REQUEST FOR

PROPOSAL FOR
GENERATOR
SET

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1. General Project Information
Client Name: Korean Embassy
Project Name: Korean Cultural Center
Project Address: Colby Center, Bayani Road, Taguig City, Philippines

2. CBRE Contact person

Name: Clara Mikaela de Dios
Title: Associate Project Manager
Contact No.: +63 9177132943
E-mail Address: ClaraMikaela.Dedios@cbre.com

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REQUEST FOR PROPOSAL FOR SUPPLY AND INSTALLATION OF GENERATOR SET
Korean Cultural Center / Colby Center

CBRE GWS IFM PHILS. CORP. 15th Floor M1 Tower, 141 H.V. Dela Costa Street,
Salcedo Village, Makati City
T (63) 2 548 4100 local 3113
3 October 2022 M (63) 917 7095630

www.cbre.com.sg

To whom it may concern,

On behalf of our client, Korean Embassy (KCC) (“the Client”), CBRE, the appointed Project Manager wishes to solicit a
proposal from your firm to provide the supply of labor, tools, equipment, materials and necessary supervision for the Generator
Set Package (“the Work”) for Korean Cultural Center Fit-out project (“the Project”).

CBRE and KCC wishes to solicit a Proposal from your firm to provide the captioned services for the Project. We require that
your Proposal conforms in all respects to the requirements outlined in this Request for Proposal (RFP) and the documents
listed:

Appendix A – Scope of Services for Generator Set Package

Appendix B – Cost Breakdown
Appendix C – Drawings & Documents

Your response to this Request for Proposal should also be based upon the information below:

1. PROJECT SCOPE OVERVIEW

This Project involves an office relocation and fit-out located at Colby Center Building along Bayani Road, Taguig City,
Philippines.

Currently, KCC is occupying office spaces at 28F, World Plaza, 30th St., Bonifacio Global City, Metro Manila, Philippines.
The new facility at Colby Center should be completely fitted out ready for use by August 2021.

The awarded vendor for the package will assist KCC to provide the necessary supply of labor, tools, equipment, materials and
necessary supervision for the installation of the new Generator Set based on the approved plans and specifications of KCC.
Detailed scope of work is stated in Appendix A.

The successful vendor will need to engage with the awarded contractor as approved and awarded by KCC.

2. CONDITION OF RFP

You must comply with all the RFP Documents. Failure to comply with or breach of any of the terms and conditions of the
RFP Documents shall disqualify the Vendor.

KCC has endeavoured to include as much information as possible within this RFP. You are requested to make assumptions
where appropriate and ensure that they are documented in the Proposal.

3. CONTRACTOR’S SCOPE OF SERVICES

The scope of services required is attached in this RFP in Appendix A but without limitation as to the overall responsibility as
the Vendor.

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4. PROJECT MILESTONES

The following timelines are indicative only. The Client would like to improve on these timelines if possible. The Vendor shall
take into consideration in their RFP submission to accommodate timeline adjustment made during the Project.

5. VALIDITY OF QUOATATION

The proposal submitted shall remain valid for acceptance by the Client for a period of 90 calendar days from the closing date
& time.

6. RFP CLARIFICATION AND BRIEFING

To assist in ensuring that Vendor understands the RFP, the Vendor shall send questions to:

 Bomer Macaranas (bomer.macaranas@cbre.com)

 Clara Mikaela de Dios (claramikaela.dedios@cbre.com)

Vendor shall not to contact any other Client personnel with regards to this RFP. Vendor shall nominate one staff to act as the
single point of contact for the RFP.

7. CONTRACTUAL RELATIONSHIPS

The nominated vendor will enter into a contract with the Korean Embassy alone.

The Vendor, and its staff, shall have no commercial links, and shall not take part in any contracting, supply or representation,
with any contractors or other vendors except for those approved and nominated by Korean Embassy in writing.

The vendor will be expected to enter into various forms of confidentiality agreements relating to client construction and
general operations, secrecy, and landlord confidentiality as appropriate when required.

8. ACCEPTANCE OF PROPOSAL

Korean Embassy reserves the right not to accept the lowest priced or incomplete proposal or any proposal and shall not be
bound to assign any reason thereof.

Korean Embassy reserves the right to accept part or whole of any Proposal, as Korean Embassy may in its absolute discretion
decide, with no effect to the fee elements of each stage.

Korean Embassy reserves the right to accept the offer(s) of one or more Vendor(s).

9. RFP SCHEDULE

The following are tentative timetable for the RFP process:

 RFP Issuance: 25 June 2021
 1st Submission: 02 July 2021
 Tender Clarification 05 July 2021
 2 Submission
nd
07 July 2021
 Tender Recommendation Report 09 July 2021

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 Client Approval 13 July 2021

10. VISIT TO COMPLETED SITES

Vendors to submit a list of completed projects with similar scope and project type. Photos of the project should be submitted
together with the technical submission during the tender stage. In the event the vendor has already completed project that is
available for viewing, then the vendor should provide the date and time for KCC personnel visit and see the completed project.

