KERALA BEEDI & CIGAR WORKERS WELFARE FUND BOARD

KARUVALLI KAVU ROAD, THANA, KANNUR-670012

(e-mail-beedi.worker@gmail.com)
Ph:0497-2706133

NOTICE INVITING TENDER

No : 53/2023 Dated 10/02/2023

The Chief Executive Officer, Kerala Beedi & Cigar Workers' Welfare Fund Board, Kannur invites open
tender through e-tender (two cover) from Bidders, who have successfully completed Any Government work
costing to 5 Lakhs ( during last three years) or above in a single Work order for Government Department in
Kerala f or the supply of Female Goat for the workers enrolled in Kerala Beedi & Cigar Workers’ Welfare Fund
Board. The specification of the Goat to be supplied , including its quantity and specifications are furnished in the
schedule of items given below. Tenders should be submitted as e-Tender in Two bid system through
https://etenders.kerala.gov.in. Since this is an e- tender, only those bidders who have enrolled in the
http://etenders.kerala.gov.in portal with their own Digital Signature Certificate (DSC) can participate in the
tender. E-Tender document and other details can be obtained from the above e- portal.

The last date for Submission is 18/02/2023 5.00 PM .The tender opening date is 20/02/2023, 5.30PM.
Hard copies (only technical details) of the documents may be submitted to The Chief Executive Officer, Kerala
Beedi & Cigar Workers' Welfare Fund Board, Thana, Kannur, 670 012 on or before 20/02/2023, 3.00PM. Hard
copies shall contain only the copies of the technical bids uploaded in the e-tender portal. No additional documents
submitted along with the hard copies will not be considered for evaluation.

MINI GOAT - SECIFICATION

MINI GOAT FEMALE GOAT (Malabari Sankara Enam) , AGE – 6 to 8 Months.

SCHEDULE OF REQUIREMENTS

Sl. No Item Quantity

1 MINI GOAT 286

. (FEMALE) Nos.

Places of installation: To be supplied at various places at their own risk as per the
instructions from the Chief Executive Officer.

The acceptance of Tenders will be subject to the following conditions:

1. The bidder shall quote for the entire items in the tender.

2. Tender Fee= Rs. 4,300/- + 18% GST.

 3. GST @ 18% of Tender Fee should paid to GST Department under reverse charge mechanism as
published in e-tender Web site . GST paid Chelan should be uploaded . Otherwise Tender will be
rejected.

4. EMD is fixed as Rs. 28,600/- (Rupees Twenty Eight Thousand and Six Hundred only), should be
remitted through SBI Internet banking/ online NEFT transaction as indicated in the e-Tender notice. All
payments including EMD should be made through online.

5. The bidder should upload along with his tender a preliminary agreement executed and signed in Kerala
Stamp Paper of value of Rs.200/- or in a Plain Paper

3) The rate tendered should be inclusive of transportation charges..

4) The bidders shall keep their rate firm for a period of 90 days.

5) The successful bidder shall, before signing the agreement and within the period specified in the letter of
acceptance of his tender, deposit a sum, as decided by the Kerala Beedi and Cigar Workers Welfare Fund Board,
Kannur.
6) All bid/tender documents are to be submitted online only and in the designated cover(s)/envelope(s) on the
website. Tenders/bids shall be accepted only through online mode on the website and no manual submission of
the same shall be entertained.

7) Profile of Bidder as per Annexure 1 shall be provided

8) Previous Work orders for an area of activity should produce along with the tender.
9) The Bidder shall not be under a Declaration of Ineligibility for corrupt or fraudulent practices or
blacklisted with any of the Government agencies. Declaration in this regard by the authorized signatory of the
bidder.

(The Kerala Beedi& Cigar Workers' Welfare Fund Board reserves the right to verify, if it so desires, the
correctness of documentary evidence furnished by the bidder. (In the absence of the above documents, the bid is
likely to be rejected.)
Terms and Conditions

1. The earnest money of the unsuccessful bidders will be returned through ONLINE NEFT Transaction and
the EMD of successful bidders will be discharged upon the bidder executing the contract and furnishing
the Security deposit that will have to be deposited for the satisfactory fulfillment of the contract.

2. Forfeiture of EMD: (i) If any bidder withdraws from his tender before the expiry of the bid validity period
specified or (ii) in case after being successful bidder, he/firm fails to sign the contract, and to furnish the
performance security.

3. Submitted online copies under the head, Other Important Documents should compulsorily include (As
mentioned in Annexure 7)

DOCUMENTS TO BE SCANNED AND UPLOADED

1. Bidder Profile (As per format mentioned in Annexure 1)

2. Bid Particulars (As per format mentioned in Annexure 2)

3. Statement of deviation from Technical Specification (As per format mentioned in Annexure 3)

4. Declaration (As per format mentioned in Annexure 4)

5. Income Tax return for the last three years

6. Scanned Copy of Valid GST Registration certificate & GST for Tender Fee PAID CERTIFICATE

7. Copy of PAN Card

8. Scanned Copy of Preliminary Agreement in Stamp Paper of Rs.200/- (As per format mentioned in
Annexure 6) or in a Plain Paper.

