PROJECT PLAN
FOR
CONVERTING CONVENTIONAL HOMES INTO SMART HOMES ( WITH IOT
APPLICATIONS)
GROUP DETAILS:
GROUP 01
NEERAJ PRASAD BHATT | 2021028
SARTHAK SINGH | 2021045
ANMOL SHUKLA | 202113
TABLE OF CONTENTS
1 Objective 4
2 Project Details 4
2.1 Project Overview 4
2.2 Scope 4
2.3 Acceptance Criteria 5
2.4 Key contacts 6
2.5 Definitions and Acronyms 6
2.6 Assumptions and Constraints 6
3 Project Life Cycle and Phases 7
3.1 Project Life cycle (Describe the project phases here) 7
3.2 Project Deliverables 7
3.3 Project Work breakdown structure 9
3.4 Project Estimates 10
3.5 Project Schedule (using MS Projects) 10
4 Human Resource Management 12
4.1 Project Team Structure 12
4.2 Roles and Responsibilities 12
4.3 Stake Holder Collaboration 13
4.4 Status Tracking, Reporting and Review of Work Progress 15
4.4.1 Status Tracking & Reporting 15
4.4.2 Milestone Reviews 15
5 System Environment (if applicable) 15
5.1 Development Environment 15
6 Resources and Training Requirements 16
6.1 Human Resources Requirements 16
6.2 Training Requirements 17
6.3 Details Critical Computer resources 17
7 Configuration Management Plan (If applicable) 18
8 Procurement Plan 18
8.1 Scope of the work/items to be outsourced/bought 18
2
8.2 Vendor evaluation 18
8.2.1 Criteria for Vendor evaluation and weights for each criteria 18
8.2.2 Vendor evaluation and selection 18
8.3 RFP Process 18
8.4 RFP Evaluation 19
8.4.1 Criteria for RFP evaluation 19
8.5 Evaluation of RFPs from multiple vendors 19
8.6 Contract design process 20
9 Risks 21
10 Quality and Process Improvement Plan 23
10.1 Quality Goals 23
10.2 Quality Assurance Plan 23
10.3 Quality control Plan 23
3
1 Objective
With deteriorating environmental conditions, we humans, as a species play the most significant
role in ensuring the longevity of the planet. There are a lot of amenities that can help us to reduce
our carbon footprint and save our environment, and smart homes are certainly one of those. This
project aims to implement a low-cost, reliable, and scalable Home automation system &
Converting conventional homes into smart homes (with IoT applications)
2 Project Details
2.1 Project Overview
Project Name Converting Conventional Homes to Smart
Homes
Project Manager Sarthak Singh
Team Lead(s) 1. Anmol Shukla
2. Neeraj Bhatt
Onsite Contact Details
Name Rahul Vaidya
Phone Number +91 8897654321
High-level project synopsis
Detailed guidelines on installing IoT-based smart devices to convert a Conventional
Home into a Smart Home
2.2 Scope
The scope of the project involves converting 25 individual (4000sqft) conventional Houses in
Takshila Apartments, Gurugram into Smart Home with the help of IoT technology which is spread
across 2.5 Acres of land.
In scope:
1. Project planning and control
2. Vendors' selection for Technologies & reconstruction of buildings
3. Integrating smart home devices
4. Training the Homeowners
5. Maintenance services for 2 years
4
Out of Scope:
1. Reallocation of current residence while product installation
2. Free Repair for any physical damage post installation/handing over of the project
2.3 Acceptance Criteria
1. To customers
a. Complete Demo of all the smart appliances/devices installed with proper training
to homeowners.
