MANAGEMENT ACTION PLAN

Audit of School Nutrition Inventory Processes #22-03

Management's Response and Action Plan

Comment or Condition
Description Recommendation Responsible Area(s) Action Current Estimated Completion
Guidance, Training and Monitoring of Inventory Processes
A.1 Conduct a comprehensive examination of the District’s 1. Director, SNP Coordinators, 1. Evaluate the needs of the department as it relates
school nutrition program in relation to Federal, State, and HR, District Internal Auditors to the district goals and objectives to include working
local requirements to establish qualitative and quantitative 2. Director, SNP Coordinators with internal audit to identify risks
KPIs that ensures compliance with school nutrition 3. Director, HR, Deputy 2. Develop KPI's based on the examination of the
requirements while increasing revenue and Superintendent, COO SNP risk assessments to add additional KPI's in the
employee/customer growth. This should include but not current DAS document (The Way Forward)
limited to operating ratios, meal equivalents, meals per 3. Implement the identified organizational structure of Dec-23
labor hour, meals cost, inventory cost, etc. the School Nutrition Program to include evaluating the
job descriptions based on the risks identified in action
one.

A.1.a Develop Standard Operating Procedures (SOP) that align Director, Coordinators, 1. Contingent upon the actions defined in A.1., SOP
with the outcomes identified in the examination. Resource Managers, SNP will be revamped according to the areas that identify
Coordinators, Maintenance and risks in the department.
Dec-23
Operations

A.1.b Using the SOP as a foundation, develop a strategic model Director, Resource Managers,
of training for school nutrition employees that provides SNP Coordinators, HR
growth in content knowledge of the school nutrition program
in relation to the goals of the department along with the skill
sets (professional and soft skills) needed for each position.
The model should also include a training pathway for
transitioning into higher level positions.
B.1 Develop a monitoring program that is built in assessing Director, SNP Coordinators,
performance outcomes in relation to the established KPI's Maintenance and Operations,
and ensures compliance with Federal, State, and local laws, District and State Auditors
policies, and procedures for school nutrition programs.
Other Matters
OM 1 D
evelop a menu planning committee that is a cross 1. Director, District
sectional representation of the staff, students, and parents. communication, SNP
This committee should be included but not be limited to Coordinators
providing input into meal ideas, sampling vendor products, 2. Director,SNP Resource
and used as one of the focus groups for testing recipes that Managers, SNP Chef, SNP
are being considered for meal production. In addition, the Coordinators, SNP Managers
school nutritional department should consider using the 3. Director,SNP Resource
District's Wellness Committee has a tool to communicate Managers, SNP Chef, SNP
the menu planning committee. Coordinators, SNP Managers
1. Build training model based on the framework
defined in the updated SOP to include opportunities for
employee advancement
Dec-23
1. Continue to utilize state required forms for on-site
review; revisit "Coordinator Visitation Form" and use it
as a starting point for additional points of monitoring as
it relates to operations to include inventory turnover
2. Allow total transparency by adding forms to Google Oct-23
format for multiple users to evaluate equipment and
view health inspection scores as well as any audit
review results that are beneficial to the improvement of
the SNP processes.
1. Work with the district communication team to survey
parents about expectations of the School Nutrition
Program and feedback of menu options
2. Utilize surveys to build menu committees by zones * Survey to Parents - October 22
or regions * Estimated District Food Show - May
3. Develop plan for districtwide food show to acquire 2023
public input. Invitations will be also issued to
community partners and wellness committee
members.