Particulars Person Responsible

Enquiry Sunil Prabhakar & Chandan

Proforma Invoice Sunil Prabhakar & Chandan
Freight Enquiry Krishna Das
Order Placement Sunil Prabhakar & Chandan

PO & PI Verification Krishna Das

Commercial Team (Natrajan,

Goods Allocation
Vishnu & Prashanth)
Import Declaration Form "IDF"
(Country Specific) Krishna Das

Payment Follow-up Krishna Das

Confirmation of Payment Pushpa

Sending for DG approval Krishna Das

Document Preparation Krishna Das

SGS Inspection (Country Specific) Krishna Das

Freight Approval Rajesh Maharana

Document Verfication &
Krishna Das
Submission

Customs clearance Krishna Das

Logistics (FF) Krishna Das

Documents to Accounts Krishna Das

Documents to Bank Krishna Das

Duty Drawback Krishna Das

e-BRC Pushpa

Remission of Duties and Taxes on

Exported Products (RoDTEP) Krishna Das
 Details

Freight enquiry with Airlines and Freight Forwarders

1) Checking Payment Terms

2) Seeking price approvals from the respective modality head
3) Sending PO & PI to factory for goods allocation

Allocate stocks as per Proforma Invoice

Upon receipt of IDF from Buyer, checks it thoroughly to ensure no

mistakes in the details given

1) As per Payment Terms, following-up with Buyers for draft copy

of LC or TT
2) Upon receipt of draft LC, checks it thoroughly and approving the
same to buyer for final LC.
3) Post Buyer confirmation on LC / TT, follow-up with Pushpa
Madam on receipt of the same as well for Inward remittance

Pushpa madam receives both LCs & TTs from Bank and she
confirms receipt of the same
Preapring the documents like DG declaration & Non DG declaration
and sending them to Airlines for Approval

1) Post allocation confirmation receipt from factory/ branch,

preparing Sale Order
2) Follow-up with Bibin towards LUT update
3) Preparation of Invoice on behalf of all branches except factory.
4) If billed from factory, on receipt of Invoice, make sure no flaws in
the invoice
5) Basis specs shared by factory / branch, Packing List will be
prepared
6) Preparation of COO and submitting the same to Chamber of
Commerce towards attestation

1) Applying SGS Inspection in online and booking the slot by

uploading IDF, Invoice, Packing List, Test Reports & Manufacturing
License
2) Conducting online inspection over video call with person
attendant at factory warehouse

Seeking freight approval for export shipments

CHA:
1) Sending Invoice & Packing List to CHA for prepartion of Check
List
2) Once Check List received from CHA verifying it thoroughly and
confirms back for filing Shipping Bill
3) Invoice & PL to be submitted to CHA towards Custom Clearance
as well to file Let Export Order (LEO)
Freight Forwarder:
1) Sending Invoice & Packing List to FF for prepartion of Airway Bill
and for Gate entry to Cargo Terminal
2) Once draft AWB received from FF, verifying it thoroughly and
confirms back for filing

Troubleshooting incase of operational needs or requirements by

Customs. For example: Customs may asks for Drug License, Mfg
Certificate and Packing realated problems etc.

1) Follow-up for Flight Departure timings and Documents in Original

2) Follow-up for Invoice of Freight Forwarder

Submitting the Debit note of Freight Forwarder with supporing

documents to Accounts for payment process
Submitting following documents for closure of export transaction in
RBI.
Invoice, PL, AWB, Shipping Bill & FIRC Copy
Follow-up with CHA for Duty Drawback refund
Follow-up with Pushpa Madam for the e-BRC copies

Submitting e-BRC, Invoice, Shipping Bill & Airiway Bill copies to

Agent for refund
 Challenges of Krishna Das Time Line
N/A
24 Hours
Following up for freight Freight Enquiry - Immediate
N/A

Incase of any corrections, revert back to Sunil to get

Immediate
it corrected

Depends on stock availability as well

Continuious followup with factory on subject
existing requirements for the month
Incase of any corrections, revert back to Buyer to get
it corrected Post cconfirmation of stock allocation

Incasae of corrections in LC/TT revert back to buyer

for rectification Immediate

1 to 7 Days

Following up for Dangerous Goods (DG) approvals

DG Approvals - 3 Days
from Airlines

1) Follow-up with factory / branch for specifications

of the materials (weight & dimension) Document Preparation - Immediate
2) Follow-up with Chamber of Commerce for COO Attestation - 48 Hours
attestation.

Follow-up for Test Reports with factory 1 Day

Immediate
Everything to be checked twice and do follow-up as
1 Day
per requirement

Rectification of errors like, Serial number mismatch/

Depends
when packing is not in good condition/ labeling etc.

Checking Freight Invoice Depends on Flight Departure

1 Day from the date of receipt

1 - 7 Days