INTRODUCTION

The city architects design government city halls. Architects and Engineers create
environments that are functional, secure and a solid investment for your community.

Creating appropriate spaces to serve the public and structures that respond well to the
environment and surroundings within communities is essential. The buildings are designed to
resist failures and maintain all safety requirements. Each site is distinctive, which is why the city
architects thoughtfully approach every project with fresh eyes and new ideas.
It will consider the site adaptation, traffic patterns, code requirements, storage,
environmental controls, green space, and more to design a facility that meets all industry
standards and creates a sense of admiration upon arrival.

BACOLOD CITY HALL URDANETA CITY HALL

HISTORY OF CITY HALL

EXTERIOR VIEW OF MANILA CITY HALL

In local government, a city hall, town hall, civic centre (in
the UK or Australia), guildhall, Rathaus (German), or (more rarely) a municipal building, is
the chief administrative building of a city, town, or other municipality. It usually houses
the city or town council, its associated departments, and their employees. It also usually
functions as the base of the mayor of a city, town, borough, county or shire.
By convention, until the middle of the 19th century, a single large open chamber (or
"hall") formed an integral part of the building housing the council. The hall may be used for
council meetings and other significant events. This large chamber, the "town hall" (and its later
variant "city hall") has become synonymous with the whole building, and with the administrative
body housed in it. The terms "council chambers", "municipal building" or variants may be used
locally in preference to "town hall" if no such large hall is present within the building.

The local government may endeavor to use the building to promote and enhance
the quality of life of the community. In many cases, "town halls" serve not only as buildings for
government functions, but also have facilities for various civic and cultural activities. These may
include art shows, stage performances, exhibits and festivals. Modern town halls or "civic
centers" are often designed with a great variety and flexibility of purpose in mind.

As symbols of local government, city and town halls have distinctive architecture, and
the buildings may have great historical significance – for example the Guildhall, London. City
hall buildings may also serve as cultural icons that symbolize their cities.

SPACE REQUIREMENTS

 ACTION CENTER

Action Center acts on complaints, requests for legal assistance and queries of walk-in clients
as well as over the telephone. Any caller can talk to a lawyer or paralegal officer who can render
him assistance. On its regionalization, the DOJ Action Center (DOJAC) was established and
launched in every region nationwide. Members of the national Prosecution Service and the
Public Attorneys Office were tasked to man the regional DOJACs.

 BURIAL ASSISTANCE

Burial assistance includes the provision of assistance for payment of funeral expenses
incurred and transfer of cadaver of a deceased person from one place toanother.

An outright cash not exceeding P5, 0OO.0O may be extended to the client' Forassistance
more than P5,OOO.OQ, check payable to the funeral parlor or the transportcompany will be
issued through the client while if the check is issued to the client,the same shall be escorted by a
CIU staff for payment of funeral transfer expenses.
 When funds are not available at the time of need, a guarantee letter shall be issuedto the
funeral parlor through the client. The social worker may refer client toexisting partner agencies
to complement the services provided.

 MEDICAL ASSISTANCE
An outright cash not exceeding P5,000.00 may be provided to the client. Amounts more
than P5,000.00 shall be issued to the accredited drugstore. A guarantee letter shall be issued to
the accredited drug store through the client when cash is not available at the time of need.

 SECURITY CONTROL ROOM - form the hub of a site’s security, continuously receiving
information from a range of security staff and systems. Whether designing a new control
room from scratch or looking to improve an existing control room, consideration should be
given to the following items:

 people
 physical design
 implementation
 systems
 policies
 resilience
 response

The guidance contained on this page links the fundamental principles of Deter, Detect
and Delay and how these can be provided by a well-run control room.
For overarching guidance on control room design, from concept to implementation,
consideration of human factors and policies see CPNI control room guidance.
For information on the principles of the design and running of CCTV control rooms from
a people perspective see Human factors in CCTV control rooms.
For integration of security products see Integrating Electronic Security guidance
For temporary events see Control room security personnel security capability - major
events

Control rooms sits at the heart of a security installation, bringing together video
surveillance, access control and fire control into one room.
It serves as a central space where a large physical facility or physically dispersed
service can be monitored and controlled by security guards.
Control rooms for vital facilities are typically tightly secured and inaccessible to the
general public. Multiple electronic displays and control panels are usually present, and there
may also be a large wall-sized display area visible from all locations within the space. Some
control rooms are themselves under continuous video surveillance and recording, for security
and personnel accountability purposes.
Many control rooms are manned 24/7, 365 days a year, and may have multiple people
on duty at all times, to ensure continuous vigilance. Other more special-purpose control room
spaces may be temporarily set up for special projects, and closed or dismantled once the
project is concluded.

 CANTEEN-  is a type of food service location in which there is little or no waiting

staff table service, whether a restaurant or within an institution such as a large office building
or school; a school dining location is also referred to as a dining
hall or lunchroom (in American English. Cafeterias are different from coffeehouses,
although the English term came from Latin American Spanish, where it had and still has the
meaning "coffeehouse".

Instead of table service, there are food-serving counters/stalls or booths, either in a line or
allowing arbitrary walking paths. Customers take the food that they desire as they walk along,
placing it on a tray. In addition, there are often stations where customers order food, particularly
items such as hamburgers or tacos which must be served hot and can be immediately prepared
with little waiting.

Alternatively, the patron is given a number and the item is brought to their table. For
some food items and drinks, such as sodas, water, or the like, customers collect an empty
container, pay at the check-out, and fill the container after the check-out. Free unlimited second
servings are often allowed under this system. For legal purposes (and the consumption patterns
of customers), this system is rarely.

Customers are either charged a flat rate for admission (as in a buffet) or pay at the check-
out for each item. Some self-service cafeterias charge by the weight of items on a patron's plate.
In universities and colleges, some students pay for three meals a day by making a single large
payment for the entire semester.

 COFFEE SHOP - is an establishment that primarily serves coffee (of various types,

e.g. espresso, latte, cappuccino). Some coffeehouses may serve cold drinks such as iced
coffee and iced tea; in continental Europe, cafés serve alcoholic drinks. A coffeehouse may also
serve food such as light snacks, sandwiches, muffins or pastries. Coffeehouses range from
owner-operated small businesses to large multinational corporations. Some coffeehouse chains
are franchise-based business models, with numerous branches across various countries around
the world.

While café may refer to a coffeehouse, the term "café" generally refers to a diner, British
café (colloquially called a "caff"), "greasy spoon" (a small and inexpensive restaurant), transport
café, teahouse or tea room, or other casual eating and drinking place. A coffeehouse may share
some of the same characteristics of a bar or restaurant, but it is different from a cafeteria. Many
coffeehouses in the Middle East and in West Asian immigrant districts in the Western world
offer shisha (actually called nargile in Levantine Arabic, Greek and Turkish), flavored tobacco
 smoked through a hookah. Espresso bars are a type of coffeehouse that specializes in
serving espresso and espresso-based drinks.

 BREASTFEEDING STATION or Lactation room (or Lactorium) - is a term for a private

space where a nursing mother can use a breast pump. The development is mostly confined to
the United States, which is unique among developed countries in providing minimal maternity
leave. Historian Jill Lepore argues that the "non-bathroom lactation room" and breast pumps
generally are driven by corporate need for workers rather than mothers' wishes or babies'
needs.
Lactation rooms provide breastfeeding mothers with a private space to pump or nurse.
While lactation spaces existed prior to the Patient Protection and Affordable Care Act, the
amended Section 4207 of the Fair Labor Standards Act requires employers with 50 employees or
more to provide a private space for nursing mothers that's not a bathroom.
Generally, a lactation room includes a refrigerator, sink, cleaning supplies, table, and
comfortable chair. The ability to pump throughout the day allows mothers to keep up their milk
supply and enables them to save and take home the nutrient-rich milk they have pumped.
A variety of resources exist for breastfeeding mother and employers on how to establish
and promote a lactation room or lactation support program. The following are currently
available:

 PLAY AREA- is a place specifically designed to enable children to play there. It is typically

outdoors. While a playground is usually designed for children, some target other age groups or
people with disabilities. A playground might exclude children below a certain age.

