Job Sharing within ASB Operations

Job share is a form of flexible work arrangement that is aimed at balancing the needs of individual employees with those
of the business, with a view to retain and support skilled and experienced employees. It is an arrangement whereby two
employees divide the duties and responsibilities of one full time position and the salary and benefits are divided between
them according to the amount of time they each work. Both partners are jointly responsible for the whole job.

 In a job share, the tasks and responsibilities of a full-time position are shared by two people.

 Pay and leave entitlements are shared on a pro rata basis.

 The position remains a full-time position and can revert to being filled by one person.

 The role is shared voluntarily and in pre-determined portions

Key Benefits to Job Sharing:

 It can facilitate part-time work in a big role

 Can offer huge job satisfaction

 Job sharing provides opportunities for career progression

 The ability to switch off, knowing someone else is at the helm

 Flexibility and improved work-life balance

 Retain employee benefits

Why Job Sharing may be an option for you:

 Family Changes (e.g. Births, marriages, aging parents)

 Undertaking educational study

 Or accommodating other dimensions of life (e.g. Improved wellbeing & fitness )

Quotes from our existing job share employees:

 “There are so many benefits to job sharing, for me it is the perfect balance for my family at the moment.”

 “I am thankful that just because I am part time I haven’t had to put a hold on my career”

 “Job share is a great opportunity and promotes a good work life balance”

 “It’s a win, win situation”

The Recruitment Process:

 Candidates who are interested in job share opportunities may submit a joint application OR two individual job
share candidates may be matched during the recruitment process.

 For a post to be shared there should be at least 2 prospective sharers among the shortlisted candidates, if only
one sharer is shortlisted, the post cannot be shared

 All candidates regardless of their preferred employment type (job share or otherwise) will initially be evaluated
and interviewed individually against the job requirements
  If only one candidate in a joint application is successful, both candidates will be informed and the successful
candidate be given the opportunity to apply on a full time basis or consider other job share partners

 If two individual job share applicants are identified during the interview process, ASB will facilitate an informal
offsite meeting between the two prospective sharers to meet and assess the suitability of a job share partnership

 A joint second stage interview will then be arranged. This will include a presentation from the job sharers as to
how they propose the job share arrangement would work. At this stage, the partnership will be assessed as a
whole.

The parameters of agreed job sharing arrangements are set up below and should be considered by all applicants before
entering a job sharing arrangement

 There will be one common job description and each job share partner must be prepared to undertake the full
range of duties. It is important that there is equality of responsibility between the two partners.

 The usual share of workload (and hours where applicable) is 50:50, although a 60:40 share may also be
considered.

 The total hours will not normally exceed the hours for a full time post. However, there may be some job roles that
require more than full-time hours and therefore, two people could share the role with a greater period of overlap.

 There must be a period of overlap for handover between the roles.

 Job share partners must be paid on the same grade but may be at different incremental points within the grade
relating to their skills and experience.

 The arrangement must be regularly reviewed. It is recommended that there is an initial 12-week trial period,
usually followed by a review at 6 months and a year to ensure workloads are manageable and being meeting,
along with business needs and requirements.

 HR must be consulted before any decision is made and a formal job sharing agreement must be put in place.