ACCOUNTING

REPORTS
PREPARATION OF
BARANGAYS

PRESENTED BY:
LILY DAWN E. FULGUERINAS, CPA
March 21, 2024
LEARNING OBJECTIVES
At the end of this session, we are able to:

• Understand Barangay Accounting Plan process

flow.

• Understand basic accounting principles based on

the Manual on Financial Management of
Barangays

• Identify different types of reports and understand

their purpose.
Overview

• Basis of Financial Management of Barangays

• Barangay Accounting Plan
• Collections and Deposits
• Disbursements
• Inventories
• Reports and Financial Documents
BASIS
COA CIRCULAR NO. 2015-011
dated December 1, 2015
Prescribing the use of the Manual on Financial
Management of Barangays.
Manual provides for the following:
• new accounts;
• recognition, measurement, and preparation
of accounts in accordance with the
Philippine Public Sector Accounting
Standards (PPSAS);
• financial procedures; and
• reporting requirements
 COLLECTIONS AND DEPOSITS
For collections made for the Barangay, the Barangay Treasurer (BT) shall:

Upon receipt of cash/check payment, issue an OR to Record daily in the cashbook the total collections and
acknowledge the amount received. The OR shall be deposits made during the day based on the RCD.
issued strictly in numerical sequence and it shall be
prepared in three copies.

At the end of the day, deposit the collections Forward two copies of the RCD to the City
by preparing three copies of deposit slips for Accountant, together with the supporting ORs
bank’s validation and validated DS on or before the 5th day of the
following month.

Prepare the Report of Collections and Deposits (RCD) All remittances shall be supported with Report
to summarize daily transactions of the BT. of Collections and Remittances (RCR)
 COLLECTIONS AND DEPOSITS

Collections and deposits for the Requisitions for new accountable forms
barangay shall be recorded in the for regular
Cashbook collections of the barangay shall be
made from the
City Treasurer.

Collections received through the bank or

Requisitions and issuances of
directly credited to the depository
accountable forms shall be reported in
account of the barangay shall be
the monthly Report of Accountability for
recorded in the Cashbook
Accountable Forms (RAAF).
 COLLECTIONS AND DEPOSITS

4. Acknowledge receipt of the

report and the duplicate copies of
the ORs/VDS by signing in the
duplicate copy of the RCD which
shall serve as the BT’s file copy
1 Upon receipt of cash/check
payment, issue OR
5. Prepare the RBDCM to
summarize DMs and CMs received
2. Prepares deposit slips for deposit together with the bank statement of
to Authorized Government the barangay and furnish copy to
the BT
Depository Bank (AGDB)

6. Records all collections and

3. Prepares Report of Collections
deposits in the Cashbook
and Deposits (RCD) and submits
the same in two (2) copies together 7. Records all transactions in the
with the duplicate ORs and JCT based on the RCD and
validated DS on or before the 5th RBDCM
day of the ff month
8. Post in the GL and SL
COLLECTIONS AND DEPOSITS
COLLECTIONS AND DEPOSITS
DISBURSEMENTS
• Disbursements or disposition of government funds or property shall invariably bear the
approval of the proper officials.
• All claims against government funds shall be supported with complete documentation.
(see COA Circular 2012-001)
• Disbursements shall be made only on duly certified and approved Disbursement
Voucher and Payroll.
• Disbursements in cash shall be made only from the cash advances granted for the
purpose (e.g. to pay salaries and wages, hon., etc.)
• The BT shall record chronologically in the Cashbook all checks issued/charged to
deposits with the AGDB. Within ten days after the end of the month, the BT shall
prepare a TL and submit to the City Accountant the certified copy of the Cashbook
together with the original copies of the DVs duly signed by the payee, together with
the supporting documents and duplicate copies of the checks and PBC issued, for
recording in the books of accounts. Copy of such TL, certified copy of the Cashbook
and copies of the PBC shall be submitted simultaneously to the SA/ATL who has direct
audit jurisdiction over the barangay.
DISBURSEMENTS

• Particulars shall include brief description of the

expenses/expenditures for payment.

• The net amount after deductions constitutes the basis

for the preparation of the check.

• Acknowledgement by the claimant or his duly

authorized representative on the receipt of the check
and the date of receipt..
 DISBURSEMENTS

• A cash advance shall be liquidated/reported as soon as

the purpose for which it was granted has been served.
All cash advances shall be liquidated at year-end.

• The BT granted cash advance shall return any

unexpended cash advances and issue an OR;

• Liquidation shall be done within 30 days for local

travel and 60 days for foreign travel, upon return to
the official station.
DISBURSEMENTS
inventories
• All procurement shall be governed by RA 9184 and supported with an Approved
Procurement Program (APP). Total estimated cost of the APP shall not exceed
the total appropriation authorized for the acquisition of supplies and property.

• Requisition and purchase of supplies and materials shall be covered or supported

by an approved Purchase Request (PR) as and Purchase Order (PO).

• Issuance of supplies shall be supported by an approved Requisition and Issue

Slip (RIS). At the end of the month, the BT shall submit a Summary of Supplies
and Materials Issued (SSMI) supported by the RIS to the City Accountant.
inventories
• The Inventory Committee headed by the PB or his authorized representative and
the BT as his member shall conduct a physical count of all the supplies and
inventory of the barangay at least once a year.

• The Inventory Committee, upon the completion of the physical count, shall
prepare three copies of Report on Inventory of Supplies and Materials (RISM).
The RISM shall be the basis of the City Accountant for reconciling the inventory
accounts.
INVENTORIES
INVENTORIES
 OTHERS

• COA Circular 2019-001 dated January 30, 2019 states that “Within 10 days after the end
of the month, the BT shall prepare the Transmittal Letter and submit the financial
transaction documents to the City Accountant.”

• The Transmittal Letter should accurately reflect the items submitted, excluding any
vouchers or documents that were not included in the submission.

• The SAOB shall be submitted by the BT to the City Accountant on a monthly basis for
reconciliation purposes on actual disbursements.
 OTHERS

• Bank Snapshots/Statements should be submitted to the City Accountant in two (2)

copies, 1 original and 1 photocopy on a monthly basis.

• Upon receipt of the Bank Statement, the City Accountant shall prepare a monthly Bank
Reconciliation Statement.
REPORTS AND FINANCIAL DOCUMENTS
REPORTS AND FINANCIAL DOCUMENTS
Thank You
F o r Yo u r A t t e n t i o n