSTEM

ARCHITECTURE
Under this section, we will demonstrate in diagrams how each of the
systems will be designed using the n-tier architecture.
Presentation Tire
Graphical User Interface
"Thin" Client
Middle Tire
Business logic
Business Logic
Data Tire
Database Access Components
There are two levels of security in this system. First, for systems which
intended for internal use, will be designed to run only from the intranet
or extranet of the court. So, user should have privilege of accessing
the intranet or extranet. This avoids intruders from hacking or
accessing the system from the internet. This is network security.
Second, the applications will be designed by us to have another level
of security access based on the type of user access that each person is
given. This is application security.
We have enforced four types of user interfaces based on the privileges

of each user. Each system has different categories of users and
security levels. A user can log into the system as one of the following
users, where privileges are pre-defined by the system.
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System Administrator: is the technical IT person in charge of
maintaining the system. The interface designed for a system Admin
include functionalities such as creating user accounts and assigning
them as regular or public users, assigning temporary passwords for
each user, resetting forgotten passwords, backing up the system
database, etc.
These features are only visible to someone logged in with an

administrator’s login name and password. All other features of the
system will not be visible or accessible to this user.
The system administrator cannot view the current password of each

user. He can only issue temporary passwords to users that they can
change later. Once the user has changed his or her own password, the
administrator can only reset that password if the user forgets it. He
cannot view it. This is best design that prevents the technical system
administrator from viewing the passwords of other users.
Regular Users: are users of each system who perform the activities of
adding, updating/modifying, and deleting of data. All features of the
system are visible to these users except those features of a system
administrator & Special User. Each system user must change his
temporary password to something that only he knows.
Special User: are system users with a special privilege of viewing

different pre-defined or ad-hoc reports.
Public Users: are external users of the system that need information
from the system. These are people or entity other than the regular
user, System Administrator, and Special User. If a user does not
logged in as one of the above user types, the system logged in the
user as a public user. Once a user is logged in as a public user, the
system will be designed to display only the features that these external
users are allowed to see.
The user interface will be designed to display only the features that
have been defined as being needed by an external user. These
features will be refined during the requirements gathering phase of this
project. Generally, these are features with read only access.
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3.3. KEY FEATURES OF THE SYSTEMS
Client program: Applications will be designed using the latest interface
design principles, state-of -the-art technology development tools
Security and Access Control: The system provides policy-based, easily
configurable, fine-grained access control in hierarchical security feature
by the use of windows and applications password preventing
unauthorized access to the system.
The system also implements cryptography to ascertain data
confidentiality from internet hackers
Compatibility: The system shall enable creation of files that are
portable to other document formats like exporting data to Excel
program, Document Portable Format (PDF), etc. It will also be
designed to be compatible enough to future integration with other
systems.
Multi-User System: The system is designed to process a large number

of system users, and enables concurrent access by local and remote
users. The users can be public, special user, regular, or system
administrators. All will have their own access privilege in the system
and their actions can be tracked accordingly.
Interoperability: The system will have the ability to exchange and

transfer information between two or more sub systems or components
internally. This avoids redundancy of data entry and record keeping.
Online Help: The system will be fully equipped with online help
manuals for the system itself, on how to operate it. This helpful
technical information can be accessed from any spot of the application
program with detail operating illustrations.
Other Utilities: The system incorporates special features to

backup/restore the database, import/export data files, and to upload
files or data to the system
Back up: In particular, procedures will be established to recover files

damaged from power disruptions and other incidents. The system
administrator will be trained to backup the entire system every now
and then to an external backup disk drive. Each application server will
have a back up disk drive that will contain up-to-date mirrored
information in case of application failure.
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Menu Driven System: In order to simplify the user’s activities, the
system will be designed using simple and intuitive menus familiar to
windows application users. The menu system provides a set of
command to the users. The menu offer convenient and consistent ways
in which command are grouped, thus making it easy for users to
access them and perform the various tasks in the system.
Easy to use: The system is design in regular windows environment and

facilities like the mouse expedite the various operations that would
otherwise have been performed at a slower speed using the keyboard.
Output Design: The system will generate different reports comprising

of detail and summary reports, sorted and grouped based on given
fields. The output will include graphical and tabular out puts. Data
could also be exported printed to external programs for further
analysis.
Project engineering development process would use the following
combination of the state-of-the-art methodologies and approaches
3.4. TOOLS AND LANGUAGES

The major web design technologies we currently use are.
 HTML/CSS/DHTML
 Web design tools
o Adobe Dreamweaver CS3
 Image processing tools

o Adobe Photoshop CS3
o Ulead GIF Animator
o Swish
 Scripting Languages
o JavaScript – Client Side Scripting
o ASP– Active server page

o C#, VB.net
o Soft robot /4th generation codeless programming tool

 Database technologies
o SQL Database
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o Web/Database Integration using ASP
Hard ware and Network minimum

Infrastructure
o Server Hardware Specifications:
One Intel P 4 CPU or AMD K6
One Motherboard
One 512KB Cache
One 2GB RAM Unit
Two 9 GB HDD - One Main & other Backup RAID.
One 1.44 MB FDD
One 50X CD-ROM Drive
One 101 Keyboard
One Logitech Mouse
One 14" Color Monitor
One 100Mbps 1:8 Switched Hub (atleast)
One 100Mbps Ethernet Card
One 300W SMPS Unit
One Cabinets with cooling fans.
One Modem Unit(optional)
One 24 Hour Backup Invertors with 2 Battery Units.(optional)
Server Software Specifications:

One ERPWEB Server Software
One Windows Small Business Server or Windows 2000 or above
(latest) Server with MS SQL Server
Server Software Installations Specifications:

ERPWEB e-Business Server Installed
Windows Active Directory File & Print Server Installed
SQL2000 or above (latest) Database Server Installed
IIS 5 Active Web Server Installed
IIS 5 FTP Server Installed
MS Transaction Server Installed (optional)
MS Message Que Server Installed (optional)
Proxy Internet Server Installed (optional)
Index Search Server Installed (optional)
Exchange E-Mail Server Installed (optional)
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Client Hardware Specifications:
Client PC Units each with...
One Pentium III CPU
One Original Intel Motherboard
One 9 GB HDD
One 100Mbps Ethernet Card
One 14" Color Monitor
One 101 Keyboard
One Logitech Mouse
One Attractive CPU Unit
One 150W SMPS Unit
Client Software Specifications:

Windows XP or any other Client Operating System
Client Software Installation Specifications:

IE6 or above Internet Explorer
Outlook Email/News/PM Client (optional)
StarOffice, MS Office, Seagate Crystal Reports web components
(optional)
Network Accessories
UTP wires in 500 meters with Sockets
Internet Facility
One www.xyz.com Domain Name.(optional)
At least 64kbps Internet Lease Line.(optional)
3.5. SOFTWARE ENGINEERING METHODOLOGY

In early years of computer programming, one person could analyze a
problem, come up with a solution, and write a program. Today it's a
different story. In order to develop the kind of complex system today's
business demands, a team approach is necessary. The team has to
contain analysts to communicate with the client and understand
problems, gather specifications, designers who construct a solution,
programmers who code the solution and system engineers who deploy
the solution. A development process has to take all these roles in to
account, utilize them properly. To meet the development process
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GRAPPLE methodology is employed. Grapple is intended for object -
oriented system. The actions with in each segmented are geared
toward producing work product of an object-oriented nature.
The segments of development process are: -
 Requirement elicitation or gathering and Requirement Analysis
phase
 Design
 Development & Implementation
 Deployment (Testing, Training, and Documentation)
Requirement gathering &

Design Development &
Analysis
Implementation
Deployment
Fig I, the development process model
3.6. SOFTWARE DEVELOPMENT PROCESS

1) Requirement gathering and Analysis (System Study) phase: this is
the first phase of software development process. This phase consist
two main sub processes, which are Requirement elicitation or
gathering and Requirement analysis.
a. Requirement Elicitation/Gathering process: is use to help to

determine and understand what users and their potential
usage of the system. In this step, we will use fundamental
requirement gathering techniques to identify the system
problems and requirements. This technique include
interviewing, observation, brainstorming (JAD)
i. Interviewing: this includes activities of interviewing
experts, either potential users of the application or
people with expertise in either the problem domain or
technical domain.
ii. Observation: - taking a deep insight to the system
workflow input/ out put and so on.
iii. Brain Storming /JAD (Joint Application Development): -
this technique conducts by gathering potential users,
owner, stack holders and other group of people who
have a direct impact and make a group of discussion on
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a topic. This enables us to identify the main business
objectives of the system that will be developed.
b. Requirement Analysis sub phase: - this sub phase will enable

to identify what system will be built, propose alternative
solutions and chose the best one from alternative solutions.
Finally, the combination of requirement gathering and
analysis phase will help to identify and determine the
following system requirements:
 Functional requirements
 Non functional requirements
 User interface requirements
 Business rules
 System constraints
 System supplementary specification
 And finally requirement elicitation documents such

us Essential use case model, user interface flow
diagram and CRC model,
 Analysis Document, static and dynamic modeling

such us System use case model, sequence
diagram, class model (conceptual class model),
activity diagram and user interface prototype and
so on.
2) Design phase: - based on the results found from phase one, this
phase conducts the design of the new system to be. It has two
major parts
a. System design: - this part determine the system software and
hardware requirements, different system components, system
architecture and network design(if any) so on
b. Object design: - this part also determine system
i. Object Design
ii. User Interface Design
iii. Data base Design and so on.
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In general from this phase documents such as Class, collaboration, state,
component, deployment, relational persistence modeling and logical and
physical database modeling will be delivered.
3) Customization & Implementation phase: - Based on the

development tools technique described in phase 2 start coding
different class, user interfaces, and implements the physical
database design into the selected database management system
and tests the connectivity and security issue.
4) Testing, Training, and Documentation phase: - This phase include

testing for each implemented sub system to check whether it satisfy
the system requirements, then prepare training documents for each
and the whole system and give training to the potential users of the
system. Finally, prepare total documentation, which comprise of all
of the activities from the beginning of the requirement gathering to
final steps.
KNOWLEDGE TRANSFER METHODOLOGY