Modern playgrounds often have recreational equipment such as the seesaw, merry-go-

round, swing set, slide, jungle gym, chin-up bars, sandbox, spring rider, trapeze rings,
playhouses, and mazes, many of which help children develop physical coordination, strength,
and flexibility, as well as providing recreation and enjoyment and supporting social and
emotional development. Common in modern playgrounds are play structures that link many
different pieces of equipment.

Playgrounds often also have facilities for playing informal games of adult sports, such as
a baseball diamond, a skating arena, a basketball court, or a tether ball.

Public playground equipment installed in the play areas of parks, schools, childcare

facilities, institutions, multiple family dwellings, restaurants, resorts, and recreational
developments, and other areas of public use.

A type of playground called a playscape is designed to provide a safe environment for

play in a natural setting.
  LOBBY is a room in a building used for entry from the outside. Sometimes referred to as
a foyer, reception area or an entrance hall, it often is a large room or complex of rooms.

Since the mid-1980s, there has been a growing trend to think of lobbies as more than just
ways to get from the door to the elevator but instead as social spaces and places of
commerce. Some research has even been done to develop scales to measure lobby atmosphere to
improve hotel lobby design.

Many office buildings, hotels and skyscrapers go to great lengths to decorate their lobbies

to create the right impression and convey an image.

Supertall skyscrapers can often have one or more of what is known as a sky lobby, an

intermediate floor where people can change from an express elevator that stops only at the sky
lobby to a local elevator which stops at every floor within a segment of the building.

 BUSINESS PERMIT AND LICENSING OFFICE

1. Issue business permits to businesses and commercial establishments located in the City.
2. Issue occupational permits to applicants who intend to exercise their occupation that requires
periodic inspection, surveillance and regulation by the municipality;
3. Issue motorized tricycle operator’s permit to prospective operators;
4. Provide an effective system of conducting inspections and verifications of all business
establishments;
5. Monitor and enforce existing laws, ordinances, policies, rules, and regulations in the operations
of business, tricycle and occupations in municipality;
6. Undertake necessary measures and systems to generate more revenues for the municipality and
7. File case if necessary with the appropriate courts for violation of laws and revenue ordinances.
8. Maintenance/management of the Business One Stop Shop as mandated by Joint Memorandum
Circular 2016 between Department of Interior and Local Government, Department of Trade and
Industry and Department of Information and Communications Technology that caters the needs
of clients all year round with the guarantee of fast and efficient delivery of services in a
conducive and business friendly environment as catered by departments involved like BPLO,
Engineering, Zoning, Health and BFP.
9. Maintenance of an electronic business permits and licensing system

 CITY REGISTRAR’S OFFICE

Primary function is to accept, file, keep and preserve all registrable documents and judicial
decrees affecting the civil status of a person. CCRO was created through Section 454 of R.A.
7160 which provides mandatory creation of the Office of the City Civil Registrar such office and
position was created as per Section No. 2725-B, Ordinance No. 519-B series of 1992. CCRO
was created through Section 454 of R.A. 7160 to act as records keeper of all civil registry
documents and judicial decrees affecting the civil status of a person.
The services offered by the office include:

 Application for timely registration of birth

 Application for delayed registration of birth
 Application for Out-of-Town registration of birth
 Application for Marriage License
 Application for timely registration of death
 Application for delayed registration of death
 Application for registration of Legal Instruments
o RA 9255 (Authority to Use the Surname of the Father)
o Admission of Paternity
o Legitimation
o Supplemental Report

 Application on Petition for Correction of Entry (CCE) and Change of First name (CFN)
under RA 9048 and for Correction of Entry in the day and / or month of the date of birth and
sex under RA 10172
 Application for Registration and Annotation of Court Decrees (Annulment of Marriage,
Legal Separation, Correction of entries, cancellation of Civil Registry Records, Presumptive
Death and Adoption)
 Request endorsement to OCRG for security paper (SECPA) with remarks
 Request for electronic endorsement for OCRG copy (Negative registry record at Philippine
Statistics Authority
 Request for certified true copy of civil registry records
 Request for authenticated (PSA) copy of birth, marriage and death certificates

 OFFICE OF THE CITY TREASURY- is the collection arm of the City Government
primarily responsible for revenue generation, custody and proper disbursement and
management of the city’s funds, maintains and updates the tax information system,
implements fully the City Revenue Tax Code and provides local and national policymakers
vital information on matters relating to public finance. The office was established to
effectively assist the City Government in its solid march towards becoming a progressive
local government unit by developing comprehensive and systematic program for all real
properties and business establishments in the City; exercising supervision and control over
revenue intake, intensify tax enhancement and disbursement of public funds for continuous
 improvement towards greater productivity, competence and a more responsive service to
constituents and help improve the quality of life for the City.

The office facilitates the processing of the following:

 Assessment and Payment of Real Property Tax and Transfer Tax

 Issuance of Real Property Tax Clearance/Certification
 Assessment and Payment for New and Renewal of Business Permit
 Retirement of Business Permit
 Registration of Books of Accounts, Weights & Measure Instruments, and Large Cattle &
Transfer of Ownership
 Issuance of Community Tax Certificate (CTC) / Cedula, Professional Tax Receipts (PTR),
and Certification on Sand and Gravel
 Payment of Amusement Tax, Market Fees and Stall Rental, and other Local Taxes,
Charges and Fees prescribed under the 2017 Davao City Local Tax Revenue Code
 Issuance of CEDULA and PTR to different establishments by CTO collector’s team
 Checking of Remittance and Deposit of Collections
 Disbursement and Issuance of Checks

 COMMISSION ON AUDIT

The role of the Commission on Audit (COA) in the scheme of governance is defined in
the Constitution, as: (1) to examine, audit and settle all accounts pertaining to revenues and
receipts of, and expenditures or uses of funds and property owned by Government or its
agencies; and (2) to submit a report covering the financial condition and operation of the
Government and its agencies, and recommend measures necessary to improve their effectiveness
and efficiency.
 Since the COA is merely a subsystem in the scheme of Governance, it is essential to
identify first the role of the PHL Government in the total system of government. Very briefly this
role is “to promote the general welfare of its citizenry and inhabitants”.  Therefore, the role of
COA and its auditors is merely to support this State goal.

ABOUT US

 CITY ACCOUNTING OFFICE- provides accounting services and financial services

to the local government unit. The department records account payable and receivable, inventory,
payroll, fixed assets, and all other financial elements. The accountants review the records of each
department to determine the organization’s financial position and any changes required to run the
organization cost effectively.

The Accounting Office shall be responsible for ensuring the validity, reliability and propriety
of all transactions.

To be an efficient and effective organization with systematic accounting and pre-auditing

procedures of financial operations of the City as mandated to the office.

MISSION:

To prepare accurate and timely financial report that is in conformity with the Generally
Accepted Accounting Principles and maintain a system of accounting and reporting that provides
for the necessary internal controls to ensure that transactions are properly authorized and
recorded, and assets are safeguarded against unauthorized use or disposition and liabilities
recognized.

ORGANIZATIONAL OUTCOME:
o Take charge of both accounting and internal audit services of the LGU
o Review supporting documents before preparations of vouchers to determine
completeness of requirements
o Prepare and submit financial statements to the COA, the LCE ,and Local
Sanggunian.

