UNION TERRITORY OF JAMMU & KASHMIR

SHER-I-KASHMIR INSTITUTE OF MEDICAL SCIENCES

SOURA, SRINAGAR, J&K (INDIA) - 190011 Extension: 2275
Email: ammopurchase1@skims.ac.inTELE/FAX NO.: 0194-2403929

e-NIT No: SIMS 325 (PI) Tender 05 of 2022

Dated: 21-07-2022.

Subject: Abbreviated e-tender notice for supply of Drugs/surgical items etc. as a local purchase for
the patients falling under the scheme of Ayushman Bharat-Pradhan Mantri Jan Arogya
Yojana (AB-PMJAY) and other schemes operative in SKIMS alongwith non-scheme
patients.

e-tenders are invited for and on behalf of Lt. Governor of Union Territory of Jammu &
Kashmir through Director Sher-I-Kashmir Institute of Medical Sciences, Soura, Srinagar, for supply
of drugs/surgical items etc. as a local purchase for the patients falling under the scheme of
Ayushman Bharat-Pradhan Mantri Jan Arogya Yojana (AB-PMJAY) and other schemes operative
in SKIMS alongwith non-scheme patients on two year contract basis. The detailed e-tender
documents are also available at www.jktender.gov.in & www.skims.ac.in.

Tender Fee Rs 2500-00

Pre-Bid Meeting 26/07/2022 at 2:00 PM
Bid submission end date 09/08/2022 upto 6:00 PM
Technical bid opening date 11/08/2022 at 2:00 PM
Complete bidding process will be online on government e-tendering portal
www.jktenders.gov.in & the tenders should be submitted strictly in accordance with the
provisions of the detailed NIT.

Sd/-
MATERIALS MANAGEMENT OFFICER
PURCHASE I
No: SKIMS-MM0PSMM/3/2022-Pur I SS-3973-80
Dated: 21/07/2022.
 UNION TERRITORY OF JAMMU & KASHMIR
SHER-I-KASHMIR INSTITUTE OF MEDICAL SCIENCES
SOURA, SRINAGAR, J&K (INDIA) - 190011 Extension: 2275
Email: ammopurchase1@skims.ac.inTELE/FAX NO.: 0194-2403929

e-NIT No: SIMS 325 (PI) Tender 05 of 2022

Dated: 21-07-2022.
Subject: Notice inviting e-tenders for supply of Drugs /surgical items etc. as a local
purchase for the patients falling under the scheme of Ayushman Bharat-Pradhan
Mantri Jan Arogya Yojana (AB-PMJAY) and other schemes operative in SKIMS
alongwith non-scheme patients.

1. REQUIREMENT:
e-tenders are invited for and on behalf of Lt. Governor of Union Territory of
Jammu & Kashmir through Director Sher-I-Kashmir Institute of Medical Sciences,
Soura, Srinagar, for supply of drugs/surgical items etc. as a local purchase for the
patients falling under the scheme of Ayushman Bharat-Pradhan Mantri Jan Arogya
Yojana (AB-PMJAY) and other schemes operative in SKIMS alongwith non-scheme
patients on two year contract basis as per Annexure “B” under two bid cover
system. The detailed tender documents are available at
www.jktenders.gov.in & www.skims.ac.in.

2. SUBMISSION, RECEIPT & OPENING OF TENDERS:

i. The tender document is available at www.jktenders.gov.in & www. skims.ac.in
ii. Pre-bid meeting shall be held on 26.07.2022 at 2:00 PM in the office chambers of
Medical Superintendent, SKIMS & any clarification will be discussed onspot &
thereafter no request for any clarification / alternation shall be entertained.
iii. The bids shall be deposited in electronic format on website www.jktenders.gov.in from
29/ 07/2022 to 09/08/2022 upto 06:00 P.M.
iv. The EMD instrument & the tender fee instrument (if paid through Demand Draft) shall be
required to be submitted by or before 11/08/2022 till 12:00 Noon.
iv. The technical bid will be opened on 11/08/2022 at 2:00 pm. In case of holiday on the
date of opening of bid, bids will be opened on the next working day. Further the price
bids of only those bidders shall be opened who qualify for the same after scrutiny of the
documents in technical bid which shall be notified separately.
Note: Complete bidding process will be online & the bidders are not required submitting any
hard copy of the technical / price bid except for the EMD instrument & the tender fee
instrument (if paid through Demand Draft).