1) No of planned trainees: we will give a training on each module for
all concerned bodies there is no limitation for number of trainees.
2) · Contents of training(relevance): the content of training will differ
module to module but we will give a training for each processes in
the module
3) · Duration of training (length): we will give a training in two
manners those are first we will give a theoretical training and then a
practical training .there is no limitation of duration we will give the
training for each concerned person till he understood the system
and start working properly
MAINTAINABILITY
Our system supports online maintenance so we can give maintenance
whenever and wherever without stopping the system
SECURITY
ERPWEB has unique Document Signing feature which can provide
security on each document
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INTEGRITY
Our ERP software can be integrated with mostly used software like MS
word, MS Excel, PDF….
MULTILINGUAL SERVICE
ERPWEB provides language support for all languages whose fonts are
available
PLATFORM INDEPENDENT
Our ERP system will work on any device on web
DOCUMENTATION
We will provide documentation for database design, relationship
diagrams and system implementation
Also we will provide online manual and help for each user for each
process
OBJECT-ORIENTED SOFTWARE ENGINEERING

There are many ways to look at a problems to be solved using a
software -based solutions .one widely used approach to a problem
solving takes an object oriented viewpoints.
CUSTOMER-INVOLVED APPROACHES
The intention of not just including, but involving the customer in the
requirements generation process is to receive early, valuable feedback
from the customer. Two approaches that emphasize customer
involvement are Participatory Design (PD) and Joint Application Design
(JAD). In PD, the customer works closely with the requirements
engineer throughout the system development life cycle (SDLC) until
final product deployment.
The goal of PD is to narrow the “knowledge gap” between the customer
and requirements engineer, and to allow the customer early
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familiarization with the new product, thereby minimizing the learning
curve once the product is delivered.
JAD is becoming much more popular within software development
companies due to its ability to gather a great deal of information from
many people in a very short amount of time. Contrasting to PD, JAD is
based on an initial requirements-gathering session, involving both the
customer and developers, aimed at harvesting the greatest amount of
information from all concerned parties.
Phases and Duration

Phases Duration (months) Report Date
Requirement Gathering and
Analysis one month Every two
week
System analysis and design

Half month Every two
week
Customizing and
Implementation three month Every two
week
Installation and
Configuration of network Every two
Half Month
and the software week
Documentation and Training

One month Every two
week
Support and Maintenance 1 year after project
_
completed
Total six Month
Phase Activities Content Duration Miles
Requirement  Understanding  Initial 1 month 

Gathering the over all investigation/Inceptio
and Analysis system and n

information
 Priority of the
flow
requested system

Page 117
study
 Resource 
requirements of the
requested system
 Define the problems
 What is the Actual

Problem?
 Understanding the
existing system and
information
 Data gathering
 Data analysis
 Determine user
 Requirement
requirements and
gathering
constraints on the
 Requirement automated system
definition &
 Current /future
Analysis
requirements of the
new system
 Time/resource
restrictions
 Control points of the

system
 Logical (or
conceptual) model of
the solution
 Specification of user
needs
 Implementation
consideration
System  System Design  System Design ½ month 

analysis and (General design) t
 Database
design repor
 How will the system
Page 118
implemented? 
 Alternative physical
solutions

 Detail design
 Dividing the work


among team
members
 Procedures
preparation
 Structuring
 Interface Design
 Identify interface
objects and actions
 Screen lay outs


design
 Identify user, task
and environmental

requirements
 Report, form and


screen design
 Data structure
 Defining database
objects

 Defining database r/s
Customizing  Customizing  Coding Guidelines 3 months 

and
 Implementing  Code structuring
Implementatio
n
Page 119
 Module construction
 Systems building
 Testing and
Debugging
 Unit testing
 Testing 
 Module testing
 Debugging
 Sanity testing
(Integration testing)
 Validation testing
 Functional testing
(System testing)
 Installation and 
Configuration of web
server
 Installation and
Configuration of 
Database server
 Configuring
 System installation 
Installation and  Installing the
Configuration System  System configuration ½ month
 On site system  On site Testing
testing
 Access control
 Ease of operation
 Test data
 Correctness
Documentation  Documentatio  Documentation 1 month 

and Training n
 Operational manuals 
 Training
 Technical manual
 System
documentation
Page 120
 Trainee selection 
 Training

 End user
 System users
 Administrator
 Transition
 Hand-over
 Post cut over support 

and maintenance 1 year
Support and after
Support and  Corrective
Maintenance project
Maintenance maintenance complete
 Enhancement d
Organization and Staffing

The proposed team has rich experience in Integrated Management
Information system or ERP based software development projects, which
is composed of professional and technical personnel. Currently Action
Consulting has more than 12 professionals in full time basis and 6 system
architects and developers working on part time basis. Summaries of
experts assigned is shown in the following table
1 project Manager
Name Position Task
Asmare Emerie Project manager  Schedule and
allocate human and
equipment
resources
 Control or monitor
projector progress
 Supervise the
activities of the
team
Ensure that the work is

completed according to
Page 121
schedule
Ato Mengistu Tefera Project Manager  Schedule and
allocate human and
equipment
resources
 Control or monitor
projector progress
 Supervise the
activities of the
team
 Ensure that the
work is completed
according to
schedule
2 System Analyst
Name Position Task
Er Wondimu System  Perform system
taddesse Analyst investigation and
analysis
 Determine user
requirements
 Organize JAD workshops
with the client
 Prepare conceptual
model of the system
using CASE tools,
flowcharts
 Prepare documentation
for the system analyzed
and user requirements
Ermias Hilawe System  Perform system

Analst investigation and
analysis
 Determine user
requirements
 Organize JAD workshops
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with the client
 Prepare conceptual
model of the system
using CASE tools,
flowcharts
 Prepare documentation
for the system analyzed
and user requirements
3 Programmer/ Developer
Name Position Task
Mr Sachin Senior  Implement and test the
kumal Programmer system
Panchal and ERP  Develop the system in to
implementer components
 Customize, and integrate
the system
 Refine, debugging, test
the system
 Compile and prepare
distribution disks
 Installation and
maintaining the system
Aynalem Senior  Design website

Gissila Website  Test website
Designer  Host website
Fikremariam Junior  Study company system

Teshome programmer  Design website
and ERP  Test the website
implementer  Implement ERP HR system
Website
Khalid Abdu Junior  Implement and test the system
Programmer  Develop the system in to components
and ERP  Customize, and integrate the system
implementer  Refine, debugging, test the system
Page 123
4data Base Designer/ Integrator
Name Position Task
Asmare Database  Design and maintain
Emerie Designer the system
 Detail design the
system in to sub
systems, components
 Design database
structure
 Design user interface
 Prepare
documentation on the
system design and
data model of the
database
5 Support and Maintenance

Name Position Task
Sachine panchal Kumal
Khalid Abdu
Fikremariam Teshome
6 Domain Expert
Project management approach

1. Project manager
Page 124
Roles and Responsibility
 Supervise the activities of the team
 Ensure that the work is completed according to
schedule
 Coordinate the activity of the project team with the
needs and demands of the user for whom that system
is being developed
 Schedule and allocate human and equipment resources
 Control or monitor projector progress
 Initiating corrective activities when it required
2. System analyst and/software engineers
Roles and responsibilities

 Perform system investigation and analysis
 Determine user requirements
 Organize JAD workshops with the client
 Prepare conceptual model of the system using CASE
tools, flowcharts
 Prepare documentation for the system analyzed and
user requirements
3. Software or system architect

 Design and maintain the system
 Detail design the system in to sub systems, components
 Design database structure
 Design user interface
 Prepare documentation on the system design and data
model of the database
4. Programmers

 Implement and test the system
 Develop the system in to components
 Customize, and integrate the system
 Refine, debugging, test the system
 Compile and prepare distribution disks
 Installation and maintaining the system
5. Documentation and training staffs
Page 125
Roles and responsibility
 Prepare training manuals, system documentation and
technical documents
 Plan, schedule and conduct training sessions
6. Quality Assurance Director
Roles and Responsibilities

 Confirm the requirements of the user/system meet
 Check the set of defined development criteria and
standards meet
 Test the system against standard testing rules
 Comment and prepare feedback to project manager
7. Domain Expert
Team composed of management personnel and technical experts in

the area of project management, monitoring and evaluation and
other fields that includes the project
Roles and Responsibilities
 Support requirement gathering process
 Support system design phase in domain areas
CV of Professional Experts
Appendix 1 : CV of Key Professionals
1. Mr. Mengestu Tefera
1. Proposed Position :Project Manager/Principal Consultant

2. Name of Staff :Mengistu Tefera Esuneh
3. Date of Birth :10th, August 1967 Nationality:
Ethiopian
Page 126
4. Education :
Institution/University Qualification Date
Institute of Social Studies, the MA, Economics of 1999
Huge, Netherland Development
Asmara University, Asmara, BA, in Economics (Minor 1988
Eritrea in Accounting)
5. Other Training:

