GWADAR PORT AUTHORITY

G'\'ADARPORT AUTHORITY

Consultancv Services
for
Studies on Making the Gwadar Pon More
Competitive

REQUEST FOR PROPOSAL lRFPJ

OCTOBER 2021

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T/IBLC OF CONTCNTS

. [ TION -1 I cnrR or INVITATION ....................................................................................................... 2

!-L CTION - 2 INSTRUCTION TO THC CONSULTANTS ........................................................................... l
ln trC1dlictton ..................................................................................... ..................,.......................... ............. 3
IMlf1,t1llon & amC'ndment of Rrr docum ents .................................... ................................................... 4
r rep,11 c1 tion of r roposa I ............ ......................................... ..................................................................... ... 4
Technkr'II f'ropmal S.. Financi al Proposal .............................. ................................................................... 4 & 5
_ubm isslon rC'reipt and Opening of Proposal. .................................................... ..................................... 6
Proposal [valuation ................................................... ................................................................................. 7
Gu,dC'line fo r Eval uation of Proposal............ ...... .................................................................................... . 7
Al/\ard of Contract ............................................................................ ........... ................................................ 8
Confidentia lly .................................... ............ ........................ ............ ........................................................... 8
DATA SHE ET ............................................................................., ................................................................... 9
[ aluation Criteria .................................... ........................ ........................................................................... 13
SECTION - 3 TECHNICAL PROPSAL STANDARD FORMS..................................................................... 14
3A. TECHNICAL PROPOSAL SUBMISSION FORM ....................................................................................... 15
38. FIRM·s REFERNCE ........................ .................. .................. .............................. ....................................... 16
3C. COMMENSTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF REFERNCE AND
ON DATA SERVICES AND FACILITIES TO BE PROVIDED BY THE CLIENT.. ................................................ 17
3D. APPROACH PAPER ON METHODOLOGY & WORK PLAN FOR PERFORMING THE ASSIGNMENT 18
a. Working Approach & Methodology
b. Work Plan
c. Organization & Staffing
3E. COMPOSITION OF THE TEAM (PERSONNEL) AND TASK(S) OF EACH TEAM MEMBER......... 20
3F. FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED PROFESS IONAL STAFF ..................... 21
3G. TIME SCHEDULE FOR PROFESSIONAL PERSONNEL .................................................................... 22
3H. WORK PLAN/ ACIVITY SCHEDULE ............................. ....................................................... ............. 23
SECTION - 4- FINANCIAL PROPOSAL SUBMISSION FORM ............................................................... 24
4A. FINANCIAL PROPOSAL SUBMISSION FORM ........................... ..................................................... 25
48. SUMMARY OF COSTS ..................................................................................................................... 26
4C. BREAKDOWN OF PRICE ............................................................................... ..................................... 27
4D. DIRECT/ NON SALARY COST............................................................................................................ 28
4E. BREAKDOWN OF RATES ................................................ ..................................................................... 29
4F. BREAKDOWN OF SOCIAL CHARGES ................................................................................................... 30
4G. BREAKDOWN OF OVERHEADS........................................................................... ..................... .......... 31
SECTION 5 -TERMS OF REFERENCE ................................................................................................... 32

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- ut,jl',·t: • PRE-QUALIFICATION OF FIRI\I

Gwadar Port Authority has asked for the Consulting Services for the Studies on Making the
Gwadar Port l\lorc Competitive. The scope of services shall be in accordance with the Terms of
Reference (ToR) anachcd hereto at Section - 5.

2. The finn will be selected under Quality & Cost Based Selection (QCBS) and procedures described
in this RFP in accordance with Procurement of Consultancy Services Regulation 20 IO item JB(i) i.e
Quality & Cost Based Selection. The details of same can be obtained at the following website :
\I' \\ \ I .ppra.clw.pl.:

3. The RFP includes the following documents:

Section I - Lener of Invitation
Section 2 - Instructions to Consultants (Including Data Sheet)
Section 3 - Technical Proposal - Standard Fonns
Section 4 - Financial Proposal - Standard Fom1s
Section 5 - Tenns of Reference

4. Please infonn us in writing at the undem1entioned address upon receipt that you received the letter
of Invitation:

5. The last date of submission of the Proposal is on 30 th November 2021 at time 1200 Hours.at the
following address:

MUNEER AHMED
Project Director

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l: l hc- r,~n q1lt11nt s t1r Invit ed l o submit ii Technical

Propos;il ;ind ;i Fln;i ncl;i l Propo-.;:il, .1 ~
,pN lf1c-d In t he- Dat a \heel for consult ing services requir ed for the ;is slgnment named In the
Shrr t. l hr p1 onosal will b c t he b as Is for cont ract negoti;i t ions ;ind ultimately for a signed
[')a \ i1
c,nt rilct with t he selected f11 m

1.3 Thr com ult ants m ust fam ilia rize th em se l ves w ith l oc al co n d i tio ns and take t hem Into
account in preparing their proposals. To obtain fir sthand Informa tion on the assignment and
on t he local condit ions. Consult ants Me encour;iged to visit t he Client before submit ting a
proposal. The consult ants' representative should con tact th e officials named in the Data Sheet
t o arrange f or their visit or t o obt,, ln ., ddlt lonal lnform;itl on on the pre-proposal confer enc e .
Consultants should en sure that these offlci;ils arc advised of the vis it in adequat e t ime to
allow them to make appropri ate ar rangements.

l.4 The Client will provide the Inputs specified in the Data Sheet, assist the firm in obtaining
licenses and permits needed to carry out the services, and make available relevant project data
and reports.