 CITY BUDGET OFFICE

 1. Primarily responsible for the initiation, integration and submission of the executive
budget both annual and supplemental;
2. Prepares and issues instructions on budgetary and appropriation matters for the signature
of the Mayor;
3. Provides technical assistance to the SangguniangPanlungsod in the authorization process
of the budget (annual and supplemental) that complies with statutory and administrative
requirements;
4. Study, evaluate and recommend appropriate measures on proposed legislations that has
budgetary implications;
5. Certifies on the availability of appropriations as requisite for disbursement of funds;
6. Coordinates primarily with the Planning and Development Office and other local
departments in the synchronized formulation of the City’s Development Plan;
7. Conducts monitoring, evaluation and analysis of physical vis-a-vis financial
performances of all programs, projects and activities as basis for plan review;
8. Preliminary technical assessment of barangay annual and supplemental budgets as
requisite to SangguniangPanlungsod review;
9. Submits periodic budgetary reports to the DBM;
10. Formulate the City’s Information Systems Strategic Plan (ISSP);
11. Manages the City Government’s information technology system to include technology
policies, guidelines and procedures;
12. Review and recommend IT based systems to enhance e-governance;
13. Perform its role in the Local Finance Committee as provided in Section 316 of the Local
Government Code of 1991;
14. Monitor various city and barangay infrastructure projects to determine actual
implementation and recommend mitigations for emerging problems and policy performs;
and,
15. Perform functions that may be assigned from time to time by competent authority.

SERVICES:
(1) Budgeting Services - Pertains to the critical mandate of the Budget Office in line with the
budget process which covers budget preparation, budget authorization, budget review, budget
execution and budget accountability. It also includes harmonization local plans with national
development goals which is essential in achieving efficient and effective allocation of resources.
The Budgeting Services is carried out by the Budget Operations Technical Division.
(2) Information Systems and Technology Services.
The successful implementation of IT requires collaborative support across the different levels of
the Organization Hierarchy, Technological Advances, Technical Expertise and Public-Private
Partnership and Participation. IT operations have been continuously evolving in the development
for effective processing of IT services, needs and requirements of the CGOB. This reflects the
direction to provide continuous support services on IT in general from Infrastructure operations
of Network, Server, Datacenter, Voice, Desktop and Printer to content or Information
Management. Information Systems are also being catered for technical assistance on Computing
Resource Management along with the Timekeeping management and administration as one of
the major services provided. This function is taken care of by the Management Information and
Technology Division.

(3) General Administration and Support Services (GASS)

GASS are activities that deals with the provision of overall administrative management support
to the entire office operation.  It included activities such as general management and supervision,
liaison services, human resource development, and financial, supply and records administrative
services.  Funds provided for GASS are management overhead expenses and are therefore
indirect costs in delivering the department MFOs. The GASS is provided by the Administrative
Division.

 LAND TRANSPORTATION FRANCHISING AND REGULATORY BOARD

o To prescribe and regulate routes of service, economically viable capacities and

zones or areas of operation of public land transportation services provided by
motorized vehicles in accordance with the public land transportation development
plans and programs approved by the Department of Transportation and
Communications;

o To issue, amend, revise, suspend or cancel Certificates of Public Convenience or

permits authorizing the operation of public land transportation services provided
by motorized vehicles, and to prescribe the appropriate terms and conditions
therefore;

o To determine, prescribe and approve and periodically review and adjust,

reasonable fares, rates and other related charges, relative to the operation of public
land transportation services provided by motorized vehicles;
o To issue preliminary or permanent injunction, whether prohibitory or mandatory,
in all cases in which it has jurisdiction, and in which cases the pertinent
provisions of the Rules of Court shall apply;

o To punish for contempt of the Board, both direct and indirect, in accordance with
the pertinent provisions of, and the penalties prescribed by, the Rules of Court;

o To issue subpoena and subpoena ducestecum and summon witnesses to appear in

any proceedings of the Board, to administer oaths and affirmations;

o To conduct investigations and hearings of complaints for violation of the public

service laws on land transportation and of the Board’s rules and regulations,
orders, decisions and/or rulings and to impose fines and/or penalties for such
violations;

o To review motuproprio the decisions/actions of the Regional Franchising and

Regulatory Office herein created;

o To promulgate rules and regulations governing proceedings before the Board and
the Regional Franchising and Regulatory Office: Provided, That except with
respect to paragraphs d, e, f and g hereof, the rules of procedure and evidence
prevailing in the courts of laws should not be controlling and it is the spirit and
intention of said rules that the Board and the Regional Franchising and Regulatory
Offices shall use every and all reasonable means to ascertain facts in its case
speedily and objectively and without regard to technicalities of law and
procedures, all in the interest of due process;

o To fix, impose and collect, and periodically review and adjust, reasonable fees
and other related charges for services rendered;

o To formulate, promulgate, administer, implement and enforce rules and

regulations on land transportation public utilities, standards of measurements
and/or design, and rules and regulations requiring operators of any public land
transportation service to equip, install and provide in their utilities and in their
stations such devices, equipment facilities and operating procedures and
techniques as may promote safety, protection, comfort and convenience to
persons and property in their charges as well as the safety of persons and property
within their areas of operations;

o To coordinate and cooperate with other government agencies and entities

concerned with any aspect involving public land transportation services with the
end in view of effecting continuing improvement of such services; and
 o To perform such other functions and duties as may be provided by law, or as may
be necessary, or proper or incidental to the purposes and objectives of this
Executive Order.

 COMELEC

The Commission on Elections shall exercise the following powers and functions:

 Enforce and administer all laws and regulations relative to the conduct of an election,
plebiscite, initiative, referendum, and recall.

 Exercise exclusive original jurisdiction over all contests relating to the elections, returns,
and qualifications of all elective regional, provincial, and city officials, and appellate
jurisdiction over all contests involving elective municipal officials decided by trial courts
of general jurisdiction, or involving elective barangay officials decided by trial courts of
limited jurisdiction.

Decisions, final orders, or rulings of the Commission on election contests involving

elective municipal and barangay offices shall be final, executory, and not appealable.

 Decide, except those involving the right to vote, all questions affecting elections,
including determination of the number and location of polling places, appointment of
election officials and inspectors, and registration of voters.

 Deputize, with the concurrence of the President, law enforcement agencies and
instrumentalities of the Government, including the Armed Forces of the Philippines, for
the exclusive purpose of ensuring free, orderly, honest, peaceful, and credible elections.

Register, after sufficient publication, political parties, organizations, or coalitions which,

in addition to other requirements, must present their platform or program of government;
and accredit citizens' arms of the Commission on Elections. Religious denominations and
sects shall not be registered. Those which seek to achieve their goals through violence or
unlawful means, or refuse to uphold and adhere to this Constitution, or which are
supported by any foreign government shall likewise be refused registration.
  Financial contributions from foreign governments and their agencies to political parties,
organizations, coalitions, or candidates related to elections, constitute interference in
national affairs, and, when accepted, shall be an additional ground for the cancellation of
their registration with the Commission, in addition to other penalties that may be
prescribed by law.

 File, upon a verified complaint, or on its own initiative, petitions in court for inclusion or
exclusion of voters; investigate and, where appropriate, prosecute cases of violations of
election laws, including acts or omissions constituting election frauds, offenses, and
malpractices.

 Recommend to the Congress effective measures to minimize election spending, including

limitation of places where propaganda materials shall be posted, and to prevent and
penalize all forms of election frauds, offenses, malpractices, and nuisance candidacies.

 Recommend to the President the removal of any officer or employee it has deputized, or
the imposition of any other disciplinary action, for violation or disregard of, or
disobedience to, its directive, order, or decision.

 Submit to the President and the Congress, a comprehensive report on the conduct of each
election, plebiscite, initiative, referendum, or recall.

 PHILHEALTH

Reform efforts were outlined to make decentralization and health insurance work more

effectively, including an expanded government subsidy for the enrollment of the poor, the
creation of local health service delivery/planning units to reduce fragmentation, and a
stronger DOH role in regulation.[5] Also the shifting from Fee-for-service to Case Rate payment
scheme and IHCP Portal System is established to provide a link between accredited institutional
health care providers and Philhealth through online connections.
PhilHealth have six major membership categories covering nearly the entire population.
Those who count under the

(1) "Formal" sector are workers employed by public and private companies and other
institutions.

(2) "Indigents" also called "Philhealthsa Masa" are subsidized by National Government the
National Household Targeting System for Poverty Reduction.
(3) "Sponsored Members" are subsidized by their respective Local Governments (LGU).

(4) "Lifetime" (non-paying members) are retirees and pensioners and have already paid
premiums for 120 months of membership and are 60 or older.

