AP_502_Professional Practice

Assignment No: 04

SUBMITTED BY -ABHILASHA SINGH

CLASS - 5th year Sec-C
ENROLLMENT No. - 08059301616
SUBMITTED TO - Ar. Sahil Singh Kapoor
Max. MARKS - 50
Marks Obtained - ……

MBS SCHOOL OF PLANNING AND ARCHITECTURE

ASSIGNMENT 04
Professional Practice – II | AP-502

Q1: Discuss the role and key responsibilities of a project coordinator in any architectural project.

Ans. Architectural project managers oversee all aspects of the design and construction process of a
building project, from developing and reviewing building plans to make sure a project meets
environmental and zoning standards. An architectural project manager must usually hold a
professional degree, such as a Bachelor of Architecture (B.Arch.), which typically takes five years to
complete.

Responsibilities:

• Fosters and maintains a collaborative professional working relationship with the Project
Leadership Team.
• Participates on and/or leads multiple project teams as Project Manager.
• Assists senior management in developing and validating project scope and fee, budget,
and scope of services during the marketing and contract development process.
• Assists in preparing project presentations. May participate and/or lead client
presentations.
• Consistently provides complete and timely communication of project information to and
from clients and project team. Responsible for managing project using the Deltek Project
Management system; completes work plans in Deltek; including identification of project
team members, budget, consultants, schedule for completion, fees and costs as well as
project change notices or other actions taking place on the assigned project.
• Assists senior management in the preparation and execution of consultant contracts.
• Assists with negotiating fees and contracts.
• Ensures that budgets have been developed to provide for Quality Management Program
through the life of the Project.
• Incorporates Integrated Sustainable Design solutions into projects.
• Works with Project Architect to avoid or eliminate conflicts in schedule due to the
changes in various projects.
• Plans, organizes and manages project. Provides on-going communication through team
meetings/minutes/up-date memos to project team.
• Communicates with consultants, contractors, sub-consultants and other disciplines to
ensure effective communication.
• Monitors construction administration during the construction phase
• Responsible for maintaining client relationships throughout project. Keeps client
apprised of project progress on regular basis. Initiates and maintains contact with other
key project individuals for clarification, coordination and negotiation of critical issues.
• Consults with client to determine function and spatial requirements and prepares
information regarding design, specifications, materials, colour, equipment, estimated
costs, and construction time. Plans layouts of projects and integrates engineering
elements into unified design for client review and approval.
• Provides leadership including professional development coaching and mentoring staff.
 • Strong knowledge of design, trends, construction methodology, material application,
and
• Manufacturer-supplier appropriateness.
• Advanced knowledge of architectural building systems.
• Thorough understanding of project work plans, schedules, staffing, and budgets.
• Advanced knowledge of sustainability, integrated design and LEED guidelines.
• Ability to manage multiple projects of a complex scope.
• Possess strong hand and advanced CAD drafting skills.
• Proficiency in AutoCAD/Architectural Desktop preferred,
• Proficiency in Microsoft Office Suite
• Proficiency in Photoshop, Illustrator, and Sketch up
• Proficiency in Revit or Archicad preferred.
• Ability to communicate both verbally and in writing.
• Ability to work in team environment.
• Ability to effectively meet deadlines

Q2: List down the procedures and need to maintain the record of various projects undertaken by
any architectural firm.

Ans. Beginning a digital records management program does not have to be expensive, nor do you
have to implement it in a giant, sweeping gesture that fundamentally changes the existing design
workflow. What is important is to start thinking about the future of your digital project records right
now. Whether you are a sole practitioner or a project manager for a large firm, here are a few ways
to begin.

 Identify, arrange, and collect the digital files that document your project.
Determine which computer files serve as evidence of project actions, transactions, and
decisions. Consider all of the file components of any digital model or drawing as well as any
other administrative information in digital form, such as the databases that produce project
records and any born digital correspondence, especially e-mail. Just as digital drawings can
contain more information than any one plot can reproduce, the original electronic version of
an e-mail contains more information than is usually found in the printed copy. Over the last
decade, the courts have recognized these differences to be significant.
 Store these digital records in an accessible, relatively prominent place.
Once you have identified your digital records, do not simply store them on backup tapes,
CDs, or DVDs that you send off site or put in the bottom of a drawer to be forgotten. For
generations, the best practice has been to squirrel paper records away in the coldest,
darkest place possible to preserve them. Digital records, however, must be stored in a place
that is regularly and easily accessible, not only to test the storage medium for its readability
but also to ensure that modern software can open the stored files and that users can make
sense of the information.
Q3: Highlight the salient features and emergent need to introduce on-line systems of submission
of building plans.

Ans. The Building Plan Approval System is a one of its kind tool, designed to approve, monitor and
certify any planned building construction. Using a unique mix of technology and science, the system
has the capability to automatically approve a CAD design and issue an approval certificate.

