Job

Analysis Interview Form

Instructions: This form may be used by a job analyst who in interviewing the incumbent
and/or the supervisor. The incumbent or respondent may complete this form in lieu of the
interview. The responses to the questions can be noted on this form with additional sheets,
as needed. The accuracy of the information provided here is critical since it will be used in
several human resource-related decisions. After the interview, the supervisor of the
incumbent must review the responses and sign this document

Job Title ___________________________ Department ________________________
Supervisor _________________________ Supervisor’s Title ____________________
Work Schedule ______________________
Individual(s) providing information ____________________________________________

1. What is the main purpose of this job? ________________________________________
_______________________________________________________________________

2. Job duties and responsibilities: List the activities performed by the incumbent in this
position and the frequency with which each activity is performed. Use another sheet if
necessary.

Activities Performed Frequency (daily, weekly, etc.)

a. ____________________________________ _________________________
b. ____________________________________ _________________________
c. ____________________________________ _________________________

Note: It is helpful if you can obtain information on the percentage of time (within a
week or month) devoted by the incumbent devoted to each of these activities.

3. Has the incumbent seen the job description for this job? ________________________

4. Does the incumbent perform duties and responsibilities that are not in the current job
description? If so, what are they? ____________________________________________
_______________________________________________________________________

5. Does the incumbent have to supervise anyone? If so, list the job titles of the
employees and the number of employees for each job title that the incumbent has to
supervise. Use additional sheets if necessary.

Job Titles No. of Employees
____________________________________ _________________________
____________________________________ _________________________
____________________________________ _________________________
Source:
Diamante, M. M., & Ledesma-Tan, G. (2007). Human resource management: Local
and global perspectives. Quezon City: C & E Publishing, Inc.


6. List the machines or equipment that the incumbent has to operate. ________________
________________________________________________________________________

7. Does the incumbent have responsibility for budget or other company resource? If so,
please describe the type of resource of value of resource (e.g. size of budget)
________________________________________________________________________
________________________________________________________________________

8. Indicate the educational requirements needed to effectively perform this job.
________________________________________________________________________

9. What type of experience is required of a new employee to perform this job?
_______________________________________________________________________

10. Describe the environmental conditions that the incumbent will encounter in
performing this job (heat, noise, odors, fumes, dirt, poor lighting, etc.)
________________________________________________________________________

11. How does the incumbent know that he or she is doing a great job? What performance
measures are used in this job? ______________________________________________
________________________________________________________________________
________________________________________________________________________



Prepared by: Date:

_____________________________ ______________________

Incumbent’s signature: Date:

_____________________________ ______________________

Respondent’s signature (if other that the incumbent): Date:

____________________________ ______________________

Signature of the Incumbent’s Supervisor: Date:

____________________________ ______________________


Note: If there is no current incumbent for the job being analyzed, the supervisor of the
position will respond to the questions and his or her supervisor will sign the document.

Source:
Diamante, M. M., & Ledesma-Tan, G. (2007). Human resource management: Local
and global perspectives. Quezon City: C & E Publishing, Inc.