THE FOOD CORPORATION OF INDIA

DIVISIONAL OFFICE: ALIGARH

E-TENDER NOTICE No.04/MTC/KMS 2022-23/ALIGARH
For and on behalf of the Food Corporation of India (hereinafter called the Corporation) the Divisional
Manager, Food Corporation of India, Divisional office ALIGARH invites online tenders UNDER TWO BID SYSTEM
at Government e Marketplace (GeM)(URL: https://gem.gov.in)from experienced Sole Proprietary concern or
Registered Partnership Firm or a Private Limited Company or a Public Limited Company incorporated in India
for appointment of Transport Contractor for food grains and allied material etc. against RMS 2022-23 of
under mentioned depot/Centre (as specified in the table below) of Divisional office, ALIGARH for a period
of04 months.(from01April 2022Onwards) with option to extend the same for further period of 02 months on
same rate, terms and conditions.
DETAILS OF ONLINE DOWNLOADING/ SUBMISSION/OPENING OF TENDERS
Sl Name of Name of *Estimated Earnest Money (2% of Security deposit (@5% of Additional Security deposit
No Revenue Purchase Contract CV) in the form of CV) in the form of Electronic (10% of CV) in the form of
District Centre Value(In Rs.) RTGS /NEFT/ ECS (In mode like RTGS/NEFT/ ECS Electronic mode like
Rs.) (In Rs.) RTGS/NEFT/ ECS (In Rs.)
(1) (2) (3) (4) (5) (6) (6)

1. Aligarh Chharra 5,10,000 10,200 25,500 51,000

Mandi
*Estimated contract value depends on tentative procurement target, which may decrease.

Tender document Tender document Online Bid Online Bid Online Technical
Download Start Download End date submission Start submission End Bid opening date &
date & time & time date & time date & time time
26.08.2022 09.09.2022 26.08.2022 09.09.2022 09.09.2022
18.00Hrs at 12.00 Hrs 18.00Hrs at 12.00 Hrs at 12.30 Hrs

IMPORTANT:-
1. COST OF EACH TENDER FORM WILL BE Rs.500/- + Rs.90/- (GST)=Rs.590/- (Non-refundable)
2. No negotiation will be held with any of the bidders/ tenderer who participate in this tender. Hence,
tenderers / Bidders are requested to indicate their lowest rates at the very first instance.
3. Tender documents may be downloaded from GeM Portal https://gem.gov.in Aspiring Bidders/
Suppliers who have not registered in GeM portal (Government e Marketplace) should enroll /register
before participating through the website https://gem.gov.in The portal enrolment is free of cost. Bidders
are advised to go through instructions provided at Annexure-A regarding ‘Instructions for online Bid
Submission’.
4. Tenderers can access tender documents on the website, fill them with all relevant information and
submit he completed tender document into electronic tender on the website https://gem.gov.in and
supporting documents should be uploaded through e-procurement portal. Hard copy of the tender
document will not be accepted.

5. The tender shall be submitted online in two parts, viz., technical bid and price bid. All supporting
documents except tender document have to be scanned and uploaded in Technical Bid. Price Bid as
prescribed and provided in Annexure II, has to be scanned, encrypted and uploaded at the requisite
places in the e-Procurement system. Separate bid has to be submitted for each purchase center.
6. Corrigendum to the Tender Notice, if any shall be issued/ available online only. Prospective Bidders are
requested to view website regularly.
7. Tenderers has to enclose the following documents, while submitting their tenders along with docs as per
Annx III.
i. Attested copy of Registered Deed Partnership/Memorandum and Articles of Association/ Bye Laws/
Registration certificate etc. as applicable.
ii. Attested Power of attorney in favour of person signing the tender and other documents.
iii. Copy of Income Tax Return for the last 03 years of the TENDERER.
iv. Copy of PAN Card.
v. Duly attested Photostat copy of the certificate of registration under GST.
vi. Copy of Aadhar Card.
 vii. Name of party as mentioned in Bank A/C,
viii. Bank A/C No. and Name of Bank,
ix. Nature of A/C (Current/Saving),
x. IFSC No. and MICR No.
8. Tenderers have to bring the original documents as uploaded during applying for participation in the
tender after opening of technical bid for verification of documents.
9. Apart from above, tenderer will also be bound by all the rules and regulations of GST.
10. This wheat purchase center is of tentative nature. In case, the purchase center shifted to
any other place due to any reasons the HC will be liable to work in that center at the
same rate and conditions.
11. In case of gunny transportation HC will be liable for E-WAY bill and GST applicable as per
rule.
12. Only those trucks and other commercially registered vehicles which are registered on the
website vahan.nic.in should be allowed for transportation of paddy/Rice.

