IDMRIS DATA DICTIONARY

Registration Module: Advocate / Focal Person Profile

Field Name Definition Online Data Entry Format Restrictions
Basic Information
Advocate ID Unique ID of the focal Type the 5-digit number 5-digit number Only numeric
person/encoder/advocate provided by DDB upon characters
submission of e.g. “00001”
endorsement letter

Note: Required field

Last Name Surname of the focal Input the surname e.g. “DELA No numeric
person/encoder/advocate provided in the CRUZ” and special
endorsement characters
letter/attendance
sheet/registration form

All capital letters

If there’s discrepancy,
submit a request letter
for correction to
misu.ddb@gmail.com

Note: Required field

First Name Given name of the focal Input the given name e.g. “Juan” No numeric
person/encoder/advocate provided in the and special
endorsement characters
letter/attendance
sheet/registration form

Sentence case

If there’s discrepancy,
submit a request letter
for correction to
misu.ddb@gmail.com

Note: Required field

Middle Name Middle name of the focal Input full middle name e.g. “Santos” No numeric
person/encoder/advocate as provided in the and special
endorsement characters
letter/attendance
sheet/registration form Middle initial
not accepted
Sentence case

If there’s discrepancy,
submit a request letter
for correction to
misu.ddb@gmail.com

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Extension Extension name of the Choose appropriate Drop down Not applicable
Name focal person/encoder/ entry from the drop
advocate down list
Sex Sex of the focal Select appropriate icon Icon buttons Not applicable
person/encoder/advocate if male or female
Note: Required field
Date of Birth Date of birth of the focal Input date of birth of the MM/DD/YYYY Not applicable
person/encoder/advocate focal person/encoder/
advocate e.g.
10/29/1980
Calendar option

Note: Required field

Civil Status Civil status of the focal Choose appropriate Drop down Not applicable
person/encoder/advocate entry from the drop
down list

Note: Required field

Nationality Nationality acquired by Select appropriate Drop down Not applicable
birth of the focal nationality from the
person/encoder/advocate drop down list

Note: Required field

Religious Religion of the focal Select appropriate Drop down Not applicable
Affiliation person/encoder/advocate Religion from the drop
down list

Note: Required field

Industry Major occupation group of Select appropriate Drop down Not applicable
the focal person/encoder/ industry from the drop
advocate down list

Note: Required field

Occupation Type of work the focal Select appropriate Drop down Not applicable
person/encoder/advocate occupation from the
does to earn a living drop down list

Note: Required field

Highest Highest education attained Select appropriate Drop down Not applicable
Educational by the focal highest educational
Attainment person/encoder/advocate attainment

Note: Required field

Last School Latest school attended by Provide the last school Free/open text No numeric
Attended the focal person/encoder/ attended and special
advocate characters
Sentence case

Note: Required field

Contact Information
Address Present address of the Provide Building/House Free/open text Alphanumeric
focal person/encoder/ Number/Lot Number/ characters
advocate Block Number/Street/ e.g “3rd Floor,
Purok/Sitio DDB-PDEA
Bldg.” or “Blk
2
 Note: Required field 1, Lot 6,
Magalang
Street” or
“Sitio B, Purok
1”
Region Region where the present Select appropriate Drop down Not applicable
address of the focal region
person/encoder/advocate
is located Note: Required field
Province Province where the Select appropriate Drop down Not applicable
present address of the province
focal person/encoder/
advocate is located Note: Required field
City/ City/Municipality where the Select appropriate Drop down Not applicable
Municipality present address of the city/municipality
focal person/encoder
/advocate is located Note: Required field
Barangay Barangay where the Select appropriate Drop down Not applicable
present address of the barangay
focal person/encoder/
advocate is located Note: Required field
Phone Number Landline number of the Provide the landline Area Code and Numeric
focal person/encoder/ number with area code Phone Number
advocate
Note: Required field e.g. “02
9296678”
Mobile Number Mobile number of the focal Provide the 11-digit Prefix and Numeric
person/encoder/advocate mobile number Mobile
Number

