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Project Document & Record Control Procedure - 1

This document outlines the document control and records management process for a project involving the replacement of drum screens and an LCP system at a plant in Jubail. The process includes receiving documents, storing them in a document management system, retrieving documents as needed while maintaining access restrictions, distributing controlled documents according to lists, and destroying documents according to legal and regulatory requirements. It describes responsibilities for reviewing, approving, authorizing and issuing original documents and revisions, and requires all procedure submissions to be controlled and coordinated by the Project Manager through the use of a transmittal sheet.

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303 views1 page

Project Document & Record Control Procedure - 1

This document outlines the document control and records management process for a project involving the replacement of drum screens and an LCP system at a plant in Jubail. The process includes receiving documents, storing them in a document management system, retrieving documents as needed while maintaining access restrictions, distributing controlled documents according to lists, and destroying documents according to legal and regulatory requirements. It describes responsibilities for reviewing, approving, authorizing and issuing original documents and revisions, and requires all procedure submissions to be controlled and coordinated by the Project Manager through the use of a transmittal sheet.

Uploaded by

kapsarc
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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  • Process
  • General
  • Distribute

REPLACEMENT OF SWC PLANT-1 DRUM SCREEN

SYSTEM (7 NOS) & LCP IN PLANT-2, JUBAIL

Subject: DOCUMENT & RECORD CONTROL PROCEDURE Page 4 of 10

Doc No.: MRQ-CON-DOC-02 Rev. 00

4.0 PROCESS
The document control and records management process are part of an overall set of integrated
processes for the operation and support of the project. The process is comprised of the
elements described below:

Receive - Receiving encompasses the identification and classification of documents. It includes


the following: Receive the information from the originator, ensuring that quality standards are
used. Use a document management system to index and store the information.

Store - Storing considers the identification of the media, storage location, placement,
maintenance, and protection of information.

Retrieve - Retrieval is accessing the information stored but may include an established set of
access restrictions to determine whether the information can be removed, reproduced, or
viewed.

Distribute - Controlled documents are distributed in accordance with established lists or


otherwise made available at the location where the activity is performed. Generally, records
are not distributed but maybe to facilitate retrieval. Destroy - Information may be purged based
on business, legal, and regulatory requirements in accordance with an approved process

5.0 PROCEDURE
Document Control measures shall be established to control the issuance of documents, such
as instructions, procedures, and drawings, including changes thereto, which prescribe all
activities affecting Project progress . These measures shall assure that documents, including
changes, are reviewed for adequacy, and approved for release by authorized personnel and
are distributed to and used at the location where the prescribed activity is performed. Changes
to documents shall be reviewed and approved by the same organizations that performed the
original review and approval unless the applicant designates another responsible organization.

5.1 Responsibility
Each Department Engineer whose department prepares and issues the
original and revision there to shall be responsible for the review, approval
authorization, and issue of the documents.

5.2 General Requirement


 All procedures submission for the project shall be controlled and
coordinated by the Project Manager.
 Submission of procedures to MARAFIQ shall be through the Project
Manager’s office accompanied by Transmittal Sheet (see Appendix I)
detailing drawing and/or document number and revision.

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