INSTRUCTION FOR ONLINE BID SUBMISSION:

The bidders are required to submit soft copies of their bids electronically on the GeM Portal. The instructions
given below are meant to assist the bidders in registering on the GeM Portal, prepare their bids in accordance
with the requirements and submitting their bids on the GEM Portal. More information useful for submitting online
bids on the GeM Portal may be obtained at: https://gem.gov.in.

REGISTRATION

1. Bidders are required to enroll on the Government E-Marketing (GeM) Portal (URL:https://gem.gov.in.) by
clicking on the link “Click here to Enroll” on the GeM Portal is free of charge.
2. Basic requirement such as GST, PAN, Aadhar number and security deposit as mandated by GeM for
registration is required.
3. As part of the enrolment process, the bidders will be required to choose a unique user name and assign
a password for their accounts.
4. Bidders are advised to register their valid email address and mobile numbers as part of the registration
process. These would be used for any communication from the GEM Portal.

SEARCHING FOR TENDER DOCUMENTS

1) There are various search options built in the GEM Portal, to facilitate bidders to search active tenders
by several parameters. These parameters could include Tender ID, organization name, location, date
other keywords etc. There is also an option of advance search for tenders, where in the bidders may
combine a number of search parameters such as organization name, form of contract, location, date,
other keywords etc. to search for a tender published on the GEM Portal.

2) Once the bidders have selected the tenders they are interested in, they may download the required
documents/tender schedules. These tender scan be moved to the respective ‘My Tenders’ folder. This would
enable the GEM Portal to intimate the bidders through SMS/e-mail in case there is any corrigendum issued
to the tender document.

3) The bidder should make a note of unique Tender ID assigned to each tender, in case they want to obtain
any clarification/help from the Helpdesk.

PREPARATION OF BIDS
Bidder should take into account any corrigendum published on the tender document before submitting their
bids. Please go through the tender advertisement and the tender document carefully to understand the
documents required to be submitted, the number of documents–including the names and content of each of
the document that need to be submitted. Any deviations from these may lead to rejection of the bid. Bidder, in
advance, should get ready the bid documents to be submitted as indicated in the tender document/ schedule
and generally, they can be in PDF/XLS/RAR/DWF formats. Bid documents may be scanned with 100 dpi with
black and white option. To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision of uploading such standard
 documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders.
Bidders can use “My Space” area available to them to upload such documents. These documents may be
directly submitted from the “My Space” area while submitting a bid, and need not be uploaded again and
again. This will lead to a reduction in the time required for bid submission process.

SUBMISSION OF BIDS
1) Bidder should login to the site well in advance for bid submission so that he/she upload the bid in time
i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues.
2) The bidder has to upload the required documents one by one as indicated in the tender document.
3) Bidder has to select the payment option as “offline” to pay the tender fee/EMD as applicable and enter
details of the transaction no. (UTR No.)at appropriate place.
4) Bidder should deposit the EMD as per the instruction specified in the tender document. The details of
the EMD/tender fee should be filled carefully at specified place well before the closure time of the bid as
indicated in the tender form. Otherwise the uploaded bid will be rejected.
5) Bidders are requested to note that they should necessarily submit their financial bids in the format
provided and no other format is acceptable.
6) The server time (which is displayed on the bidders’ dash board) will be considered as the standard time
for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders
should follow this time during bid submission.
7) The uploaded tender documents become readable only after the tender opening by the authorized bid
openers.
8) Upon the successful and timely submission of bids, the portal will give a successful bid submission
message & a bid summary will be displayed with the bid no. and the date &time of the submission of the
bid with all other relevant details.
9) The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This
acknowledgement may be used as an entry pass for any bid opening meetings.
10) Prospective tenderers should have ESI Code No. for H&T Contract in notified areas