e.g. “0919
9999999”
Account Information
Account Type Role of the focal Choose from the Buttons Not applicable
person/encoder/advocate following buttons based
 ADAC Focal Person – on the role of the focal
Authorized person/s to person/encoder/advoca
encode data in ADAC- te:
RS  ADAC-RS –
 PADS Focal Person – Advocate and
Authorized person/s to ADAC Focal Person
encode data in PADS- shall be highlighted
IMS  PADS-IMS – PADS
 Advocate – Person/s Focal person shall
who had undergone be highlighted
training in relation to  For ADAARS,
drug abuse prevention Advocate shall be
and control highlighted

Note: Required field

Email Address Personal email address of Input active email Free/open text One email
the focal person/encoder/ address address only
advocate e.g.
Note: Required field “juandelacruz Must be an
@yahoo.com” active account
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Password Created password of focal Create password which Free/open text Alphanumeric
person/encoder/advocate must contain the  and special
following:  e.g. character
 At least 8 “idmriS@123”
alphanumeric
characters
 At least 1 digit
 At least 1 upper
case letter

 Can have at least

1 special character
(recommended)

Note: Required field

Confirm Retype the created Must be the same with Free/open text Alphanumeric
Password password the created password  and special
 e.g. character
Note: Required field  “idmriS@123”

Captcha Code Security code Input the Systems Case sensitive

automatically generated given/displayed security generated
by the system code on the space
provided
Create Account Submission of the data Click “Create Account” Button Ensure that all
entry button to submit entry required fields
are filled-out
before
submission

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Surrenderer Module: Surrenderer Profile

Field Name Description Online Data Entry Format Restriction

General Information
Surrenderer Unique ID of the Systems generated 5-digit Only numeric
No. surrenderer number characters

e.g. “00001”

Profile Picture Photo of the surrenderer Upload photo in JPEG JPEG Photo size shall
format format not exceed 2MB

1 x 1 photo size
(recommended)
Last Name Surname of the Input the surname of e.g. “DELA No numeric and
surrenderer the surrenderer CRUZ” special
characters
Input “UNKNOWN” if
information is not
available

All capital letters

Note: Required field

First Name Given name of the Input the given name of e.g. “Juan” No numeric and
surrenderer the surrenderer special
characters
Sentence case

Note: Required field

Middle Name Middle name of the Input the full middle e.g. No numeric and
surrenderer name of the “Santos” special
surrenderer characters

Sentence case Middle initial not

accepted

Extension Extension name of the Choose appropriate Drop down Not applicable
Name surrenderer entry from the drop
down list
Sex Sex of the surrenderer Select appropriate Button Not applicable
button if male or female

Note: Required field

AKA Alias or other name of the Input the AKA or alias e.g. “Boy No numeric and
surrenderer of the surrenderer Toothpick” special
(if applicable) characters

Sentence case
Date of Birth Date of birth of Select appropriate year, Drop down Not applicable
surrenderer month and day from the
drop down list
Note: Required field
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Age Current age of the Automatically computed e.g. “23” Cannot be edited
surrenderer by the system
Advocacy Name of local government Select appropriate Drop down Not applicable
Partner unit/agency/organization advocacy partner from
reporting to the system the drop down list

Note: Required field

Nationality Nationality acquired by Select appropriate Drop down Not applicable
birth of the surrenderer nationality from the
drop down list

Choose “UNKNOWN” if
information is not
available

Note: Required field

Religious Religion of the Select appropriate Drop down Not applicable
Affiliation surrenderer Religion from the drop
down list

Choose “UNKNOWN” if
information is not
available

Note: Required field

Highest Highest education attained Select appropriate Drop down Not applicable
Educational by the focal highest educational
Attainment person/encoder/advocate attainment from the
drop down list

Choose “UNKNOWN” if
information is not
available

Note: Required field

Civil Status Civil status of the Choose appropriate Drop down Not applicable
surrenderer civil status from the
drop down list