1.5 Please note that;

(i) The costs of preparing the proposal and of negotiating the contract, including a visit to
t he Client, are not reimbursable as a direct cost of the assignment; and

(ii) The Client is not bound to accept any of the proposals submitted.

1.6 Client's policy requires that consultants provide professional, objective, and impartial advice
and at all times hold the Client's interests paramount, without any consideration for future
work, and strictly avoid conflicts with the assignments or their own corporate interests.
Consultants shall not be hired for any assignment that would be in conflict with their prior or
current obligations to other clients, or that may place them. in a position of not being able to
carry out the assignment in the best interest of the Client.

1.6.1 Without limitation on the generality of this rule, consultants shall not be hired under
the circumstances set forth below:

(a ) A firm which ha s been engaged by the Client to provide goods or works for a project,
and any of th eir affiliates, shall be disqualified from providing consu lt ing services for
the preparation or implementation of a project, and any of t heir affiliates, shall be
disqualified from subsequently providing goods or works or services related to the init ial
assignment (other than a continuation of the firm 's earlier consulting services) for the
same project.

(b) Consultants or any of their affiliates shall not be hired for any assignment which, by Its
nat ure, may be in conflict with another assignment of the consultants.

1.6.1.2 As pointed out in para 1.6.1 (a) above, consultants may be hired for downstream
work, when continuity Is essential, and the factors used for the selection of the consultant
should take the likelihood of continuation Into account. It will be the exclusive decision of the

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0115 ult.1nts sh0ulr1 observe the hi ghest st;ind;ird of ethics during t he selection and execution
of suc h ron t rr1cts . In pursuilnce of this policy, the client :

(a) Defines. for the purposes of this provision the t erms se t forth below as follows:

(i) "corrupt practice" me;in s th e offe rin g, giving, receiving, or soliciting of anything of value to
influence th e act ion of a public official In the selection process or in contract execution; and

(ii) "fraudulent practice" means a misrepresentation of facts In order to influence a sele ction
process or the execution of a contract to the detriment of the borrower, and includes
collusive practices among consu ltants (prior to or after submission of proposals)
designed to establish prices at artificial, noncompetitive levels and to deprive the
borrower of the benefits of free and open competition :

(b) Will reject a proposal for award if it determines that the firm recommended for award has engaged
in corrupt or fraudulent activities in competing the contract In question;

1.6.2 Consultants shall furnish information as described in the Financial Proposal submission
form (Section 4).

1.7 Consultants shall be aware of the provisions on fraud and corruption stated in the Standard
Contract.

2 Clarification and Amendment of RFP Documents

2.1 Consultants may request a clarification of any of the RFP documents up to th e number of days
indicated in the Data Sheet before the proposal submission date. Any request for clarification
must be sent in writ ing by paper mail, cable, telex, facsimile, or electron ic mail to the Client's
address indicated in the Data Sheet. The Client wi ll respond to such requests and will send
written copies of the response (including an explanation of t he query but without identifying
the source of inquiry) to all invited consultants who intend to submit proposals.

2.2 At any t ime before the submission of Proposals, t he client may, for any reason whether at its own
initiative or in response to a clarifica t ion requested by an invited firm, amend the RFP. Any
amendment shall be issued in writing through addenda. Addenda shall be sent by mail, ca ble, t elex,
facsimile, courier, or electronic mail to all invited consultants and will be binding on them . The
client may at its discretion extend the deadline for the submission of proposals.

3. Preparation of Proposal

3.1 Consultants are required to submit a proposa l (para 1.2) written in English Language.

Technical Proposal

3.2 In preparing the Technical Proposal, consultants are expected to examine the documents
constituting this RFP in detail. Material Deficiencies in providing the information requested may
result in rejection of a proposal.

3.3 While preparing the Technical Proposal, consultants must give particular attention to the following:

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\'. Curr iculum Vitae
Alternat ive professionnl staff shill! nol be propos ed, ilnd only one
(CV) may be submitted for each position.

VI. Reports to be issued by the consultilnts ;is p.irt of this ;isslgnment must be In English Language.
It is des irable that all the key stnff have a working knowledge of English Language.

1.4 The Technical Proposal shall provide the following information using the attached
Standard Forms (Section 3):

(i) A brief description of the firm's organization and an outline of recent experience on
assignments (Section 3B) of a similar nature. In case of Joint Venture, same details are
req uired to be submitted for each individual! firms constituting the Joint Venture . For each
assignment, the outline should indicate, inter a/ia, the profiles of the staff proposed,
duration of the assignment, contract amount, and firm's involvement.

(i i) Any comments or suggestions on the Terms of Reference, data, services and facilities
to be provided by the Client (Section 3C).

(iii) A description of the approach, methodology and work plan for performing the
assignment covering the following subjects:

a) Working Approach and Methodology,

b) Work Plan, and
c) Organization and Staffing

Guidance on the content of this section of the Technical Proposals is provided in Sector. 30. The
work plan should be consistent with the Work Plan/ Activities Schedule (Section 3H) GPA considers
that overall · quality of proposal, specific experience of Consultants and its team is of paramount
significance and as such will be evaluated in strict conformity with personnel evaluation criteria .