7. All charges, taxes, duties and levies should be clearly indicated.

8. The installation, commissioning and the initial operation will be the responsibility of the supplier.

9. The payment will be made after completion of supply, and satisfactory inspection Report from the
Competent Authority.

10. The supplier should be ready to supply and complete the installation within 180 days of putting up
purchase order.

11. Bidders shall invariably specify in their tenders the delivery conditions including the time required for the
supply of articles tendered for.

12. Bidders shall clearly specify whether the goods are offered from indigenous sources, from imported
stocks in India, or from foreign sources to be imported under a license. The Kerala Beedi & Cigar
Workers' Welfare Fund Board reserves the right to reject offers for import of goods if the import Trade
Control Policy in force at the time of award of the contract prohibits or restricts such imports.

13. The final acceptance of the tenders rests entirely with the Kerala Beedi & Cigar Workers' Welfare Fund
Board who do not bind themselves to accept the lowest or any tender. But the bidders on their part
should be prepared to carry out such portion of the supplies included in their tenders as may be allotted
to them.

14. Communication of acceptance of the tender normally constitutes a concluded contract. Nevertheless, the
successful bidder shall also execute an agreement for the due ful fillment of the contract within the period
to be specified in the letter of acceptance. In cases where a successful bidder, after having made partial
supplies fails to fulfill the contracts in full, all or any of the materials not supplied may at the discretion of
the Chief Executive Officer, be purchased by means of another tender/quotation or by negotiation or from
the next higher bidder who had offered to supply already and the loss, if any, caused to the Kerala Beedi&
Cigar Workers' Welfare Fund Board shall thereby together with such sums as may be fixed by the Board
towards damages be recovered from the defaulting bidder.

15. Even in cases where no alternate purchases are arranged for the materials not supplied, the proportionate
portion of the security deposit based on the cost of the materials not supplied at the rate shown in the
tender of the defaulter shall be forfeited and the balance alone shall be refunded.

16. All payments to the contractors will be made by the Board in due course on submission of the invoice, by
way of cheques or drafts.

17. The bidder shall undertake to supply materials according to the standard sample and /or specifications.

18. No representation for enhancement of rates once accepted will be considered.

19. Bidders should be prepared to accept orders subject to the penalty clause for forfeiture of security in the
event of default in supplies or failure to supply within the stipulated period.

20. Special conditions, if any, of the bidders attached with the tenders will not be applicable to the contract
 unless they are expressly accepted in writing by the purchaser.

21. The bidder should send along with his tender an agreement executed and signed in Kerala Stamp Paper of
value Rs.200/- purchased in Kerala State. Tenders without the agreement in stamped paper will be
rejected outright. But in deserving cases where agreement has not been received, the CEO may exercise
his discretion and call upon such bidder to execute the agreement within a period of ten days from the
date of issue of such intimation, if the CEO is satisfied that the omission to forward the agreement along
with the tender was due to causes beyond the control of the bidder and was not due to any negligence on
his part. Agreement received from a bidder after the above time limit will not be considered.[Format of
agreement appended]

22. The bidder shall quote their rate in the standard BOQ provided indicating the break up details.

23. The purchaser reserves the option to give price preference to the offers from Public Sector units and or
Small scale /Cottage Industries/Units over those from the other units in accordance with the policies of
the Government from time to time.

24. The supplier shall ensure the quality of the stores supplied.

25. The provisions of Kerala Stores Purchase Manual Revised 2013 are applicable to this Tender and further
proceedings.

26. The Chief Executive Officer, Kerala Beedi & Cigar Workers' Welfare Fund Board reserves all rights to
accept or reject the submitted tender without assigning any reason whatsoever at its discretion.

27. The bids shall be opened online at Kerala Beedi & Cigar Workers' Welfare Fund Board on the date
mentioned in Invitation Bid. If the date fixed for opening happens to be a holiday/due to net failure, the
tenders will be opened on the next working day, at the same time.

28. The tenders will be opened on the appointed day and time in the Office of the undersigned.

29. If any bidder withdraws from his tender before the expiry of the period fixed for keeping the rates firm for
acceptance, the earnest money if any, deposited by him will be forfeited or such action taken against him
as the Kerala Beedi & Cigar Workers' Welfare Fund Board think fit.
30. If any query regarding this tender, may please be mailed to beedi.worker@gmail.com.