3. BIDDING PROCESS:
The bidders are required to submit their tenders under two bid cover system & upload
following essential documents as part of technical bid:

A. Cover 1 (Technical Bid):-

The cover shall consist of following:
1. Copy of drug license.
2. Turnover certificate of manufacturer issued by Chartered Accountant to the extent that
the annual sales turnover of the firm / bidder has been Rs 1. 0 Crore or above.
3. Copy of EMD. The original EMD shall have to be submitted before opening of technical
bid as detailed above.
4. Proof of tender fee payment amounting to Rs 2500/-. The original tender fee documents
shall have to be submitted before opening of technical bid if paid through Demand Draft
as detailed above.
 5. Letter of acceptance of terms and & conditions as per Annexure “A” duly signed by the
bidder.
6. Scan copy of PAN Card of the bidder.
7. Scan copy of GST Registration of the bidder.
8. Recent GST return of the bidder.
9. Recent income tax return of the bidder.
10. Any other documents required under the NIT.
Note: Complete bidding process will be online & the bidders are not required submitting any
hard copy of the technical / price bid except for the EMD instrument & the tender fee
instrument (if paid through Demand Draft).

B. COVER II (Price Bid):

Price bid shall contain the discount offered on Maximum Retail Price (MRP) and has to be
submitted online in the form of BOQ only. The price bids of only those bidders shall be
opened who qualify for the same after technical bid evaluation.

4. TENDER FEE:
The bidder shall be required to deposit the prescribed tender fee in the treasury under
receipt Major Head 0210 - Medical & Public Health, Office Name: 1710, Sub-Major Head:
05, Minor Head:105, Group Head: 0099, Sub-Head: 0590). Alternately the bidders can
also transfer the prescribed tender fee to account # 0342010100000034 (A/c Title: FA
CAO SKIMSS, Bank: J&K Bank Ltd, Branch: SKIMS, Soura, IFSC: JAKA0SKIMSS) before the
scheduled technical bid end date & time or deposit the requisite tender fee in the shape of
Demand draft favouring Director Finance, SKIMS & the original demand draft shall be
required to be submitted in the office of the undersigned on or before the scheduled
technical bid opening date & time as detailed above.

5. RIGHT RESERVED BY THE GOVERNMENT:

The Director SKIMS has the right to accept or reject any tender or all tenders in full or
part thereof without assigning any reason.

6. FILLINIG OF TENDERS:
Tenders have to be uploaded with all tender documents as per check list & offered
discount percentage on MRP in the form of BOQ.

7. EARNEST MONEY:
The successful bidder(s) have to submit Earnest money equivalent of Rs. 2,00,000/- (Two
Lac) in the shape of CDR/CCR/FDR pledged to Director (Finance) SKIMS, Soura, Srinagar.
The EMD shall have to be submitted mandatorily & no exemption shall be allowed. The
EMD instrument should be valid for a minimum period of 01 year.

8. VALIDITY OF TENDER:
The validity of tenders for acceptance must be 180 days/06 months from the date of
opening of price bid(s).

1. DURATION OF THE CONTRACT:

The contract shall be allotted for a period of 2 year to be reckoned from the date of
issuance of contract. However the performance contract shall be reviewed periodically
after every 6 months for continuation of the contract with the successful bidder(s). In case
of unsatisfactory performance, SKIMS shall be at liberty to terminate the service without
any prior notice. After completion of the contract period or termination of the contract,
the successful bidder(s) shall be required to relinquish the allotted space within 3 working
days.
2. ALLOTMENT OF THE OPERATING SPACE:
The successful bidder(s) shall be provided operating space within the SKIMS premises to
ensure hassle free services to the patients. An amount equivalent to 2% (Two Percent) of
the monthly sale shall be payable by the successful bidder(s) to SKIMS as rent per month
(all inclusive) for the operating space and same shall be payable monthly. Further all
furniture, fixture including refrigerators etc. shall have to be arranged by the successful
bidder, fulfilling the storage conditions of the drugs.