(iv) The list of the proposed staff team by specialty, the tasks that would be assigned to each
staff t eam member and th eir deployment schedule. (Section 3E).
(v) Signed CVs by the proposed professional staff and verified by the authorized
representative .Key information should Include number of years working for the
firm/entity, educational qualification, experience, age and degree of responsibility held in
various assignments etc.
(vi) Estimates of the total staff Input (professional and support staff; staff time) needed to
carry out the assignment, supported by bar chart diagrams showing the time proposed
for each professional staff team member (Sections 3E and 3G).

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(1'11) cll' l illlNi rfl' Cl lplion or the proposccl methodology, st.1fflng, and monl torln11 of
t, , lnlnE:, If the Data Shee t specifi es tr;iinlng ;is a major component of th e assignment.

(l'lil) An\' r1dd ltlonal information requested In the Data Sheet or deemed necessary by the
bidder.

1.5 The Technicc1I Proposal shall not Include ,my flnilnclill Information.

FINANCIAL PROPOSAL

1.6 In preparing the Financial Proposal; consultants are expected to take into account the
requirements and conditions outlined In the RFP documents. The Financial Proposal should
foll ow Standard Forms (Section 4). It lists a" costs associated with the assignment, including
(a) remuneration for staff , and (b) reimbursable expenses such as subsistence (per
diem, housi ng), transportation (international and local, for mobilization and demobi lization),
services and equipment (vehicles, office equipment, furn iture, and supplies), office rent,
insurance, printing of documents, surveys, and training, if it is a major component of the
assignment. A" the reimbursement made for non- consumable items will be the property of
the client.

1.7 The Data Sheet indicates how long the proposals must remain valid after the submission date ,
during this period, the consultant is expected to keep available the professional staff proposed for
the assignment. The Client will make its best effort to complete negotiations within this period. If
the client wishes to extend the validity period of the proposal, the consultants who do not agree
have the right not to extend the validity of their proposals.

1.8 Consultants should express the price of their service in Pakistan Rupees only.

2. Submission, Receipt and Opening of Proposals

4.1 The original proposal (Technical Proposal and Financial Proposa l; see para 1.2) shall be
prepared in indelible ink. It shall contain no inter-lineation or overwriting, except as
necessary to correct errors made by the firm its elf. Any such corrections must be initialed by
the persons· or person who sign(s) the proposals.

4.2 An authorized representative of the firm initials all pages of the proposal. The
representative's authorization is confirmed by a written power of attorney accompanying the
proposal

4.3 For each proposal, the consultants shall prepare the number of copies indicated in the
Data Sheet. Each Technical Proposa l and Financial Proposal shall be marked "ORIGINAL" or
"COPY" as appropriate. If there are any discrepancies between the original and the copies of
the proposal, the original governs.

4.4 The original and copies of the Technical Proposal shall be placed in a sealed envelope
clearly marked "Technical Proposal", and the original and all copies of the Financial Proposal
in a sealed envelope clearly marked "FINANCIAL PROPOSAL" and warning: "DO NOT
OPEN WITH THE TECHNICAL PROPOSAL. " Both envelopes shall be placed into an outer
envelope and sealed, clearly marked as Technical and Financial Proposals This outer envelope
shall bear the submission address and other Information In the Data Sheet Indicated and be
clearly marked, "DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION COMMITIEE"

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~ 1 r ,1:1m thC' time t he bids M C opened to the time the contrilct Is ;iwarded, If any consu ltant
~ i~hp~ to contact th e Client on ;iny 111.1ttcr rcl;ited to Its proposal, It should do so In writing at
the add ress indic11ted In th e Data Shee t. Any effort by th e firm to Influ ence the Client In th e
1,C'nt\ proposal evaluation, proposal comparl~on or contract award decisions may result
in' the reject ion of the consultc1nt's propos.i l.

5.2 Evaluators of Technical Proposals shall have no access to the Financial Proposals until
the technical evaluation is concluded

6 Evaluation of Proposals

6.11 On receipt of the proposals, client will appoint a suitably qualified committee to evaluate the
technical proposals of all the contestants. The committee will evaluate each technical
proposal as regard s the understanding of project needs, methodology, work plan, time
schedule, experience and qualifications of personnel to be assigned, present work load and
other pertinent aspects in relation to the services required of the consulting engineer. No
special weight age in the evaluation will be given to any Consulting Engineer for reason of his
being in the public or the private sector. The committee will rank the consulting engineers in
order of their suitability for the particular Project.

6.2 The Client will then open the financial proposals of all the technically qualified firms/ consulting
engineers in the presence of such consulting engineers who care to be present and will publically
announce the prices and terms of all proposals.

6.3 Thereafter, financial proposals of the short listed consulting engineers will be examined and
evaluated / adjusted as under;

6.3.1 If number of professional staff months taken by the firms are less than the man months
threshold stipulated by GPA, these will be increased to the threshold level and the cost added
to bring proposal at par.

6.3.2 Any conditions or"reservations or stipulation, which directly or indirectly effects the consulting
services cost, will be financially evaluated and cost added to bring the proposal at par.

6.3.3 The award of works shall be based upon weightage awarded to the Technical and Financial
Proposa.ls. Proposals will be ranked according to their combined technical (St) and financial (Sf)
scores using the weights (T = the weight given to the Technical Proposal; P = the weight given
to the Financial Proposal; T + P = 1) indicated below.

