FINAL PROJECT WRITEUP

1) ANALYSIS
Description of the system
Gaborone Private Hospital came into existence together with Lancet Lab in 1992.Gaborone
Private Hospital owned 80% and Lancet owned 20%.Providing patient services such as manually
recording patient information which took longer to record and you had to enter information
repeatedly. In 2001 Lancet brought technological advancement and technical expertise, then
emerged Medical tech as a system. Meditech came in to try and process patient records that were
done manually and took longer but with Meditech now things are done faster and efficiently. For
example patient information were recorded in manual cards and they would get lost easily while
with Meditech patient data is entered into the system and can be easily retrieved. It provides
various service which are accounting, providing patient services and procurement of
materials/inventory.

a) Objective of the system

Data integration-In computer related terms data integration helps reduce redundancy of
information hence saves time and storage space.
Equipment interfacing-data logger collect data and run automatically and produce results
without human interaction. Accurate information will be collected if data loggers are calibrated
well.
Easy retrieval of patients’ information-when the patient enters the facility they are given
a code which assist in retrieving all information about that patient when needed and these
improves efficiency.
b) Description of existing solution
The picture below shows graphical user interface or desktop where Meditech is right clicked and
opened, immediately after switching on the computer pressing the power button

LOG IN PAGE
There you insert your user ID and password to log in meditech system
MENU
A list of fields available in the system. We then click on option 5 which is material management

MATERIALS MANAGEMENT
List of field under material appear then click option 3, which is process purchase order
c) Evaluation of existing solution

Medical information technology-A health system used by the pathology department.

AVANTAGES OF MEDITECH
 Populate data
 Confidentiality
 Prevent medical errors
 Increase healthcare efficiency and quality

DISADVANTAGES
 Interface-it cannot send notifications to patients when results are dispatched
 It only allows you to run with two tubs. That is to say if I open up patient 1 and I need to
open up patient 2,I must close patient 1 but still I need that information.
 Data downloaded needs to be edited to have a final report. Data would be scrambled all
over a spreadsheet with the need to re-arrange it and some edits.

IMPROVEMENTS
Redesign-installing notification app called SNAP COMMS that will automatically alert the
patients that the results have been dispatched.
2) DESIGN
ID Task Task Name
01 September 01 October 01 November 01 December 01 January 01 February 01 March 01 April 01 May 01 June
Mode 24-09 08-10 22-10 05-11 19-11 03-12 17-12 31-12 14-01 28-01 11-02 25-02 11-03 25-03 08-04 22-04 06-05 20-05 03-06 17-06 01-07
1 ANALYSIS MHLANGA
2 Problem identification
3 Need analysis
4 Identify objective of
proposed system
5 Data collection
6 Evaluation of user's
perception
7 Evaluation of project
8
9 DESIGN NKWABU
10 Identification of
possible solution
11 Choosing solution
12
13 TESTING SEBOLA
14 Normal testing
15 Abnormal testing
16 Extreme testing
17
18 IMPLEMENTATION MOTHOWAENG
19 Paralel implementation

ID Task Task Name

01 September 01 October 01 November 01 December 01 January 01 February 01 March 01 April 01 May 01 June
Mode 24-09 08-10 22-10 05-11 19-11 03-12 17-12 31-12 14-01 28-01 11-02 25-02 11-03 25-03 08-04 22-04 06-05 20-05 03-06 17-06 01-07
20
21 EVALUATION AND ITUMELENG
MAINTENANCE
22 Assesment of the new
system
23
24 DOCUMENTATION GAOBIFE
25 Creating a user guide
26
27 CLOSURE RAPELANG

 b) PROPOSED SOLUTION
 Meditech is a system used by pathology department. Meditech populate data, promotes
confidentiality of patients information as the system has the usernames and passwords thus
not everyone can access it. It has a limitation where it cannot send notifications that patients’
results are ready to the Meditech end user. We came up with a solution in which we will
install notification application known as snapcomms. Snapcomms will be able to display
messages directly on screen or offer the user the choice to open the messages now or later,
thus emergency messages are seen or read.

BENEFITS OF SNAP COMMS

 Makes message distributions easier and more efficient. It takes less time to send
messages to many targeted recipients and it is more efficient.
 Reduces costs-reduces cost of reading so many people or employees in different locations
and it is a method of communication that is cheap.
 To make the desktop environment more consistence.
 Reduced maintenance of notification lists.