Ethiopian Management Certified Management -
Institute (EMI), Ethiopia Consultant
Ethiopian Management Strategic Planning and 2003
Institute (EMI), Ethiopia Management
Ethiopian Management Business Process 2003

Institute (EMI), Ethiopia Reengineering
(5 day training)
Ethiopian Management Integrated Performance 2005
Institute (EMI), Ethiopia Management (4 day training)
ILO, Addis Ababa, Entrepreneurship 1999
Ethiopia (5 days training)
GTZ, Addis Ababa, Leadership 2001
Ethiopia
6. Countries of Work Experience: Ethiopia
7. Language:
Language Speaking Listening Writing

English Very Good Very Good Very Good
Amharic Excellent Excellent Excellent
8. Employment Record:
From : 2007 To – Date

Employer : Action Consulting PLC.
Page 127
Position held : Executive Director
From : 2005 To 2007
Employer : Labora International Trading PLC
Position held : Managing Director
From : 2002 To 2004
Employer : Ethiopian Management Institute
Position held : Principal Consultant
From : 2000 To 2002
Employer : Amhara Rural Roads Authority
Position held : Human Resource Development & Finance
Division Manager
From : 1994 To 1998
Employer : Amhara Bureau of Labour and Social Affairs
Position held : Labour Affairs Department Head
From : 1993 To 1994
Employer : Amhara Bureau of Labour and Social Affairs
Position held : Industrial Relation Division Head
From : 1988 To 1993
Employer : Ministry of Labour and Social Affairs
Position held : Employment & manpower research expert
9. Work Undertaken that Best Illustrates Capability to Handle the

Tasks Assigned
Name of assignment or project: Corporate Strategic Planning (2011/2012 –
2015/2016) Development
Year: 2010
Client: Nile Insurance Company S.C., Ethiopia
Main project features: Development and Implementation of Five year’s
corporate Strategic plan
Position Held: Project Manger and Principal Consultant
Activities performed: Corporate Strategic Plan (2011/2012 – 2015/2016)
has developed
Name of assignment or project: Strategic Planning & Management, and
Organizational Structure Setup, Salary Scale, Incentive Scheme Design, and
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Human Resource & Administrative manual
Year: 2009
Client: Reliable Educational Materials PLC, Ethiopia
Main project features:
 Development and Implementation of Five year’s corporate
Strategic plan
 Development of organizational Structure Setup with Salary
Scale, Incentive Scheme Design, and HR & Administrative
Manual
Activities performed: Five Year’s Strategic Plan and Organizational
Structure Setup, Salary Scale, Incentive Scheme Design, and HR &
Administrative Manual were developed
Name of assignment or project: Five year’s Strategic Planning and
Business Process Reengineering Implementation
Year: 2009
Client: Labora International Trading PLC
Strategic plan and Business Process Reengineering
Activities performed: Five Year’s SPM and BPR are developed and
Implemented
Name of assignment or project: Five year’s Strategic Planning and Quality
Management System (QMS) - ISO 9001:2008 Implementation
Year: 2009
Client: Horra Trading
Strategic plan and Quality Management System (ISO 9001:2008)
Position Held: Project Manger
Page 129
Activities performed: Five Year’s SPM and QMS – ISO 9001:2008
developed and Implemented
Name of assignment or project: Five Year’s Strategic Plan , Organizational
Structure, Job Analysis & Job description, and Salary Scale
Year: 2008
Client: Reliable Education Materials Supplies PLC
Main project features: - Development of Five Years Strategic Planning
and Management
- Study of Organizational Structure, Job Analysis
& Job description, and Salary Scale
Activities performed: - Five Year’s Strategic Planning and Management
document is developed and Implemented
- Organizational Structure, Job Analysis & Job
description, and Salary Scale is developed and
Implemented
Training I have Provided
 Strategic Planning and Management for more than 20 organizations ,
(profit making organizations, Public organizations, NGOs
 Action Plan Development for EBG, Dashen Brewery, Awash Agor
Industry, Awash Insurance Company, Pharma Success PLC, Labora
International, and others
 Business Plan Preparation for more than 15 organizations
 Customer Service Management for more than 30 organizations
13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief,
this CV correctly describes myself, my qualifications, and my
experience. I understand that any willful misstatement described herein
may lead to my disqualification or dismissal, if engaged.
Page 130
Mengistu Tefera Esuneh, Date: June,
2011
WONDIMU TADDESE
PERSONAL DETAILS
Proposed Position: System Analyst

Name of Firm: Action Consulting PLC
Name: Wondimu Taddese Garedew
Date of Birth: March 20,1950
Place of Birth: JIMMA, Ethiopia
Nationality: Ethiopian
Marital Status: Married
Email Address: Wondimudd@yahoo.com
Address: Tel: 251 91 1221103/ 11 4424927
P.O.Box 41246: Addis Ababa
KEY QUALIFICATIONS:
Working from a computer programmer to senior IT Manager for over 20 years, both
in governmental and private sector, I have provided thoughtful insights and
experienced analytical input that can only be acquired over time, but not through
classroom Lessons.
EDUCATION
1969-1975: MSc in Computer Engineering, Majoring in computer hardware;

Minor: in Programming from Polytechnic Institute, USSR.
1963-1967: Diploma in Electrical Technology. From Polytechnic Institute –

Bahir Dar, Ethiopia
EDUCATIONAL UPGRADING
2007 June Financial Management - Genius Training and Consultancy

Centre
2007 May Entrepreneurship - Genius Training and Consultancy

Centre
Page 131
2006 May Marketing Information Systems - Addis Ababa Chamber of
Commerce
1999 June-Sept RDBM, Oracle 8,PC maintenance and Local area networking
By Learning Tree International - London, UK
1998- 1999 Postgraduate Diploma in computer science

HiLCoE, School of Computer Science and Technology.
Addis Ababa, Ethiopia
1996 Project planning, implementation and evaluation Workshop

By EMI. Addis Ababa, Ethiopia
1993 Management workshop, By IHRDC, Dire Dawa, Ethiopia
1982 Systems Design, Advanced Programming (interactive) and

computer usage By NCR; Dayton Ohio, U.S.A
1977 Basic system and COBOL programming

By BURROGHS - Addis Ababa, Ethiopia
WORKING EXEPERIENCES :
Present As an Electrical Engineer for a microprocessor based

Energy saving system
2006-2008 As Office manager at an electrical office manager
2004- 2006 working as an IT consultant and project coordinator
Apr2003-Sep 2004 College Dean at Information Systems College,

And working as a consultant at Tech Wabe
Jan 2002 – 2003: Technical Manager (Project)

Tech WABE Business Group PLC- Addis Ababa, Ethiopia
2001 – 2002: General Manager, Global Internet Studios

Addis Ababa, Ethiopia.
2001: Information and Documentation Head

System Analyst
Ministry of mines and energy (MME) -Addis Ababa, Ethiopia
1994: Technical Manager
Page 132
Deputy Seismic Field Manager,
Field Computer Electronic Engineer
Soviet Petroleum Exploration and Expedition (SPEE) –
Dire Dawa, Ethiopia
1982: Computer Programmer

Ethiopian Road Authority -Addis Ababa, Ethiopia.
Plant Electrician
Ethiopia Cement Factory -Addis Ababa, Ethiopia.
SPECIAL CONTRACT JOB:
 I have accomplished a very unique programming job with National Mining

Corporation to design different figures and ends to be implemented on the
marbles that were to be laid in the Sheraton Addis complex.
MEMBERSHIP:
 Member of the Ethiopian Information Technology Professionals Association

and
 Executive Committee Member of the Ethiopian Electrical Contractors
Professionals Association.
LANGUAGES:
Speaking Reading Writing
English Excellent Excellent Excellent
Russian Excellent Excellent Excellent
Certification:
this CV correctly describes me, my qualifications, and my experience. I
understand that any willful misstatement described herein may lead to
my disqualification or dismissal, if engaged.
Wondimu Taddese Date: February,

2012
Page 133
CURRICULUM VITAE
Proposed Position: Database Designer

Name of Firm: Action Consulting
Mr. Asmare has M.Sc. Degree in Information System and a BA Degree in accounting both
from Addis Ababa University (Ethiopia). He also completed the course work leading to an
MA on online learning in Curtin University of Technology (Australia) and he is currently
working the thesis. In addition to the above formal educational training, Mr Asmare also got
professional training in Oracle 9i (PL/SQL, Database Administrator I/II, Designer (Forms and
Reports), and Developer), ICT Project Management, Advanced Visual Basic, A+,
Macromedia and E-learning content development, and Case Study writing and teaching.
Holding those qualifications, Mr Asmare has engaged himself in accounting practice,
teaching, research and consultancy in the area of Information System, Accounting, E-
Commerce/E-business, and Information Technology. To be specific, Mr Asmare has taught
courses on Accounting Information System (for graduating students in Accounting and
Finance), Rapid Application Development with Visual Basic, Management Information
System, System Analysis and Design, Information System and Problem Analysis for Curtin
Students at African Virtual University, Ebusiness/Ecommerce, Cost and Management
Accounting, Fundamentals of Accounting, Research Methods, Fund/Government
Accounting, Accounting Packages (Peachtree/QuickBooks/MYOB), Computer Applications
(Operating systems, Office Applications, and Internet and networking) for students of Addis
Ababa University. In addition to teaching, Mr Asmare served as Junior Accountant for
National Urban Planning Institute for five years; worked as Coordinator for Training,
Research and Consultancy of the ICT Development Office of AAU for two years; Worked as
Project Director for the automation of the Finance, budgeting, procurement and HRM system
of the AAU; worked as System Administrator of the Faculty of Business & Economics; is
working as Coordinator for Curtin/AVU/AAU BBA program and person in charge of planning,
developing and implementing E-learning for the Faculty of Business & Economics. Asmare
has also gained rich experience from his consultancy and research undertaking in several
Information System Study, Development, and Implementation projects. Since July 2006, Mr
Asmare has worked for MoFED as IFMS Project Manager and Head for ICT Development
and Administration Centre.
NAME Asmare Emerie

