Appendix 34

REPORT OF COLLECTIONS AND DEPOSITS

(RCD)

INSTRUCTIONS

A. The Collecting Officers/Liquidating Officers/Treasurer/Cashier shall prepare this report to

record his/her collections and deposits to an AGDB as of specific date and shall be
maintained by fund cluster.

B. It shall be accomplished as follows:

1. LGU – name of the local government unit

2. Fund – fund name in which the collections and deposits are attributable to
3. Name of Accountable Officer – name of the accountable officer
4. Report No. – shall be numbered one series for each year as follows:

00-00-000

Serial number (one series per year)

Month
Year

5. Sheet No. – page number of the report which shall be series for each month
6. Date – date covered by the report
7. COLLECTIONS –
For Collectors
a. Type (Form No.) - type of official receipts used
b. Official Receipt/Serial No. (From ___ To ___ ) – serial number of the Official
Receipts issued by the Treasurer/Accountable Officer including the cancelled
ones in chronological and numerical sequence
c. Amount – amount of collections received

For Liquidating Officers/Treasurers

a. Name of Accountable Officer – the name of collector/accountable officer
remitting the collections
b. Report No. – the reference number of the Report of Collections and Deposits of
the Collector, bearing the collector no. and the series
c. Amount – amount of collections received from collectors/liquidating officers,
taxpayers and other sources

8. REMITTANCES/DEPOSITS –
a. Bank –the name of the depository bank
b. Reference – reference documents used as basis in the remittance/deposit of the
collections like the RCD number/deposit slip.
c. Amount – amount of remittances/deposits

9. ACCOUNTABILITY FOR ACCOUNTABLE FORMS

a. Name of Forms & No. - the name(s) of the form(s) (checks/official
receipts/etc.) for which this report is being made shall be written in the boxes
provided
b. Qty. and Serial no. – the quantity and the corresponding serial numbers of the
forms on hand at the start of the period; those received, and those issued or
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transferred during the period covered; and the balance at the end of the period
shall be entered in these columns.
10. SUMMARY OF COLLECTIONS AND REMITTANCES/DEPOSITS - A summary
shall be prepared as shown in the report.

11. Certification – shall be signed by the Accountable Officer preparing the report.

12. Verification and Acknowledgement – shall be signed by the Treasurer/Liquidating

Officer receiving the RCD and corresponding remittances. In case of RCD of the
Local Treasurer, this portion shall no longer be filled up. However, the validated
deposit slip/remittance advice from the bank shall be attached to the report.

13. Accounting Entries:

i. Particulars – describes the transaction and the account titles of the accounts used.
ii. Account – account code
iii. Debit – the amount debited
iv. Credit – the amount credited

The preparer of the accounting entries and the certifying officer as to the correctness of
the accounting entries shall sign the appropriate space provided.

C. Collections should be deposited intact daily. The balance of collections not deposited during
the day due to cut-off should be deposited on the first banking hour of the next working day.

D. This report shall be prepared in four (4) copies to be distributed as follows:

Original – Cash Treasury/Unit, together with the duplicate copy of the ORs and
validated DSs
Copy 2 – COA Auditor thru the Accounting Division/Unit of Central/Regional/
Division Office concerned,
Copy 3 – Accounting Division/Unit of Central/Regional/Division Office
concerned to be attached to the copy of the JV
Copy 4 – Collecting Officer's/Teller’s file