The weights given to the Technical and Financial Proposals are, T =0.80, and P = 0.20
. :
The lowest ' evaluated Financial Proposal {Fm) will be given the maximum financial score
(Sf) of 100 points. The financial scores (Sf) of the other Financial Proposals will be computed as
indicated below: ~-;;;::,.,,._

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. : St , T'' , .. Sf x r%. St = points earned out of 100 points

rhe fi rm achieving the highest combined techn lcil l and financial score will be invited for
nei:otlatlons

7 NEGOTIATIONS

.1 The contract will be negotiated to the firm achieving the highest combined techn ical and
financia l score (S) . Negotiations w ill be held at the address Indicated In the Data Sheet. The
aim is to reach agreement on all points and sign a contract.

7.2 Negotiations will include a discussion of the Technical Proposal, the proposed methodology
(work plan), staffing and any suggestions made by the firm to improve the Terms of
Reference. The

Client and firm will then work out final Terms of Reference, staffing, and bar charts indicating
activities, staff, periods in the field and in the home office, staff-months, logistics, and
reporting. The agreed work plan and final Terms of Reference will then be incorporated in the
"Description of Services" and form part of the contract. Special attention will be paid to getting
the most the firm can offer within the available budget and to clearly defining the inputs
required from the Client to ensure satisfactory implementation of the assignment.

7.3 The financial negotiations will includ@ a clarification (if any) of the firm's tax liability in
Pakistan and the manner in which it will be reflected in the contract; and will reflect the
agreed technical modifications in the cost of the services.

Unless there are exceptional reasons, the financial negotiations will involve neither th e
remuneration rates for staff (no breakdown of fees) nor other proposed unit rates .

7.4 Having selected the firm on the basis of, among other th ings, an- eva luation of proposed key
professional staff, the Client expects to negotiate a contract on the basis of t he experts
named in the proposal. Before contract negotiations, the Client will require assurances that the
experts will be actually available. The Client-will not consider substitutions during contract
negotiations· unless both parties agree that undue delay in the selection process
makes sucn substitution unavoidable or that such changes are critical to meet the
objectives of the assignment. If this is not the case and if it is established that key staff was
offered . in t~e proposal without confirming their availability, the firm may be disqualified.

7.5 The negotiations will conclude with a review of the draft form of the contract. To complete
negotiations the Client and the firm will Initial the agreed contract. If negotiations fail, the
Client will i.nvite the firm whose proposal received the second highest score to negotiate a
Contract.

8 Award of Contract

8.1 The firm achieving the highest combined technical and fi nancial score (S) will be awarded
the Contract. After negotiations are completed, the Client will promptly notify other
consultants on the shortlist that they w ere unsuccessful and return the unopened Finan cial
Proposals of those consultants who did not pass th e techn ica l evalu ation.

8.2 The firm is expected to comm ence the assignment on the date and at the location
specified in the Data Sheet.

• I

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9.1 lnf0nn,,t1on rl'li1tlnr, to evaluation of propos.ils and recommendations concerning

i1w,, rds , h;ill not be disclosed to the consultcints who submitted the proposals or to other
prrsons not officic1lly concerned with the process, until the winning firm has been noti fied that
it hc1s been awarded the contract.

DATA SHEET

Clause Reference

1.1 The name of the Client is Gwadar Port Authority

Owing to complexity of assignment of "Studies On Making the Gwadar Port More Competitive" and
timely data collection, the method of Technical evaluation shall be based on the Technical
Evaluation criteria specified in the document and the award shall be based on the Quality and
Cost Based (80:20) as per Procurement of Consultancy Services Regulations of PPRA, 2010. The
calculation of grades has been elaborated in Section-II - Instruction to Consultants, above.

1.2 Technical and Financial Proposals are requested:

The name, objectives and description of the assignment is:

"CONSU~Tl~G SERVICES FOR THE STUDIES ON MAKING THE GWADAR PORT

MORE COMPETITIVE "

Technical and Financial proposals must fully comply with the requirements laid out in the Request
for Proposal (RFP) and should meet detailed objectives of the Terms of Reference I Scope of Works.

1.3 The bidders may send queries if any, 10 days before the last date of submission of the Proposals
at the address given below:

The name(s), Address(es), and the telephone numbers of the Client's Official(s) are:

~roject Director,
Studies On Making the Gwadar Port More Competitive
Gwadar Port Authority
Pak China Friend~hip Road,
Gwadar
Cell No: 0333-3613859
,:
1.4 The Client ~ill provide the following inputs:

a. The client will provide the expert "Technical Advisor" and the remuneration shall be quoted & paid
by the ~ons.ultants firm. GPA will provide the CV of the proposed Technical Advisor.
b. In preparation of technical proposal, GPA, as a courtesy', will allow the consultants the
inspection · of site
c. During the execution of the services, GPA, wherever possible will provide liaison and will
ensure the consultant's should have access to the relevant record / data available with
the GPA, for the completion of their assignment. GPA also may assign qualified
counterparts to work with personnel of the consultants for the purpose of the liaison,
training and prompt review of the finding and recommendations of the Consultant.

1(6.1.2 The Client; envisages the need for continuity for downstream work Not Applicable
1:7 The clauses ~n fraud and corruption are: Clause 1.7 of ITC

10

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il 1hr ;i s1gn ment is base d on Tim e bc1 sc d locc1 I currency i.e. Pilkistan rupees and shall be paid
on r1ch1eving the mil estones set forth in th e Term s of Reference . Prices In th e forei gn currency
shal l not be payable.

