Professional Documents
Culture Documents
For any published global QM Document which was assessed as “applicable” and GxP relevant by the local organization (documented in local
document library) the implementation mode must be documented in Table 2 and the detailed gap assessment in Table 3.
See as well Global-SOP-QM-000002376 for further explanation (decision tree in Figure 1).
For organizations or global QM Documents in scope for the Pharmaceutical Quality System please refer to Global-SOP-QM-000002714
“Pharmaceutical Quality System” for further rules concerning the implementation modes.
Application note:
This implementation assessment takes into account the adjustments that were incorporated in version 2 of the Global-SOP-QC-000003582
(see yellow background). The impact of the changes made must be reassessed. Requirements that have not changed with regard to version
2 do not have to be reassessed if an initial implementation assessment has already been carried out. If an implementation assessment for
this instruction/guiding document is carried out for the first time, all requirements must be taken into account (please remove the diagonal
strikethrough).
Table 2 Implementation Approach: What is the approach for implementing the Instructive Global QM Document?
Table 3 Gap Assessment for Implementation: Which process steps are implemented? Where are gaps identified and how is the plan to close the gaps?
Process(step) Applicable Already Describe the gap and the details for implementation:
Implemented For already existing process steps, list local QM Document(s)
which will be replaced by the global QM Document
For not yet existing process steps describe the actions
planned to implement
Refer to a KabiTrack Record# for the process change(s)
Scope of testing Yes No Yes No
If a supplier for Ready-to-Use (RTU) media is fully certified and
the transport of media can be verified to be within proper storage
conditions (e.g., via temperature loggers), no additional growth
promotion test with ATCC organisms may be performed as long
as the manufacturer has demonstrated the growth-promoting
properties of the medium using the ATCC strains (i.e.,
compendial strains).
Check of pH value /Check of supplier COA Yes No Yes No No content-related changes compared to version 1. If
The pH value of the media from each lot prepared in-house Implementation Assessment version 1 has already been filled
should be measured after cooling down to room temperature. out, there is no need to re-evaluate this requirement. If this IA is
being filled out for the first time, this should be mentioned in
Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Check of pH value /Check of supplier COA Yes No Yes No No content-related changes compared to version 1. If
If individual units (e.g., small bottles, vials, ampoules) of liquid Implementation Assessment version 1 has already been filled
media are available, one unit is tested with an immersion pH out, there is no need to re-evaluate this requirement. If this IA is
probe, and the remainder of the unit should be discarded. being filled out for the first time, this should be mentioned in
Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Check of pH value /Check of supplier COA Yes No Yes No No content-related changes compared to version 1. If
For large volume units (e.g., large bottles, bags), an aliquot may Implementation Assessment version 1 has already been filled
be taken aseptically, where the remainder of that aliquot can be out, there is no need to re-evaluate this requirement. If this IA is
used. being filled out for the first time, this should be mentioned in
Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Check of pH value /Check of supplier COA Yes No Yes No No content-related changes compared to version 1. If
Even if no physical pH test is required for purchased media, the Implementation Assessment version 1 has already been filled
pH value specified by the manufacturer (COA) must be checked out, there is no need to re-evaluate this requirement. If this IA is
for acceptance. being filled out for the first time, this should be mentioned in
Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Check of pH value /Check of supplier COA Yes No Yes No No content-related changes compared to version 1. If
A lot of media not conforming to the pH limit cannot be released Implementation Assessment version 1 has already been filled
for use and must be investigated per Global-SOP-QM-000002473 out, there is no need to re-evaluate this requirement. If this IA is
“Event Handling & CAPA Process”. being filled out for the first time, this should be mentioned in
Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Sterility check Yes No Yes No No content-related changes compared to version 1. If
A lot of media not conforming to the sterility cannot be released Implementation Assessment version 1 has already been filled
for use and must be investigated per Global-SOP-QM-000002473 out, there is no need to re-evaluate this requirement. If this IA is
“Event Handling & CAPA Process”. being filled out for the first time, this should be mentioned in
Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Frequency of the testing Yes No Yes No No content-related changes compared to version 1. If
GPT must be performed for each lot and each delivery of media Implementation Assessment version 1 has already been filled
to be used in microbiological testing or used in the Environmental out, there is no need to re-evaluate this requirement. If this IA is
Monitoring program, whether manufactured in-house or being filled out for the first time, this should be mentioned in
purchased from an external supplier. Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Frequency of the testing Yes No Yes No
For purchased ready-to-use media, each shipment received from
the supplier must undergo independent GPT (for exception see
Error: Reference source not found)
Frequency of the testing Yes No Yes No No content-related changes compared to version 1. If
For in-house prepared media, GPT shall be performed for each Implementation Assessment version 1 has already been filled
sterilization lot (i.e. autoclave load). out, there is no need to re-evaluate this requirement. If this IA is
being filled out for the first time, this should be mentioned in
Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Method 1 - Use of in-house prepared inoculum Yes No Yes No No content-related changes compared to version 1. If
suspensions of challenge microorganisms Implementation Assessment version 1 has already been filled
Prepare suspensions of each required challenge microorganism out, there is no need to re-evaluate this requirement. If this IA is
from a freshly revived culture not more than five passages being filled out for the first time, this should be mentioned in
removed from the reference seed lot. Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Method 1 - Use of in-house prepared inoculum Yes No Yes No No content-related changes compared to version 1. If
suspensions of challenge microorganisms Implementation Assessment version 1 has already been filled
Use buffered Sodium Chloride Peptone solution (pH 7.0) or out, there is no need to re-evaluate this requirement. If this IA is
Phosphate buffer solution (pH 7.2) to make serial dilutions of the being filled out for the first time, this should be mentioned in
challenge microorganism to obtain a final inoculum suspension Table 2 and the requirement on the left shall be answered in
yielding in 10 - 100 CFU/ml. terms of applicability and implementation status (see columns 2
and 3).
