POSITION: FINANCE OFFICER (ACCOUNTS PAYABLE)

REPORTS TO: SENIOR EXPENDITURE ACCOUNTANT

ACCOUNTABLE TO: MANAGER FINANCE & PROCUREMENT

GROUP: STRATEGY, PERFORMANCE & BUSINESS SYSTEMS

DATE REVISED: MAY 2021

ROLE CHARTER

This role charter is a broad description of the accountability and duties of an employee of Maitland City Council. The role
will evolve and changeover time, in line with the changing strategic and operational requirements and outcomes of the
organisation.

Council has a set of Guiding Principles that assist staff to understand the behaviours that are expected to create an
organisational culture that helps our customers and people thrive.

OUR GUIDING PRINCIPLES ARE:

PRIMARY PURPOSE
Ensuring payment for goods and services procured by Council are in line with credit terms extended to Council and
Council’s procurement policies and procedures, and to provide general accounting and clerical assistance within the
Finance & Procurement department.

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CORE ACCOUNTABILITIES
1. Ensuring all valid tax invoices received are entered into Council’s corporate system and are appropriately authorised
for payment.

2. Process payments in an accurate and timely manner adhering to Council policy and procedures.

3. Checking the validity of new creditors ABN’s and Tax registration details and verifying any changes to existing
creditors, including but not limited to bank account details.

4. Review statements from creditors to ensure Council payments have been completed for supplied goods and services
and to recover credits payable to Council.

5. Ensuring prompt responses to internal and external customer queries.

6. Administration and reconciliation of petty cash for Council’s administration building.

7. Collating and processing of corporate credit card transactions.

8. Assisting in data entry for payroll function.

The incumbent is required to undertake any other duties, projects or tasks as directed by the Team Leader/Coordinator,
which are within his/her skills, competence and training.

The incumbent is to comply with the organisations policies and procedures and undertake training and development.

ESSENTIAL CRITERIA
1. Certificate III in Financial Services or Business Administration or related discipline or equivalent contemporary
experience

2. Demonstrated experience in accounts payable function.

3. Demonstrated time management experience to effectively prioritise tasks and meet deadlines.

4. Proven ability to work productively as a member of a team and contribute to team goals.

5. Demonstrated experience in maintaining attention to detail in a high volume processing activity to ensure accuracy.

DESIRABLE CRITERIA
1. Experience working in a public sector environment.

Date:

Agreed:

Employee Name Employee signature

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