Capstone Project - Manuscript

Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY

MUNICIPAL GOVERNMENT OF TALAVERA
OFF-CAMPUS PROGRAM
WEB-BASED PAYROLL SYSTEM AND AUTO-
GENERATED PAYSLIP WITH MOBILE APPLICATION
SUPPORT IN JULIA ORTIZ LUIS NHS – JUNIOR HIGH
SCHOOL
Members:
Gonzales, Wally A.
Labbao, Joshua D.
Maximo, Roselyn T.
Meriales, John Redeemer T.
BSIT-3F
Submitted to: Prof. Michelle Aquino Duco
Diaz St. Pag-Asa Dist. Talavera, Nueva Ecija
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Chapter I - INTRODUCTION
Background of the Study
Payroll is the sum of all financial records wherein business or companies pay its
employees for work performed during a specific period of time. A payroll system may be
manual or computerized and handle in-house or outsourced to another provider. The payroll
process typically includes calculating employee pay, recording payroll transactions and
determining and paying payroll taxes.
A mobile application, most commonly referred to as an app, is a type of application
software designed to run on a mobile device, such as a smartphone or tablet computer. Even
though mobile applications have become a way of life in today’s modern world, it is clear
that the majority of the country’s institution have yet adopted high technology. It helps a lot
in such a way that it makes work more progressive and productive. In an increasingly
competitive world, having up-to-date, thorough, and accurate management has become a
must. In this study improved the educational process in several ways, including offering
structured, simple, and quick access to knowledge.
Julia Ortiz Luis High School (JOLHS) was founded in 1945 when Ex-Governor Juan
O. Chioco was the Liberation Governor of Nueva Ecija appointed by president Sergio
Osmena One of the requirements for the establishment of a high school was a school site of
about ten (10) hectares. The school located at Barangay Sagaba, Sto. Domingo, Nueva Ecija.
In year 1997, Sir Antonio D. Gante, School Principal of Julia Ortiz Luis High School
submitted a letter in Regional Office III of Pampanga. Stated in the letter, Mr. Gante
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
requested to become their school a National High School. Year 1998, the request letter has
been approved and now called Julia Ortiz Luis National High School under the supervision of
Ms. Teodora E. Jazmin.
The Julia Ortiz Luis National High School – Junior High School have Eighty Two
(82) Teaching Personnel, Seven (7) Non-Teaching Personnel and Six (6) Casual Employees.
At present, the school uses a computerized and manual system for the salary slip and
other related reports. They used manually encoding for their monthly individual pay slip and
are causing them difficulty in producing instant process as well as delay in work. It is a labor-
insentive, a time consuming and also a risk because of the pandemic COVID-19 for the
admin and also for the teacher waiting to get their needs.
The researchers wishing and hoping to be a part of this fast and advanced technology
by promoting a website with a support of mobile application with the following features:
payroll system, certificate of non-pendency and other related for loan purposes, auto-
generated payroll and also auto-generated payslip in mobile app. This web-based and mobile
application support will help the employees to have an effective and efficient way for faster
and easier processing of transactions.
I.1 Statement of the Problem
This study aims to help Julia Ortiz Luis NHS – Junior High School to have an
efficient and effective way to see their individual salary pay using mobile application. The
researchers will be able to develop a web-based and a mobile application support in response
to the problem in the current manual payroll system operations, services and transactions are
enumerated below:
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
1. The data and information are not secured with respect to the confidentiality of salary
and deductions of the employee.
2. The issuing of Payslip is slow where the employees will have to wait for further
transactions. Manually encoding information of payroll and pay slip.
3. It takes time to generate reports.
I.2 General Objective
The researchers aim to develop a system entitled Web-based Payroll System and
Auto-Generated Payslip with Mobile Application Support in Julia Ortiz Luis NHS-Junior
High School. The main objective of this study is to create a system that can be used with
mobile application support to automate to achieve an effective and precise task and time. It is
also aims to provide a simple way for people stay up to date and to develop a mobile-based
management tool that makes it simple for individuals to complete and finish their tasks.
I.3 Specific Objective
Specifically, attain to:
1.3.1 Secure the records of employees and to have more manageable files.
1.3.2 To develop a system that will improve the school’s process in the timekeeping.
1.3.3 To calculate payroll transaction and auto-generate payslip easily.
I.4 Definition of Terms
The following terms are defined conceptually and operationally:
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Payroll System. To calculate the sum and deduction of salaries employees. Also the
system adjusts gross pay by calculating and subtracting taxes and other withholding amounts.
Payslip. A piece of paper given to someone who is employed to show how
much money they have earned and how much tax has been taken off.
Database. An organized collection of structured information, or data, typically stored
electronically in a computer system.
In this study, the database referred to the arranged information encoded by the use of
software such as Mysql.
Auto-Generate. (automatically generated) is content that's been generated
programmatically.
Mobile Application. A software application developed specifically for use on small,
wireless computing devices, such as smartphones and tablets, rather than desktop or laptop
computers.
I.5 Significance of the Study
The purpose of this study is to have a better service for the admin and teachers to
lessen their time to get or to see their individual salary and deduction in payroll and this can
also maintain the social distancing protocol of COVID-19 and can also keep track of the
performance of their employee. This study is beneficial to the following:
The Teachers
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
This study helps the teachers and finds it easier to transact about their salary and
deduction without going to the admin since they can track their salary using their mobile
phone.
The Admin
This study will greatly benefit the admin because this will lead in lessening the time
to prepare and encode the individual payslip of the teachers and employees.
Future Researchers
This study can be used by the future researchers as their reference when they are
planning to conduct related studies in the future.