ASSISTANCE TO BIDDERS
1) The time for seeking clarification and giving replies may be specified by DO concerned preferably it should
be before closing of the time of bids. The queries and replies will be submitted by e-mail only at the e-
mail ID indicated in the MTF. Any queries relating to the tender document and the terms and conditions
contained therein should be addressed to the Tender Inviting Authority for a tender on the relevant
contact person indicated in the tender.
2) Any queries relating to the process of the bid submission or queries relating to GEM Portal in general
may be directed to 24x7 GEM Portal Helpdesk. The contact number for the helpdesk is Toll Free
Numbers: 1800-419-3436;1800-102-3436.

The tender shall be submitted online in two parts, viz., technical bid and price bid. All supporting documents
except tender document have to be scanned and uploaded in Technical Bid. Price Bid as prescribed and
provided in Part-B, has to be scanned, encrypted and uploaded at the requisite places in the e-Procurement
system. The envelope/ packet in online containing the Technical Bid shall include the following:

Tender form, all the Annexure &Appendices of MTF duly signed on each page by the Tenderer should be
scanned and uploaded in GeM portal.
Earnest Money Deposit and cost of tender form details along with receipt if any.
List of Scanned copy of Documents attached, as per the format in Appendix II for HC and Appendix III for
RTC/ ITC duly signed by the Tenderer.
Tender which do not comply with these instructions shall be summarily rejected.

Tenders should be uploaded/ submitted through GeM at https://gem.gov.in. Manual bids/Hard copy of the tender
documents will not be accepted. However the successful tenderer will have to submit the original hard copy of
MTF duly signed on each page of MTF along with annexure/ appendices duly attested on or before the date
&time stipulated by FCI, failing which the EMD furnished by the Bidder is liable to be forfeited and further that the
award of contract through the letter of acceptance will be issued to the successful tenderer only after he fulfils
this requirement.
The supporting documents shall be scanned and uploaded by Tenderer clearly neatly and accurately in
readable format. Any alteration, erasure so overwriting on the supporting documents should be duly initiated by
authorized signatory.
Tenders not accompanied by all the Schedules/ Annexure intact, and duly filled in and signed may be ignored.
It should be clearly understood by the Tenderer that no opportunity shall be given to them to alter, modify or with-
draw any offer at any stage after submission of thetender.
Any attempt by tenderer to change the format of any of the supporting documents of the MTF while uploading or
any attempt to tinker with the software of the portal will render his tender liable for cancellation and his subsequent
blacklisting.
The tenderer shall quote one uniform percentage of rates at FCI SOR or above schedule of rates or
below schedule of rates as per Appendix (Price Bid) of MTF for MTC tender. Tenderers are also requested to
use the separate prescribed MTF for MTC tender.
The tender documents (non-transferable) containing detailed terms and conditions and NIT may be
downloaded from Government e Marketplace (GeM)https://gem.gov.inor from FCI website at
https://www.fci.gov.in. Each tender must be accompanied by an Earnest Money@ 2% of value of contract which
must be submitted electronically through NEFT/RTGS/other electronic means by the tenderers in the CC
Account No.10976135309, Name of Beneficiary, FOOD CORPORATION OF INDIA, Branch Name, STATE
BANK OF INDIA, MAIN BRANCH, SAMAD ROAD, ALIGARH, IFSC Code: SBIN0000604.In case of
NEFT/RTGS/other electronic means the tenderer has to indicate transaction no. (UTR No.)of such payments
appropriately in the Bid. The Tenderer shall be permitted to bid on the express condition that in case he resiles, or
modifies his offer,orterms&conditionsthereof,aftersubmittinghistender,foranyreasonwhatsoever during the tender
process, or any of the information furnished by him/her is found to being correct or false, the Earnest Money
Deposited by him shall stand forfeited, without prejudice to any other right and remedies of the Corporation
under the Contract and Law ,and the Tenderer will be liable for any loss suffered by the Corporation on account
of its withdrawal/modification etc. besides forfeiture of EMD. He will also be debarred from participating in any
other Tender Enquiry with FCI for as period of five years.
The amount of Rs.590/- (Rupees five Hundred Ninety only) inclusive of taxes, has to be paid by tenderer
electronically towards tender document fee as done in case of EMD and the deposit of tender document fee will
have to be done along with EMD.
E-PAYMENT MODES FOR EARNEST MONEY DEPOSIT (EMD) and tender documents fee: The tenderer
should pay the Earnest Money Deposit (EMD) and tender documents fee in the e-Procurement portal using any
of the following payment modes:
1. National Electronic Fund Transfer (NEFT)
2. RTGS
3. Any other electronic means.