SEX Male
DATE OF BIRTH October 26, 1967 G.C.
MARITAL STATUS Married
NATIONALITY Ethiopian
LANGUAGES English, Amharic (Native)
ADDRESS Asmare Emerie

Addis Ababa University
Faculty of Business & Economics
P.o. Box 150248
Page 134
Tele: 251-091-1622737 (Mobile)
251-011-1567343 (Residence)
Fax: 251-011-1223782
Email: aemerie2004@yahoo.com
asmare@gmail.com
asmare@acct.aau.edu.et
Page 135
EDUCATION
INSTITUTION Addis Ababa University
QUALIFICATION Master of Science in Information Science
DATE July 1994
INSTITUTION Addis Ababa University
QUALIFICATION Bachelor of Arts in Accounting
DATE July 1988
INSTITUTION Curtin University of Technology
QUALIFICATION Took courses on Online Learning
DATE August 2005 to December 2005
ADDITIONAL PROFESSIONAL TRAINING COURSES
INSTITUTION Sql/Star, India
QUALIFICATION Certificate on Oracle 9i(PL/SQL, Database

Administrator I & II, Developer (Forms &
Reports), Designer and J_Developer
DATE 2003
INSTITUTION World Bank and EICTDA
QUALIFICATION Certificate on Project Management
DATE 2004
INSTITUTION ITSC
QUALIFICATION Certificate on Advanced Visual Basic 6.0
DATE 2002
INSTITUTION Online System House
QUALIFICATION Certificate on A+
DATE 2004
INSTITUTION AAU
QUALIFICATION Certificate on E-Content Development
DATE 2005
INSTITUTION Worldbank/AAU
QUALIFICATION Two weeks workshop on case study writing/teaching
Page 137
DATE 2006
INSTITUTION
Department of Mathematics at AAU
QUALIFICATION VB.NET and Web Programming
DATE 2006
EMPLOYMENT HISTORY
COMPANY NAME ADDIS ABABA UNIVERSITY (AAU)
TYPE OF FIRM Education
AREA Ethiopia
DATES OF EMPLOYMENT Sept 1994 – To Date
POSITION HELD Lecturer

 Courses Taught for under and graduate students
o Accounting Information System, Management Information System,
System Analysis and Design, Rapid Application Development with Visual
Baisc, Ebusiness/Ecommerce, Problem Analysis, Information System,
Introducton to computer and Business Computer applications.
o Management Accounting, Cost Accounting, Fundamentals of Accounting
(Accounting Principles), Fund Accounting.
o Advise twelve groups of computer science and information system
students while they do their graduation projects (encompassing analysis,
design, development, and implementing strategies) on the following
areas: Inventory and Procurement Control System, Fixed Assets
Management System, Finance System, Underwriting and Claim
Management System, Personnel System, Bookstore Management System,
Patient Handling System, Online Library Service System.
o Advising Accounting and Finance graduate students on the following
areas: ERP System adoption and Implementation practices of firms in
Page 138
Ethiopia; Challenges and Opportunities of Introducing E-card systems;
Business Process Reengineering and Firm Performance; ICT and Firm
performance; Alignment of Business Strategy, ICT Strategy, E-commerce
& E-marketing Strategy; Impact of ICT on Accounting Education and
Practice; and potential of XBRL for easing data exchange and
consolidation-case of Addis Ababa BoFED; Internal Control and Security
risks in Computer based Accounting information systems.
 Extracurricula Services and Activities:
o Acting Associate Dean of the Faculty of Business & Economics
o Coordinator for the Bachelor of Business and Diploma Program that is
being run by AAU in collaboration with African Virtual University (AVU)
and Curtin Business School (Australia) in Distance Education Mode.
o Coordinator for the Training, Research and Consultancy Unit of the
Information Communication Technology Development Office of the AAU
o Chairperson of the Department of Accounting & Finance of the Faculty of
Business & Economics at AAU
o Project Leader of the Finance, HRM, and Procurement, Budgeting
Automation project Task force of the AAU.
o Secretary of the committee working for studying the System
Development Unit of the AAU and proposing next forward
o Person in charge of administering the Computer Labs of the Faculty of
Business & Economics, AAU.
COMPANY NAME Ministry Of Finance & Economic Development
TYPE OF FIRM Government
AREA Ethiopia
DATE OF EMPLOYMENT July 2006
POSITION HELD Integrated Financial Management System (IFMS) Project Manager
COMPANY NAME NATIONAL URBAN PLANNING INSTITUTE (NUPI)
TYPE OF FIRM Government
AREA Ethiopia
Page 139
DATES OF EMPLOYMENT Sept 1988 – August 1994
POSITION HELD Accountant
KEY SKILLS
o Developing and Setting up Accounting and Financial Reporting Systems

o Knowledge and practical experience in teaching courses on IT (office
Applications, business application packages, and operating systems),
programming, database systems and business areas like courses on MIS,
Ecommerce/Ebusiness, System analysis and design, Accounting
Information System, Information System, problem analysis, strategic
management, Cost/Management Accounting, Fundamentals of
Accounting, Fund Accounting.
o Knowledge and practical experience in Analyzing, Designing and
Developing Information Systems, especially financial systems.
o Installation operating Systems: Windows 95/98, Windows NT, and
Windows 2000, Windows XP
o Troubleshooting hardware related problems on PCs and
o Preparing Strategic Plan, Business Plan and Budget, and Accounting
Manuals.
o Developing Database Systems using the Visual Basic
o Preparing Case Studies
o Preparing educational materials both for IT and business courses.
o Conducting survey on ICT and Accounting Areas.
o Familiar to various accounting packages such as Peachtree, Quickbook,
MYOB, and Sun Systems. I am very confident that I can master shortly if I
get chance to work with larger ERP systems like Oracle
Financials/People Soft, SAP, Navision, Greatplains, AccPac and the likes.
After all I have very good conceptual understanding of ERP systems as a
result of teaching the course Accounting Information Systems and
reading international best practices of adopting and implementing those
systems.
Page 140
PAPERS & PUBLICATIONS
July 1994. “Designing of prototype Information Support System for Biodiversity

Studies on Ethiopia”, M.Sc Thesis, AAU, SISA.
Asmare Emerie; “Information Support System for Biodiversity Programs In

Ethiopia: Part I: Scope, Information Needs and Sources. Information Studies,
Jan. 1997 Vol. 3, No. 1: 27-54.
Asmare Emerie; “Information Support System for Biodiversity Programs in

Ethiopia; Part II: Gene Bank Information. Information Studies Jan. 1997; Vol 3,
No 1: 55-76
Asmare Emerie, 2004, “ICT Infrastructure Survey on Addis Ababa”.[Unpublished]
Teaching and/ or Training Material on:

o Computer Application Packages
o Peachtree Accounting
o Reference Material on Microsoft Quick Basic Programming
o Reference Material on Programming in Visual Basic.
o Principles of Accounting
o
PROJECT ACHIEVEMENTS AND PUBLIC SERVICES

o Conducting Information Communication Technology (ICT) infrastructure
Survey on Addis Ababa City including Federal Offices and Agencies.
(Covering 366 institutions).
o Facilitate the courses Information System (IS100) & Problem Analysis (101)
of Curtin Business School to AVU Business study Degree program students.
o Participated in Scan ICT Survey conducted for Africa, Sept. 2002 (from
setting up the questionnaire up to final compilation of the result).
(Sponsored by ECA)
o Member of the Financial Capacity Building Study Team of Addis Tyre
Company (my role was to Develop Financial Projection and construct Models
o Co-ordinate the Strategic Information System Plan study team for Ethiopian
Page 141
Social and Rehabilitation Development Fund (ESRDF) (Financed by the World
Bank)
o Developed a Windows Based Transport Operation, Maintenance, and
Invoicing Applications.
o Developed Student Evaluation Handling System for the Faculty of Business &
Economics.
o Prepared a complete RFP for the supply and automation of AAU’s Finance,
Accounting, budgeting, procurement, Property, and HRM Systems.
o Prepared a project proposal for a pilot E-learning program for the Faculty of
Business & Economics.
o Automate the Accounting System of Tana Transport Plc. using the Peachtree
Accounting Software.
o Provide short-term training on ICT and Business Areas for many government
and non-government institutions.
Msc Thesis Advised
1. Application and Practice of BPR implementation in Ethiopia (Case study)

2. Impact of ICT on Accounting Education (Survey Study)
3. Opportunities and Challenges of E-payment system in Ethiopia: Case Study
4. Case study of ERP System implementation by the banking industry of
Ethiopia
5. ICT and Firm Performance: Case study of the financial institutions of
Ethiopia
6. Other many undergraduate papers on Internal control, Inventory control,
Financial analysis, Government Fixed Asset Management, Software
development Projects
REFERENCES
Dr. Mehari Mekonnen, Senior Lecturer at Faculty of Business & Economics,

