COLLEGE OF NURSING

Date: _________________________

To: __________________________
Office or Title

Thru: __________________________
Office or Title

Dear Ma’am

Good Day,

I am writing this (Letter of explanation / Incident Report) to explain in writing why I was not able to
attend our scheduled comprehensive examination.

( Write your explanation here)

Attached are the following documents supportive of my absence. ( Mention your attached documents)

I hope you find them helpful and in order.

I am hoping for your kind consideration.

Thank you and Good Day

Respectfully Yours,
(Signature)
_________________________
Name of Student
Year and Section

Note:

 A letter of explanation is submitted to “air the side of the student” or to “explain why an absence was
incurred” or to explain “why the uniform was mot worn”. It is the letter submitted when a student “explains”
WHY he or she is not able to perform according to the set standards and rules and regulations of the College.
 An Incident Report is submitted to the office to “tell of an incident that happened in the hospital, the
community or the classroom that merits attention, correction or sanction by the College.

PLEASE REMEMBER:
 All letters are addressed TO the Dean, or Area Head or Clinical Coordinator THROUGH the adviser, or the
instructor involved.