3. AVAILABILITY OF ITEMS:
The successful bidder(s) shall be essentially required to maintain inventory of all items
falling under the group(s) & the successful bidder(s) is bound to arrange all the
requisitioned items of the particular group(s). Also the successful bidder(s) shall be
required to operate 24 x 7 for which the successful bidder(s) shall deploy adequate staff
on shift basis to ensure round the clock service. In case of failure by the successful
bidder(s) for arranging any prescribed item to scheme patient(s), same shall be arranged
from any alternate source with imposition of penalty to successful bidder(s) as determined
by SKIMS authorities for each instance.

4. TURNOVER:-
Minimum annual turnover of Rs. 100.00 Lacs to be certified by a chartered accountant.

5. RATE REASONABILITY:
The successful bidder(s) shall have to furnish the undertaking on non-judicial paper of
Rs.100/- stating therein that the cost items provided to the patients under the purview of
the scheme shall not exceed to the cost sold to the other patients in open market. In case
it is established that the rate charged are more than the open market rate or MRP
mentioned on the invoice(s) has been exorbitantly indicated or discount is not as per
contract, action as warranted shall be initiated against the vendor. Further in case the
MRP of any item(s) has been or will be capped by any Govt. regulatory body like
national pharmaceutical pricing authority (NPPA) etc., the rate of the item should in no
case exceed the same.

6. CERTIFICATE OF THE BIDDER:

The bidder shall have to certify that in case of failure to provide the items to the patients
immediately, SKIMS reserves the right to arrange the same from the market/other source
at my/our risk & cost of successful bidder besides punitive action deemed proper by the
authorities including imposition of penalty, forfeiture of security deposit /debarring of
agency etc.

7. UNDERTAKING:
Undertaking on letter head that the offered discount is maximum and is not lesser than
those quoted to other Government Hospitals/Institutions in the country.

8. PERFORMANCE SECURITY DEPOSIT:

The successful bidder(s) shall be required to submit Rs. 15,00,000/- (Rupees Fifteen Lac
Only) as performance security for the respective group in the shape of an irrevocable
Bank Guarantee negotiable in India /CCR/ FDR issued by any nationalized bank / public
sector bank in India, pledged to the Director Finance, SKIMS and valid for atleast 30
months. The performance security deposit shall be released after successful completion of
the contract period subject to payment of all dues.

9. DELIVERY AND COMPLETION:

The successful bidder shall have to provide the items to the patients immediately on
receipt of the requisition & strictly as per the requisitioned received duly authenticated by
the Doctor/official of SKIMS. However, substitution with other brands in case of non-
availability should be in consent with the prescribing Doctor/official of SKIMS.
10. PAYMENT:
Due payment for patients availing service under scheme like AB-PMJAY etc. shall be
released in favor of the successful bidder(s) as per norms of the scheme after submission of
Invoices alongwith other supportive documents as required. Further the successful
bidder(s) shall be required to certify on the face of bill that the rates charged are not
exceeding the market rate. In case of item(s) procured by non-scheme patient, same shall
be supplied to them against prescription slip & payment collected onspot.

11. AGREEMENT:
The successful tenderer shall have to execute an agreement in the prescribed form within
15 days from the date of issue of rate contract for adherence to the terms & conditions of
the contract along with the performance security deposit.

12. CONDITIONAL BID:

No conditional bid shall be accepted. All terms and conditions of NIT shall form the part
of the agreement.

13. OPERATING SECOND SOURCE:

In case, the hospital feels the need for second source, then in such case SKIMS shall be at
liberty to offer H1 discount to H2, H3 etc.

14. The successful bidder(s) shall be required to issue computerized Invoices for which the
necessary arrangements shall be the responsibility of the successful bidder(s).

15. The successful bidder(s) shall be required to prominently display the approved discount
percentage outside the allotted space.

16. SKIMS shall be at liberty to empanel / start any other store inside SKIMS premises like
Pradhan Mantri Jan Aushadhi Kendra or AMRIT store etc.