(ii) The mini.m um required experience of proposed professional staff Is: As mentioned in the
criteria for Technical Evaluation'

(iii) Reports that are part of the assignment must be written in ENGLISH

3.3 Short list ed firm/ entity may associate with other short listed firm: NO

3.4 Tra ining is a specific component of this assignment: NO

3.6 Taxes: 'Taxes as per prevailing Laws of Government of Pakistan. Complete information on taxes to
be obtained by the Consultants from the Central Board of Revenue . All prices/ rates quoted are to be
inclusive of GST, Services tax & other taxes. There is no separate provision for tax. Any additional tax will
not be consi dered and will not be taken into account. Any tax rebate obtained later will be considered
as rebate t o GPA.

All Ta xes to be shown separately in the Proposal.

3.7 Proposals must remain valid 120 days after the submission date without change in the
methodology, personnel proposed for the assignment and the price proposed.

4.3 Number of copies of technical and financial proposal:

a. Technical Proposal: Original + 1 Copy (Total 2 copies} + one soft Copy.
b. Financial Proposal: Original + 1 Copy (Total 2 copies} + one soft Copy
I
4.5 The Proposal ·submission address is: .

Gwadar Port Authority

Pak China Friendship Avenue,
Gwadar, Pa~istan

Information on the outer envelope should also include:

Name and Addres:s of Consultant submitting proposal with Technical or Financial Proposal for :

Consulting Servic~s for the Studies On Making the Gwadar Port More Competitive for Additional
Terminal

4.5 Proposals must be submitted no later than the following date and time :

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 GWADAH POHT AUTH ORI TY

30 th November 2021 nt 12:00 l'M

6.1 The address to send information to the Client Is:

Project Director, Studies On Making the Gwadar Port More Competitive

Gwadar Port Authority
Pak China Friendship Avenue,
Gwadar

S.l The Address for Negotiation is:

Project Director
Studies On Making the Gwadar Port More Competitive
Gwadar Port Authority
Pak China Friendship Avenue,
Gwadar.

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 (, WMlAlt l'Olt r AUrlt Ol(lf '(

EVALJIATION CRITF.Rlf\;
Summ~ry

A. Experience of Firms In Rolovant Dlsclpllnos

I. General Experience of the Firm 15 Points

II. Maritime/Port Experience of the firm 25 Points
Ill. Manpower Available with the Firms 40 Points
IV. Financial Status 20 Points

A I. General Experience the Firms 15 Points

General Experience Points

Firm having experience of Infrastructure projects including

Ports and Harbors completed or ongoing which are not similar
15
but are important to judge capacity of Firm.
I

A II. Port Experience the Firms 25 Points

Specific Experience Points

Firm having specific experience of Studies for Business

Planning and Development of Port.
25
12.5 Marks for each project.

A Ill. Manpower Available with the Firms 40 Points

S.No Title Point Qualification Experience

MS (Coastal Eng/ Maritime Studies) with 15

years in Designing and Master Planning of
a.
Ports and Harbours.
Project Director 7
OR

B.E with 20 years in Designing and Master

Planning of Ports and Harbours.

MS (Coastal Eng/ Maritime Studies) with 15

years in Designing and Master Planning of
b. Coast~! Planning 5
Ports and Harbours.

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 (,WAIJAII POI! I AlJ II IOfO IY

En~ tnC'l't Oil

11 I. (Civil) w11l1 ;>() yrior:1111 Donlgnlng :ind
Mnstor Pln1111l11n of Nnvlgn tlon:il Chrinnol
nncl Droclglny works .
,_ - - --- -- -

Licensed Master Mariner with 10 Yea rs'

Experience in Pilotage and Port Operations.
' Nc1vigation Expert 5

d. Economist 4 Masters in Economic with 10 years'

Experience

ACCA/MBA Finance with 10 Years'

Experience.
e. Financial Expert 4

Infrastructure 5 BE (Civil) with 20 years design experience of

Design Engineer. Infrastructure projects.
f.

e. Legal Expert 5 LLB/LLM with 10 years' experience.

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 <,WAI >AH 1'0 11 r AU rt1on1 rY

'ontm ctg O.E (Civil) wltll 1G Yom~· oxperlence.

Sp0cinlist

A IV. Financial Status 20 Points

General Experience Points

Min imum 200 million average annual turnover in last 3 years

20

SUPPORT STAFF:

S. No DESCRIPTION

1. Computer Operator Of Accept able Qualificat ion &

Exoerie nce
2. CAD Operator 2 Nos. - do -
3. Junior Engineer 4 Nos. - do -
4. Finance Manager - do -
5. Document Controller/ Data Collector -do-

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~I 11 1 • 3 ll HNI 1\1 PROl' ()S/11 S1 i\Nl)i\flll I onM'i

., i\ 1 L HNI AL l'HOl' O AL Ul1MISSION I OHM

3~. FIRM'S REFERENCES

3C. COMM ENTS AND SUGG ESTIONS O F CONSULTANTS ON THE TERMS OF

REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY THE
CLIENT

30. APPROACH PAPER ON METHODOLOGYAND WORK PLAN FOR PERFORMING

THE ASSIGNMENT

3E COMPOSITION OR THE TEAM (PERSONNEL) AND TASK(S) OF EACH TEAM

MEMBER

3F FORMAT OF CURRICULUM VITAE (CV) FOR PROPQSED PROFESSIONAL

STAFF

3G TIME SCHEDULE FOR PROFESSIONAL PERSONNEL

3H WORK PLAN/ ACTIVITIES SCHEDULE

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 CiW/\rJJ\H l'OIH /\ U flt ORll 'f

'JA. TE HNICAL PROPOSAL SUBMISSION FORM

(Location, date)

f'r0Jt' t ()ire tor

_tudies fN M;i~ing Gwadar Port More Competitive
wadar Por1 Authority
Pa l.. China Friendship Road,
Gwadar

We, the undersigned, offer to provide the consult ing services f o r Consulting Services for
undertaking Studies for Making Gwadar Port More Competitive in accordance with your
Request for Proposal ( RFP d at e d)

\\'e are hereby submitting our Proposal which includes this technical proposal, and a
financial proposal sealed under a separate envelope.

