Documents / Forms to be filed with the registrar of Companies under C... https://www.bcasonline.org/Referencer2015-16/Other Laws/Company L...

Documents / Forms to be filed with the Registrar of Companies under Companies Act, 2013

Sr. Purpose of the Form Form No. Form No. Due Date Remarks
No. as per Companies Act, as per as per
2013 Companies Companies
Act, 2013 Act, 1956

1. Application for Form No. Form No. 1A — —

reservation of name INC-1

2. One Person Company – Form No. — At the time of Within 60 days of making
Application for INC-2 incorporation of application for reservation of
Incorporation and company name in INC-1
Nomination

3. One Person Company – Form No. — At the time of —

Nominee consent form INC-3 incorporation of
company

4. One Person Company – Form No. — Within 30 days of —

Change in INC-4 receipt of notice of
Member/Nominee withdrawal of
consent

5. One Person Company – Form No. — Within 60 days from the date
Intimation of exceeding INC-5 where,
threshold (Share Capital
Rs.50 lakh/Turnover Rs.2 1. Share Capital exceeds
crore) Rs.50 lakh

or

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2. Average Annual T/O

exceeds Rs.2 Crore

6. Application for Form — MGT 14 – within 30 Form INC 6 to be filed along

Conversion from Private No.MGT days of passing with affidavit by directors
to OPC 14Form No. special resolution confirming consent for
INC-6 conversion being received
from creditors and members
of the company.

1. List of members and

list of creditors

2. Latest audited
financial Balance
Sheet and P&L

3. Copy of NOC of
secured creditors

7. Application for Form No. Form No. 1 — —

Incorporation of INC-7
Company (Other than
OPC)

8. Application to Regional Form No. — — Along with certified true

Director for conversion of INC-18 copy of special resolution
section 8 company into passing and Notice
company of any other convening the meeting.
kind
Copy of application with
annexures shall also be filed
with Registrar

9. Intimation to Registrar of Form No. — Within 30 days of Where the licence granted to
revocation/surrender of INC-20 date of receipt of the company has been
licence issued under order revoked, then company shall
section 8 apply.

10. Declaration prior to the Form No. Form No. 19 Within 180 days of Declaration to be filed with
commencement of INC-21 incorporation fees and content of the form
business or exercising shall be verified by CA, CS,
borrowing powers CWA in practice

11. Notice of situation or Form No. Form No. 18 — Attachment to the said form
change of situation of INC-22 shall be,
registered office and
verification/change of 1. Registered document
registered office with of Title in name of
same locality
company OR

Lease or Rent
agreement in

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the name of
company

2. Authorisation from
owner/ occupant to
use the premises by
the company as
Registered Office

3. Proof of evidence of
any utility services
such as telephone,
electricity not older
than 2 months

12. Application to Regional Form No. Form Nos. — Publish notice once in a daily
Director for approval to INC-23 1AD, 24AAA news paper in English and in
shift the Registered principal language at least
Office from one State to one month before filing
another State or from application
jurisdiction of one
Registrar to another Serve individual notice to
Registrar within the each debentureholder,
same State depositor and creditor

13. Application for approval Form
of Central Government INC-24
for change of name
No. Form No.1B Within 60 days of The change of name is not
making application allowed to a company which
for change of name has defaulted in filing its
annual returns or financial
statements or any document
due for filing with the
Registrar or which has
defaulted in repayment of
matured deposits or
debentures or interest on
deposits or debentures

New certificate of
incorporation in Form No.
INC.25 shall be issued to the
company consequent upon
change of name

14. Conversion of public Form No. Form Nos. Within fifteen days For effecting the conversion
company into private INC-27 1B, 62 of the receipt of the of a private company into a
company or private order from the public company or vice
company into public Central versa, the application and a
company Government. copy of order of the
competent authority
approving the alteration
shall be filed with the
Registrar together with the
printed copy of the altered
articles

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15. Notice of Order of the Form No. Form No. 21 Within 30 days from The certified copy of the
Court or any other INC-28 the date of receipt order of the Central
competent authority of certified copy of Government, approving the
the order alteration of the
memorandum for transfer of
registered office of the
company from one State to
another, shall be filed with
the Registrar of the State

16. Return of allotment Form No. Form No. 2 — —

PAS-3

17. Private placement offer Form No. — — A company may make an

letter PAS- 4 offer or invitation to
subscribe to securities
Record of Private Form No. through issue of a private
placement offer PAS–5 placement offer letter in
Form PAS-4

