SYSTEM

ANALYSIS &
DESIGN

C01 PART 1

By
Nanziba Basnin
(Adjunct Faculty
IIUC, Dept. of CSE)
 CO1

Understand project management and system

development life cycle.

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 SYSTEM
A system is an orderly grouping of interdependent components linked together
according to a plan to achieve a specific objective

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 COMPONENTS

• Physical Parts
• Engine, wings of an aircraft, wheel of a car

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 MANAGERIAL
STEPS

• Planning, organizing, directing and

controlling

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 IMPLICATION OF SYSTEM
CONCEPTS
• A system must be designed to achieve a predetermined objective
• Interrelationships and interdependence must exist among components
• Organization as a whole have a higher priority than the objectives of its subsystem.

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 CHARACTERISTICS OF A SYSTEM
Formal
President Organisati
on
position

Vice-President Sales Vice-President Production Vice-President Accounting

Lines of
Department Head Assembly Department Head Assembly
Authority

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 CHARACTERISTICS OF A SYSTEM
• Organization
• Implies structure and order
• Arranging components in a way to attain goals
• Interaction
• Manner in which each components functions with other components
• Interdependence
• Parts of the organization depending on each other
• Co-ordinated and linked together in respect to a plan
• 1 subsystem depends on the input of another subsystem
• Integration
• How system components are connected
• Central Objective
• Goal of the system must be recognized prior to its development
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 EXAMPLE OF INTERDEPENDENCE

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 ELEMENTS OF A SYSTEM
• A system has three basic elements input, processing and output. The other elements
include control, feedback, boundaries, environment and interfaces.

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 TYPES OF SYSTEM
• Physical or Abstract Systems
• Physical systems are tangible entities. We can touch and feel
them.
• Physical System may be static or dynamic in nature. For
example, desks and chairs are the physical parts of computer
center which are static. A programmed computer is a dynamic
system in which programs, data, and applications can change
according to the user's needs.
• Abstract systems are non-physical entities or conceptual that
may be formulas, representation or model of a real system.
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 TYPES OF SYSTEM
Open or Closed Systems
• An open system must interact with its environment. It receives inputs from and
delivers outputs to the outside of the system. For example, an information system
which must adapt to the changing environmental conditions.
• A closed system does not interact with its environment. It is isolated from
environmental influences. A completely closed system is rare in reality.

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 TYPES OF SYSTEM
Adaptive and Non-Adaptive System
• Adaptive System responds to the change in the environment
in a way to improve their performance and to survive. For
example, human beings, animals.
• Non-Adaptive System is the system which does not respond
to the environment. For example, machines.

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 TYPES OF SYSTEM
Permanent or Temporary System
• Permanent System persists for long time. For example, business policies.
• Temporary System is made for specified time and after that they are demolished. For example, A
Data Processing system is set up for a program and it is dissembled after the program.
Natural and Manufactured System
• Natural systems are created by the nature. For example, solar system, seasonal system.
• Manufactured System is the man-made system. For example, Rockets, dams, trains.
Deterministic or Probabilistic System
• Deterministic system operates in a predictable manner and the interaction between system
components is known with certainty. For example, two molecules of hydrogen and one molecule of
oxygen make water.
• Probabilistic System shows uncertain behavior. The exact output is not known. For example, Weather
forecasting, mail delivery.
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 TYPES OF SYSTEM
Social, Human-Machine, Machine System
• Social System is made up of people. For example, social clubs, societies.
• In Human-Machine System, both human and machines are involved to perform a
particular task. For example, Computer programming.
• Machine System is where human interference is neglected. All the tasks are
performed by the machine. For example, an autonomous robot.

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 TYPES OF SYSTEM
Man–Made Information Systems
• It is an interconnected set of information resources to manage data for particular
organization, under Direct Management Control (DMC).
• This system includes hardware, software, communication, data, and application for
producing information according to the need of an organization.
• Man-made information systems are divided into three types −
• Formal Information System − It is based on the flow of information in the form of memos,
instructions, etc., from top level to lower levels of management.
• Informal Information System – It is employee-based system which solves the day to day work
related problems.
• Computer Based System − This system is directly dependent on the computer for managing
business applications. For example, automatic library system, railway reservation system,
banking system, etc.
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17
 CATEGORIES OF INFORMATION
Three categories of information exists. In relation to managerial levels and the decision managers…
Strategic Information
• This information is required by topmost management for long range planning policies for
next few years. For example, trends in revenues, financial investment, and human
resources, and population growth.
• This type of information is achieved with the aid of Decision Support System (DSS).
Managerial Information
• This type of Information is required by middle management for short and intermediate
range planning which is in terms of months. For example, sales analysis, cash flow
projection, and annual financial statements.
• It is achieved with the aid of Management Information Systems (MIS).
Operational information
• This type of information is required by low management for daily and short term
planning to enforce day-to-day operational activities. For example, keeping employee
attendance records, overdue purchase orders, and current stocks available.
• It is achieved with the aid of Data Processing Systems (DPS).

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 Management Level

Upper
Strategic
Planning
Information

Middle
Management Control
Information

Lower Operational Information

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 SYSTEMS FROM A FUNCTIONAL
PERSPECTIVE
Sales and Marketing
These systems are responsible for selling the organization product/service
• Strategic Level
• Monitoring the trend to understand the effect on the sales of new product
• Support planning for a new product and service
• Monitor performance of competitors
• Management Level
• Support Market Research
• Advertising and promotional campaigns
• Pricing decision
• Operational Level
• Assist in locating and contacting prospective customers
• Tracking Sales
• Processing Orders
• Providing customer service

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 SYSTEMS FROM A FUNCTIONAL
PERSPECTIVE
Assignment
• Manufacturing and production system
• Finance and accounting system
• Human Resource System

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 INTRODUCTION TO SYSTEM
ANALYSIS AND DESIGN
• System analysis and design is a whole process of analyzing a given
system, defining problems, defining the system specification, providing
best feasible solution to a given problem and maintenance of the
proposed system with day-to-day future developments.
• SAD lends structure to the analysis and design of information systems.

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 SYSTEM ANALYSIS

• System analysis is a process

• Collecting & interpreting facts
• Identifying problems
• Use the information to recommend improvements in the system
This involves studying the business processes, gathering operational data, understand the information
flow, finding out bottlenecks and evolving solutions for overcoming the weakness of the system so as
to achieve the organizational goals.

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 SYSTEM DESIGN
• What is Design?
Process of translating between system specification (of what system must do) into a specification of how it will
accomplish it.
The system design involves:-
• Defining precisely the required system output
• Determining the data requirement for producing the output
• Determining the medium and format of files and databases
• Devising processing methods and use of software to produce output
• Determine the methods of data capture data input
• Designing input forms
• Designing codification scheme
• Detailed manual procedures 2/7/20XX 24
 INTRODUCTION TO SYSTEM
ANALYSIS AND DESIGN

• SAD, as performed by the system analysts

• SA systematically assesses how business function by examining
the inputting and processing of data and the outputting of
information with the intend to improve organizational
processes.

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