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Communication
Communication in the workplace remains one of the most crucial elements of any job,
enabling individuals to convey complex ideas to one another and ensuring that
everyone in the organization is aware of the same facts and procedures. Despite this,
Harvard Business Review notes that about two-thirds of all managers aren’t comfortable
communicating with their employees.
Those with a Master of Arts in Business Communication develop the skills needed to
meet the communication challenges of the modern workplace. Read on to learn more
about how this degree can help managers develop a better understanding of
communication styles.
Communication styles in the workplace can be divided into four major categories:
analytical, intuitive, functional and personal. Each of these has its strengths and
weaknesses and is better suited to some tasks than others. Managers should be able to
spot these styles through their initial discussions and use what they know about them to
help bridge gaps between the different members of a team.
Style 1: Analytical
Analytical communicators tend to focus heavily on statistics and figures. They enjoy
using those facts to drive their decisions and inform their communication. As a result,
they tend to be meticulous in researching the best way to do something. Conversely, if
someone on their team doesn’t use logical thought in decision-making, they tend to
become frustrated very quickly. They’re not very emotionally grounded, and some of
their peers may see them as heartless or motivated solely by logic. The positive side of
analytical communicators is that they can cut through emotions and get to the crux of
the matter. They’re efficient and effective in getting their messages across. Additionally,
based on how they present ideas, they can usually sway others by calm, measured
discussion.
Style 2: Intuitive
Intuitive communicators use the final result of a discussion to guide their contributions.
They’re the opposite of analytical thinkers. Each contribution they make tries to center
on what the end goal of the project should be. They aren’t much concerned with details
and like to look at the big picture. They’re more goal-oriented than those with other
communication types. Their main objective is the bottom line and what it takes to
achieve that result. The downside of intuitive communicators is that they sometimes
tend to miss important details.
Style 3: Functional
Style 4: Personal
Personal communicators may be considered the glue that holds the social fabric of an
office together. They’re skilled in seeing things from different perspectives and looking
at the reasoning behind how those ideas are formed. Because of this skill, they usually
mediate, ensuring that everyone understands what everyone else is thinking. They’re
the individuals who look for and inspire trust in others, an ability that gives them extra
leverage in situations where buy-in is required. The downside of this type of
communication is that more logical thinkers may consider the personal communicator’s
discussion style to be uncomfortable. Alternatively, personal communicators can
become upset or exasperated by lack of emotion in team communication.
Other types of communication styles work remarkably well together. Good managers
are able to look at a pool of candidates and determine which individuals will work best
with other individuals. They also recognize that it’s essential that the team consist of a
wide array of communicators, since having different perspectives is crucial to see all the
facets of a project.
The analytical communicator can review the numbers and facts and present that
information to all the team members. The intuitive communicator ensures that the
project remains on track. The functional communicator operates within the bounds set
out by the facts presented by the logical communicator and the time defined by the
intuitive communicator. Finally, the personal communicator ensures that everyone is
communicating with each other, and the spirit of the project isn’t sacrificed for efficiency.
Excellent communication comes as much from education as from practice. Noticing the
different communication types in an organization enables managers to adapt their style
to best fit the situation. In many cases, seeing the underlying communication patterns is
likely to make one a better manager and inspire confidence and trust in others.
Graduates of Rider University’s online Master of Arts in Business Communication have
all the tools necessary to become managers who stand out as expert communicators.
Learn more about how a degree from Rider prepares students to be professional
communicators in their workplace.
Recommended Readings:
How Can Health Communication Experts Assure Sound Ethics in Health Care?
Sources:
Fast Company, “These Are 4 Styles of Communication That You Need to Know”
The Balance Small Business, “Workplace Communication Styles for Small Businesses”