I.6 Scope and Limitations of the Study
This study is mainly focus on how web based Payroll system with mobile application
support is important and beneficial to the school Julia Ortiz Luis NHS – Junior High School
especially now that there is a pandemic (COVID-19). This system is capable of generating
reports when needed.
The web-based covers the Payroll processing and reporting which include the pay
calculation of salary slip and time of tracking while the mobile application support covers the
salary slip also time tracking and other concerns of teachers like the certification of no-
pendency and other related for their loan purposes.
The proposed web-based system is only applicable and can only use by the admin of
Julia Ortiz Luis NHS – Junior High School and for the mobile application they have an
individually account to see their salary slip every month.
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Chapter II - REVIEW OF RELATED LITERATURE
This document presents various related literatures, studies, and prior arts which are
relevant in the conduct and development of the project entitled Web-based Payroll System
and Auto-Generated Payslip with Mobile Application Support in Julia Ortiz Luis NHS –
Junior High School.
Local Studies
1. According to the researcher (Jovanie Daclizon, Dianne Cardenas, Sherabel Dela Cruz,
Jayvee Paderon, Vanessa Shulamite, Abegail Falculan, Rolly Laure) of web based
payroll system of Las Pinas City Hall (2019). This will be a big help to the City Hall
of Las pinas in order to have a faster and reliable process of providing a payslip and
generating reports. It enhances the process and transactions compared to the manual
base system. Also the researchers highly recommend that this study will be
implemented to the City Hall Government of Las pinas, also with it’s dependable
performance and easy to use procedures, this study can be a great help for the
governments concerning their Payroll system to upgrade it to web based.
(https://www.academia.edu/attachments/52114472/download_file?
st=MTY0Nzg0NTU2MSwxMjQuODMuMzkuMjEw&s=swp-splash-paper-cover)
2. The researchers create a platform called “Web-based payroll system” which is an
online-powered system that manages and computes the operation of paying employee
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
wages, salaries, bonuses, net pays, and deductions. It connects information throughout
the organization. It is the most convenient way to meet these requirements.
Computerized systems typically simplify information by quickly organizing reports,
automatically archiving data, calculating deductions, tracking clock in/out, and
minimizing manual
efforts. (https://www.inettutor.com/programming-tutorial/php/web-based-payroll-
system-free-download-template-in-bootstrap/)
Foreign Studies
1. The researcher found out that the developed system helps the company to have an
effective and efficient system. If implemented properly, not only the employee of the
company will benefit but also the personnel. The researcher found out that the
company is experiencing several problems because they are still processing their
payroll in the traditional manual system. They also believed that there is a need for an
alternative system to give solutions to the encountered problems, thus the
computerized payroll system will solve all these problems.
(https://www.academia.edu/3722018/PAYROLL_DESERTATION)
2. This computer based Payroll system is accessible on the internet and calculates,
maintains and records the payroll information of employees. This Application will
help to automate payroll system of an organization. Multiple authorized users will be
able to login and logout from a web browser. Login checks (username, password) are
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
controlled by administrator. Administrator will have total web based control to
completely customize the payroll system. HR of the company will be able to
authenticate new employees, update existing employees pay, view reports. The
system is user friendly. The system has also provision for full salary history including
all payroll elements and changes that have been implemented. The prototype
computer based payroll system is complete in itself and ready to be implemented but
changes and growth in requirements will be a reality on every software project so
there is need to timely update them.
(https://ijarcce.com/wp-content/uploads/2015/02/IJARCCE1M.pdf)
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Chapter III – METHODOLOGY
This chapter focuses on the steps used concerning the development of the Proposed
System. Methodology refers the discussion regarding the specific methods chosen and used
in a research paper. This discussion also encompasses the theoretical concepts that further
provide information about the methods selection and application. For this project, the
methodology being used is Rapid application Development (RAD).
The Rapid Application Development (RAD) is a software development
methodology that uses a minimal planning in favor rapid prototyping. A protype is a working
model that has a function of equivalent to a component of the product.
Figure 1.0 RAD Model of the proposed system
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
RAD divided the process into four distinct phases, those are the following:
1. Requirement planning phase – this phase combines elements of the system planning
and system analysis phases of the System Development Life Cycle (SDLC).
2. User design phase – during this phase, user interact with systems analysts and
develop models insuring the system is a user friend and easy to handle by the
administrator. User design is a continuous interactive process that allows
administrators to understand, modify and eventually approve a working model of the
system that meets their needs.
3. Construction phase – this phase focused on program and application development
task similar to the SDLC. However, administrator continue to participate and can still
suggest changes or improvements of the system. It tasks included programming and
application development, coding unit- integration and system testing.
4. Cutover phase – this resembles to the final task in the SDLC implementation phase,
including data conversion, testing and user training. Compared with the traditional
methods the entire process been compressed. As a result, the new system is built,
delivered, and placed in a proper operation by the administrator.
I. DATA DICTIONARY
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
II. DESIGN
i. Context Diagram
ii. Data Flow Diagram
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
iii. Entity Relationship Diagram (ERD)
iv. Use Case
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Chapter IV - PRESENTATION, INTERPRETATIONS and
ANALYSIS OF DATA
i. User Interface
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Tel. No. (044) 958-2961