b. Project hand over in the given specified timeline with +/-45 days of tolerance
2. To Vendors
a. Proper quality check and Certifications of installing devices
b. Complete documentation of every device installed
c. Replacement of faulty device within the scheduled time
5
2.4 Key contacts
Organization Contact Person Contact Details Nature of Liaison/ Interface
Johnson Control Abhimanyu singh 8876985467 Direct Involvement
Siemens Rohit Khatri 8767898908 Direct Involvement
2.5 Definitions and Acronyms
Definition/Acronym Explanation
Not Applicable
2.6 Assumptions and Constraints
Assumptions and Constraints Impact to Plan if not True
Residential Villa is 4000sqft Increase in Total Cost
Warranty for 2 years Post 2 Years Charges Applicable
6
3 Project Life Cycle and Phases
3.1 Project Life cycle (Describe the project phases here)
Phase 1: Initiation - Requirements Gathering & Understanding, Budget & Timeline Preparation&
more
Phase 2: Planning- Vendors Identifying, Documentation Preparation, Defining Milestone &
Preparing the GANT Chart and more
Phase 3: Execution - Follow GANT Chart for device Installation. Keeping the Stakeholders
Informed & Recording Cost and more
Phase 4: Closure - Report Preparation- Impact and project closeout, Evaluation of Resource
Efectiveness & Analyse Team Performance and more
3.2 Project Deliverables
Phase/Release Deliverables Expected Mode of Delivery
Dates of
Delivery
Initiation 08/15/2022 Daily Scrum and
● Identifying key stakeholders in the entire Stand up
process. Retrospective
● Communicating with stakeholders to
understand the purpose and desired
outcomes
● Identifying project scope
● Determining SMART goals (specific,
measurable, achievable, relevant, and
time-bound)
● Clarifying resources like budget and time
constraints
● Confirming team size and roles required
● Determining how often and which
stakeholders will be involved throughout
the project
● Compiling a project proposal and project
charter
Planning ● Vendor Selection 08/20/2022
● RFP and Material requirements,
7
● Costing,
● Quality check,
● Logistics
● Risk analysis.
Execution ● Procurement of devices and others 09/25/2022
● Quality check
● Testing of devices
● Installation of the sensors
● Customer Confirmation
● Training
Closure ● Hands on Training 09/29/2022
● Product feedback
● Maintenance
8
3.3 Project Work breakdown structure
9
3.4 Project Estimates
Smart Home Cost Sheet.xlsx
3.5 Project Schedule (using MS Projects)
10
11
4 Human Resource Management
4.1 Project Team Structure
4.2 Roles and Responsibilities
Role Responsibilities
Customer ● To provide specific requirements based on their need.
● Timely payment of Advance
● Confirming proper working of IoT sensors once installed.
● Getting hands-on experience working of IoT devices.
● Requesting for maintenance whenever required
Vendor ● Provide detailed document of sensors available
● Provide quotation for tender
● Maintenance of sensors till time of warranty
● On time delivery of sensors
Project Manager ● Identifying project scope
● Understanding customers pain points
● Requirement gathering from the customer
● Identifying key stakeholders in the project
12
● Communicating with stakeholders to understand the
purpose and desired outcomes of the project
● Confirming team size and roles required
● Determining how often and which stakeholders will be
involved throughout the project
● Compiling a project proposal and project charter
● Preparing RACI Matrix and Gantt chart for timely execution
of the project
Technical Team Lead ● Planning the entire process of installment of sensors on the
house plan sheet
● Identifying different vendors for the sensors
● Allocating team members for installation
● Providing detailed daily feedback to PM
Team Members ● Visiting on site and installing sensors
● Training house members to use the devices
● Providing detailed daily feedback to Team Lead
● After sales maintenance of sensors
4.3 Stake Holder Collaboration
Nature/details of Information Format of the Phase in which
Stake holder name
collaboration needs communication interaction takes place
Client/Customers Updates to be Completion Formal meetings As the Installation starts
given in a time, Quality regarding updates in a phase wise manner
scheduled and of Devices in project
repeated manner and Expenses
incurred
Project Manager Collaborate with Overall Meetings with Weekly Meetings with
Deputy General project Deputy General D.G.M and software
Manager and progress in Manager and engineers
Department level terms of subordinates
managers Survey,
Safety,
permits etc.