A company shall maintain a

record of private placement
offer is PAS-5

18. Notice to Registrar of Form No. Form No. 5 — —

any alteration of share SH-7
capital

19. Letter of Offer Form No. — — —

SH-8

20. Return in respect of buy- Form No. Form No. 4C Within 30 days from In case of a listed company,
back of securities SH-11 date of completion return shall be filed with the
of buyback registrar and SEBI along with
prescribed fee. Annexed to
the return, a certificate in
Form No. SH. 15 signed by 2
directors including managing
director certifying
compliance

21. Application for Form No. Form No. 8 Within 30 days from —
registration of creation, CHG-1 date of creation of
modification of charge charge or within
(other than those related 300 days on
to debentures) payment of
additional fees

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22. Particulars for Form No. Form No. 17 Within 30 days from Registrar shall inform the
satisfaction of charge CHG-4 date of such affected parties within 30
thereof payment or days of making the entry in
satisfaction register of charges kept
under sub-section (1) of
section 81

23. Notice of appointment or Form No. Form No. 15 Within 30 days of Give notice of such
cessation of receiver or CHG-6 date of passing the appointment to the company
manager order or making of and Registrar along with
the appointment copy of the order or
instrument

24. Application for Form No. Form No. 10 Within 30 days from —
registration of creation CHG-9 date of creation of
or modification of charge charge or within
for debentures or 300 days on
rectification of payment of
particulars filed in additional fees
respect of creation or
modification of charge
for debentures

25. Return for declaration of Form No. Form No. Within 30 days from —
beneficial interest in any MGT-6 22B date of receipt of
shares declaration by the
company

26. Annual Return Form No. — within sixty days Signed by a director and the
MGT-7 from the date on company secretary, or
which the annual where there is no company
general meeting is secretary, by a company
held or where no secretary in practice. In case
annual general of One Person Company and
meeting is held in small company, signed by
any year within company secretary or where
sixty days from the there is no company
date on which the secretary, by the director of
annual general the company
meeting should
have been held
together with the
statement
specifying the
reasons for not
holding the annual
general meeting,
with such fees or
additional fees as
may be prescribed

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27. Return of changes in Form No. Within 15 — —

shareholding position of MGT-10 days of such
promoters and top 10 change
share holders (Listed
Companies)

28. Appointment of auditor Form No. — Within 15 days of Hold office from the
ADT-1 the meeting conclusion of that meeting
till the conclusion of its sixth
annual general meeting and
thereafter till the conclusion
of every sixth meeting

29. Application to the CG for Form No. — Within 30 days from Company shall hold the
removal of auditor before ADT-2 the date of Board general meeting within 6
expiry of his term Resolution days of receipt of approval
of the CG

30. Resignation of an auditor Form No. — Within 30 days of To be filed by Auditor

(Intimation to Registrar ADT-3 resignation
by the auditor)

31. Application for allotment Form No. Form DIN 1 — —

of Director Identification DIR-3
Number

32. Intimation of changes in Form No. Form DIN 4 Within 30 days of Such change(s) in Form DIR
particulars of Director to DIR-6 change in 6 in the following manner:
be given to the Central information
Government provided i. Download the Form
DIR-6 from portal and
fill the relevant
changes, attach copy
of the proof of
changed particulars
and verification in the
Form DIR-7 all of which
shall be scanned and
submitted
electronically.

ii. The form shall be

digitally signed by
practicing CA or CS or
a Cost Accountant.

iii. The applicant shall

submit the Form DIR-6.

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33. Notice of resignation of a Form No. Form No. 32 Within a period of Forward to the registrar a
director to the Registrar DIR-11 30 days from the copy of resignation along
date of resignation with reasons for the
resignation

34. Particulars of Form No. Form No. 32, Within 30 days of Every Company shall keep at
appointment of Directors DIR-12 32AD appointment or its registered office a
and the key managerial change of director register of its director & key
personnel and the or key managerial management personnel
changes amongst them person containing the following
particulars, namely

i. DIN (optional for key

management
personnel);

ii. Present name &

surname in full;

iii. Any former name or

surname in full;

iv. Father’s name,

mother’s name &
spouse’s name (if
married) & surname in
full;

v. Date of birth;

vi. Residential address

(present as well as
permanent);

vii. Nationality (including

the nationality of
origin, if different);

viii. Occupation;

ix. Date of board

resolution in which the
appointment was
made;

x. Date of appointment
and reappointment in
the company;

xi. Date of cessation of

office & reason
therefore

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