(5) "Senior Citizen" under RA 10645 that all citizen ages 60 years old above are eligible to
have free philhealth coverage.

(6) The "Informal Economy" is composed of Informal Sectors, Self-Earning Individuals,

Organized Group, Filipino with Dual Citizenship, Natural-Born Citizen. Although treated
separately, the Overseas Filipino Workers (OFW) program or Migrant Workers is as part of the
Informal Economy. Migrant Worker is sub-categorized as whether Land Based or Sea Based (for
Sea Fearers).

 POPCOM or  Commission on Population and Development (CPD) is one of the ten

Functional Commissions of the United Nations Economic and Social Council.

The goal of the Commission on Population and Development is the follow-up to the
implementation of the Programme of Action of the International Conference on Population and
Development. The Commission would monitor, review and assess the implementation of the
Programme of Action at the regional, national and international levels and advise the Economic
and Social Council on issues such as population’s issues and trends, integrating population and
development strategies, and on population and related development policies and programmes. It
would also provide advice and assistance to the United Nations System, governments and other
organizations on population and development related efforts.

 CITY CEMETERY OFFICE

ESSENTIAL JOB FUNCTIONS:
 Assists families with funeral arrangements, which includes selling, preparing, and
coordinating burials and completing necessary follow-up duties such as interment
records, permits, lot records, computerized data entry, and billing.
 Prepares and assists with the preparation for all foundations for placement of monuments,
markers, corner posts, flowers, shrubs, and other landscaping as necessary.
 Plans, allocates, and monitors time, people, equipment, and other resources for city
cemeteries to ensure efficient organization and completion of work.
 Carries out supervisory responsibilities in accordance with city policies, procedures, and
applicable laws, including participating in hiring process, training in job skills, appraising
 performance, recommending salary adjustments, addressing complaints, resolving
problems, and planning, assigning, and directing work.
 Responds to requests, concerns, inquiries, and/or complaints of the general public in
person, in writing, or on the telephone.
 Assists with preparation of annual budget for division; prepares weekly accounts
receivables for deposit and daily employee payroll; maintains cemetery records
pertaining to payroll, personnel, and operating budget activities in automated information
system.
 Attends and participates in staff meetings and meetings of various boards and
commissions; completes required forms for paperwork; prepares work program and
reports work progress periodically.
Performs other related duties as assigned.

 PUBLIC EMPLOYMENT SERVICES OFFICE (PESO) - is a non-fee charging

multi-dimensional employment service facility or entity established in all Local
Government Units (LGUs) in coordination with the Department of Labor and
Employment (DOLE) pursuant to R.A. No. 8759 or the PESO Act of 1999 as amended
by R.A. No. 10691.

The PESO aims to ensure prompt and efficient delivery of employment facilitation services
as well as to provide timely information on labor market and DOLE Programs.

Core Services:

 Labor Market Information

 Referral and Placement
 Employment Coaching and Career Counseling

Programs Implemented:

1. Special Program for the Employment of Students (SPES)

2. Job Fairs
3. PhilJobnet / PESO Employment Information System (PEIS)
4. National Skills Registry Program (NSRP)
5. DOLE Government Internship Program (DOLE-GIP)
6. Tulong Pangkabuhayan para saAting Disadvantaged Workers (TUPAD)
7. DOLE Integrated Livelihood and Emergency Employment Program (DILEEP)
8. JOBSTART
9. Pre-Employment Orientation Seminar (PAOS)

Who does the PESO cater to?

 1. Jobseekers
2. Employers
3. Students
4. Out-of-School Youth (OSY)
5. Migrant Workers
6. Persons with Disabilities (PWDs)
7. Returning OFWs
8. Displaced Workers
9. Researchers and Planners
10. Senior Citizens
11. Other PESOs and Government Entities

SERVICE MISSION

 PUBLIC INFORMATION OFFICE

To maintain an active partnership with the media; pursue an effective liaison to all city hall
departments, local government units, government agencies, NGOs and various sectors, to ensure
that the PIO is responsive and attentive to their concerns with regards to the proper dissemination
of information, the delivery of basic social services and vital advocacy campaigns of the city
government.

SERVICE VISION

The PIO shall be an effective conduit by which the programs, activities and plans of the
city government can be clearly conveyed to the constituents of the city.

COMMITMENT STATEMENT

We hereby commit to render excellent service on the public; guided by the Rules and
Regulation of the Civil Service as Public Servants adhering to the principle of Accountability
and Transparency.

1. Formulate measures for the consideration of the sanggunian and provide technical
assistance and support to the mayor in providing the information and research data
required for the delivery of basic services and provision of adequate facilities so that the
public becomes aware of said services and may fully avail of the same;
2. Develop plans and strategies and, upon approval thereof by the mayor implement the
same, particularly those which have to do with public information and research data to
support programs and projects which the governor or mayor is empowered to implement
and which the sanggunian is empowered to provide for under this Code;
3. In addition to the foregoing duties and functions, the information officer shall:
o Provide relevant, adequate, and timely information to the local government unit
and its residents;
 o Furnish information and data on local government units to government agencies
or offices as may be required by law or ordinance; and non-governmental
organizations to be furnished to said agencies and organizations;
o Maintain effective liaison with the various Sectors of the community on matters
and issues that affect the livelihood and the quality of life of the inhabitants and
encourage support for programs of the local and national government;
4. Be in the frontline in providing information during and in the aftermath of manmade and
natural calamities and disasters, with special attention to the victims thereof, to help
minimize injuries and casualties during and after the emergency, and to accelerate relief
and rehabilitation;
5. Recommend to the sanggunian and advise the mayor on all other matters relative to
public information and research data as it relates to the total socioeconomic development
of the local government unit; and
6. Exercise such other powers and perform such other duties and functions as may be
prescribed by law or ordinance.”

 MECHANICAL ROOM - is a room or space in a building dedicated to the mechanical

equipment and its associated electrical equipment, as opposed to rooms intended for
human occupancy or storage. Unless a building is served by a centralized heating plant,
the size of the mechanical room is usually proportional to the size of the building. A
small building or home may have at most a utility room but in large buildings mechanical
rooms can be of considerable size, often requiring multiple rooms throughout the
building, or even occupying one or more complete floors

 CENRO- Community Environment and Natural Resources Office - refers to the

DENR Office, headed by a Community Environment and Natural Resources Officer
Appointed by the Secretary of DENR, which is responsible for the implementation of
DENR policies, programs, project and activities and the enforcement of ENR laws and
regulations in the community level.

FUNCTIONS
1. Formulate measures for the consideration of the sangguniangpanlungsod and to provide
assistance and support  to the city mayor in carrying out measures to ensure the
delivery of basic services and provision of adequate facilities relative to environment and
 natural resources services as provided for under Section 17 of the Local Government
Code of 1991;
2. Develop plans and strategies, and upon approval thereof by the city mayor, implement
the same, particularly those which have to do with environment and natural resources
programs and projects which the city mayor is empowered to implement and which the
sangguniang panlungsod is empowered to provide under the Local Government Code of
1991;
3. In addition to the foregoing duties and functions, the city environment and natural
resources officer shall:

(a) Establish, maintain, protect and preserve communal forests, watersheds, tree parks,
mangroves, greenbelts, commercial forests and similar forest projects like industrial
tree farms and agro-forestry projects;

(b) Provide extension services to beneficiaries of forest development projects and render

assistance for natural resources related conservation and utilization activities consistent
with ecological balance;

(c) Promote the small-scale mining and utilization of mineral resources, particularly
mining of gold; and

(d) Coordinate with government agencies and nongovernmental organizations in the

implementation of measures to prevent and control land, air and water pollution
with the assistance of the Department of Environment and Natural Resources.

4. Be in the frontline of the delivery of services concerning the environment and natural

resources, particularly in the renewal and rehabilitation of the environment during and in
the aftermath of man-made and natural disasters and calamities;
5. Recommend to the sangguniang panlungsod and advise the city mayor on all matters
relative to the protection, conservation, maximum utilization, application of
appropriate technology and other matters related to the environment and
natural resources; and
6. Perform such other duties and functions and exercise such other powers as provided for
under Republic Act No. 7160, otherwise known as the Local Government Code of 1991,
and those that are prescribed by law or ordinance.