Deputy General Manager collaborate with overall Meeting with Weekly meetings
system engineer projects and System Engineer
and software the team and Software
engineer working Engineer
under them
13
System Engineer Collaborate with Works with Meetings with Weekly meeting with
Software Store Deputy General vendors and daily
engineer incharge and Manager and meetings with software
availability of Software engineer engineer
the devices
Software Engineer Collaborate and Daily progress Meetings with the Daily meetings with
take daily updates from Installation team Installation team
updates on the the and System
completion installation engineer
team
Financial/billing manager Collaborate with Monitoring Meetings with Monthly meetings with
Deputy General business Deputy General General Manager and
Manager and performance. Manager and weekly meetings with
Monitoring
system Engineers subordinates subordinates from the
cash flow.
assigned department's
Overseeing the
budgets
Procurement Manager Collaborate with Availability of Meeting with weekly meeting with
Vendors and devices and Vendors and Syste vendors and system
other suppliers tools required Engineer engineers
for the project
14
4.4 Status Tracking, Reporting and Review of Work Progress
4.4.1 Status Tracking & Reporting
From
Details Frequency To Whom Medium/Mechanism
Whom
Software
Installation of devices Daily Technician subproject Report (document)
manager
Software
Overall project progress Deputy Project
Weekly subproject Report (Document)
details Manager
manager
Deputy
Overall project progress
Fortnightly project Project Manager Report (Document)
details
manager
Procuremen Deputy project
Procurement details Weekly Report (Document)
t manager manager
4.4.2 Milestone Reviews
Name of the Milestone Attendees Agenda Time lines
5 System Environment (if applicable)
5.1 Development Environment
Development Environment
Client Configuration Server Configuration
Software Hardware Software Hardware
Network Environment
Others (Please Specify)
15
6 Resources and Training Requirements
6.1 Human Resources Requirements
Phase Skills needed Number of people needed
1 to 4 ● Project management 2
● Effective Communication,
● Negotiation,Scheduling
● Time Management
● Leadership
● Technical Expertise
● Risk Management
2-4 ● Communication. 5
● Analytical skills.
● Organizational skills.
● Detail-oriented thinking.
● Ability to see the “big picture”
● Troubleshooting.
● Time management.
● Team management
3-4 ● Communication. 9
● Analytical skills.
● Organizational skills.
● Detail-oriented thinking.
● Ability to see the “big picture”
● Troubleshooting.
● Time management.
● Team selection
● On time execution
4 ● Technical skills 27
● Communication skills
● Time management
● Team player
● Soft skills
16
6.2 Training Requirements
S. No. Name of the Training Mode of Training Phase / Training Time lines
1. Sensors training Offline 2
2 Installation Offline 4
3 Technical Online 2-4
4 Vender selection Offline 2
6.3 Details Critical Computer resources
S. No. Name of the Item Number required When is it required
17
7 Configuration Management Plan (If applicable)
8 Procurement Plan
8.1 Scope of the work/items to be outsourced/bought
● Smart Devices
● Wires
● Switches
● Batteries
● Miscellaneous items
8.2 Vendor evaluation
8.2.1 Criteria for Vendor evaluation and weights for each criteria
A. Technical Criteria (70%)
● Overall Response (10%)
● Quality (20%)
● Experience (20%)
● Technical Skills (20%)
B. Financial Criteria (30%)
● Product Cost (15%)
● Logistics Cost (15%)
8.2.2 Vendor evaluation and selection
8.3 RFP Process
RFP Planning - The RFP process is planned, including the selection of the RFP Team, the identification of the selected
bidders, the formulation of the RFP timeframe, the development of specifications, and the development of response
assessment criteria.
18
RFP Drafting - A RFP draft is prepared in accordance with a designated format.
RFP Review - A draft of the RFP is examined to ensure that all documentation standards are fulfilled, and feedback
is given.