31. The List documents to be uploaded is mentioned in Annexure 7

Kannur – 670 002 The Chief Executive Officer,

10/02/2023 Kerala Beedi & Cigar Workers' Welfare Fund Board

 ANNEXURE 1
BIDDER PROFILE

Sl No. Particulars

Details of the Bidder(Firm/Company)

1 Name
2 Address
3 Telephone & Fax
4 Email & Website

Details of Authorized Person

5 Name

6 Address .

7 Telephone & Email

Information About the Company

8 Status of company
(Public Ltd/Pvt. Ltd)
9 Details of Registration of
Firm (Provide Ref
10 Number of
Professionals
11 Location and Address of
Offices (in India and
Overseas)
12 ServiceTax Registration
Number
IncomeTax Registration
13 Number (PAN)
14 GST Registration Number

Enclose latest STCC

Signature of the Bidder

 ANNEXURE 2
TECHNICAL BID (BID
PARTICULARS)
1. Tender Number
2. Name of the Bidder
3. Full Address of the Bidder

4. Name of the actual signatory of the product(s) offered

5. Bidder’s proposal number and date

1. Name and Address of the officer to whom all references shall be made regarding the
Tender

Telephone :
Fax :
E-mail :

Bidder Signature

Name

Designation

Company

Date: / / 2021
 ANNEXURE 3
STATEMENT OF DEVIATIONS FROM TECHNICAL SPECIFICATIONS
To

The Chief Executive Officer, Dated ………………………..

Kerala Beedi& Cigar Workers' Welfare Fund Board, Kannur

Dear Sir,

Following are the deviations and variations from the Technical Specifications of tendered
items. These deviations and variations are exhaustive. Except these deviations and variations,
the entire work shall be performed as per your specifications and documents.

Item: ……………

Technical Specification Complied Deviation, ifany

(yes/ No)
GOAT CAGE
GOAT
 ANNEXURE – 4

DECLARATION

To

The Chief Executive Officer,

Kerala Beedi& Cigar Workers' Welfare Fund Board, Kannur

Ref : Tender No.

Date ……………………….

Dear Sir,

We hereby confirm that M/s …………………..……… having its registered Address at

…………………….. and none of its Partners are blacklisted by any government Organisation

Signature
 ANNEXURE – 6

Preliminary Agreement

Articles of Agreement executed on this the …………………… day of… ................................ Two
thousand and Nineteen, between The Chief Executive Officer, Kerala Beedi & Cigar Workers'
Welfare Fund Board, Kannur (hereinafter referred to as the “The CEO”) of the one part and
Shri…………………………………………………………………………………………………………
………………………………………………………………………………………………….. (H.E name and address of the
bidder) (Hereinafter referred to as “the bounden”) of the other part.
Whereas in response to the notification No……………………….. dated............................... the bounden
has submitted to the CEO a tender for the ......................................................... specified therein subject to the
terms and conditions contained in the said tender;
Whereas the bounden has also deposited with the CEO a sum of ` ................................ as earnest
money for execution of an agreement undertaking the due fulfillment of the contract in case his
tender is accepted by the CEO.

Now these presents witness and it is hereby mutually agreed as follows:

1. In case the tender submitted by the bounden is accepted by the CEO and the contract for
…………………………………………. is awarded to the bounden, the bounden shall within…
................................................ days of acceptance of his tender execute an agreement with the
Board
incorporating all the terms and conditions under which the CEO accepts his tender.

2. In case the bounden fails to execute the agreement as aforesaid incorporating the terms
and conditions governing the contract the CEO shall have power and authority to recover from
the bounden any loss or damage caused to the CEO by such breach as may be determined by the
University by appropriating the earnest money deposited by the bounden and if the earnest
money is found to be inadequate the deficit amount may be recovered from the bounden and his
properties, movable and immovable, in the manner hereinafter contained.

3. All sums found due to the University under or by virtue of this agreement shall be
recoverable from the bounden and his properties movable and immovable under the provisions
of the Revenue Recovery Act for the time being in force as though such sums are arrears of land
revenue and in such other manner as the CEO may deem fit.

In witness whereof Shri ............................................................................................................ (H.E. name and

designation) for and on behalf of the CEO and Shri… ...................................... the bounden have
hereunto set their hands the day and year shown against their respective signatures.

Signed by Shri……………………………………………….. (Date)…………………………

In the presence of witnesses:

1…………………………………………….

2…………………………………………….

Signed by Shri………………………………………………. (date)……………………….

In the presence of witnesses:

1……………………………………………….
2………………………………………………
 ANNEXURE – 7

TECHNICAL BID

List of Documents to be Attached

1. NIT (Tender Form)

2. Preliminary Agreement in Kerala State Govt. Stamp paper
worth Rs 200/- or in a Plain Paper
3. Copy GST paid Chellan for Tender Fee
4. Bid Capacity Proof for 5 Lakhs in single supply order
(Supply Order received for the last 03 years).
5. Copy of GST Registration Certificate
6. Copy of PAN Card
7. Income Tax return for the last three years
8. Declaration
9. Compliance sheet
10. Any other related documents of the products mentioned in
the tender

Signature Not Verified

Digitally signed by K MANOJ
Date: 2023.02.11 04:13:24 PST
Location: Kerala-KL