Covering letter

Sender’s Address
Date
Reference No.
Receiver’s Address
Sub: Application for the post of an Accountant
Sir,
It is with great interest that I seek employment as an
Accountant/English teacher in this reputed
college/organization, with reference to the advertisement
in TOI dated 21.06.2021.
I have specialization in Communicative English and gained
experience in teaching over 2 years. I would be happy to
discuss with you how best I can contribute to AL... AZ...
I look forward to hearing from you.
Thanking you in anticipation.
Yours faithfully,
(MANOJ K P )
Enclo:
Resume
Copies of testimonials.

Define the following:

Resume/CV/Bio-data:
It is a self introduction to promote you and sell yourself
successfully to the prospective employer. It is a formal
document that provides the details of an individual’s
career profile.
Elements of CV:
a. Name & Contact details
b. Career Vision
c. Professional experience/work exp
d. Key skills/Qualities/Strengths/Interests/Achievements
e. Personal details
f. References

Covering letter: is a letter of introduction attached to

another document such as resume/CV. It is addressed to
your prospective employer explaining your suitability for
the desired position.

Power point presentation: is presentation using Microsoft

power point software. Power point presentations are
commonly used in business meetings, training and widely
in educational purposes. Information gathered on a topic
is effectively presented by this method.

Notices: are a means of formal communication targeted at

a particular person or a group of persons about some
important event. A notice includes time, place, date and
agenda of a meeting.
Agenda: a document that is shared with all the people
attending the meeting, well in advance, containing the
information about how the meeting will be conducted and
also lists the items. Usually it’s the secretaries’ duty to
ensure that agenda is prepared and circulated to all the
members.

Group Discussion: is communication/discussion among a

specific group on a topic of common interest or concern.
GDs are conducted by organizations to understand the
communication ability/skills, interpersonal skills,
leadership skills and problem solving skills of the
candidates. GDs are all about individuals sitting around a
table to discuss issues, topics, problems and situations
with a moderator to evaluate.
Topic based, task based and case based are the types of
GDs.

Interview: is a scientific technique to judge the human

behavior in a given situation and all those qualities which
can’t be exposed in written examination. Interviews are
conducted by the organization to select the best available
candidate by knowing the inner view.
Structured interview, stress interview and in-depth
interview are the types.

Communication: is the process of transferring information

from sender to receiver and vice versa through a media.
Communication helps us to exist, grow and mould
ourselves to the environment.

Barriers of Comn:
1. Physical Barriers - walls, obstructions, hills, distracting
body movement.
2. Psychological barriers – Emotional pre-occupation,
hostility, anger, ego, inhibitions, stress, lack of
confidence, introvert.
3. Linguistic barriers – Lack of language proficiency,
incorrect grammar, lack of clarity, misunderstanding.
4. Perceptual barriers: We perceive differently. Eg.
Euthanasia.
5. Cultural barrier – Diff in cultural values.
Accuracy, Brevity, Clarity

Vertical &
Horizontal Communication.

Sign Postings: are utilized to suggest the direction in

which the speakers are moving in presentation.
1. Opening: I am here today to present/report….My
topic today is…..
2. Introducing evidence. If you look at it….Let me
explain.
3. Making recommendations: I strongly urge…I
recommend that…I think you should…
4. Summing up. Let me now sum up…To
recap[recapitulate].
5. Organization: Divide into…Firstly, secondly, thirdly,
finally, to conclude.
6. Questions…I am sure you have many Q…
7. Emphasizing. What I find most interesting is…
8. Linking : As I mentioned/ recommended earlier…
E-mail: is electronic mail used for instantaneous
means of communication in the modern era and
widely used by business world. Know the user name,
domain name and receivers address. Message should
be brief and free of grammar and spelling errors.
Know the terms like; cc, Bcc, Reply, Reply-all.

Rapport : Communication seems to flow when two

people share a rapport. Their bodies as well as well as
their words are in sync [synchronization] or same
wave length. They tend to mirror and match in
posture, gesture and eye contact. The body language
is complementary.

Note taking: is the practice of recording the essence

of information, captured from another source, freeing
their mind and to recall everything later. It is used in
an oral discussion at a meeting and is called as a
record of minutes.

OHP: Over Head Projector

DTH : Direct to Home