Choose “UNKNOWN” if
information is not
available

Note: Required field

Living Living arrangement of the Choose appropriate Drop down Not applicable
Arrangement surrenderer living arrangement
from the drop down list

Choose “UNKNOWN” if
information is not
available

Note: Required field

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Monthly Estimated monthly family Input the estimated e.g Only numeric
Income income monthly family income “15,000.00” character
(in peso)
Zero (0) family
If unknown, input “1” income is not
peso accepted

Note: Required field

Location
Address Present address of the Provide Building/House Free/open Alphanumeric
surrenderer Number/Lot Number/ text characters
Block Number/Street/
Purok/Sitio e.g “3rd
Floor, DDB-
Input “UNKNOWN” if PDEA Bldg.”
information is not or “Blk 1,
available Lot 6,
Magalang
Sentence case Street” or
“Sitio B,
Note: Required field Purok 1”
Region Region where the present Select appropriate Drop down Not applicable
address of the surrenderer region from the drop
is located down list

Note: Required field

Province Province where the Select appropriate Drop down Not applicable
present address of the province from the drop
surrendere is located down list

Note: Required field

City/ City/Municipality where the Select appropriate Drop down Not applicable
Municipality present address of the city/municipality from
surrenderer is located the drop down list

Note: Required field

Barangay Barangay where the Select appropriate Drop down Not applicable
present address of the barangay from the drop
surrenderer is located down list

Note: Required field

Family Information
Father’s Last Father’s surname of the Input the father’s e.g. “DELA No numeric and
name surrenderer surname of the CRUZ” special
surrenderer characters

Input “UNKNOWN” if
information is not
available

All capital letters

Note: Required field

7
Father’s First Father’s given name of the Input the father’s e.g. “Jose” No numeric and
name surrenderer surname of the special
surrenderer characters

Input “UNKNOWN” if
information is not
available

Sentence case

Note: Required field

Father’s Middle Father’s full middle name Input the father’s full e.g. “San No numeric and
name of the surrenderer middle name of the Pedro” special
surrenderer characters

Input “UNKNOWN” if Middle initial not

information is not accepted
available

Sentence case
Mother’s Last Mother’s surname of the Input the mother’s e.g. “DELA No numeric and
name surrenderer surname of the CRUZ” special
surrenderer characters

Input “UNKNOWN” if
information is not
available

All capital letters

Note: Required field

Mother’s First Mother’s given name of Input the mother’s e.g. “Lucy” No numeric and
name the surrenderer surname of the special
surrenderer characters

Input “UNKNOWN” if
information is not
available

Sentence case

Note: Required field

Mother’s Mother’s full maiden Input the mother’s full e.g. “Torres” No numeric and
Maiden Name middle name of the middle name of the special
surrenderer surrenderer characters

Input “UNKNOWN” if Middle initial not

information is not accepted
available

Sentence case
Drug Use Information
Age of First Age of the surrenderer Input age of the e.g: “23” Only numeric
Drug Used when he/she first used surrenderer when characters
he/she first used
8
 dangerous drugs/ dangerous drugs/ Limited to two (2)
substances substances digits

If unknown, type one

“1”

Note: Required field

Drug First Type of drug/substance Select appropriate Drop down Not applicable
Tried the surrenderer first tried drug/substance type
from the drop down list

Choose “UNKNOWN” if
information is not
available

Note: Required field

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Surrenderer Module: Screening and Assessment

Field Name Description Data Entry Format Restriction

Focal Person Name of the focal Auto filled by the FN MN LN Cannot be edited
person/encoder system
e.g. “Juan
Santos Dela
Cruz”
Date Date when the surrenderer Select appropriate Drop down For known date
Surrendered voluntarily submit year, month and day surrendered,
himself/herself from the drop down list date must not be
earlier than July
If unknown, select 1900 1, 2016
January 1
Primary Drug Main drug/substance used Select appropriate Drop down Not applicable
Used by the surrenderer drug/substance type
from the drop down list