Building plan need to go through multiple levels of approvals from different stakeholders. From the
local municipality, the enforcing environment agency as well as fire and safety inspectors. CSM’s
Building Plan Approval System is built to make sure all the parameters for each of the stakeholders
are met, as well as making the process easy for the industry is of primary importance.

The system has the following modules:

 Building Plan Scrutiny – Built using a complicated mix of architectural science and
technology, the system can approve a design for a building, without the need to manual
intervention. This ensures that a process that needed many man days to approve, can now
be done in a few minutes. The system uses inbuilt algorithms to ensure that he CAD design
as applied for by the customer meets the stringent requirements of all the stakeholders. If
the plan meets the bylaws / building codes, the system generates a positive scrutiny report
for the customer.
 Automated Fees Calculation – Once the scrutiny report is positive, the Fees Calculation
system will automatically generate the requisite fees to be paid and the same can be pain
online. Post payment, the plan is automatically sanctioned.
 Environment Clearance Module – If there is a need for any clearance from an Environmental
Agency, they can also get access to the system. A separate module is created for them to go
through the plan, identify the fees paid to them and on approval, provide a NOC
 Fire & Safety NOC – The Fire department as well as Town Planners have access to verify the
plans and also approve the same. Like the Environmental Clearance Module, this module
also can be configured to provide access to third party agencies for clearance.
 Multi Stage Inspection & Notifications – Built to enable the authorities to have a real time
update on the construction stage, they have the ability to inspect and approve and the
customer has the ability to upload construction progress reports periodically. These reports
can be access by relevant authorities on a real time basis from any onsite or remote
locations.
 Certification Module – This module, post the completion of certain stages, can automatically
generate and disseminate digitally signed certificates to the customers. Notifications are
sent to the customer, architects of the projects and the other stakeholders. The various
certificates are customisable to the requirements of the agency monitoring the land
management system.
 Document Vault – An online repository for available to the customers to save all the digitally
signed documents securely. This also helps them to not send paper copies of the same.
 The building plan approval system is built to ensure there is complete automation of the
processes. While some of the process may be standardised, the system can be configured to
meet the requirements of any agency that needs to implement the project.
Q4: Highlight the latest procedures and list the set of drawings and documents required for
approval of a residential building project in Delhi.

Ans. For sanction/Addition/Alterations/Revised plan of residential plot/other building:

If a person intends to erect or re-erect or make alterations in a building he/she shall give notice in
writing in the prescribed form (Form-1; Appendix ‘A’; Bye-Law No.6.1) and such notice shall be
accompanied by necessary permit fee as detailed in Serial No.3 at P-8 and the following documents.