 CITY AGRICULTURE OFFICE

 It envisions the agriculture sector to be dynamic and have cohesive communities, self- reliant
and empowered farmer entrepreneurs committed to sustainable growth and development in
alleviating the plight of marginal farmers, fisher folks and rural-based entities of the city. It seeks
to transform them into socially and economically progressive members of society by setting up a
favorable scenario/s towards sustainable agricultural development within the context of a
balanced ecology.
FUNCTIONS

1. Formulate measures for the approval of the Sangguniang Bayan and provide technical assistance
and support to the Mayor, in carrying out said measures to ensure the delivery of basic services
and provision of adequate facilities relative to agricultural services;
2. Develop plans and strategies on agricultural programs and projects and implement them upon
approval thereof by the Mayor;
3. Ensure that maximum assistance and access to resources in the production, processing and
marketing of agricultural and aqua-cultural and marine products are extended to farmers,
fishermen and local entrepreneurs;
4. Conduct or cause to be conducted location-specific agricultural researches and assist in making
available the appropriate technology arising out of, and disseminate information on, basic
research on crops, prevention and control of plant diseases and pests and other agricultural
matters which will maximize productivity;
5. Assist the Mayor in the establishment and extension services of demonstration farms or
aquaculture and marine products;
6. Enforce rules and regulations relating to agriculture and aquaculture;
7. Coordinate with NGAs and NGOs which promote agricultural productivity through appropriate
technology compatible with environmental integrity;
8. Be in the front-line of delivery of basic agricultural services, particularly those needed for the
survival of the inhabitants during and in the aftermath of man-made and natural disaster;
9. Recommend to the Sangguniang Bayan and advise the Mayor on all matters related to agriculture
and aquaculture which will improve the livelihood and living conditions of the inhabitants; and
10. Exercise such other powers and perform such other duties and functions as may be prescribed by
law or ordinance.

 HOUSING, URBAN DEVELOPMENT AND RESETTLEMENT DEPARTMENT

MISSION - Mandated to implement Republic Act No. 7279, otherwise known as the Urban
Development Housing Act of 1992 (UDHA), in coordination with the Social Housing Finance
Corporation, Housing and Urban Development Coordination Council, the Department of Interior
and Local Government and other government agencies concerned, the private sector and other
non-government particularly focusing on socialized housing and resettlement programs for the
City’s underprivileged and homeless constituents or informal settler families (ISFs); and to
undertake programs that will ensure sustained development in the resettlement areas or
communities through continuing education, training, providing health and welfare assistance
through efficient, honest and committed delivery of public/basic services by its employees.

VISION - We envision a socially transformed community, empowered, self-reliant, productive

and self-contained community with improved quality of life provided with security of tenure
through the City’s Socialized Housing Program and suitable relocation or resettlement sites with
basic services components.

 CITY PLANNING AND DEVELOPMENT COUNCIL

shall initiate coordination in setting the direction of all economic and social development
efforts in the city. As the highest socio-economic development planning and policy –
coordination body of the City Government, based on the 1991 Local Government Code
has the following major functions:

SPECIFIC FUNCTIONS

1. Formulate integrated economic, investment, social, physical and other development plans
and policies;
2. Conduct continuing studies, researches, and training programs necessary to evolve plans
and programs for implementation;
3. Integrate and coordinate all sectoral plans and studies undertaken by the different
functional groups or agencies;
4. Monitor and evaluate the implementation of the different programs, projects, and
activities in the local government unit;
5. Prepare comprehensive plans and other development documents;
6. Analyze the income and expenditure patterns, and formulation and recommend fiscal
plans and policies for consideration of the finance committee;
7. Promote people participation in development planning within the local government unit;
and
8. Exercise supervision and control over the secretariat of the local development council.

OBJECTIVES

1. To improve the quality of life for the City through the implementation of the various
approved Development Plans;
2. To conduct development/feasibility/technical studies;
3. Monitor and Evaluate various infrastructure projects; and
4. To exercise such other powers and perform such other functions and duties as may be
prescribed by law or ordinance.
 ZONING AND DEVELOPMENT OFFICE

Primary Roles and Responsibilities

 Regulates land use within the City

 Reviews interior/exterior renovations, additions/expansions, and new construction
 Initiates zone changes and zoning code text amendments
 Shapes public realm through the design review process
 Establishes and regulates local Historic Designations
 Regulates consolidations and subdivisions

What are the codes and regulations administered?

Regulates land use and activities within the City boundaries. The intent of zoning regulations is
to allow property owners the reasonable use of their property in so far as the use is not
detrimental to abutting properties or to the neighborhood. The City is divided into different
Zoning Districts that regulate the potential uses of a property. Interactive maps show the zoning
and parcel information.

 OFFICE OF THE CITY ARCHITECT

SERVICE VISION

A frontline in the delivery of Architectural services with competent, ingenious and

resourceful personnel providing assistance in planning and design, construction and maintenance
of public buildings and other facilities necessary for the total development of the city as a
premier agro-ecotourism center in the Philippines.

 Formulate measures for the consideration of the sanggunian and provide technical
assistance and support to the governor or mayor, as the case may be, in carrying out
measures to ensure the delivery of basic services and provision of adequate facilities
relative to architectural planning and design as provided for under Section 17 of the LGC
of 1991;

 Develop plans and strategies and upon approval thereof by the governor or mayor, as the
case may be, implement the same, particularly those which have to do with architectural
planning and design programs and projects which the governor or mayor is empowered to
 implement and which the sanggunian is empowered to provide for under the LGC of
1991;

 In addition to foregoing duties and functions, the architect shall:

 Prepare and recommend for consideration of the sanggunian the architectural plan and
design for the local government unit or a part thereof, including the renewal of slums and
blighted areas, land reclamation activities, the greening of land, and appropriate planning
of marine and foreshore areas;

 Review and recommend for appropriate action of the sanggunian, governor or mayor, as
the case may be, the architectural plans and design submitted by governmental and non-
governmental entities or individuals, particularly those for undeveloped, underdeveloped,
and poorly-designed areas; and

 Coordinate with government and non-government entities and individuals involved in the
aesthetics and the maximum utilization of the land and water within the jurisdiction of the
local government unit, compatible with environmental integrity and ecology balance;
 Be in the frontline of the delivery of services involving architectural planning and design,
particularly those related to the redesigning of spatial distribution of basic facilities and
physical structures during and in the aftermath of man-made and natural calamities and
disasters;
 Recommend to the sanggunian and advise the governor or mayor, as the case may be, on
all matters relative to the architectural planning and design as it relates to the total socio-
economic development of the local government units; and
 Exercise such other powers and perform such other duties and functions as may be
prescribed by law or ordinance.

 CITY ENGINEER’S OFFICE (CEO) - is the engineering arm of the City. It is one of
the mandatory offices created in every city and municipality. CEO was created through
RA 7160 or the Local Government Code of 1991 and its numerous functions are outlined
in Article 7, Section 477 under Republic Act 7160 or the Local Government Code. The
office is primarily created to provide engineering services to the local government unit
concerned, including investigation and survey, engineering designs, feasibility studies,
and project management.

The office:

 Initiates, reviews and recommends changes in policies and objectives, plans and programs,
techniques, procedures and practices in infrastructure development and public works in
general of the local government unit concerned;
 Advises the mayor, as the case may be, on infrastructure, public works, and other
engineering matters;
 Administers, coordinates, supervises, and controls the construction, maintenance,
improvement, and repair of roads, bridges, and other engineering and public works projects
of the local government unit concerned;
  Provides engineering services to the local government unit concerned, including
investigation and survey, engineering designs, feasibility studies, and project management

 OFFICE OF THE CITY BUILDING OFFICIAL (OCBO) - is a local government

office which implements regulations and requirements for the construction, alteration,
repair, conversion, use, occupancy, and demolition of buildings pursuant to Section 301
of PD 1906, or otherwise known as the National Building Code of the Philippines, as
well as the enforcement of related orders and decisions. With this, the new organizational
structure prescribed in the Implementing Rules and Regulations (IRR), Revised
Implementing Rules and Regulations (RIRR), and Additional Rules and Regulations
(ARR) of PD 1096 was consequently adapted to be more responsive to the needs of the
construction industry orders and decisions.

