Chronicles

Sunday, November 21, 2021

4:38 PM
 
*Chronicles is the filing cabinet. It provides structure to keep the data organized.
HYPERSPACE does not store data. It is stored in CHRONICLES
DATA BASE MANAGEMENT
1. All of the information that you enter in Hyperspace is stored in ____C h r o n i c l e
s____, Epic's database management system.
2. A(n)____c o n t a c t____ is a date-specific snapshot of the data within a record.
3. Each ____m a s t e r f i l e____ stores all of the data about one type of thing.
4. A(n) ____I t e m____ is a discrete field within a record. QUESTIONS
5. Each ____r e c o r d____ stores information about one specific entity in the master file.
FOLDERS
6. A(n) ____v a l u e____ is the data that is stored in an item. ANSWERS
 
 Master File: is the file drawer, organizing files of the same type together
Information in Chronicles is organized into master files. Each master file stores all of the
data about one type of thing. For example, information about patients is stored in the
Patient master file.

The drawers in the filing cabinet represent master files.

Each master file has an abbreviated name called the INI. A master file's INI is a three
character initial. For example, the Patient master file's INI is EPT.

 
 Record: like a file folder contains information about one specific entity
The next level in the Chronicles data structure is a record. Each record stores
information about one specific entity in the master file. For example, each patient has
one record in the Patient (EPT) master file. Information about doctors and other clinical
staff is stored in the Provider (SER) master file in Chronicles. Each individual clinical staff
member has one record in the Provider master file.

In the filing cabinet analogy, each folder represents one record.

Each record has a name and an identification number (ID). While two names within the
same master file might be the same, IDs must be unique. For example, if there are two
doctors named Jane Smith at your organization, you would create two provider records
that have the same name, but each would have a unique ID.

 Contact: date-sensitive information about a record is often stored within a contact. A

contact is a date-specific snapshot of the data within a record. For example, in the
Patient master file, the information about a patient that is specific to one hospital stay is
stored in a contact. The Patient master file is unique in that it includes many different
 types of contacts, including hospital encounters, appointments, and telephone
encounters.
 
 Items and Records:
Individual pieces of data are stored in records as items and values:

 An item is like a question prompt on a standardized form.

 A value is like the answer.