1. From the first application-Appendix “A’ (Bye Law No.6.1)

2. Specification Form of proposal duly signed by owner and Architect/Engineer Appendix ‘A’
(Bye Law No. 6.2.6).
3. Certificate of supervision-1- Appendix ‘B’ (Bye Law NO. 6.2.7) by Architect/Engineer.
4. Certificate of Supervision-II by Plumber/Engineer Appendix ‘B’ (Building Bye Law No.6.2.8).
5. Appointment letter of Architect/Engineer.
6. Copy of valid registration certificate of Architect/Engineer.
7. Copy of valid registration certificate of Plumber/Engineer.
8. Affidavit on non-judicial stamp paper of Rs. 10/- for ownership and ploy lying vacant.
9. Affidavit/undertaking on non-judicial stamp paper of Rs. 10/- for non-stacking of building
materials on public property
10. Time Extension, if required, up to the date of submission of building permit.
11. Indemnity Bond on a non-judicial paper of Rs.100/- in case of proposal for construction of
basement (Appendix ‘N’) duly attested by First Class Magistrate
12. Undertaking on non-judicial paper of Rs.10/- under Section 29(1) of Delhi Development Act,
1957.
13. Copy of possession plan and Lease Deed.
14. Copy of NOC issued by Lessor.
15. Building Plans including water harvesting proposal (4 Sets including one set cloth mounted)
duly signed by Owner & Architect.
16. Landscape Plan (4 sets including one set cloth mounted) duly signed by Owner & Architect.
17. Parking Plan (4 sets including one set cloth mounted) duly signed by Owner & Architect.
18. Layout Plan, wherever applicable duly signed by Owner & Architect.
19. Certificate by owner, Architect/Engineer & structural engineer for safety from natural
Hazards (Annexure-‘B’-Bye Law NO.6.2.9).
20. Qualification Certificate of Structural Engineer.
21. Certificate by owner & Architect/Engineer for water harvesting in prescribed format.
22. Undertaking on non-judicial stamp paper of Rs.10/- for balance peripheral charges in case of
Group-IV Cooperative House Building Society.
23. Certificate from the Secretary of the Cooperative House Building Society that all the
damages etc. To the services shall be made good by the Society before handing over services
to Government Agency and no stacking charges are leviable.
24. NOC from Society (Group-IV-Cooperative House Building Society).
25. Any other document/information that the authority may deem fit. Additional document
required in case of buildings other than residential-plotted development:
a. Undertaking for additional FAR/ Betterment charges as duly signed by the Owner/
Arch./Engineer
b. Specimen Signature of the owner attested by Magistrate – 1st Class
c. Copy of ‘O’ form/ o C in case of additional sanction duly signed by the Architect.
d. Demolition Plan in case of revised sanction after demolition duly signed by the
Owner/ Architect.
e. Photograph of existing building (to be demolished) to be signed by the owner/ Arch
on reverse side.
f. Undertaking for using wooden/ steel ladder on Non-judicial Stamp Paper of Rs. 10/-
duly attested by the Oath Commissioner/ Notary.
g. Undertaking for not constructing extra dwelling unit on Non-judicial Stamp Paper of
Rs. 10/- duly attested by the Oath Commissioner/ Notary.
h. Indemnity Bond for Structural Stability constructing Additional SF & TF on Non-
judicial Stamp Paper of Rs. 100/- duly attested Oath Commissioner/ Notary.
i. Cess charges undertaking duly signed by the owner, attested by Notary and cess
Performa duly signed by Architect (Specimen Attached)
j. Indemnity Bond for Health hazard, safety concerned including fire safety on Non
Judicial Stamp Paper of Rs. 100/- duly attested by the Oath Commissioner/ Notary
(Specimen Annexed-I)
k. Undertaking/ Affidavit for Penalty/ special compounding as per Govt. Notification
dated 22.09.06 & 20.11.06 on Non Judicial Stamp Paper of Rs. 10/- duly attested by
the Oath Commissioner/ Notary (Specimen Annexed-I)
l. Undertaking/ Affidavit for ventilation by mechanical means for Addl. FAR and zero
set backs on Non-Judicial Stamp Paper of Rs. 10/- duly attested by the Oath
Commissioner/ Notary (Specimen Annexed-II)
m. Undertaking/ Affidavit regarding construction will be carried out as per sanctioned
plan and not to occupy the building till it is declared for occupancy by DDA on Non-
judicial Stamp Paper of Rs. 10/- duly attested by the Oath Commissioner/ Notary
n. Undertaking/ Affidavit for non-availability of water and electricity on Non-judicial
Stamp paper of Rs. 10/- duly attested by the Oath Commissioner/ Notary
o. Copy of Possession letter duly signed by the Architect.
26. No objection Certificate from competent authority regarding land use as per Master
Plan/Zonal Plan if required.
27. Approval from Chief Inspector of Factories in case of Industrial Buildings.
28. Approval from Chief Controller of Explosives, Nagpur in case of hazardous buildings.
29. Approval of Chief Fire Officer, GNCTD are to be followed (Refer Handbook of Building Permit
Procedure- 2006/ Public Notices issued time to time by Delhi Fire Services)
30. Along with these documents additional 3 sets of plans are to be submitted, if, the scheme
requires the clearance from Delhi Fire Service s and 2 additional sets of plans are to be
submitted, if clearance from DUAC is required.
31. Appointment letter of Structural Engineer.
32. Development Area No. (Details) and whether denoted or not along with NOC from Land
Dept., DDA
Q5: Discuss the role and key responsibilities of a project coordinator in any architectural firm.

Ans. Architectural project managers oversee all aspects of the design and construction process of a
building project, from developing and reviewing building plans to make sure a project meets
environmental and zoning standards.

Architectural project managers typically are involved in most, if not all, aspects of construction
projects. These professionals consider many factors as:

 They help architectural projects involving commercial, industrial or residential buildings

reach completion.
 Most architectural project managers spend a significant portion of their time consulting with
clients in an office setting.
 They also visit construction sites, where they interact with engineers, contractors and
construction personnel.
 From site preparation to building completion, architectural project managers oversee
elements of the design and construction processes. Part of this preparation includes
developing, organizing and reviewing building plans, as well as preparing construction
contracts for general contractors.
 Architectural project managers also can take part in interviewing and hiring contractors for
proposed projects. As they consult with clients, these professionals generally include a cost
estimate based on equipment, materials and labour requirements.
 Architectural project managers must ensure that construction projects meet environmental,
safety, structural, zoning and aesthetic standards.
 They determine and schedule different stages of the building process according to client
needs.
 During construction site visits, they monitor progress and ascertain whether phases of the
construction process are in compliance with building plans and project deadlines.
 After building completion, project managers may provide additional services for expansion
and relocation projects.