If negotiations are held during the period of valid ity of the Proposal (date), we
underta ke to negotiate on the basis of the proposed staff. Our Proposal is binding upon
us and subj ect to the modifications resulting from contract negotiations.

We understand that you are not bound to accept any Proposa l you receive.

\Ve remain,

Yours Sincerely,

Authorized S!gnature (in full & initial): _ _ _ _ _ _ _ _ _ _ __

Name and Title of Signatory : _ _ _ _ _ _ _ _ _ _ _ _ _ __
Name of Firm: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Address : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _

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~ . 1IRM' \ Ill II HI NC I\

l l,1 1h 1lw h" 111 ,1 1 111°1,,, ' p , 1Wl1 '" 11,11,, "1 1 1 l llll 1111 r ,H h I t•fr•r " '" (' ,IH ll{rltllfOII I f qr wl 1lr " YOllf flr111/ r,n l l t·1,
•11 , 1,, tr,dl1·1d11 , 11 1 n\ n n ,q11,rill1' rn t tly n, 11\ n,w n f II H' 111 ,11nr cn11 1p,1nl"~ 1111111111 ,111 ,Vi ~rJr l,111,m, •t1 -Vi
l.•~;111\ I \' 111I o1 l 1t•d

I\ 1f\l R Wl'R ~ \'VIII 11 nr Sl 1LLUS1RI\ H S OU/\Llf 1( 1\TION

r rojC'ct N~mr: Country:

r roject location Within Country: Professional Staff Provided

No, of Staff:

Name of Client : No. of Man Months:

Start Date Completion Date. Approx. Value of Services:

(Month/ yea r) : M o nth/Year

Name of Associated Firm, if any: No. of Man-month of professional staff provided by

associated firm:

Senior Staff Involved and functions performed:

Detailed Narrative Description of Project & Services Provided:

Detailed Description of Actual Services provided by the Company:

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 GWfll)flll POUT AU r11on1TY

COMM[NTS AND SUGGCSTIONS OF CONSULTANTS ON nt E TEHMS OF REFHIENCE AND ON

DATA, SCRVICES, AND FACILITIES TO DE PROVIDED DY TH E CLIENT

On the Terms of Reference :

1.

2.

3.
4.

On the data, Services, and Facilities to be provided by the Client

1.

2.

3.

4.

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3n. i\l'rH()/\(ll l'/\1'1 H ON Ml lltOl>OI OCW /\Nil WOIIK l'I /\N I 011 l'I Ill OIIMING Tttr
/\~~I ,NMI Nl

1. ,~11,1111,1111\ ,ti,,11 prnvld1' ,l wrll lho111thl m rl ,lfl fH0,1cl 1 l o l lrrr nly e,wrnt1• tlr•!
;," lis11111 r 11I \V111 ~1111~ ,,ppr lMth, llll'lhodolotw :ind w ork pl.in Mt! tt ,,! 'fl!Y
ornp 01w111\ 01 the 1ec hnlc:il Propos;il. Yo11 .rr e Sllf!RC~ l cd to p rc~ent yo ur
1Nhn l ,,I r, 0po ,,I (Inclusive of clwts ;ind dl;igr;irm) divided Into th c followlnv, tlrrC!c.:
r h:ipt cr~:

a) Working App roach and Methodology,

b) Work Plan, .ind
c) Organization and Staffing,

[Consultants may also su ggest their scpar.itc approach, methodology and working plan
encompa ssing the TORs with prudent engineering, managerial and financial skills.]

Marking will strictly be in .iccordance w ith overall quality of proposa l submitted giving due
consideration to Consultants demonstration of project understanding, clarity in approach,
,specific discussion of problems anticipated In execution of study.

a. Working Approach and Methodo9ogy.

Consultants are expected to explain following:

(1) Understanding of the objectives of the assignment and Project Appreciation &
knowledge of Gwadar conditions .
(2) Methodology for carrying out the activities and obta ining the expected
output.
I
(3) Highlight the problems to be anticipated and how they wi ll be addressed
together with their importance, and explain the technical approach you wou ld
adopt to address them.
(4) The methodologies you propose to adopt and highlight the compatib ility of
those methodologies with the proposed approach , adopting innovative
concepts.

b. Work Plan.
This should include following:

(1) Propose the main activities of the assignment, their content and
duration, phasing and interrelations, milestones (including interim approvals
by the Client), and delivery dates of the reports. Programming of field
investigations campaign and minimizing interruptions to GPA operations.

(2) The proposed work plan should be cons istent with the technical
approach and methodology, showing understanding of the TOR and ab ility to
translate them into a feasible working plan. A list of the final documents,
including reports, drawings, and tables to be delivered as final output,
should be included here.

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 <, V//IIJMI POHr /d Jr ltOJ I T'f

0 Ril hiltlon :111d i'llfln

0 11 ult an ts ,ire req ues ted to propose t he st ruc tu re and composition of '(Our e.:im.
You should lis t t he m;iin disciplines of th e assignmen t, th e ~ey e,pert res ponsible, ~nd
proposed technical and support staff.