Department of Accountin & Finance; Assocate Dean of the Faculty. Tele 251-091-
1631196 (Mobile). Email: Mehari@acct.aau.edu.et
Page 142
Dr. Salehu Anteneh, Senior Lecturer at Faculty of Business and Economics,
Department of Management, AAU; MBA Coordinator; and Director for Computing
Service Unit of the ICT Developmetn Office of AAU. Tele: 251-091-1642307(Mobile).
Email: Salehu@mtpa.aau.edu.et
Mr Mengistu Motbaynor, Ethiopian Information Communication Technology

Development Authority (EICTDA); Coordinator and Project Manager of Private ICT
Sector Development and Vice President of Ethiopian Information and
Communication Technology Professional Association (EICTPA). Tele 251-091-
1226151 (Mobile). Email: mengistudesta@yahoo.com
Mr Tesema Geda, Project Manager of ICT Assisted Development (ICTAD); Denbel

City Building, Tele: 251-091-1229367 (Mobile) 0r 251-011-5507214 (office). Email:
projectmanager@ictadethiopia.org or tessgeda@yahoo.com
Ermias Hilawe
Date of birth : March 6, 1975
PERSONAL
DATA Sex : Male
Marital Status : Single
Nationality : Ethiopian
BSc, Library & Information Science as Major and Computer

SUMMARY OF Science as Minor, Microsoft Certified Solution Developer
QUALIFICATION (MCSD), Cisco Sales Expert (CSE)
More than 11 Years Experience in programming.
EXPERIENCE 2001-2009 Hillmark Ethiopia software house and consultan

Software Specialist
Work directly with experts from various fields to create software for
a specific client and also packages for general use.
Work as programmer-analysts (responsible for both system analysis
and actual programming work).
Page 143
I develop General Leger, payroll, fixed asset, Inventory control
management for various companies, job costing for printing
company, procurement system for Coca Cola Company, import
control system and automotive stock and sales system for Toyota
Supplier Company by visual basic 6.0 and MS-SQL Server as
back end system.
1999-2001 Construction and Business Bank

Programmer
Upgrade and maintain in house developed banking, general ledger,
payroll, fixed asset and HR applications by Micro focus COBOL,
QBasic, GW-Basic and Dbase IV.
Support users, Identify and communicate technical problems and
provide solutions.
Implement banking software in newly opened branches.
Support Western Union Money Transfer Software and
Communication
Support the Bank Master which is Irish company software.
Administrator the Novel operating system.
1996-1999 Wonji/Shoa Sugar Factory Wonji, Ethiopia

Programmer
Update, repair, modify, and extend General Ledger, Payroll and
field costing applications which are written in RM-COBOL 85 in
Sco-Unix operating system.
Administrator the SCO-Unix Operating system.
I develop Human Resource Application using DBASE IV.
Assist computer operators
Prepare annual budget and monthly report
Manage daily operation
1995-1996 ASK Computer Center Addis Ababa, Ethiopia

Fulltime Computer Instructor
Teach basic computer courses like MS-DOS, Work Perfect 5.1, 6.0,
Lotus 1-2-3, dBase IV, Windows 3.1.
Page 144
Prepare lesson plan
Update teaching manuals
EDUCATION 1990-1994 Addis Ababa UniversityAddis Ababa, Ethiopia

B.Sc., Library and information Science as major and Computer
Science as minor.
TRAINING Oct 10-20, 1999 Ethiopian management institute

Addis Ababa Ethiopia
Management Information system
I participate in various oracle, Cisco, Microsoft and HP
Seminars that held in Addis Ababa.
MCP, 2002
CERTIFICATION
MCSD, 2002
CSE, 2007
Visual Basic 6.0

MOSTLY USED
VB.Net
PROGRAMMING
LANGUAGES C#
AND OTHER C++
TOOLS Java
COBOL
MS-SQL Server 7.0 and 2000
ORACLE-SQL and General Administration
Crystal Report 7.0 – 10
Dr. Ermias Abebe, Instructor, Addis Ababa University, Faculty of

REFERENCES informatics.
Telephone: 251-1-911-621283
Ato Siefe Getahun, Finance Directory, The Motor and Engineering
Company of Ethiopia – TOYOTA, Addis Ababa, Ethiopia.
Telephone: 251-1-911-203160
Certification:
Page 145
this CV correctly describes myself, my qualifications, and my
experience. I understand that any willful misstatement described herein
may lead to my disqualification or dismissal, if engaged.
Ermias Hilawe, Date: June, 2011
1. Mr. Kassa Awoke
1. Proposed Position : Domain Expert

2. Name of Staff : Kassa Awoke
3. Date of Birth : 1970 Nationality: Ethiopian
4. Education

College of Telecommunications MBA, Business Administration 2007
and Information Technology
(CTIT)
Addis Ababa University BA, in Business Management 1993
(Minor in Accounting)
5. Other Training:

IQUASA ISO 9001 – 2008 Quality Audit 2012
Ethiopian Management Certified Management Consultant 2010
Institute (EMI), Ethiopia
Certified as associate International Trade Center (three rounds) 2007
consultant in Business /
Management System (BMS) 2008
SAK/with UNICEF Community Based Nutrition (CBN) organized 2009
by UNICEF – Master Trainer
Page 146
CTIT, Ethiopia Strategic Planning & Business Management 2008
CTIT, Ethiopia Training for Trainer 2008
CTIT, Ethiopia Project Management and Microsoft Project 2008
CTIT in collaboration with Telecommunications Executive Management; 2009
Washington University delivered by Washington State University and
coordinated by CTIT
ABDA, Addis Ababa, Ethiopia Business Planning Development ( By African 1995

Business Development Group)
ETTI*, Ethiopia Operational Management 1995
ETTI, Ethiopia Operational Management 1999
ETTI, Ethiopia Human resource development 1999
ETTI, Ethiopia Instructor training 1998
ETTI, Ethiopia Marketing strategies 1998
Ethiopian Management Effective leadership and communication skills 1998
Institute (EMI), Ethiopia ( by Vision Consultancy)
*ETTI = Ethiopian Telecommunications Training Institute

6. Countries of Work Experience: Ethiopia
7. Language:

English Very Good Very Good Very Good
From : 2012 To – Date
Employer : Action Consulting PLC.
Position held : Technical Director
From : 2008 To 2012
Employer : College of Telecommunications and Information
Technology (CTIT)
Position held : Senior Training Expert
From : 2008To 2011
Employer : SAK Business & Personal Development PLC (Par timer)
Position held : Senior Consultant
From : 2007 To 2008
Page 147
Employer : Ethiopian Telecommunications Corporation
Position held : Project Finance & Contract Administration Coordinator;
NGN CDMA Project Office, ZTE Project at ETC
From : 2007 To 2008
Position held : Strategic Planning, Senior Expert
From : 2003 To 2004
Position held : Branch Manager – Operations (ETC- SWAAZ)
From : 2002 To 2003
Position held : Deputy Division Manager - Procurement & Insurance
From : 1998 To 2002
Employer : Telecommunications Training Institute
Position held : Team Leader & Instructor (Management Training)
From : 1996 To 1998
Position held : Administrative Officer
From : 1994 To 1996
Employer : Coffee & Tea Development Bureau
Position held : Management Inspector
9. Work Undertaken that Best Illustrates Capability to Handle the Tasks

Assigned
Name of assignment or project: Business Plan Development

Year: 2008
Client: GMM garment factory, Ethiopia
Main project features: Development of Business plan
Position Held: Sub contractor in a Senior Consultant capacity
Activities performed: The business plan for five years was developed and submitted for implementation
Name of assignment or project: Strategic Planning & Management,
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Year: 2010
Client: SAK Business and Personal Development PLC
Main project features:
 Development of Five year’s corporate Strategic plan
 Development of organizational Structure Setup with that enables to execute the strategic
plan
Position Held: Senior Trainer and Senior Consultant
Activities performed: Five Year’s Strategic Plan and Organizational Structure Setup has been developed
Name of assignment or project: Five year’s Strategic Planning and Business Process Reengineering
Implementation
Year: 2009
Client: Labora International Trading PLC
Main project features: Development and Implementation of Five year’s Strategic plan and Business
Process Reengineering
Activities performed: Five Year’s SPM and BPR are developed and Implemented
Name of assignment or project: Entrepreneurship Educational Module development
Year: 2010
Client: Mandela Distance Education
Main project features: Developing the module that fits to distance learners doable without instructor
Position Held: Module Developer
Activities performed: A comprehensive material was developed and submitted for implementation
Name of assignment or project: Organizational Structure, Job Analysis & Job description, and Salary
Scale
Year: 2009
Client: Mahibere Kidusan
Main project features: - Study of Organizational Structure, Job Analysis & Job description, and Salary
Scale
Position Held: Member of a committee to carry out the assignment
Activities performed: Organizational Structure, Job Analysis & Job description, and Salary Scale is
developed and submitted for implementation
Training I have Provided
 More than ten years in short-term training delivery like Community Based nutrition(CBN) for
Master Trainers & HEW and vCHW’s, Entrepreneurship, Basic Business Skills for PLW
HIV/ADIS, Leadership & Motivation, Human Resource Management, Marketing Management,
Creative Decision Making & Problem Solving, Project Management, Stress Management, TOT,
Life Skill & Personal Development, Customer Handling, Finance for None- Finance for CBO’s,
Page 149
Strategic Management, Team Building, … for different companies
 A few Companies served; Telecommunication, Bench Maji Agricultural Bureau, CTIT,
SAK ,UNIDO, UNICEF, CDC- Ethiopia, PATH International, CARE, COOPI, ProAct, Self Help
Africa, FeMSEDA, CBO’s, Unions & Cooperatives etc
 Developed more than ten training manuals in different topics for different organizations
10. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes me, my qualifications, and my experiences. I understand that any willful
misstatement described herein may lead to my disqualification or dismissal, if engaged.
Kassa Awoke Date: Jan 2012
Aynalem Gissila
1. Proposed Position :Website Designer and programmer