DETAILS FOR RTGS/NEFT/OTHER ELECTRONIC MEANS PAYMENT TOWARDS EMD AND TENDER DOCUMENT FEE

1. NAME OF BENEFICIARY & ADDRESS FOOD CORPORATION OF INDIA, DIVISIONAL OFFICE

ALIGARH

2. BENEFICIARY BANK’S NAME & BRANCH: STATE BANK OF INDIA, MAIN BRANCH, SAMAD ROAD,
ALIGARH.

3. CC Account No. 10976135309

4. I.F.S. CODE No. SBIN0000604

5. MICR No. 202002001

NOTE: Tenderer not accompanied by Earnest Money/Tender Cost shall be summarily rejected. Only
MSME tenderers are exempted from tender Earnest Money/Tender Cost.

LIST OF DOCUMENT IS TO BE UPLOADED IN TECHNICAL BID FOLDER/COVER

I. Attested copy of Registered Deed Partnership/Memorandum and Articles of Association/ Bye

Laws/ Registration certificate etc. as applicable.
II. Attested Power of attorney in favour of person signing the tender and other documents.
III. Copy of Income Tax Return for the last 03 years of the TENDERER.
IV. Paper of atleast 05 (valid) trucks should be attached/ submitted for dedicated work at FCI
Paddy Center.
 V. Copy of PAN Card.
VI. Duly attested Photostat copy of the certificate of registration under GST.
VII. Copy of Aadhar Card.
VIII. Name of party as mentioned in Bank A/C,
IX. Bank A/C No. and Name of Bank,
X. Nature of A/C (Current/Saving),
XI. IFSC No. and MICR No.
XII. Mandatory documents as per Appendix III and MTF

Pro-forma of Work Experience Certificate to be produced by the Tendere, as non experience not
allowed
Sl. Name of the Nature of the Contract Product Volume of Total Value of Remarks
No. Client/Customer work/ Contract Period Handled wok handled work/ contract
Served executed (in MT) executed

The Technical Bids will be opened ONLINE on 09.09.2022 at 12.30 Hrs. The Technical Bid will be
opened online first, in the Office of the Food Corporation of India, Divisional Office, ALIGARH at the fixed time
and the date indicated in the NIT. The Tenderer will be at liberty to be present either in person or through an
authorized representative at the time of opening of the Technical Bid with the Bid Acknowledgement Receipt or
they can view the bid opening event online at their remote end.

The PRICE BIDS of only those tenderers shall be opened whose technical bids qualify, at a time and
place of which notice will be given. The Tenderer technically qualified will be at liberty to be present either in
person or through an authorized representative at the time of opening of the Price Bids with the bid
Acknowledgement Receipt or they can view the bid opening event online at their remote end. Every MTC shall
abide to provide the Trucks everyday as per requirement at depot/mandi level and terms and conditions of MTF
shall be applicable upon them.

Note:-The Food Corporation of India reserves the right to reject any or all tenders without assigning any
reasons.

File No.D-2(1)/GEM-Tender/KMS 2022-22/ALIGARH Date:-25.08.2022

Divisional Manager

Copy to;
1- The AGM(Cont./Proc.), FCI, RO. Lucknow for information please.
2- The AGM (Computer), FCI, RO, Lucknow with request to upload the above NIT along with MTF of MTC
separately in FCI website immediately.
3- The Manager (Computer/Contract.)FCI, DO, ALIGARH with request to convey the NIT to the entire
Manager(Purchase)/Incharges with the direction to contact local contractor for wide publicity.
4- The Manager (Fin/Cash/Vig./Stg./Comml./), FCI, DO, ALIGARH for information and necessary action
please.
5- Notice Board of FCI, DO, ALIGARH for notice to all Managers and staff for wide publicity.
6- Bid opener committee members…for information and necessary action please.
Divisional Manager