OFF-CAMPUS PROGRAM
Tel. No. (044) 958-2961

Capstone Project - Manuscript

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Capstone Project - Manuscript

Uploaded by

Copyright:

Available Formats

Republic of the Philippines

NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY

WEB-BASED PAYROLL SYSTEM AND AUTO-

GENERATED PAYSLIP WITH MOBILE APPLICATION

SUPPORT IN JULIA ORTIZ LUIS NHS – JUNIOR HIGH

Meriales, John Redeemer T.

Submitted to: Prof. Michelle Aquino Duco

Diaz St. Pag-Asa Dist. Talavera, Nueva Ecija

Tel. No. (044) 958-2961

Background of the Study

determining and paying payroll taxes.

A mobile application, most commonly referred to as an app, is a type of application

structured, simple, and quick access to knowledge.

Diaz St. Pag-Asa Dist. Talavera, Nueva Ecija

Tel. No. (044) 958-2961

Ms. Teodora E. Jazmin.

and easier processing of transactions.

I.1 Statement of the Problem

Diaz St. Pag-Asa Dist. Talavera, Nueva Ecija

Tel. No. (044) 958-2961

and deductions of the employee.

transactions. Manually encoding information of payroll and pay slip.

3. It takes time to generate reports.

I.2 General Objective

I.3 Specific Objective

Specifically, attain to:

1.3.3 To calculate payroll transaction and auto-generate payslip easily.

I.4 Definition of Terms

The following terms are defined conceptually and operationally:

Diaz St. Pag-Asa Dist. Talavera, Nueva Ecija

Tel. No. (044) 958-2961

Payslip. A piece of paper given to someone who is employed to show how

much money they have earned and how much tax has been taken off.

Database. An organized collection of structured information, or data, typically stored

electronically in a computer system.

software such as Mysql.

Auto-Generate. (automatically generated) is content that's been generated

Mobile Application. A software application developed specifically for use on small,

I.5 Significance of the Study

performance of their employee. This study is beneficial to the following:

Diaz St. Pag-Asa Dist. Talavera, Nueva Ecija

Tel. No. (044) 958-2961

planning to conduct related studies in the future.

I.6 Scope and Limitations of the Study

reports when needed.

pendency and other related for their loan purposes.

individually account to see their salary slip every month.

Diaz St. Pag-Asa Dist. Talavera, Nueva Ecija

Tel. No. (044) 958-2961

Chapter II - REVIEW OF RELATED LITERATURE

Junior High School.

governments concerning their Payroll system to upgrade it to web based.

2. The researchers create a platform called “Web-based payroll system” which is an

Diaz St. Pag-Asa Dist. Talavera, Nueva Ecija

Tel. No. (044) 958-2961

the organization. It is the most convenient way to meet these requirements.

Computerized systems typically simplify information by quickly organizing reports,

automatically archiving data, calculating deductions, tracking clock in/out, and

alternative system to give solutions to the encountered problems, thus the

computerized payroll system will solve all these problems.

help to automate payroll system of an organization. Multiple authorized users will be

Diaz St. Pag-Asa Dist. Talavera, Nueva Ecija

Tel. No. (044) 958-2961

controlled by administrator. Administrator will have total web based control to