REPORT

During the period under review, the procurement department as in keeping

with Public Procurement Act of the Republic of Liberia processed purchased
and payment of goods and services of the college through Ministry of Finance
and designated vendors. Goods supplied and Services rendered the College for
the period totaled $ 22,708.35 USD. (NOTE) only Quarter 1.

The procurement unit received office supplies, Educational materials, Cleaning

materials, and Fuel and vehicle parts from vendors as below:

VENDORS GOODS SUPPLIED

Concept Group Liberia, INC Assorted materials

Concept Group Liberia, INC Printer and Cartridges
Total Liberia, INC Diesel
B-Kay Pharmacy Assorted medical materials
Concept Group Liberia, INC Assorted materials
Concept Group Liberia, INC Whipper and Sharpener
Metro Tech Stationary
Metro Tech Cleaning materials
Concept Group Liberia, INC Assorted office supplies
Concept Group Liberia, INC ID Card printing
Genuine Standard Auto Service Assorted Auto Parts
 LETTER OF TRANSMITTAL

Hon. Jerry B. Nyangbeh

President
Sinoe Community College, SCC
Sinoe County
Republic of Liberia

Dear Hon. Nyangbeh:

Compliments and best wishes!

In keeping with best administrative practices and in accordance with

SCC policy, we herewith take pleasure to submit to you detailed
quarterly report for the period which begin February 1 st to April 31st,
2022. While, we recognized the surmounting challenges confronting
the department functionaries. You will find enclosed herein for your
perusal challenges, achievement, and department report.

Finally, we bless God’s for His continuous blessings upon us all; as

we strive to faithfully implement the Government of Liberia policies
and vision.

Sincerely yours,

Austin W. Saydee
Procurement Director, SCC
 EXECUTIVE SUMMARY

The department of procurement is the arm of the College that is

responsible for all purchase made on goods and services in keeping
with Government policy. The department, during the period under
review procures both stationary, medical supplies, cleaning materials
and office supplies.

The department had paid the sum of $ 22,708.35 USD, on these goods
and services for the period February 1, to April 31, 2022.
Furthermore; the college is indebted to vendors in the sum of $
8,754.1 USD, for goods and services that were supplies or performed.
 PROBLEMS, ACHIEVEMENTS, CHALLENGES AND GOALS

3.1 Problem
The problem with, our college procurement system is the issues of
stock taking in, the Greenville office and every department not
following the rightful procurement procedure making it difficult for
our documentation to be in line.

3.2 ACHIEVEMENT

The college was able to achieve it first quarterly allotment for goods
and services and was able to meet the College needs in all aspects of
items that were needed per our procurement plan.

3.3 CHALLENGES

The college faces lot of challenges in its procurement process from

within and out went it come to funding to excuse it operation to get
the college strong and get those needed items in time.

3.4 GOAL

The Goal of the College procurement department is to remain more

effective and efficient to make the College department the best among
other Community Colleges in Liberia.
 RECOMMENDATION

Mr. President, after the completion of a successful

quarter the department would like to make the
recommendation below:

I recommend to the procurement Committee and Senior

Administrators to kindly advise all departments to make
proper request through, the GSO and advise the GSO to
relate to the Procurement Director making any purchase
in Greenville, so our documents can be in line with our
procurement plan expenditure.

6.0 CONCLUSIONS

I will like to conclude by saying thanks and

appreciation to the Procurement Committee, Senior
Administrators and the entire departmental heads for
putting their trust in me to lead the procurement
department of the college and taking in my advices.
 TABLE OF CONTENT

Introduction/ letter of Transmittal ………………………………………………………… 1

Executive Summary ………………………………………………………………………………… 2

Problems, Achievements & Goals ......……………………………………………………… 3

The Report ………………………………………………………………………………………………. 4

Recommendations ………………………………………………………………………………….. 5

Conclusion ………………………………………………………………………………………………….6
 Greenville City, Sinoe County
Republic of Liberia
Contact: +231 (0) 777-531529 / 886-531529
Email: sinoecc2015@gmail.c

PROCUREMENT DEPARTMENT REPORT FOR THE

1ST QUARTER FEBRUARY 1, TO APRIL 31, 2022 BUDGET YEAR

SUBMITTED TO: THE VICE PRESIDENT FOR ADMINISTRATION

SUBMITTED BY: THE PROCUREMENT DEPARTMENT

Date: May 4, 2022