Project Manager, Project Teams and Pitfalls

Dr Nishtha Sharma June 18, 2022 1

 The project leader is responsible for the following tasks are completed in
time-

 Planning, formulating, monitoring, reporting, co-ordination.

 Getting approval for the project objectives

 Choosing and heading the team (Leadership)

 Setting up individual objectives

 Creating a feasibility report

Dr Nishtha Sharma June 18, 2022 2

Performing a risk analysis
Assuring that the project is planned properly and in detail
Allotting and supervising the work and cost
Motivating team members
Reporting progress to management
Assisting team members to solve problems
Achieving the team goals
Documentation
Controlling the quality

Dr Nishtha Sharma June 18, 2022 3

1. Daniel Goleman’s Six Leadership Styles
 Coercive style

 Authoritative Style

 Affiliative Style

 Democratic style

 Pace setting style

 Coaching Style

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 Theory X (authoritarian management style) managers believe that

all people are fundamentally lazy and unless they are pushed to do
work, they will avoid doing any work. These managers dictate and
direct employees to work.

 Theory Y (participative management. style) managers believe that

individuals will do good work for the sake of doing it. They believe in
sharing information with the workers.

Dr Nishtha Sharma June 18, 2022 5

Dr Nishtha Sharma June 18, 2022 6
 Inspires a Shared Vision

 Good Communicator

 Integrity

 Enthusiasm

 Empathy

 Competence

 Ability to delegate task

 Team Building Skills

 Cool Under Pressure

 Problem Solving Skills

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 Help
Provide them
Make
the basic Succeed
things
Fun
• Creating the
solution
• Vision of the • Executing a plan
project and their Team • Building a team
role building • Managing the crisis
• Common tool set Activities •mentoring
• Road map
•Team roster

Where we are going? Feel valued

Better collaboration
How are we getting there? Take more ownership
Who is going with us New ideas
More engagement Better team
Result = 8
Better project
Dr Nishtha Sharma June 18, 2022
 Clarifying project team member roles

 Setting team and individual goals

 Monitoring and measuring team and individual performance

 Feeding back team and individual performance

 Resolving conflicts between team members constructively

 Delegating responsibilities and tasks

 Motivating using a combination of intrinsic and extrinsic rewards

 Developing the skills of team members

 Coaching team members

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 If your project team gets stuck in a problem with lots of unproductive
conflict, there are a number of things you can try. Your “ground rules”
should cover these five key areas of team operation:

 Team meetings

 Team working

 Team communication

 Team member relationships

 Team decision-making

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The process of learning to work together effectively is known as team
development. Research has shown that teams go through definitive
stages during development. Bruce Tuckman, an educational
psychologist, identified a five-stage development process that most
teams follow to become high performing.

 American Psychological Researcher

 Theory of group dynamics
Tuckman's stages of group development

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 Adjourning
Performing

Norming

Storming

Forming

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 Recruiting Project Members

 Conducting Project Meetings

 Establishing Ground Rules

 Managing Subsequent Project Meetings

 Establishing a Team Identity

 Creating a Shared Vision

 Managing Project Reward System

 Managing conflict within the Project

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High performance project teams can produce dramatic results
however like any other good thing there is a dark side to project
teams that managers need to be aware of.

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1. Lack of trust
2. Conflict and tension
3. Lack of transparency
4. No long-term thinking
5. Badly perceived, not delivering
6. Poor change management
7. Not going in the same direction
8. Communication problem
9. Poor selection of team members
10. Lack of top management support

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Virtual project management is the process by which one manages
projects via remote or virtual teams. When teams are distributed across
different time zones, they still need to get assigned tasks and that work
must be monitored and tracked to make sure it stays on schedule. As
more teams work from home, virtual project management has become
more defined.

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Challenges:
 Developing trust
 Exchange of social information.
 Set clear roles for each team member.
Developing effective communication:
 Include face-to-face if at all possible.
 Keep team members informed on how the overall project is going.
 Don’t let team members vanish.
 Establish a code of conduct to avoid delays.
 Establish clear norms and protocols for surfacing assumptions and
conflicts.
 Multiple time zones

Dr Nishtha Sharma June 18, 2022 17

Thank You!!!

Dr Nishtha Sharma June 18, 2022 18