I
I '

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 ,Wfl!MII POltr l\lJ llfOHIIY

3E. COMl'OSITIO N or 1 IIL H /\M (PtnSO NNCL) /\ ND TASl<(S) OF EI\CII TEJ\M M[MDEH

S.No. N<1meof CNIC II/ Firm l\rc;i of Position Tasks Assigned

Staff Passport Expertise Assigned
No.
1.
2.
3.
4.

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,, . I ()RM l\l ()f ( lllllllflll IJM Vl l/\1 1,v~1 I OIi 1'11(11'()'.I n 1 110! 1 ',',l()MAI. ',f/\11
1

,1111 111 I 1,111

1
,11111 1' ' \ il ll

,1!t' 1 f [1 11 th

, t ,ir\ " ·1 th I 1rm/ C'nl1tv:

I\,, 1bC'1~hip in rrof essiona l Socie ties:

("lr tc1 ilect Tc1 l..s Assigned:

Key Qualifications:

!Give c1n outline of st,, ff m ember's experience ,rnd trillning most pertinent to tasks on
c1ssi€:nm ent . Describe degree of responsibility held by staff member on relevant previous
c1ssignmcnt s and give dates and loca tions.I

Education :

[Summari ze college/ university and other specialized education of staff member, giving
names of schools, dates attended, and degrees obtained . Use about one quarter of a page.)

Employment Record :

[Starting with present position and name of project, list in reverse order every employment held.
List all positions held by staff member since graduation, giving dates, names of employing
organizations, titles of positions held, and l ocations of assignments. Also give types of
activ ities performed and client references, where appropriate.]Give present engagement on
current deployed project or upcoming ones.

Languag~s:

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading,
and writing]

Certification:

I, the undersigned, certify that to the best of my know ledge and belief, these data correctly
describe me, my qualifications, and my experience.

Signature of Staff Member Day/Month/Year

Signature of Authorized Representative

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 GWADAll POHT ALHIIOHIT'(

3G. TIME Scti£0Ul[ FOH l'HOFESSIONAL l'EIISONNtl

List of Activities

N~mc Position Work/ Act ivities Monthly Programme from date of Total Man
Assigning (In the form of bar chart) Months

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 GWADAn ronT AUTHOnlTY

3H. WORK NAN/ ACTIVITIES SCHEDULE

Time Period In Months

S.No. Activities
1 2 3 4 5 6 7 8 9 10 11 12 13 14

' j
i
I
I

25

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 GW/\ll/\lt POlt r /\lHII OIU IY

S[CTION - 4 - FINANCIAL l'ROl'OSAL SU II MISSION fOIIMS

4A. Fln;rnclal Proposal Submission form

4B. Summary of Costs

4C. Breakdown of remunerations

4D. Reimbursable - Direct (Non Salory) Costs

4E. Break Down of Rates

4F. Break Down of Socia I Charges

4G. Break Down of Over Head costs

All charges are inclusive of GST, Services tax and Income taxes. No separate paym ent will be made.

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 4A. I INANCIAl. PHOl'OS AL SUllMI SS lm l rORM

r-1c,,rrt ()11 ct or
• tud•rs for f\ ai...1ng Gw;idar Por t More Compe titi e
\\ ad~r Port Authority
Head of Pai... Chin a Friend ship Road,
Gwildar

\\'e. t he undersigned, otter to provide the consulting services in accordance wit h yc·; r ?. ?: :;::.t
for Proposal (RFP) dated ( ) and our Proposal (technical and financial pro:;~s<=I; ). C:;r
attached fi nancial proposal is for the su m of [Am ount in words and figures].

Our fina ncial proposal shall be binding upon us subject to the modifications res u n5 fr=rn
contract negotiations, up to expi ration of the validity period of th e Proposal, i.e. 120 days fro:n
t he date of submission of Bid.

We understand you are not bound to accept any Proposal you receive. We remain.

Yours Sincerely,

Authorized Signature (in full & initial): _ __ _ _ _ _ _ __ _ _

Name and Title of Signatory: _ _ _ _ _ _ __ _ _ _ _ __ _
Name of Firm : _ _ __ _ _ _ _ _ _ _ _ _ _ _ __ _ _ __
Address : _ _ __ _ _ _ _ __ _ _ _ _ _ _ _ _ _ __ _ _

.,

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 GW /\01\R PORT /\UTHORITY

JI\, ~llMMARY or COSTS

l S.No

1.
Description

.•,l.iry Cost/ Rc rm,nrr;itlon inclusive of Taxes

Amount

~- Dirt'ct ( non salary) Cost

TOTAL AMOUNT Inclusive of All taKes .

Total Amount of Financial Proposal (1 to 2) = Rs ................................................ .