The Office of the Building Official regulates and/or issues the following:

 Building Permit
 Occupancy Permit
 Mechanical Permit
 Electrical Permit
 Sign Permit (Billboard, Signboard, Temporary Business Signs)
 Miscellaneous/ Ancillary Permits (Sidewalk, Fence, Excavation, Pavement, Scaffolding,
Demolition)
 Annual Inspection
 Certification
 Complaints on Violations against the National Building Code

 BIDS AWARDS AND COMMITTEE

FUNCTIONS AND RESPONSIBILITIES OF THE BAC

1. Advertise and/or post the invitation to bid/request for expression of interest.
2. Conduct pre-procurement and pre-bid conferences.
3. Determine the eligibility of prospective bidders.
4. Receive bids.
5. Conduct the evaluation of bids.
6. Undertake post-qualification proceedings.
7. Resolve motions for reconsideration.
8. Recommend award of contract to the Head of Procuring Entity or his duly authorized
representative.
9. Recommend the imposition of sanctions in accordance with Rule XXIII of RA 9184.
10. Recommend to the Head of Procuring Entity the use of Alternative Methods of
procurement as provided in Rule XVI of RA 9184.
11. Create a Technical Working Group(TWG) from a pool of technical, financial, and/or
legal experts

FUNCTION AND RESPONSIBILITY OF THE TECHNICAL WORKING GROUP

1. Assist the BAC in the preparation of the bidding documents, ensuring that the same
properly reflects the requirements of the Procuring Entity and that these conform to the standards
set forth by R.A. 9184, its IRR-A and the PBDs prescribed by the GPPB.

• Assist the BAC in the conduct of eligibility screening of prospective bidders, and in the
short listing of prospective bidders in case of biddings for consulting services.
2. Assist the BAC in the evaluation of bids and prepare the accompanying reports for the
BAC’s consideration and approval.
3. Assist the BAC in the conduct of post-qualification activities and prepare the post-
qualification summary report for the BAC’s approval.
4. Assist the BAC and BAC Secretariat in preparing the resolution recommending award,
with regard to the technical aspect, if necessary.
5. Provide utmost priority to BAC assignments over all other duties and
responsibilities, until the requirements for the procurement at hand are completed (Jury
Duty).

FUNCTIONS AND RESPONSIBILITIES OF THE BAC SECRETARIAT

1. Provide administrative support to the BAC.
2. Organize and make all necessary arrangements for BAC meetings and conferences.
3. Prepare minutes of meetings and resolutions of the BAC.
4. Take custody of procurement documents and other records.
5. Manage the distribution of Bidding Documents to interested bidders .
6. Advertise and/or post bidding opportunities, including Bidding Documents, and Notices
of Awards.
7. Assist in managing the procurement processes.
8. Monitor procurement activities and milestones for proper reporting to relevant agencies
when required Consolidate PPMPs from various units of the procuring entity to make them
available for review.
9. Be the central channel of communications for the BAC with end-users, PMOs, other
units of the line agency, other government agencies, providers of goods, infrastructure projects
and consulting services, observers and the general public.

 GENERAL SERVICES OFFICE

The Office exercises supervision and control over all programs, projects and activities relative to
the operation of the City General ServiceFUNCTIONS OF THE OFFICE
 Formulate measures for the consideration of the sanggunian and provide technical
assistance and support to the governor or mayor, as the case may be, in carrying out measures to
ensure the delivery of basic services and provision of adequate facilities pursuant to Section 17
of the LGC of 1991 and which require general services expertise and technical support services;
 Develop plans and strategies and upon approval thereof by the governor or mayor, as the
case may be, implement the same, particularly those which have to do with the general services
supportive of the welfare of the inhabitants which the governor or mayor is empowered to
implement and which the sanggunian is empowered to provide for under the LGC of 1991.

In addition to the foregoing duties and functions, the general services officer shall:

 Take custody of and be accountable for all properties, real or personal, owned by the
local government unit and those granted to it in the form of donation, reparation, assistance and
counterpart of joint projects;
 With the approval of the governor or mayor, as the case may be, assign building or land
space to local officials or other public officials, who by law, are entitled to such space;
 Recommend to the governor or mayor, as the case may be, the reasonable rental rates for
local government properties, whether real or personal, which will be leased to public or private
entities by the local government;
 Recommend to the governor or mayor, as the case may be, reasonable rental rates of
private properties which may be leased for the official use of the local government unit;
 Maintain and supervise janitorial, security, government public buildings and other real
property, whether owned or leased by the local government unit;
 Collate and disseminate information regarding prices, shipping and other costs of
supplies and other items commonly used by the local government unit;
 Perform archival and record management with respect to records of offices and
departments of the local government unit; and
  Perform all other functions pertaining to supply and property management heretofore
performed by the local government treasurer; and enforce policies on records creation,
maintenance, and disposal.

 PUBLIC ORDER AND SAFETY

POSO envision the provision of a just and orderly community living in an atmosphere of
peace and tranquility, free from threats of lawless elements through intelligence networking and
to compliment allied agencies in the effective enforcement of laws and ordinances.

The Public Order and Safety Office exist in order to ensure the security and safety of the
communities of the City against lawlessness and undertake measures in the promotion and
maintenance of peace and order towards the attainment of a just and orderly society.

OBJECTIVES

 To undertake continuous public information and awareness drives against criminality,

substance abuse, terrorism, and public safety services.
 To promote public support and coordination to enhance the delivery of public safety services.
 To assist in capability build up of different organizations, both non and/or gov't such as
Barangay Police Force, Security Guards, Civil Society Organizations in order to develop
Camaraderie, teamwork and skills necessary in Maintaining peace and order in the
community.
 To provide assistance during disaster or calamity and the restoration of essential public
utilities.

FUNCTIONAL STATEMENT

Establish and maintain a system to monitor peace and order and other public safety concerns
in the City, and report the status and update thereof to the City Mayor;
A. Formulate plans, programs and activities to maintain and enhance public safety in the City
and recommend the same to the City Mayor and if warranted to the
SangguniangPanlungsod.
B. Coordinate with, and assist, national and local law enforcement agencies, including
concerned offices of the City Government and Barangay Government, on the proper
implementation of laws and ordinances, including extending assistance, as auxiliary unit,
in the conduct of public safety services.
C. Be in the front line on the delivery of quick response and services, particularly those
related to situations during and in the aftermath of man-made and natural disasters and
calamities.
D. Secure facilities owned or used by the City and provide civil security assistance to ensure
safety of the officers and employees of the City Government;
E. Provide security coverage for City activities and other sanctioned events;
 F. Conduct training and seminars for members to enhance knowledge and enhance capability
on law enforcement, public safety and disaster management;
G. Undertake advocacy activities to raise community awareness on specific issues affecting
public safety and order as well as engage in specific activities intended to promote public
safety and order and disaster management.
H. Perform such other functions and duties as may be directed by the City Mayor.

 OFFICE OF THE REGISTER OF DEEDS

> There shall be at least one Register of Deeds for each province and one for each city

> Secretary of Justice: defines the official station and territorial jurisdiction of each Registry
upon the recommendation of the LRA administrator, with the end in view of making every
Registry easily accessible to the people of the neighboring municipalities

> Register of Deeds: appointed by the President upon recommendation of Secretary of Justice

> Deputy Registers and all subordinate personnel of Register of Deeds shall be appointed by the
Secretary of Justice upon the recommendation of the LRA Administrator

> Both the Register and his deputies must be members of the Bar

 A register of deeds is a record of real estate deeds or other land titles that is maintained
by a local government official. The register of deeds will be used in conjunction with a
grantor-grantee index that lists the owner of the record and any transfers of property.