11. PROPRIETARY INFORMATION

The Vendor has no rights or interests in any tangible or intangible KCC property, including but not limited to KCC’s
deliverables, specifications, samples, materials, information, trademarks, copyrighted works or other similar items, supplied by
KCC to the Vendor in connection with the RFP.

KCC shall be the sole owner of all drawings / designs developed for the works contained in this RFP and the Project. The
Vendor shall vest in KCC unconditionally, at no cost KCC for the exclusive use of all drawings / designs developed for use
throughout the Project.

12. EMPLOYEES

The Vendor will be responsible for social security, unemployment and similar taxes applicable to its employees. In addition,
Vendor will be responsible to ensure its employees represent themselves as employees of the Vendor and not as KCC
employees.

The Vendor shall ensure that provision for replacement positions is available at all times to supplement absent personnel.
Absent personnel may be due to planned events such as holidays or unplanned events such as sickness, whatever the
circumstances the Vendor shall ensure continuity of service provision with trained personnel.

Supplementing absent positions with off duty personnel that gives rise to excessive individual duty hours shall not be
permitted.

KCC shall retain the right to have any of the Vendor’s employees removed from the contract regardless of cause or
justification. Where such action is taken the Vendor shall take measures to prevent such personnel from re-entering the
premises.

Where employees fail to meet expectations KCC / CBRE shall consider this attributable to Vendor’s inability to deliver
services in accordance with the terms of the agreement and shall consider this to be in breach of the terms of the agreement.

13. MISCONDUCT

Vendor’s personnel shall not abuse or misuse KCC /CBRE equipment and software technologies. In particular the misuse of
software tools, misuse of the Internet and security systems shall be considered a breach of the terms of the agreement and may
result in Vendor’s agreement being terminated.

14. WORK FORCE AND PERFORMANCE

All Vendors’ employees will be under the supervision of an experienced supervisor.

All work is to be performed, in accordance with standard practices, using modern techniques accepted by the industry.

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Vendor will have adequate reserve personnel, trained in KCC / these project policies, procedure and requirements, to provide
back-up as required. The Vendor shall clearly set out in their response to this RFP how they intend to meet this requirement
within the service provision.

15. PAYMENT SCHEDULE

Payment shall be based on the following project stages;

 Downpayment – 50% - Upon award of the package to the vendor
 Progress Payment 40% - Upon installation of the unit
 Submission of all Close Out Documents – 10% Signed DR, Operations & Maintenance Manual, As-builts, Signed
Certificate and Warranty. (10%)

16. WARRANTIES/BONDS

The Vendor hereby guarantees its work hereunder against hidden and apparent defects of workmanship for a period of one
(1) year from the date of the Certificate of Final Acceptance and warrants that all materials it shall supply are standard
products of the trade, brand new and free from any defects of whatever nature. The following bonds/insurances shall
be delivered by the Vendor to the CLIENT upon signing of this Contract:

 50% Down payment Bond

 30% Performance Bond(Contract Bond)
 100% Contractors All Risk Insurance
 100% Comprehensive General Liability Insurance.
 10% Warranty Bond

17. INSTRUCTION AND CONDITIONS OF SUBMISSION

Your response to this Request for Proposal will be evaluated based upon the following criteria (Not in order of weighting):
 Compliance to the proposed scope of services
 Commitment to project milestone dates outlined in Section 4
 Proposed team and respective work experience including latest CV of the assigned personnel
 Your proposed fee
 Environmental Permit from DENR EMB or LLDA Air Pollution Source Installation (APSI)
 Fire Clearance from BFP or Department of Labor and Employment (Internal Combustion Engine (ICE)
Installation

Based on your understanding to the information above, please prepare written responses to this Request for Proposal by
responding to each of the Items 17.1 through 17.13 [adjust if necessary] below.

17.1. Staffing
Provide detailed information of your proposed team including but not limited to the followings,
o Proposed team, including a time allocation chart for each team member for the different project stages
o Roles & responsibility of key staff
o Resumes for each team member, detailing their relevant experience in this type of project to support their nomination
for this project
o Relevant job references & experiences of key staff
o Please provide details (size / scope / duration) of your committed workload for the proposed staff in the next 12 months.
o Details of back-up resources and plan for the key project team members.

17.2. Relevant Track Record

Provide the following information to identify your track records focused on Office Fit Out projects,
o Projects of a similar size, industry or any related job references are preferred.
o Provided services of the completed projects in recent 3 years.

17.3. Delivery Methodology

Provide an outline of your requirement gathering and design approach that demonstrates your appreciation of the requirements
associated with the delivery of this type of project.
Identify any key issues and opportunities.
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17.4. Health & Safety

An overview of Vendor’s approach to the management of Health & Safety including that of Covid-19 prevention at site.

17.5. QA Procedure
Provide an overview of Vendor QA procedures detailing Vendor’s quality control plan covering organization, policies,
technical capabilities, and documentation. Vendor should explain steps that will be taken to assure the quality and
performance of its service.