Pakistani Rupees

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 GWADMI Porn AU rtl OR I IY

4C. BREA ' DOWN OF PRICE

[STIMATE CURRENCY SALARY COSTS/ REMUNERATION

1. Professional Staff (Technical/ Managerial l

S.No NAME POSITION STAFF MONTHLY BILLING TOTAL ESTIMATED
MONTHS RATE IRsl

Sub Total -1

2. Non Technical Staff/ Support Staff

S. No NAME POSITION STAFF MONTHLY BILLING TOTAL ESTIMATED
MONTHS RATE IRSl

Sub Total - II -

1
Note : The above Is inclusive of all GST, Services tax & all taxes for the contract duration of 14
months

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 r,W/\111\ll flOll r /\ lJr 11orurY

l\J1 R~ l Ot:U/\l ' O ~;

Total of Direct Cost

I ~. No 1 Nomr ncbturl' - -unTf" - Qty -UnITPrTcc -Total /\mount-

[ ___
l.
1
-C:or nmun1ca tlon Expenses allocable t o th e P.M 1 4
J Pak. Rs)_ J Pak.Rs)_

Assignment

..
)
Printing of Reports and Drawings for the P. M 14
Assignm ent
3. Ren t tor Office at Gwa dar P.M 14
4, Fuel/ PO L P.M 14
s Double Cabin 4x4 ve hicle Toyota Revo NO 2
6. Stud ies/ Survey as per TORs PM 14

7. Miscellaneous P.M. 14

4E. BREAK DOWN OF RATES

Project_ _ _ _ _ _ _ _ _ _ _ _Firm _ _ _ _ _ _ _ _ __

Name Position Basic Social Overhead Sub Fee Rate Overseas Rate
Salary charges (%of Total lli ~ ~ low(% Qfil
.. per Cal (%of 1+2) (1+2+3) of 4) Month of ll month
-· I
mont.g 1~21 for ~
' project field
office works
1 2 3 4 5 6 7 8

1
Notes :

1. Basic Salary shall include actual gross salary including t axes. Payroll sheet for each
proposed personnel should be submitted at the time of negotiations.

2. Social Charge s shall include contribution to social security, paid vacations, average
sick leave and other standard benefits paid by th e company to the em ployee.
Breakdown of proposed percentage cha rges should be supported (see attachment
to appendix to Information to Consultants)

3'. Overheads shall include general administration costs, rent, clerical and junior
professional staff and business getting expenses, etc. Breakdown of proposed

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 GW/\D/\R POil r /\UntORI TY

pc, ccnt:i ~c ch.,q~cs for ovcrhc,,ds should I.Jc submitted ilnd supported (see
Att:ichrncnt to Appendix to Infor rn;itlon to Consultants)

4. Fee sh:ill Include company profit and share of partners and directors (if not billed
Indivi dually for the project) or Indicat ed In overheads costs of the company.

S. payable only In case of foreign firm's staff working in Pakistan

Note: All items are inclusive of t axes

4F. BREAK DOWN OF SOCIAL CHARGES

S. No Detailed Description As% of basic Salary

'

__::.:
Ia- • •

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 GWADAH POHT AUTIIORITY

4G. BREAK DOWN OF OVERHEADS

S.No Detailed Description As% of Basic Salary & Social

'
.
I
Charges

32
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I

I
I
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 CiWAllAll l'OJlf AlJ [11 0 111 rv

APPENDIX-A

SECTION 5 - TERMS OF REFERENCE

F0llowin~ Scope of Work/TO Rs but not limited to, are proposed :

1. Gather, collate and collect all available data and perform gap analysis;

2. Based on gap analysis develop scope for additional data required for studies of making
port more competitive;

3. Mapping of infrastructure, potential, opportunities and issues associated with

expand ing maritime economy, freight volumes and potential passenger flows through

Gwadar Port.

4. To suggest framework for development of Gwadar under various modalities;

5. Development of the Port plan, which will be designed with due attention to further

capacity constraints, good evacuation and urban integration.

6.
'
Identify, analyze and to simplify rules, regulations, policies and reduce or eliminate
redundant regulations.

7. Identify, analyze and enhancement of Ports' performance in terms of provision of

seamless integration of ship, terminal, and landside road, rail, and pipeline operations.

8. Mapping of infrastructure, potential, opportunities and issues associated with

expa.nding maritime economy, freight volumes and potential passenger flows through

Gwadar Port.

9. To finalize framework regarding commercial potential of Gwadar and the necessary

measures required to exploit that potential;

10. Assessment of economic, Industrial and port competitiveness potential;

11. Formulation of overall development strategies for Gwadar Port;

12. Formulation of supporting Infrastructure development strategies;

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 r
(iWt\lJt\l( l'OH AUTII OHI rv

D. l'rt'·l,,,Utilllty :i~~<'S 1nc11ts of i1ltri1cl lvc project s, form ul,1llon of project profil e~ (Port

proj<'rts ,rnci port rc lc1tcd lnciustrlc1I projects);

1-l. Identifi cation and design of best fit operating models;

15. Forrnulc1tlon of prop osa l for tariffs and rates for Gwadar Port;

16. Financial analysis, evaluation of funding options, formulation of funding program;

17. Identification of potential Investors;

18. Possi bility of prospective project financing and Implementation through different

modes i.e. Private Sector/ Public-Private Partnership etc;

19. Based on the characteristics of Gwadar port, the total cargo volume and the ship types

of future calling vessels to be predicted based on the scale of port expansion and the

present status and developing trends of ships, and the necessity of the others projects

in the region to be demonstrated accordingly;

20. Identification and recommendation of institutional and organizational structure for

effective control and management of Port activities;

21. Analysis the gap in collection for revenue, transparency, proper monitoring and record

keeping and suggest for corrective measures;

22. Formulation of guiding principles for concession holder in accordance with Concession

Agreement, GPA Ordinance, Port Act and/or any other statutory documents.

23. Based on the findings of studies, the consultant shall produce documents, Guidelines,

Recommendation necessary for making Gwadar Port more competitive;

24. Formulation of marketing strategies;

25. Difficulties, hurdles, seems to be encountered while conducting measures for

operationalization of Gwadar Port.

26. Any other study or assignment as my deemed necessary.

34

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