Choose “UNKNOWN” if
information is not
available

Note: Required field

Source of Source where the Select appropriate Drop down Not applicable
Primary Drug surrenderer obtained the source type from the
primary drug/substance drop down list
he/she used
Choose “UNKNOWN” if
information is not
available

Note: Required field

Frequency of How often the surrenderer Select appropriate Drop down Not applicable
Use of Primary use his/her primary frequency of use from
Drug drug/substance of abuse the drop down list

Choose “UNKNOWN” if
information is not
available

Note: Required field

Mode of Use of Method/route of Select appropriate Drop down Not applicable
Primary Drug administration for the mode of use from the
surrenderers’ primary drop down list
drug
Choose “UNKNOWN” if
information is not
available

Note: Required field

Amount Spent Amount spent per used of Input the amount spent e.g Only numeric
of Primary primary drug per use of primary drug “15,000.00” character
Drug by the surrenderer (in
peso)
10

Other Drugs Other drug/substance
Used used by the surrenderer
aside from the primary
drug (for multiple drug
use)
Risk Level Result obtained from the
(ASSIST) Alcohol Smoking and
Substance Involvement
Screening Test (ASSIST)
If free or unknown, Zero (0) amount
input 1 peso spent is not
accepted
Note: Required field
Select appropriate Drop down Not applicable
drugs/substances from
the drop down list
Select appropriate risk Drop down Not applicable
level from the drop
down list
Choose “Low” if
information is not
available

Note: Required field

Assessment Result obtained through Select appropriate Drop down Will only be
Result the DSM5/ICD10 assessment result from required if
conducted by an the drop down list ASSIST risk level
accredited physician, is either
trained rehabilitation Note: Required field moderate or
center personnel, qualified severe
allied professional
Type of Facility Type of facility/center Select appropriate type Drop down Will only be
where the surrenderer was of facility from the drop required if
referred for treatment and down list assessment
rehabilitation result is either
Note: Required field moderate or
severe
Name of Name of facility/center Input name of the Free/open Not applicable
Facility where the surrenderer was facility/center text
referred to
Note: Required field e.g. “DOH-
TRC
Bicutan”
Date Referred Date when the surrenderer Select appropriate Drop down Not applicable
was referred for treatment year, month and day
and rehabilitation from the drop down list

Note: Required field

11
Surrenderer Module: Interventions
Field Name Description Default Entry Format Restriction
Intervention Type of intervention given Select appropriate type Drop down Will only be
Name to the surrenderer of intervention from the required if
drop down list ASSIST risk level
is either low or
Note: Required field moderate and
assessment
result is mild
Provided By Local government Input the name of the Free/open Not applicable
unit/agency/organization local government text
that provided the unit/agency/organization
intervention/s to the
surrenderer
Start Date Date when the Select appropriate year, Drop down Not applicable
surrenderer started month and day from the
receiving the drop down list
intervention/s provided
Note: Required field
End Date Date when the Select appropriate year, Drop down Not applicable
surrender completed month and day from the
the intervention/s drop down list
provided
Note: Required field
Remarks Details on the status of Input remarks if needed Free/open Not applicable
the surrenderer text

e.g
“Transferred
to other
LGU”

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Activities Module: Activity Details
Field Name Description Online Data Entry Format Restriction
Activity Details
Name of Title of the Input the title of the e.g. No numeric and
Activity activities/programs/semin conducted “Barkada special
ar on anti-drug abuse activities/programs/semi Kontra characters
prevention and control nar Droga”
No acronyms
Sentence case

Note: Required field

Activity Date Date when the conducted Select appropriate year, Drop down Not applicable
From activities/programs/semin month and day from the
ar started drop down list

Note: Required field

Activity Date Date when the conducted Select appropriate year, Drop down End date cannot
To activities/programs/semin month and day from the be earlier than
ar finished drop down list the start date