Method 1 - Use of in-house prepared inoculum Yes No Yes No No content-related changes compared to version 1. If
suspensions of challenge microorganisms Implementation Assessment version 1 has already been filled
Use the suspensions within 2 hours, or within 24 hours if stored out, there is no need to re-evaluate this requirement. If this IA is
between 2 – 8 °C. being filled out for the first time, this should be mentioned in
Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Method 1 - Use of in-house prepared inoculum Yes No Yes No
suspensions of challenge microorganisms
Inoculate each medium (test at least in duplicates per strain)
with an appropriate volume (e.g., 100 to 250 µL for agar plates)
corresponding to NMT 100 CFU of a relevant challenge
microorganism according to Error: Reference source not found.
When testing liquid medium, the volume of the inoculum should
not exceed 1% of the volume of the media to be tested. Where
quantitative determinations are to be carried out (i.e., non-
selective agar plates), testing must be carried out at least in
duplicate per strain. Repeat on additional sets of media units for
each of the remaining challenge microorganisms required.
Method 1 - Use of in-house prepared inoculum Yes No Yes No No content-related changes compared to version 1. If
suspensions of challenge microorganisms Implementation Assessment version 1 has already been filled
For liquid media, check turbidity/growth for each challenge out, there is no need to re-evaluate this requirement. If this IA is
microorganism on the test media and on the inoculum control being filled out for the first time, this should be mentioned in
media. Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Method 1 - Use of in-house prepared inoculum
suspensions of challenge microorganisms
Old medium that has expired for not more than 4 weeks may be
used as a control in exceptional cases. If this case occurs
regularly or if it cannot be guaranteed that the medium does not
expire, the establishment of method 2 should be considered as
the test can be carried with the newly delivered medium only.
Method 2 – Use of RTU cultures (such as Quanticult, Yes No Yes No No content-related changes compared to version 1. If
BioBall™ or BEC growth kits) Implementation Assessment version 1 has already been filled
Each culture lot must be accompanied by a COA demonstrating a out, there is no need to re-evaluate this requirement. If this IA is
min-max count (e.g. 10-100 CFU/volume) and may include a being filled out for the first time, this should be mentioned in
mean CFU count on general culture media. Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Method 2 – Use of RTU cultures (such as Quanticult, Yes No Yes No No content-related changes compared to version 1. If
BioBall™ or BEC growth kits) Implementation Assessment version 1 has already been filled
Suppliers of RTU cultures must be qualified prior to use and out, there is no need to re-evaluate this requirement. If this IA is
applicable steps for supplier qualification must be considered being filled out for the first time, this should be mentioned in
(information can be found in Global-SOP-MM-000002564 Table 2 and the requirement on the left shall be answered in
“Supplier Selection & Qualification”). terms of applicability and implementation status (see columns 2
and 3).
Method 2 – Use of RTU cultures (such as Quanticult, Yes No Yes No No content-related changes compared to version 1. If
BioBall™ or BEC growth kits) Implementation Assessment version 1 has already been filled
Each supplier Lot must be released by verifying the COA claim out, there is no need to re-evaluate this requirement. If this IA is
and results be within min-max count unless the supplier is being filled out for the first time, this should be mentioned in
certified. Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Method 2 – Use of RTU cultures (such as Quanticult, Yes No Yes No No content-related changes compared to version 1. If
BioBall™ or BEC growth kits) Implementation Assessment version 1 has already been filled
In case the supplier has been certified, one lot of each out, there is no need to re-evaluate this requirement. If this IA is
representative challenge microorganism (1 gram-positive and 1 being filled out for the first time, this should be mentioned in
gram-negative strain) must be tested annually as part of Table 2 and the requirement on the left shall be answered in
maintaining the certified status of the supplier. terms of applicability and implementation status (see columns 2
and 3).
Method 2 – Use of RTU cultures (such as Quanticult, Yes No Yes No No content-related changes compared to version 1. If
BioBall™ or BEC growth kits) Implementation Assessment version 1 has already been filled
RTU cultures are used in an undiluted volume which corresponds out, there is no need to re-evaluate this requirement. If this IA is
to a count NMT 100 microorganisms per test. being filled out for the first time, this should be mentioned in
Table 2 and the requirement on the left shall be answered in
terms of applicability and implementation status (see columns 2
and 3).
Method 2 – Use of RTU cultures (such as Quanticult, Yes No Yes No
BioBall™ or BEC growth kits)
Inoculate each medium with the corresponding volume (typically
between 100 to 250 µL for agar plates) of a relevant challenge
microorganism according to Error: Reference source not found.
When testing liquid medium, the volume of the inoculum should
not exceed 1% of the volume of the media to be tested.
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[Name] [Name]
[Organization] [Organization]