QUALITIES
 Alert notification is in a real time, thus making the message or notifications unmissable.
 Display messages directly on screen or offer the reader the choice to read the message
now or later.
 The snap comms desktop scrolling ticker tool-allows display of important messages and
updates on the computer screen, thus emergency messages are seen or read.

Method of solution including algorithm

 INPUT PATIENT
DATA

PATIENT
REGISTERED IN THE
SYSTEM

PRINT RECIEPT

PATIENT CONSULT
DOCTOR

PAYMENT FOR
SERVICE

PATIENT
NEED TO
IF NO
COLECT PRESCRIPTION OF
BLOOD MEDICATION

IF YES

BLOOD PATIENT
COLLECTED COLLECTS
RESULTS

RUNNING TEST
AT THE LAB
PRINT RESULTS

Snapcomm send
notification

MEDTECH
DISPATCH RESULTS

c) System requirements
HARDWARE REQUIREMENTS
 Mouse-moves cursor to their destination or for navigation.
 Keyboard-to input patients’ data into a computer.
 Printer-to output patients result
 Monitor-output or display patient data as it is input into the computer in a form of a
softcopy.
 Central Processing Unit (CPU)-to process patient data.
 Processor-Intel ® Celeron® to p

SOFTWARE REQUIREMENTS
 Microsoft Access Features
We chose this software because it has ideal features best to be used in the creation of our
system, for example making queries and forms.

KEY FEATURES
 Easier than client- server database to understand and use
 Ideal for individual users and smaller teams
 Import and export to other Microsoft office and other applications
 Allows building and publishing web databases effortlessly.

3) IMPLEMENTATION
a) Method of solution
PARALLEL IMPLEMENTATION – we are going to use the old system (meditech) alongside
with the new improved version of meditech, until a certain point where the user is sure that the
updated version is running or working effectively.

4) TESTING
a) Test strategies or plans
 Normal testing-inputting correct data into the computer. In the database there will be a
field name. Where their name will be input and a validation box will pop written
accepted to show that correct data has been entered.
For example;
PATIENT NAME EXPECTED RESULTS
Tebogo Molete Accepted

 Abnormal testing-inputting incorrect data into the computer therefore a computer will
give a validation message.
 Extreme testing-this plan is divided into 2 types namely;
~Upper extreme testing-refers to maximum range
~Lower extreme testing-refers to minimum range

5) DOCUMENTATION
a) User documentation/user guide

COVER PAGE OF LANCET SYTEM

LOG IN PAGE
Insert your user ID and password to log into MEDITECH system.

MEDITECH SYSTEM OPTIONS

List of options under MEDITECH appears then click on option 3, which is lancet live system

MENU PAGE
List of field available in MEDITECH system then click on option 5 which is materials
management.

MATERIAL MANAGEMENT
List of fields under material management appear. Then click option 31 which is process
purchase order.

PROCESS PURCHASE ORDER

 PPO opens and one has to fill information required for placing orders. Then click on
option 2 which is enter/edit line items.

ENTER/EDIT LINE ITEMS

Further description of purchased items is made and a quotation is made and a receipt

SIGN OFF
Then click on option 0 which is sign off to sign out of the system.

6) SYSTEM EVALUATION AND DEVELOPMENT

a) Evaluation and maintenance

We have installed the notification app now the user can receive messages about purchase and
patient result when they are ready. After getting the users perception that they are fine with
the system then we can maintain it.

b) Future development/Improvements
The following are future developments, we would had done have we been given enough time

 Redesign the system to download a final worked out report.

 Made the system to open 2 tabs at a go.
STUDENT NAMES

KAGISO MHLANGA 2015081055

ONE KETLHOPHEGILE 2015081204

TUMISANG MOKOLOPE 2015081307

AMELIA NKWABU 2015081004

FLORENCE MASHAME 2015081132

MPHO RAPELANG 2015081059

OTILIAH MONICA SEBOLA 2015081089

KOKETSO SEILE 2015081200

THATO LENTHABETSE 2015081045

TSHEGOFATSO GAOBIFE 2015081046

OAITSE MOTHWAENG 2015081066

JARONA ITUMELENG 2015081035

BONTLE MORONGWA MOSHOKGO 2015081036

ONE MOSELEKATSE 2015082371

KEBAWETSE NKHARI 201408706