2. Name of Staff :Aynalem Gissila
3. Nationality :American (Ethiopian Origin)
4. Education :BA and Some Courses for PR Master’s
program

Cape Peninsula University of BA, Marketing (Minor in 1999
Technology, Cape Town, Accounting)
South Africa
Page 150
5. Other Training:

Approachable Marketing, Online Marketer (creating 2009
LLC. California, USA and and maintaining websites
other online businesses. and blogs for businesses).
Extensive experience in
obtaining better Google
ranking through Search
Engine Optimization.
Toastmasters International Certified Competent 2008
Org, North Carolina, USA Communicator
Wells Fargo Bank, Minnesota, Senior Customer Service 2004

USA Representative (6 weeks
training)
Whitney Realestate Group, Realestate Investor (3 days 2003
Minneapolis, USA training)
Wells Fargo Bank, Minnesota, Mortgage Analyst (4 weeks 2002
USA training)
Cape Peninsula University of Certified Trainer and Leader 1997
Technology, Cape Town, (5 days training)
South Africa
6. Countries of Work Experience:South Africa, America and

Ethiopia
7. Language:
Page 151
English Excellent Excellent Excellent
From : 2012 to present

Employer : Action Consulting, PLC, Ethiopia
Position held : International Certifications & Marketing
Manager
From : 2008to present
Employer :Best Tips, DBA, USA(own business)
Position held : Online Marketer/Web Designer/Search Engine
Optimization/blogger
From : 2005to 2011
Employer :AZAG, LLC, USA (own business)
Position held :Real-estate Manager
From : 2002to2008
Employer : Wells Fargo Bank, USA
Position held :Mortgage Analyst & Customer Service
Representative
From : 2001
Employer :Mervyn’s Retail Store, USA
Position held :Kids Department Leader
From :2000to2001
Employer :DSK Mariam Orthodox Church, USA
Position held :Administrative Assistant
From : 1998to2000
Employer :Woman’s Value Magazine, South Africa
Position held : Marketing & Public Relations Coordinator
9.Work Undertaken that Best Illustrates Capability to Handle the Tasks
Page 152
Assigned
Consultant/ Trainer Action Consulting, PLC, Ethiopia

2012
 Training given to various clients on the following subjects:
 Best sales and marketing strategies,
 Ways to become a top salesperson,
 Best Leadership skills,
 About the 4 personalities and how to approach clients according to
their personalities,
 Effective time management and organizational skills,
 How to stay motivated all the time,
 Finding your core values for self-esteem and self-confidence,
 How to be a passionate human being at work and at home,
 The trainees are involved in a group discussion, role play and
participation,
 All of the trainings are delivered with enthusiasm and passion.
Trainer/Consultant/Online Marketer Best Tips, DBA, USA2008-2011

 Trained customers on online marketing,
 Consulted clients on Search Engine Optimization,
 Consulted clients on web positioning and suggested solutions for
poor performing websites,
 Thought clients how to make money online from blogs and other
websites.
Consultant to Homeowners Wells Fargo Bank,
USA2002-2008
 Researched and found out what caused homeowners to be behind
with payment,
 Consulted customers on repayment plans and retention options,
Page 153
 Educated homeowners on loss mitigation and retention options,
 Created better repayment plan for customers and advised best
options.
Kids Department Leader Meryvn’s Retail Store,
USA 2001
 Supervised and managed key processes that support sales and profit,
 Provided on the job training and coached team members,
 Retained team members through training and follow-up.
Page 154
Skill and Competency
Computer Skills Microsoft office applications (MS Word, MS Excel,
MS Access, MS and PowerPoint), Website design and
online marketing.
Social Skills Highly motivated, dependable, effective prioritization and

time management, hard worker, excellent customer
service, strong problem solving abilities, goal orientated,
able to produce under deadline, collaborative, detail-
oriented and driven to succeed.
Certification:
Aynalem Gissila Date: February,

2012
Page 155
Proposed Position: Senior website analyst Expert and
junior implementer
FikremariamTeshomeSetie
HomeAddress: Date of Birth: 27. 01.

Gotera Condominium, 1987
b18 r11
AddisAbaba,Ethiopia Place of birth:
Gondar, Ethiopia
Tel. Nationality: Ethiopian

(+251)924787130
Email:
fikrucomp@gmail.com
fikrucomp@yahoo.com
EDUCATION AND QUALIFICATIONS
University of Gondar BSc(Comp sci.) 2006 - 2009

Subjects include:
web page development, Software Engineering, Compiling

Techniques, Computer Networks and Communications, Digital
Systems, Operating Systems and programming languages.
My project involved the development of a web-based network
management system and website for the Capacity Building
Bureau of Gondar.
WORK EXPERIENCE
Union College
Page 156
Hawwassa, Ethiopia
Teaching a course networking system, web page
development, basic computer training and introduction to
computer science.(Oct-February)
Labora International

Working as a web developer and web
administrator(February-August 2010)
Tools Proficiency Apache Web Server , Adobe

PhotoShop CS3, Java Creator ,PHP MyAdmin (The best
MySQL Administration), Adobe Dream Weaver CS3 ,
Adobe Flash CS3 ,Swish , Unix and Fedora 4 Linux
Website’s developed
www.laboraplc.com
www.consultingaction.com
www.laborafurniture.com
www.pharmasuccessplc.com
Working as a network administrator and it officer (Feb-

August 2010)
Benas trading
Page 157
working as an ecommerce system developer and administrator 2010

(August-December)
Action Consulting
January, 2011 - till now

Work as a programmer and implementer for the software
called Enterprise Resource Planning.
Projects
Project Detail (Job in Mobile ERP Soft tech pvt. Ltd)
Name: ERP HR system(Enterprise Resource Planning Human

Resource)
For: Zemili Paint Factory (Addis Ababa, Ethiopia)
Tools: Soft robot, ASP, Vb script, Java script, Sql server

2008, Window server 2008
Duration: February- August 2011
Role: ERP consultant, Junior implementer, Trainer

Resource)
For: Dhgeda Blanket Factory (Addis Ababa, Ethiopia)
Tools: Soft robot, ASP, Vb script, Java script, Sql server
Page 158
2008, Window server 2008

Resource)
For: Kadisco Chemical Industries (Addis Ababa, Ethiopia)
Tools: Softrobot, ASP, Vb script, Java script, Sql server 2008,

Window server 2008
For: Minaye Packaging plc (Addis Ababa, Ethiopia)

Window server 2008
Role: ERP consultant, senior implementer, Trainer
Name: ERP (Enterprise Resource Planning)
For: Ikhlas import & Export plc (Addis Ababa, Ethiopia)
Page 159
Window server 2008
Role: ERP consultant, junior implementer, Trainer

Resource)
For: Medtech international PLC (Addis Ababa, Ethiopia)

Window server 2008
Role: ERP consultant, junior implementer, Trainer
Tasks to be performed under this Assignment :

 System study and Proposal Preparation for fully
automated system , dynamic website and web based
application implementation plan
 Contribute for the web based software Supervision and
consultancy activity
 Detail system automation technical specification on
the accepted proposal
 Provide technical advice for the client
Recent Projects
 www.wazemaapro.com
It is a web site for Wazema Promotion PLC.
A dynamic webpage that helps the company to
advertise its business also it has news, events and a right
Page 160
for customers to send their comment.
 www.medtechethiopiaplc.com
It is the web site of Medtech Ethiopia plc. It is dynamic
and was developed using PHP for the front end and
MySQL DB for the back end. It has the following features:
o Handles user online product order

o Has secured Dynamic Content Management(CMS)
System for:
Adding, editing news letters, bulletins.
Adding, editing events.
Handles Customer registration process
Archive utilities
Fetches from the data base and
Posts newly arrived, discount period, brand and popular

products of the company
www.yonassandpaper.com
It is a web site for Yonas sand paper factory.
A dynamic webpage that helps the company to advertise
its business and also it has the following features
adding , editing events and news
a right for customers to send their comment.
ADDITIONAL INFORMATION
Page 161
 Computing Skills: Knowledge of Windows XP/Vista.
Programming skills in Java, php and c#. Good
knowledge of SQL and wamp server.
 Fluent in Amharic and English languages.
REFEREES : I am happy to supply these on request.
1, Dr Bewketu Taddesse
Job: - Managing director and owner of Labora International

Trading plc, Action Consulting plc and Impact Real estate.
Mobile:+251911202384
2, Ato SisaY Mekonen
Job: - Manager of Lion International Bank, Gurdsholla

branch
Mobile:+251911434548
3, Ato Yonas Biru
Job: - owner and Manager of Yonas sand Paper Factory
Mobile:+251911650988
Page 162
Certification:
Fikremariam Teshome Date: February,

2012
Curriculum Vitae
The objective of this curriculum vitae is to present my best
OBJECTIVE
potential and capabilities as well as the value I could offer to any
interested party.
This Curriculum vitae contains my
 Highlights
 Personal information
 Professional Experience
 Education & Professional Training
 Computer skills
 Interests
 Languages and
 References of persons.
 Microsoft Certified Professional.
HIGHLIGHTS
 PG Diploma in Computer Science with a GPA of 3.10.
 8 years’ experience in information Technology.
 Strong troubleshooting and problem solving skills.
 Detail-oriented, multi-tasker with strong organizational
skills.
 Work effectively independently or as part of a team.
 Able to work with and maintain relations with staff and
Page 163
clients on all levels.
 Able to travel as needed.
Name: Khalid Abdu

