E-mail Structure

The first thing you need to know is the different parts of an email, and
these are:

Greetings: we greet the other person (i.e. say «hi» or «hello»).

Opening paragraph: we react to the other person’s news and ask

them how they are feeling and whatever else you feel is appropriate.

Main paragraph 1: in this paragraph we deal with the first

important point, which we can identify in the instructions.

Main paragraph 2: if there is a different point to deal with, this

paragraph will do so.

(We might have more main paragraphs, depending on the task)

Closing paragraph: in this paragraph we «start» to say goodbye by

wishing the other person well and asking them to reply to your
email.

Goodbye: we use a short expression to say goodbye.

Signature: we sign the email with our name.

Observation:
Don’t write From: y To:, as it is completely unnecessary and Cambridge
won’t penalize you. Also, you’re saving words which you can use in the body
of your email.
Don’t write a subject, for the same reason as before.
E-mail Structure
Tips to write an e-mail
We suggest you can use expressions and phrases to make your email
interesting and friendly.
Openings:
Informal: Formal:
Hi, * Dear John,
Hi John, * Dear Mr. or Sr.
Notice that there is a
Hello! * Madam,
comma after each of
Hello again,
the expressions.
Don't forget to write
Closing: your name at the end
Informal: Formal: of an email.
Take care, * Yours sincerely,
Love, * Yours faithfully
Bye, * Yours truly,
See you soon
Best,
Lots of love
Ways to respond to an email in the first paragraph, If you want to be
friendly and polite and say “thank you”. You might use following sentences:

Thanks for your email. It’s good to hear from you.

Thanks a lot for writing.
It was nice to receive your email.

If you receive a positive email, you might answer:

That’s amazing news!

I’m so happy to hear that!
Well done!
How fantastic!

If you respond to bad news, you might write:

I’m sorry to hear that

I hope you will get better soon
Is there anything I can do?

If you want to make a suggestion, use these phrases:

If I were you, I would

Make sure you…
We could do …
Why don’t we …?
How about going to…?
Don’t you think it’s a good idea?

Making a request:

Would you mind …-ing?

Can you…?
Could you please…?
Do you think you could…?
Agreeing or rejecting your friend’s suggestions:

Yes, I’d love to

What a great idea!
Yes, I feel like doing that.
Yes, I will do it with pleasure.
Yes, that sounds like an interesting idea.
Count me in too.
I’m not sure about that idea.
I don’t think it will work
Well, I’m not very keen on doing something.
I’d love to but I don’t have time.

Don’t forget that it’s very important to use linking words and phrases.

And, but, so, because, also, as well