17.6. Contractor Fee & Fee Allocation

Vendor shall submit a lump sum fee proposal for the provision of services and components outlined in this RFP. The lump
sum fee stated shall be all inclusive of all costs associated with providing the services. Price quoted shall be in USD only, Vat
Exclusive. Since Korean Embassy is Vat excempt; VAT should not be reflected on all submitted invoices.

17.7. Payment
Vendor will comply with the prescribed payment schedule and cycle in accordance with the project stages in Section 16 in the
RFP.

17.8. Schedule
Vendor to provide detailed requirement gathering and design process schedule to meet the milestone dates specified in Section
4 and confirm your ability to perform your work in conformance with the foregoing schedule.

Vendor to clearly identify in the schedule, all of the stages and risks in the schedule that may affect the order, fabrication,
shipping, customs clearing, delivery and installation at site.

Vendor to describe any concern they have regarding the schedule.

It will be imperative that commitment from the organization and the person to the project is maintained.

17.9. Reimbursable Expenses

Vendor’s fee shall be deemed to include all general disbursements, excluding the costs of any overseas travel as may be
required by the client and overseas courier.

17.10. Services
Vendor to identify the services they can / would propose to perform in-house and the services they would subcontract. Vendor
to provide a breakdown of the cost of each of the services they would propose to subcontract and / or the cost of each of the
services they would propose to perform in-house.

Vendor to provide information to demonstrate their expertise in performing any of the services they propose to perform in-
house or third party.

17.11. Other Information

Vendor to refer to all related documentations for the list of insurance coverage required and provide copies of the valid
insurance policies for reference.

Vendor to furnish any additional information they feel would be relevant to this process, i.e., project references, relevant
testimonials, etc.

18. SUBMISSION OF PROPOSAL

Proposals in MS Word, MS Excel and PDF format will be received at the following email addresses up to the stipulated time
on the closing date. Proposals must be submitted via email only.
 Bomer Macaranas (bomer.macaranas@cbre.com)
 Clara Mikaela de Dios (claramikaela.dedios@cbre.com)

When forwarding Proposal, Vendor shall specify clearly in the email;

 Korean Cultural Center – Colby Center
It will be the responsibility of the Vendor to ensure delivery of the Proposal. KCC/ CBRE will not be held responsible for the
correct addressing and delivery of the Proposal.
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Bid Security Deposit

All bidders will need to submit a 5% security deposit after confirmation of their interest to join the bidding process. This is to
ensure that all bidders will attend all interviews, site inspections or other related meetings arranged by KCC. Bidders who fail
to adhere to all the requirements, will not retrieve the 5% security bond and will be disqualified in the bidding process. The 5%
security bond of all bidders who complied to the requirements shall be receive the 5% security bond upon announcement of the
winning contractor within two weeks.

The Security Deposit should be under the name of “KOREAN EMBASSY-KOREAN CULTURAL
CENTER”

Additional Items for Submission:

1. Company Profile
2. Previous Projects Handled of Similar Scope
3. Specification of Proposed Unit
4. Warranty
5. Lead Time/Schedule
6. Include a minimum of 1 year PM services and and 5 years PM services with frequency of yearly preventive
maintenance as an optional cost.

19. CLOSING DATE OF PROPOSAL

The closing date of the RFP is on 02 July 2021 at 12 NN, Manila (Philippine Time) via email to Clara Mikaela de Dios
(ClaraMikaela.DeDios@cbre.com) copy Bomer Macaranas (bomer.macaranas@cbre.com). Late submissions will not be
acceptable, except at the discretion of the Client should fair play be proven not to be compromised.

Thank you in advance for the time and effort you will devote to responding to this request for proposal. We look forward to
receiving your reply in a timely manner.

Yours sincerely,
CBRE GWS IFM PHILS. CORP.

Clara Mikaela de Dios| Associate Project Manager

CBRE | Project Management | South East Asia
For and on behalf of Korean Cultural Center

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20. APPENDICES
20.1. Appendix A – Scope of Services for Supply and Install of Generator Set Package
20.2. Appendix B – Cost Breakdown
20.3. Appendix C – Drawings & Documents

Appendix A – Scope of Services for Generator Set Package

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General Provisions

1. Supply and installation of One (1) Unit Brand New Factory Assembled, Packaged Type Diesel Engine Generator
Set, Silent Type, turbocharged and after cooled rated at 350KVA Standby Duty, 1800 RPM, 60 Hertz, 3 - phase, 0.8 Power
Factor

2. Supply and installation of genset concrete pad

3. Supply and installation of genset vibration isolators

4. Supply and installation of diesel day tank

5. Supply and installation of exhaust pipe

6. Supply and installation of input electrical panel for genset

7. Supply and installation of all required roughing-ins and wiring

8. Supply and installation of all piping required

9. Supply and installation of automatic transfer switch panel (ATS)

10. Supply and installation of synchronizing panel

11. Testing and commissioning

12. User training and orientation

13. Submission of close out documentations; including all clearances prior genset operation

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Appendix B – Cost Breakdown/ Bid Form

(See Attached)

Appendix D – Drawings & Documents

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(See attached for the Electrical Drawings)

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