17. All statutory taxes under law shall have to paid by the successful bidder(s).

18. The successful bidder(s) shall deploy qualified pharmacist(s) registered in pharmacy council
for management / operation of the store(s).

19. It shall be the responsibility of the successful bidder to shift the drug license and obtain
other licenses to run the store immediately after the allotment.

20. The successful bidder shall be solely responsible for the quality of the items & other
related issues. If at any point of time it is established that any of the item is not of
standard quality or spurious or adultered or misbranded, then in such case, SKIMS shall be
liberty of imposition of penalty or terminating the contract as per the decision of SKIMS.

21. The successful bidder(s) shall have to adhere to all instructions given to them from time to
time by SKIMS authorities.

22. All disputes are subject to Srinagar Courts only.

Sd/-
MATERIALS MANAGEMENT OFFICER
PURCHASE I
 (Annexure A)

LETTER OF ACCEPTANCE/UNDERTAKING IN RESPECT OF TERMS AND CONDITIONS

OF THE e-NIT No: SIMS 325 (PI) Tender 05 of 2022 Dated: 21-07-2022.

To,

THE DIRECTOR,
SKIMS, SOURA,
SRINAGAR

Sir,

1. I/WE DO AGREE FOR ALL CLAUSES, TERMS AND CONDITIONS OF THE E-TENDER
DOCUMENTS.

2. I/WE UNDERTAKE THAT WE SHALL MAINTAIN INVENTORY OF ALL ITEMS FALLING

UNDER THE GROUP(S) & SHALL ARRANGE ALL THE REQUISITIONED ITEMS OF THE
PARTICULAR GROUP(S).

3. I/WE UNDERTAKE that IN CASE OF FAILURE TO PROVIDE THE ITEMS TO THE

PATIENTS IMMEDIATELY, SKIMS RESERVES THE RIGHT TO ARRANGE THE SAME
FROM THE MARKET/OTHER SOURCE AT MY/OUR RISK & COST OF SUCCESSFUL
BIDDER BESIDES PUNITIVE ACTION DEEMED PROPER BY THE AUTHORITIES
INCLUDING IMPOSITION OF PENALTY, FORFEITURE OF SECURITY DEPOSIT
/DEBARRING OF AGENCY ETC.

3. I/ WE UNTERTAKE THAT THE CONTINUITY OF THE SUPPLIES TO PATIENTS SHALL BE

MAINTAINED EVEN IN CASE THERE IS ANY DELAY IN THE PAYMENTS BY SKIMS DUE
TO DELAY IN RELEASE OF FUNDS BY THE GOVORNMENT.

4. I/ WE UNTERTAKE THAT THE OFFERED DISCOUNT IS MAXIMUM AND IS NOT

LESSER THAN THOSE QUOTED TO OTHER GOVERNMENT HOSPITALS/INSTITUTIONS
IN THE COUNTRY.

(SIGNATURE & SEAL OF THE BIDDER)

 Annexure “B”

S. No. Nomenclature
Drugs (All General drugs consisting of tablets, capsules, ointments, Syrup, Drops,
Group 1. injectables etc. including imported or propriety drugs) excluding anti-cancer
drugs
All Anti-Cancer Drugs (Consisting of tablets, capsules, Syrup, injectables etc.
Group 2.
including imported or propriety anti-cancer drugs)
All Surgical Items (consisting of Diagnostic surgical items, implants, stents,
Group 3 therapeutic surgical items, Super speciality surgical items, suture, dressing
material etc. including propriety items) excluding imported surgical items.
All imported surgical items (consisting of Diagnostic surgical items, implants,
Group 4 stents, therapeutic surgical items, Super speciality surgical items, suture, dressing
material etc. including imported propriety items)
Note:-
 The evaluation /award of contract shall be done group-wise separately.

Sd/-
MATERIALS MANAGEMENT OFFICER
PURCHASE I

Signature Not Verified

Digitally signed by SYED AZHAR RIYAZ
Date: 2022.07.21 15:57:23 IST
Location: Jammu and Kashmir-JK