Microsoft Access

Microsoft Access is a DBMS (also known as Database

Management System) from Microsoft that combines
the relational Microsoft Jet Database Engine with a
graphical user interface and software-development tools.
It is a member of the Microsoft Office suite of
applications.
Software developers and data architects can use Microsoft
Access to develop application software, and "power users"
can use it to build software applications. Like other Office
applications, Access is supported by Visual Basic for
Applications (VBA).A variety of objects including DAO
(Data Access Objects), ActiveX Data Objects, and many
other ActiveX components. Visual objects used in forms
and reports expose their methods and properties in the
VBA programming environment, and VBA code modules
may declare and call Windows operating-system functions.
Opening Access Programme:
1.Click the start button taking the mouse pointer on t below the left
corner of the screen,and a menu will appear on the screen,and a menu
will appear on the screen.
2.When the mouse pointer will be placed on All programmes of this
menu,another menu will be visible.
3.Clicking MS Office,you will get list of the softwares.
4.If you select MS Office Access command from this list,it will open.
5.Clicking the icon of Blank Database and we will put a name to the file
Creating Database Table:
Creation of Database Table will be started from Folder Name Window and:

1.Select 'Design View' from the drop-down menu of 'View' and 'save as'
dialogue box will come.In the dialogue box of table name,'Table-1' will
be written.The database will saved after this name.Click 'OK' button to
save the name of the table.
2.The window of the fields of database table will come.
3.Press 'Tab' button after serial number in the cell of field name, the
cursor will go to the cell f 'Data Type'.If you click in the drop down
arrow in this cell,a list of different types of data will be viewed such
as,text,currency,date/time etc.
Data Entry:
The first field of 'Datasheet View' always remains selected.If it is
not,select it and complete data entry typing in trhe usual system of word
processing.The font,font size,etc. will be selected before data entry,but
this job can be done anytime in the middle of the job.

Press the 'Tab' button after the completion of typing data of a field to
take the cursor to the next field.After typing the data of the last field,
press the 'Tab' button of the keyboard,and the cursor will go to the field
of next record. Creating a table or Database will be completed in the
same process.
To open a closed file:
1.Enter the folder in which the file is saved.
2.Select the file clicking on it.
3.Click the open button on the menu bar above,and database file will be
opened.
4.Click double on the 'Table' left,the table prepared as database as
database will open.

Delete Field or Column:

1.Select the field. Put the insertion pointer on the field and it will be
transformed into a downward arrow.Click and the whole column will be
selected.
2.Click either 'Delete' icon of the Home menu or on the ribbon of
datasheet menu,the whole column with the entire field will be deleted.

Searching Information:
1.Click 'Find' icon on the ribbon of Home menu,and you will get 'Find
and Replace' dialogue box.
2.Write the name or part of the name of the person to be searched out on
'Find What' edit bar of the dialogue box.
3.Select name from the list of 'Look in drop-down' select 'Any part of
Field'.
4.Click 'Find Next' button of the dialogue box.

Searching Conditional Information:

1.Put the insertion pointer in any cell of 'Age' Field.
2.Click the 'Filter' icon on the ribbon,and the filter dialogue box will be
viewed on the screen.
3.Select 'Between' from 'Number Filter' drop-down menu of the dialogue
box and 'Between Numbers' Dialogue box will come.
4.Typing 30 in the smallest in the and 60 in the largest cell in the
'Between Numbers' dialogue box,click OK button.
5.The records of the people ages from
30 to 60 will be viewed on the screen.
Collecting and Saving Information in Query Method:
1.Open 'Table 1' of database.Only one table exists here.
2.Click 'Query Design' icon on the ribbon of 'Create' menu,a window of
collecting information in query process will come on the screen.'Show
Table' dialogue box will come with this window too.
3. If you select 'Table 1' in 'Show Table' dialogue box and click 'Add'
button,all the fields or headings of Table will be found included in the
dieldstring.
4.Now click the 'Close' button of 'Show Table' dialogue box to save it.
5.If you click double on a name of field of the fieldbox, it will come in
the first cell of fieldstring. In this way,all the field can be gradually
included in the fieldstring or onlu the necessary fields can be gradually
included.In this sample,the fields can be included.In this simple,the
fields of name,age,village and union have been included.
6.The field of 'Criteria' can also be used.
7.After typing conditions,click Run icon on the ribbon of 'Desogn' menu
and records will be displayed.
8.Click 'Save' icon and 'Save as' dialogue box will come.