PERSONAL
Date of Birth: Jun 15, 1975
INFORMATION
Nationality: Ethiopian
Sex: Male
Marital Status: Married
Health Status: Healthy
E-mail Address: khaludi2@yahoo.com
TU UT
Phone: mob
+251911652736/+251911190745
home +251116453944
PROFESSIONAL
2011 – Now Action Consulting PLC as
EXPERIENCE
ERP (Enterprise Resource Planning) Implementer & Programmer:
 Develop and customize Marketing, Finance, Store,

Operations, POS, HR etc systems of various
companies.
 Using ASP, JavaScript, VBScript,VB.net 2010, SQL

Server 2008
2006 – 2010 KalSoft Computer Services as:
IT Professional & Graphic Designer:

 Designing advertisements, banners billboards for
various institutions and shops.
Development Environment
o Adobe Photoshop, Adobe illustrator
 Maintenance, Networking, Programming,
Database, Webpage developing, and Publishing
etc.
2003 – 2005 Golden Teachers Training Institute (GTTI)

Addis Ababa, Ethiopia as:
Page 164
Network Administration & Maintenance:
 Installing System and Application softwares,
Maintaining and troubleshooting the
Computers in GEC Organization
 Installing, Configuring and Administer Network
system for the office in GEC organization.
 Configure, Print and File Servers
 Installing, Configuring and Supporting network
system (Internet sharing) for the office in Gift
Real Estate organization.
o Operating system: Ms Windows XP,
Win98/2000/Server 2003
Webpage Developer:
 Develop a Webpage for Golden Education
Center.
 Develop an electronic learning tool (e-Book)
with interactive Question & Answer
methodology.
 Students Grade viewing system through
Internet Development Environment
o HTML, FrontPage, Ms Publisher
o Scripts: VBScript, JavaScript, ASP
Programmer:
 Developed a Credit and Saving Association
software for Water well drilling organization as
a final project in the post graduate diploma
program in computer science.
 Develop student registration system for the
GTTI (Golden Teachers Training Institute).
 Develop generic supermarket software.
o Database (Back end): Microsoft
Access
o Application (Front end): Visual Basic
o Reporting tool: Data Report,
Page 165
Microsoft Excel
Computer Instructor:
 Courses:- introduction to computers and Ms
Windows, Ms Word, Ms Excel, Ms Access, Ms
Power Point, Ms Publisher.
o Programming courses:- Visual Basic,
C++
o Web page courses:- HTML, FrontPage
2000
Office Clerk:
 Registering students, scheduling courses,
Administrative works, printing & copying
student Manuals.
EDUCATION &
1979 – 1989 High School, ESLCE certificate
PROFESSIONAL
TRAINING 1991 – 1996 B.Sc., Degree
2001 – 2003 Postgraduate Diploma, Computer
Science, HiLCoE College of Computer
Science and Technology, A.A
Certificate in Managing & Maintaining Server 2003 Env.,
Microsoft
Certificate of Competency in Hardware & Network Techno,
AA
Certificate in Network+, AVU, Addis Ababa University
Certificate in ORACLE Database
Certificate in Web Page Developing using ASP/ASP.Net
Certificate in Windows 2000 Server Administration
Certificate in Computer Maintenance and Troubleshooting
COMPUTER
Internet HTML,Dreamweaver,Flash,VBScript,
SKILLS
Development JavaScript,PHP,Joomla,ASP/ASP.Net
Application Visual Basic, C++, C#.Net, VB.Net,
Programming Some Java programming
Database Microsoft Access, SQL Language,
Oracle 9i. MSSQL server
Page 166
2008,MySQL
Operating MS Windows Server 2003, MS
System Windows Server 2008, MS Windows
7 /Vista.
Office Tools Microsoft Word, Microsoft Excel,
Microsoft Access, Microsoft Power
Point, Microsoft Publisher, Corel Draw
and Adobe Photoshop.
Reading, current affairs, Travel, Driving a car, helping
INTERESTS
people.
U Written
U U Spoken
U
LANGUAGE
Amharic Fluent Fluent
Tigrinya Fluent Fluent
English Fluent Fluent
Arabic Good Very good
1. Ato Habib Mohammed, Asst. System Administrator, JHU-
REFERENCES
Project Mob: 0911706596
2. Ato Teshome Sorecha, General Manager, Golden
Education Institute
Tel: +2516459985
3. Ato Eshetu Zewde, (Eng.) Mobile +251911104389
4. Ato Adnew Hussien, Mobile +251911454514
Certification:
Khalid Abdu Date: February, 2012
YITBAREK AMBAW
Telephone: Office: 091-151-40-28, Res.: 011-663-43-96,
Mob. 091-161-16-75
P.O.Box 55252 Addis Ababa, Ethiopia
Email: Yitbarek@ethionet.et
Page 167
Personal Data
Date of Birth : 18/9/1968
Sex : Male
Marital Status : Married
Nationality : Ethiopian
Career Objective
Having all this experience, I am seeking to be a benchmark by giving reliable

accounting and finance consultancy service and rendering genuine accountancy
service.
Summary of Qualification
I have a Diploma in Banking & Finance from A.A.C.C., BA in Accounting from

A.A.U. and,
Authorized Accountant in Ethiopia - Certificate Given by Federal Auditor General.
Education
1990 Diploma, Banking & Finance
Addis Ababa Commercial College, Addis Ababa, Ethiopia
Distinction
1998 BA, Accounting

Addis Ababa University, Addis Ababa, Ethiopia
Professional Experience
11/1990-7/1994 Accounting Clerk & Accountant
Ethiopian Freight Transport Corporation
Organization Type: Government - Commercial Activities
Start Salary: 347.00 Birr
End Salary: 402.00 Birr

Major Duties & Responsibilities
WORKING MANUALLY
- Classifying, Coding and Journalizing store Issue
Vouchers
Page 168
- Receiving Branch documents by Checking their
correctness
- Filling and coding files sequentially
- Transferring Journalized documents to financial

recording section for posting
7/1994-2/1999 Cost Accountant, Costing Head

Addis Mechanical Enterprise

WORKING MANUALLY
- Coding and Journalizing Store Issue Vouchers
- Preparing Costs for Imported Spare parts, Tires & Tubes

and Batteries
- Preparing Costs for work shop Jobs (works)
- Checking and Journalizing work orders
- Preparing different reports
- Participating in producing Financial Statements of the

Enterprise
- Assisting External Auditors at the time of Audit
2/1999-1/2000 Senior Accountant

Ethiopian Management Institute

Page 169
WORKING ON PEACHTREE ACCOUNTING
- Checking daily Invoices, Collections and deposit slips
- Checking Payment Vouchers and Preparing Journal

Vouchers
- Preparing Bank Reconciliations and stock costs
- Reconciling Stock reports with Bin cards
- Preparing different reports and Trial Balance of the

Branch
- Preparing monthly payments of FIRA (Taxes)
- Cross checking fuel & Lubricants costs and Vehicle repair

costs & Others
1/2000-9/2004 Finance Division Head (Managerial Post)

Audit Services Corporation

WORKING ON PEACHTREE ACCOUNTING
- Checking daily credit invoices, collections & their related

documents
- Approving payment vouchers & Journal vouchers
- Preparing Bank reconciliations
- Follow up of Outstanding receivables & issuing statement

of Accounts
- Visiting Clients for Major collections, if necessary
Page 170
- Producing Financial Statements and interim reports
- Follow up of monthly settlements of government

obligations(Taxes)
9/2004-10/2005 Revenue Account Division Head (Managerial Post)

Comet Transport Share Co.
Organization Type: Government - Share Company

WORKING ON ACCESS BASED NET WORK PROGRAM
- Checking daily sales, Collections and their related deposit

slips
- Approving Credit Sales & Cash Sales Invoices and Journal

Vouchers
- Follow up of Outstanding receivables & Approving

Statement of Accounts
- Visiting Clients for major collections
- Analyzing, Correcting and Adjusting Accounts
- Preparing different types of reports
- Follow up of monthly settlements of Government

Obligations(Taxes)
10/2005-6/2006 Finance Manager (Managerial Post)

Labora International Trading PLC
Organization Type: Private Limited Company (PLC)
Start Salary: 3500.00+500.00 Birr

End Salary: 3500.00+500.00 Birr
Page 171
WORKING ON PEACHTREE ACCOUNTING & ERP
- Checking daily Sales, Collections & their related deposit

slips
- Approving Payment Vouchers and Journal Vouchers
- Checking Bank reconciliations

- Checking Cost Buildups for Imported Items
- Follow up of Outstanding receivables and Stock

movements
- Analyzing, Correcting and adjusting accounts
- Preparing weekly, monthly and annual reports
- Producing Financial Statements Monthly & annually
- Preparing Financial ratios
- Preparing & Summarizing budgets
- Follow up of monthly settlements of Governments

Obligations(Taxes)
7/2006-10/2008 Finance Head- Full Time (Managerial Post)

11/2008-6/2009 Finance Head- Half Day (Managerial Post)
MultiChoice Ethiopia PLC (DStv)
Organization Type: Private Limited Company (PLC)


More of Similar to the above
18/9/2009- Shareholder & manager of Yitbarek Ambaw Authorized

Accountant PLC
Page 172
Training
Jan 9, 1999 - Mar 9, 1999
PC Courses -MS WINDOW, MS WORD, MS EXCEL