 Breaking Down Register of Deeds

While the register of deeds is available for public viewing, it generally requires some time and
government assistance to access particular mortgage records or deeds. In the United States, the
register of deeds will usually be maintained on the county, town, or state level.

 Importance of the Register for Authenticating Records

A register of deeds refers to a specific position within a government that oversees the actual
records in question. In many instances, this is an elected position with a term that could last four
years. In addition to real estate and property records, the register of deeds may also be
responsible for the issuance of marriage licenses, the handling of notary commissions, and
military discharge recordings.

The office could be assigned to file Uniform Commercial Code financing statements on

personal property, which record and protect a secured party’s interest in the collateral offered by
a debtor for a loan. The office of the register of deeds might also handle the issuance of birth and
death certificates. The collection of public records that the register of deeds oversees and is
responsible for could extend back to the first documents kept by the government. This could
allow for the history of ownership of a property to be conducted to the original deed holders.
Identifying records such as birth and death certificates can also be searched for back to the
earliest available documents held by the respective government.

 HUMAN RESOURCES DEVELOPMENT AND MANAGEMENT DEPARTMENT - is

the framework for helping employees develop their personal and organizational skills,
knowledge, and abilities.

HRDMD is one of the most significant opportunities that employees seek when they consider
you as an employer. The ability, and encouragement, to continue to develop their skills help you
to retain and motivate employees.

What Is Human Resource Development ?

 Human Resource Development includes such opportunities as employee training,

employee career development, performance management and development, coaching,
mentoring, succession planning, key employee identification, tuition assistance, and
organization development.

 The focus of all aspects of Human Resource Development is on developing the most
superior workforce so that the organization and individual employees can accomplish
their work goals in service to customers.

 Organizations have many opportunities for human resources or employee development,

both within and outside of the workplace. These are the options that you have for
developing your employees. Formal training can add value to your workplace.

 Or, Human Resource Development can be informal as in employee coaching by a

manager or internal training and development classes taught by internal staff or a
consultant. Mentoring by more experienced employees is also recommended for
employee development.

 It is especially useful as employees become more senior within your organization.

Traditionally, executive leaders and senior managers are resistant to training classes and
conference educational sessions.

 Healthy organizations believe in Human Resource Development and cover all of these
bases. One option that is recommended, in preference to many other ways in which
organizations develop employees, is to provide internal training either with internal staff
or a paid facilitator or consultant. There are advantages to internal employee
development.

 Management training develops employee strengths and their ability to contribute to your
organization. A variety of management training is available to organizations—choices are
endless.
  The management training can include internally supplied, customized for your company,
management development sessions.

Internal management development is also provided through book clubs at work,

challenging work assignments, and coaching from the manager's boss. Many options in
management training are identified through the performance development planning process.
Options include classes, internal work assignments, field trips, and self-study. Approach
management training with openness and a creative mindset.

 CITY MUSEUM

Is an institution that cares for (conserves) a collection of artifacts and other objects

of artistic, cultural, historical, or scientific importance. Many public museums make these items
available for public viewing through exhibits that may be permanent or temporary. The largest
museums are located in major cities throughout the world, while thousands of local museums
exist in smaller cities, towns, and rural areas. Museums have varying aims, ranging from serving
researchers and specialists to serving the general public. The goal of serving researchers is
increasingly shifting to serving the general public.
There are many types of museums, including art museums, natural history museums,
science museums, war museums, and children's museums.

 CONFERENCE ROOM

A conference hall, conference room, or meeting room is a room provided for singular

events such as business conferences and meetings. It is commonly found at
large hotels and convention centers though many other establishments, including even
hospitals, have one. Sometimes other rooms are modified for large conferences such
as arenas or concert halls. Aircraft have been fitted out with conference rooms. Conference
rooms can be windowless for security purposes. An example of one such room is in
the Pentagon, known as the Tank.
Typically, the facility provides furniture, overhead projectors, stage lighting, and a sound
system.
Smoking is normally prohibited in conference halls even when other parts of buildings
permit smoking.
Sometimes the term 'conference hall' is used synonymously with 'conference center' as,
for example, in 'Bandaranaike Memorial International Conference Hall'.
 Some meeting rooms come equipped with booking management software, depending on
the needs of the company that owns them.

Typically a medium to large office or post-secondary educational facility has smaller

meeting rooms often called a conference room or a huddle room.

 MUNICIPAL MAYOR’S OFFICE

1. Functional Statement 5. Exercise such other powers and perform

1. Exercise general supervision and such other duties and functions as may
control over all programs, projects, be prescribed by law or ordinance.
services and activities of the
municipality.
2. Enforce all laws and ordinances relative
to the governance of the municipality
and in the exercise of its corporate
powers.
3. Initiate and maximize the generation of
resources and revenues, and apply the
same to the implementation of
development plans, programs,
objectives and priorities as provided in
Section 18 of the Local Government
Code of 1991.
4. Ensure the delivery of basic services
and the provision of adequate facilities.

 VICE MAYOR’S OFFICE

FUNCTIONS
Be the presiding officer of the sangguniangbayan and sign all warrants drawn on the
municipal treasury for all expenditures appropriated for the operation of the sangguniangbayan;

Subject to civil service law, rules and regulations, appoint all officials and employees of
the sangguniangbayan, except those whose manner of appointment is specifically provided in
this Code;

Assume the office of the municipal mayor for the unexpired term of the latter in the event
of permanent vacancy as provided for in Section 44, Book I of this Code;

Exercise the powers and perform the duties and functions of the municipal mayor in cases
of temporary vacancy as provided for in Section 46, Book I of this Code; and
 Exercise such other powers and perform such other duties and functions as may be prescribed
by law or ordinance.

 DISTRICT SECRETARY
FUNCTIONS
Performs a variety of technical and complex administrative duties in support of assigned
administrator; Plan, organize and perform support activities and operations of the assigned
office; Provide information and assistance to students, staff and the general public.

ESSENTIAL JOB FUNCTIONS

 Perform administrative support to assigned administrator using independent judgment
 and understanding of department functions, with a working knowledge of other
 departments.
 Perform full range of secretarial duties including type and assemble letters, circular and
 reports.
 Receives and screens telephone calls and visitors, handling routine matters
 independently, providing information as appropriate and routing calls to administrators.
 Record and transcribe minutes of various meetings, prepare and distribute meeting
 agendas and minutes.
 Perform specialized duties as needed for assigned department.
 Receives, handles and stores confidential information pertaining to District and assigned
 department. Maintains confidentiality of private and sensitive information.
 Receives, distributes and dispatches mail.
 Performs other duties as assigned that support the overall objective of the position.

 SANGGUNIANG PANLUNGSOD
Powers, Duties, Functions and Compensation
The sangguniang panlungsod, as the legislative body of the city, shall enact ordinances,
approve resolutions and appropriate funds for the general welfare of the city and its inhabitants
pursuant to Section 16 of this Code and in the proper exercise of the corporate powers of the city
as provided for under Section 22 of this Code, and shall:

Approve ordinances and pass resolutions necessary for an efficient and effective city
government, and in this connection, shall:

(vi) Protect the environment and impose appropriate penalties for acts which endanger the
environment, such as dynamite fishing and other forms of destructive fishing, illegal logging and
smuggling of logs, smuggling of natural resources products and of endangered species of flora
and fauna, slash-and-burn farming, and such other activities which result in pollution,
acceleration of eutrophication of rivers and lakes or of ecological imbalance;
 Regulate activities relative to the use of land, buildings and structures within the city in
order to promote the general welfare and for said purpose shall:

(iii) Regulate the disposal of clinical and other wastes from hospitals, clinics and other similar
establishments;

Approve ordinances which shall ensure the efficient and effective delivery of the basic
services and facilities as provided for under Section 17 of this Code, and in addition to said
services and facilities, shall:

 SECRETARY TO THE SANGGUNIAN

MANDATE:
Section 469 of RA 7160, otherwise known as the Local Government Code of 1991, provides that
there shall be a secretary to the sanggunian who shall be a career official with the rank and
salary equal to a head of a department or office who shall take charge of the office of the
secretary to the Sanggunian

Three (3) major objectives, as mandated by RA 7160, namely:

1. to assist the Sangguniang Bayan in the performance of its duties and responsibilities as lawmaker
and policy maker
2. to act as custodian and keeper of all SB documents and records
3. to serve as conduit between SB and the LGUs, NGOs, POs and the general public on all matters
pertaining to legislation

FUNCTIONS
 Provides secretariat services to the Sangguniang Bayan
 Causes the publication of approved ordinances and resolutions consistent with the provision of
Rule XVII of the Implementing Rules and Regulations of the Local Government Code of 1991
 Takes custody of, and accounts for the official Seal of the Town, all ordinances and resolutions
enacted or adopted by the Sangguniang Bayan, and local archives
 Coordinates, and links with government agencies and offices on matters related to enactment of
ordinances and/or resolutions

 SESSION HALL
Also referred to as town halls or town hall forums, are a way for local and national
politicians to meet with their constituents, either to hear from them on topics of interest or to
discuss specific upcoming legislation or regulation. During periods of active political debate,
town halls can be a locus for protest and more active debate.