RFP Revision - The RFP draft is updated to reflect the changes that were found during the "review" process.
RFP Approval - All decision-makers sign off on the updated RFP, and the final document is compiled.
RFP Distribution and Support - The approved RFP is distributed to the selected bidders and submission support is
provided as needed.
RFP Response Evaluation - Received RFP responses are reviewed and evaluated according to the established criteria.
RFP Selection - The RFP winning proposal and alternative are selected, and losing bidders are notified to close the
RFP process.
8.4 RFP Evaluation
8.4.1 Criteria for RFP evaluation
Vendors will be selected and rated on 100 points weightage criteria. The 2 highest-rated bidders will be called for
personal interaction. Final decision based on the evaluation table as well as the interaction Here, as per the need of
the project, we have assigned 70% weightage to technical criteria and 30% weightage to price. Based on the Total
weightage, we will decide on the top 2 highest-rated vendors.
8.5 Evaluation of RFPs from multiple vendors
After careful examination of the vendor-providing companies based on the above parameters, we will use the total
weightage to assign rank scores to them. A score of 1 will be the lowest followed by 2, 3, and so on. So, the vendor
who gets the lowest weightage (technical + price) will get a score of one followed by the vendor with 2nd lowest
weightage scoring a point of 2, and so on. Therefore, the vendor with the highest score will be considered best suited
for the project.
19
8.6 Contract design process
Here, we’ve decided to go with a Fixed Price contract. The following aspects were kept in mind
while designing the contract-
• The scope of work is clearly defined and the requirements are well understood.
• Contract type imposes minimum administrative burden.
• It can be used for acquiring supplies and services as they have reasonably definite
specifications, and reasonable prices can be established at the outset.
20
9 Risks
Risk Identified Risk Owner of Impact of Risk Priority Risk Contingency Plan
the Risk Risk (High/Mediu Mitigation
m/Low) Plan
A Device Shortage Store Project High Sufficient Multiple Vendors
Incharge delay Stock
B Health & Safety Site In- Delay/ High Adherence to Regular check of
Hazards charge stoppage of safety norms health & PPE’s to
work be done
C Worker strike Team Delay of High Timely Adequate cash
Incharge Project payment of funds to be
wages maintained
D Device Failure Vendor Delay/ Slow Medium Sufficient Contact with
progress Inventory multiple suplliers
E Increase in the Store Increase in High Purchase Arrangement of
cost of Devices Incharge overall devices and multiple suppliers
project cost other raw
materials
F Malicious System Loss off High Select Anti theft
software and Engineer Trust authentic Engineer on stand
security threat vendors & by
Proper check
of Devices pre
installation
G Environmental NA Stoppage of High Escape Multiple suppliers
Disaster work Training in different
location
21
H Outdated System Delay in Medium Latest System Engineer
Software Engineer & Project Software should have the
Store available knowledge about
Incharge latest software
used in the
market
22
10 Quality and Process Improvement Plan
10.1 Quality Goals
S.No. Quality Goals Threshold Limits Escalation
1 Use of right Skilled workers as per Task-POC-System Engineer
Technician activities
Team
2 Progress Each phase must not be Task-POC-Project manager
check at each delayed by more than 1
phase week
3 Use of right No deviation from the Task-POC-Store Incharge/System
Devices specifications Incharge
4 Technology Upgradation of sensors Task-POC- Project Manager
Innovation technology based on
current market trends
5 Proper Mandatory Training Task-POC- Project Manager
Training completion certificate by
System Engineer &
Software Engineer
10.2 Quality Assurance Plan
Quality assurance activity Date
Payment on Phase wise manner As mentioned in WBS
Regular Visit and Quality check Once in every Two Week
of Project by project manager
10.3 Quality control Plan
Quality control activity Phase Date
Complete check of Systems 3 (Execution) Refer WBS
Installed -Individual House by
System Engineer
23
Device Software check 2 (Planning) Refer WBS
24