New Tech Computer Training Center
Apr 4, 2003 - Jul 4, 2003
Peachtree Accounting
Magic Computer Service
Jan 24, 2005 - Jan 28, 2005
Total Quality Management

Addis Ababa Chamber of Commerce
Aug 8, 2005 - Aug 12, 2005
Integrated Performance Management

Ethiopian Management Institute
Languages
 Amharic
 English
Professional Membership Association
Organization : EPAAA - Member
References
Dr. Bewketu Tadesse

Corporate Managing Director
Labora International Trading PLC
Telephone: 091-120-23-84
Mathewos Asfaw
Managing Director
MATHEWOS Consult
Telephone: 091-168-33-56
Page 173
Gizaw Mamo
General Manager
Audit Services Corporation
Telephone: 091-120-29-29, 51-52-22
References
COMPANY PROFILE
Page 174
2 Introduction
Action Consulting PLC was established in the year 2007. The head office is located at
Addis Ababa Bole Sub city, Kebele 03/05, Mafy City Central Mall, 5th Floor, # 501.
The founders of Action Consulting are a group of people who have worked in
applied management consultancy for Public and Private Organizations in Ethiopia
and abroad for the last 15 years. We are also working with three International
reputable and well experienced Consulting Firms in IT and Management stream,
namely Management Expert Solutions – MSE, (Lebanon), Mobile Softech Technology PLC
(India), and AH Consulting (Uganda). We made partnership with these reputed firms
in order to strengthen our capability and provide state-of-the-art solutions to our
clients.
2.1Company Mission, Vision And Quality Policy

2.1.1 Vision
We aspire to be a leading consultancy firm that enables customers efficient and
effective on their products/services.
2.1.2 Mission
To render effective training, consultancy, and other services that enables the
customers to undertake changes and ensure effective and efficient services.
2.1.3 Quality Policy
Page 175
We, Action Consulting PLC, are committed to:
Provide quality service in accordance to ISO 9001:2008 standards,
Continually improve the effectiveness of our quality management system to
meet and/or exceed our costumers’ needs and expectations by performing tasks
on time and every time,
Deliver competitive, economical services through teamwork, innovation and
competence, and exhibiting high ethical standards.
2.2 Company Products/Services

Action Consulting Plc is engaged in providing training, consultancy and research
services in the area of development and management. Some the consultancy,
Trainings and Researches that our specializations are:
1. Enterprise Recourse Planning (ERP),
2. Strategic Planning and Management,
3. Quality Management Systems – ISO 9001:2008,
4. Business Processes Reengineering,
5. Organizational structure, salary scale, and Incentive scheme studies
6. Leadership Development & Change Management
7. Project Cycle Management
8. Monitoring and Evaluation,
9. Resource Mobilization
10. Baseline Survey,
11. Financial Management and control ,
12. Marketing and Customer Service Management, and
13. Performance Management Systems
Company’s experience and its customers are shown in section 2.4.
2.3 Human Resources
Page 176
Action consulting PLC is well organized with experienced and well qualified
professionals in Development and Management Consultancy, Training, and
research. The company has 10 professional consultants who work as full time
employees and more than 30 staff on associate or registered need base staff.
Page 177
2.4 Company’s Experience and Track Records
i. Consultancy Service of Major Customers
Sl. Progress of the
Clients Address Consultancy Service
No consultancy
1. Nile Insurance Company Head office  Corporate Strategic Plan development  Completed
S.C Tele: +251(0)114442600 project (2011/2012-2015/2016)
Fax: +251(0)114426008
P.O.Box: 12836
2 Labora International Tel: +251 (0) 114666553  5 year corporate Strategic Plan  Completed
Trading Mobile: +251 911202384 development project  Completed
Fax: +251 (0) 114665544  QMS – ISO 9001:2008  Completed
Addis Ababa, Ethiopia  BPR implementation project  Completed
 ERP project Design
3 Horra Trading Tele: +251(0)114424141  Strategic Plan development project  Completed

Fax: +251(0)114422106  An Integration of BPR and QMS – ISO  Completed
Addis Ababa, Ethiopia 9001:2008 Implementation
4 Medtech Ethiopia PLC Tele: 251 (0)0115512186  QMS – ISO 9001:2008 Implementation  Completed
Addis Ababa, Ethiopia  ERP Software Implementation  Ongoing
5 Pharma Success PLC Tele: +251 (0)114166888  QMS – ISO 9001:2008 Implementation  Ongoing
Mobile: +251 (0)911240844  ERP Software Implementation  Completed
Fax: +251 (0)114165317
6 Reliable Educational Tele: +251(0)116635399  Strategic plan development project  Completed
Material Supplier PLC Fax: +251(0)11638242  Organizational Structure Study & HR
Addis Ababa, Ethiopia manual Developments  Completed
7 Ethiopian Air Force- Dejen Tele: +251(0)114333370  ERP Project Implementation  Completed
Aviation Fax: +251(0)114333376
Bishofitu, Ethiopia
Page 179
ii. Training Service of Major Customer
SN CLIENTS ADDRESS TRAININGS PROVIDED

1 Program for Appropriate Tele: +251(0)115504316/71  Monitoring and Evaluation in
Technology in Health Fax: +251(0)115504313 Health/Malaria
(PATH) P.O.Box: 493, Code:1110

2 Organization of Child Tele: +251 (0) 115544012  Project Cycle Management
Development and Fax: +251 (0) 115525077  Report Writing
Transformation (CHADET) Addis Ababa, Ethiopia

3 Kale Heiwet Church Tele: +251 (0)115505906  Entrepreneurship,
Development Program Fax: +251 (0)115512763  Time management,
Addis Ababa, Ethiopia  Organizational Management, and
Inventory Management
4 Ethio-Leather Industry Tele: +251(0)114424122  Customer Service Management
PLC +251 (0)114424829
Fax: +251(0)114422266
5 Labora International Tel: +251 (0) 114666553  Strategic Planning and Management
Trading plc Mobile: +251 911202384

Fax: +251 (0) 114665544
Page 180
SN CLIENTS ADDRESS TRAININGS PROVIDED
6 Bole Ambassador Hotel Tele:+251(0) 116187098/96  Customer Service Management
Addis Ababa, Ethiopia  Transformational leadership
7 Equatorial Business Group Tele: +251(0)114424955  Action Plan development
PLC Fax: +251(0)114422148
8 Waryt Mulutila Tele: +251(0)116614125  Customer Service Management
International PLC Fax: +251(0)116614296
9 Pharma Success Plc Tele: +251(0)116614125  Customer Service Management
Fax: +251(0)116614296
10 Merchandize Wholesale & Tele: +251(0)111550700 Procurement, Stocking and Distribution
Import Trade Enterprise Fax: +251(0)111550905 Management
(MEWIT) Addis Ababa, Ethiopia
Page 181
NB.Please add ikhlas,zikri,zemili paint factory, dhgeda blanket factory, home elements, minaye packaging on our
profile
Page 182

Technical Proposal KK

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Technical Proposal KK

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To: Addis Ababa Abattoirs Enterprise

IMPLEMENTING OF INTEGRETED MIS(MANAGEMENT

ACTION CONSULTING PLC.

Date: March -2012

Mengistu Tefera Esuneh

Debrezeit, Ethiopia Mr Sachine Panchal

Client address Duration of Assignment

Start Date Completion Date Approximate price

Name of associated company(if any) Number of Professional

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved

Narrative Description of the Project:

Description of Actual Service provided by your Staff:

Client address 8 Months

Ato Mengistu Tefera: works as a project manager

All services are provided by our internal staffs

Start Date Completion Date 39,500.00USD

Mr Sachine Panchal: works as a senior programmer and implementer

1, CRM(customer relationship management): handles the marketing and sales

All services are provided by our internal staffs

Addis Ababa, Ethiopia Mr Sachine Panchal

Client address 6 Months

Start Date Completion Date 39,500.00USD

Mr Sachine Panchal: works as a senior programmer and implementer

1, CRM(customer relationship management): handles the marketing and sales

All services are provided by our internal staffs

Addis Ababa, Ethiopia Mengistu Tefera

Client address 6 Months

Start Date Completion Date 42,500.00USD

Asmare Emerie: works as a project Manager and Database Designer

1, CRM(customer relationship management): handles the marketing and sales

All services are provided by our internal staffs

Dhgeda Blanket Factory >220

Client address 3 Months

Start Date Completion Date 6,500.00USD

Mr Sachine Panchal: works as a senior programmer and implementer

The implemented ERP HR system have the following modules

1, HRM (Human resource management): handles all the transactions of employees

All services are provided by our internal staffs

Addis Ababa, Ethiopia Mr Sachine Panchal

Dhgeda Blanket Factory >280

Client address 3 Months

Mr Sachine Panchal: works as a senior programmer and implementer

The implemented ERP HR system have the following modules

1, HRM (Human resource management): handles all the transactions of employees

All services are provided by our internal staffs

Methodology, Work plan and Schedule

The system will be developed in web based application form.

We understood from your expression of interest TOR that the required

Responsibility for successful implementation of this project rests with our

The success of this project will be measured on how easy it is to operate,

Before we discuss this solution in detail, however, we would like to

Understanding of the assignment

Scope of the work

· Develop the system per the agreed requirement

 To assess the existing working manual system.

 To design a flexible, permitting upgrades and adaptations in

 To ensure that the database can be easily and effectively used

 Develop the system

 Training and documentation

 Maintenance and support

Proposed System Functional Requirements

The system we propose will operate efficiently and effectively, secure,

In this section, it will describe some of the features and functionality of