 CONGRESSMAN’S OFFICE
 Serves as the office for the member of a congress, a member of the congress represent the
people of their district Republic of the Philippines Congress by holding hearings, as well as
developing and voting on legislation. All bills must pass congress before they can go to the
President to be signed into law.

 CITY ADMINISTRATOR’S OFFICE

City Administrator’s Office is an office wherein one of its functions is to exercise supervision
and control over all the City government enterprises and/or departments performing purely
proprietary functions and to develop plans, strategies and formulate guidelines, standards and
regulations and implements the same, particularly those with the management and
administration-related programs and projects.

The services offered by the office include:

 Administrative Services
 Approves/signs request for financial assistance
 Approves/signs various documents from different departments/offices
 Social services and referral systems
 Public Information campaign on natural disasters and calamities
 Vehicle Fleet System
 Facilitates program during national and legal holidays – the City Administrator’s
Office is responsible in arranging various activities during the celebration of legal
holidays

 CITY LEGAL SERVICE OFFICE - provides legal assistance and support to the City
Mayor in carrying out the delivery of basic services. The Office is also mandated to
develop plans and strategies related to legal services, and upon approval by the Mayor,
implement the same.

The Office being the statutory counsel of the City Government, represents the latter in all
actions involving its interest, renders legal opinion on any question of law, and drafts ordinances,
contracts, and other instruments.

 CITY BUDGET OFFICE

FUNCTIONS:
Prepares annual and supplemental budgets of the City Government; controls the level of
obligations and advises the City Mayor and the SanguniangPanlungsod on all phases of
budgetary preparation; develops systems and procedures on effective fund management.

COMMITMENT STATEMENT
 The main task of this office is the management of fund allocation and control of the city's
resources. Hence, we are bound to do our responsibilities as one of the financial administrator’s
of the people's money to be utilized in the delivery of basic services to the constituents.
But doing only the responsibilities or assigned task is not enough to be a good public
servant.
Therefore, in order to deliver an excellent public service, we, the City Budget Personnel
commit ourselves to religiously observe and implement what we have learned from our training
in Public Service Excellence and Accountability Program which empower our ethical values, to
be efficient and effective in the service to the public whom we are accountable to.
 MANAGEMENT INFORMATION SYSTEM
A management information system (MIS) is a computer system consisting of hardware
and software that serves as the backbone of an organization’s operations. An MIS gathers data
from multiple online systems, analyzes the information, and reports data to aid in management
decision-making.

MIS is also the study of how such systems work.

Improved Decision-Making

The purpose of an MIS is improved decision-making, by providing up-to-date, accurate data

on a variety of organizational assets, including:

 Financials
 Inventory
 Personnel
 Project timelines
 Manufacturing
 Real estate
 Marketing
 Raw materials
 R&D
The MIS collects the data, stores it, and makes it accessible to managers who want to analyze the
data by running reports.

 POLITICAL AFFAIRS OFFICE

Political affairs officers analyze developments in foreign politics and other policy
matters, monitor conflicts and consult on mediation measures, as well as other developmental
strategies. They write reports to ensure communication with governmental bodies, and develop
policies and implementation methods.

 SCHOLARSHIP OFFICE
The Scholarship Office is the primary venue of the university to help undergraduate
students reach the goal of graduation by providing scholarships, grants and financial assistance
services to intellectually qualified, under privileged, indigent but deserving students.
The office aims to classify the difference between scholarships, grants and financial
assistance such as:
DUTIES AND RESPONSIBILITIES

 Manage the generation and/ or allocation of funds for scholarship and financial aid to
deserving but financially challenged students.
 Ensure the accessibility of scholarships and financial aid through constant availability
and wide dissemination of information of qualification requirements and procedures.
 Develops and maintains partnerships with generous donors, benefactors and scholarship
foundations outside the university.
 Design, implement and evaluate appropriate guidelines, screening and monitoring
procedures understood by applicants, recipients and other stakeholders.
 Collect and maintains up to date information, profile, and record of scholars.
 Develop mechanisms for the university to institutionalize more compassionate policies
and guidelines for those students who are financially challenged and /or belonging to the
marginalized sector of society.
 Establish linkages with government agencies and private sectors, local or abroad which
provide student aids and scholarship grants.
 Redesign and improve policies, rules and regulations, and strategies in the solicitation of
financial aids and scholarship grants.
 Monitor and evaluate the status, grades, courses and completion of students enjoying aids
and scholarships.
 Submit annual report of accomplishments and other related reports to the immediate
superior.
 Perform other related functions as may be directed by the Director of Student Welfare.

 CITY COOPERATIVE DEVELOPMENT OFFICE

The City Cooperative Development Office (CCDO) is a local government office

primarily responsible for the formulation and implementation of the City’s cooperative
development programs. Before its creation, cooperative services were provided under the
Cooperatives Services Division of the City Agriculturist Office. CCDO, as a department,
provides developmental services to cooperatives in the area of cooperative promotion, pre-
organizational and registration assistance, enterprise development, institutional development and
continuing cooperative information and education, and monitoring compliance to regulatory
requirements of the Cooperative Development Authority (CDA). Under the priority thrusts of the
present administration, CCDO finds it niches in the areas, i.e., Poverty Alleviation and
Education, with cooperatives as vehicles of socio-economic development, and people
empowerment through cooperatives’ continuing education.

CCDO’ services through technical guidance/assistance (TG/TA) are provided under the
following programs/project:

 Cooperative Financial Assistance Program (CFAP)

 Comprehensive Cooperative Training and Development Program (CCTDP)
 Promotion and Organizational Development Program
 Livelihood Enterprise and Skills
 Monitoring Services
 Linkage and Networking (Facilitates/coordinates support services)
 Cooperative LGU-active Partnership (CLAP) Awards

 MULTI-PURPOSE HALL

A multi-purpose hall refers to a building or room which serves to accommodate different

types of events or activities, such as wedding ceremonies, receptions, social gatherings, religious
activities, seminars, conferences and meetings. The activities involved usually entail provision of
adequate parking space as well as amenities such as kitchen, store, changing rooms, lobby, stage,
dancing floor and toilet blocks.

Multi-purpose halls, in particular wedding halls, operate mostly during the weekends and
late at night and may involve very noisy activities such as entertainment, dancing and singing.
Depending on the location, the operation of a multi-purpose hall may be associated with several
environmental nuisances which need to be mitigated to avoid inconveniences to the surrounding
neighborhood.

SAMPLE FLOOR PLANS

 CONCLUSION

City Halls serve a critical role in hosting municipal offices and services, but they are
almost as important architecturally, as they leave a visual legacy for the city they represent.

Government must serve and be accessible to the people, Efficiency of service is related to
how convenient governmental facilities are for the majority of those citizens using the facility.

Government offices must have Integration with, not isolation from, other offices in order
to serve the public efficiently and effectively. Locating the city hall near the center of business
activity helps expedite the work of the agencies located in city hall.