Note: Required field

Advocate Name of registered Auto filled by the FN MN LN Cannot be edited
advocate reporting the system
activity e.g. “Juan
Santos Dela
Cruz”
Advocacy Name of the registered Select appropriate Drop down Not applicable
Partner local government advocacy partner from
unit/partner the drop down list
agency/organization
Note: Required field
Activity Tag Categories of drug abuse Select appropriate Drop down Not applicable
prevention and education activity ag from the drop
activities down list

Note: Required field

Source of Fund Funding source of the Input the source of fund e.g Only numeric
submitted activities/ used in the conduct of “General character
programs/seminar the submitted activities/ Appropriatio
programs/seminar ns Act” Zero (0) family
income is not
Sentence case accepted

Note: Required field

Short Description of the The short description of Free/open Maximum 512
Description conducted activities/programs/semi text character is
activities/programs/semin nar and its target allowed
ar and its target audience audience

Note: Required field

13
Participant Details
Type of Type/classification/group Input the type of Free/open Alphanumeric
Participants of participants attended participants that text characters
the activities/programs/ attended the
seminar activities/programs/ e.g.
seminar “Students”

Note: Required field

Number of Total number of Input the total number e.g. “50” Only numeric
Participants participants attended the of participants characters
activities/programs/
seminar Note: Required field
Organizers Name of the Input the name of the Free/open Alphanumeric
organization/program organizer/program text characters
coordinator of the coordinator of the
conducted activities/ conducted activities/ e.g.
programs/seminar programs/seminar “Dangerous
Drugs
Note: Required field Board” or
“Juan Dela
Cruz”
Activity Location
Address Address of the venue Provide Building/House Free/open Alphanumeric
where the activities/ Number/Lot Number/ text characters
programs/seminar was Block Number/Street/
conducted Purok/Sitio e.g “61
Scout
Input “UNKNOWN” if Rallos St.”
information is not or “Blk 1,
available Lot 6,
Magalang
Sentence case Street” or
“Sitio B,
Note: Required field Purok 1”
Venue Name of the hotel, hall, Input the name of the Free/open Alphanumeric
activity center where the name of the hotel, hall, text characters
activities/programs/ activity center where
seminar was conducted the activities/programs/ e.g.
seminar was conducted “Cocoon
Boutique
Note: Required field Hotel” or
“Magalang
Municipal
Hall”
Region Region of the venue of Select appropriate Drop down Not applicable
the activities/programs/ region from the drop
seminar is located down list

Note: Required field

Province Province of the venue of Select appropriate Drop down Not applicable
the activities/programs/ province from the drop
seminar is located down list

Note: Required field

14
City/ City/Municipality of the Select appropriate Drop down Not applicable
Municipality venue of the city/municipality from
activities/programs/ the drop down list
seminar is located
Note: Required field
Barangay Barangay of the venue of Select appropriate Drop down Not applicable
the activities/programs/ barangay from the drop
seminar is located down list

Note: Required field

Photo
Upload Photo Photos of the Upload photo in JPEG JPEG Photo size shall
activities/programs/semin format format not exceed 2MB
ar conducted each

Save as Draft Button function where all Click “Save as Draft” Button Encoded
encoded data can be information are
saved and still edited saved in the
system and are
still editable
Save as Final Button function where all Click “Save as Final” Button Encoded
encoded data are saved information are
permanently saved and cannot
be edited
Participants List
Add Button where participants Click “Add” Button Not applicable
can be encoded one at a
time
Last Name Surname of the Input the surname of e.g. “DELA No numeric and
participant the participant CRUZ” special
characters
All capital letters

Note: Required field

First Name Given name of the Input the given name of e.g. “Juan” No numeric and
participant the participant special
characters
Sentence case

Note: Required field

Middle Name Middle name of the Input the full middle e.g. No numeric and
participant name of the participant “Santos” special
characters
Sentence case
Middle initial not
accepted
Extension Extension name of the Choose appropriate Drop down Not applicable
Name participant entry from the drop
down list
Upload Button where participants Click “Upload” Button Not applicable
are encoded manually
through an excel template
and simultaneously
uploaded in the system

15