Manage Business Partner Master Data

MANAGE BUSINESS PARTNER MASTER
DATA IN SAP CLOUD

With this app you can manage business partner master data. You can create, change, search, display,
and copy business partner master data. You must have assigned the business role Master Data Specialist
- Business Partner Specialist SAP_BR_BUPA_MASTER_SPECIALIST.
1.1. KEY FEATURES

▪ Create Business Partner Master Data
1. Use Create button to create new Business Partner master data. You can
choose Person or Organization from the drop down menu.
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Directeur BU SAP SCM & CONCUR
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The Create Person/Organization dialog box that appears lets you to quickly add the basic
fields. If you want to add more details, click OK and navigate to Details page.
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2. Enter values in the relevant fields such as Basic Data, Roles, Address and so on.
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3. Save the entries.
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▪ Edit Business Partner Master Data
1. Open a Business Partner master data record from the List Report page.
Note
You can also use the Search field and click Go button to find the Business Partner master
data to change.
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2. Click Edit button. This opens the Business Partner data in draft mode for you to change
the values.
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3. Save the changes.
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▪ Copy Business Partner Master Data
You can use this option to create a new Business Partner master record if
a Business Partner master record already exists with similar data.
1. Choose a Business Partner master from the List Report page.
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2. Click Copy button. By default, all data is selected to copy. The
new Business Partner master data page is displayed with all the details of
the Business Partner that you selected previously, except the business partner number, in
draft mode.
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3. Edit the values as per your requirement.
4. Save the entries. The Business Partner master data is saved with a
new business partner number.
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In addition, the app supports the following technical features and options:
▪ Role Based Navigation
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When you create business partners with roles, you can navigate to the role specific apps to
maintain master data.
For example, you can maintain Customer sales data using the Customer Master app. Similarly, if
you choose Supplier role, you can maintain purchase data using the navigation.
1. Open business partner in the draft mode.
2. Choose a role for your business partner. For example, FLCU01 (Customer), or FLVN01
(Supplier)
3. Click the navigate icon ">" to navigate to the role specific app.
For example, if you have chosen a Customer role, then the Customer Master app opens
up. You can maintain Customer specific sales data using the Customer Master app.
▪ Draft Persistence
This app automatically saves your changes as draft, no matter if the record is fully consistent or
not. If you close the browser session intentionally or accidentally, the draft version is kept on the
database. Later, if you want to continue to edit the Business Partner, you can retrieve it into a
draft stage, where you can make the changes. If the data is finalized, you can save it directly into
the master tables. When you save the data into the master tables, the system deletes the draft
version.
The delete functionality allows you to delete the draft versions of a Business Partner if you wish
to discard it, before saving to the master table. Note that, in this case, if you have previously
saved a Business Partner in the master table, and wish to delete the draft version that you are
editing, the system allows you to discard only the draft version and does not delete the record in
the master table.
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▪ Attachments
You can use the feature of attachments to provide related attachments for a master data record.
The app supports the Generic Object Services (GOS) and Document Management System
attachments. For more information, see Harmonized Document Management (HDM).
You can also view the customer and supplier attachments via the role navigation. For more
information, see Attachments for customer and Attachments for supplier.
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▪ Restriction Type
Define Restriction Types for a Business Role to set read/write/create authorization for different
segments such as company code, cost center, and sales organizations.
These authorization fields apply to all the apps (listed in your catalog) associated with that role.
Within the Business Partner Master data, Restriction type is supported for the following fields:
1. Supplier Account Group
2. Customer Account Group
3. Customer Company Code
4. Supplier Company Code
5. Sales Organization
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6. Purchasing Organization
7. Roles
8. Business Partner Authorization Group
9. Customer Authorization Group
10. Supplier Authorization Group
▪ Role Deletion
In S/4HANA multiple roles can be assigned to a Business Partner, such as FLCU00 (FI Customer),
FLCU01 (Sales Customer), FLVN00 (FI Supplier), FLVN01 (Supplier), and Contact Person.
For role category Customer/Supplier, you can delete a role assigned to a Business Partner as long
as it is not the ONLY role. The application lets you delete all but one role for Customer
and Supplier role categories.
Note
If you are deleting a Role Group with underlying customer/supplier roles, the application applies
the same logic as above.
The following table portrays how the different scenarios are handled by the application:
Case Business Partner Scenarios
1 FLCU00 (FI Customer) FLVN00 (Sales Delete FLCU00: Not allowed (as
Customer)
this is the only Customer role)
Delete FLVN00: Not allowed (as

this is the only Supplier role)
2 FLCU00 (FI Customer) FLVN00 (FI Supplier) Delete FLCU00: Allowed (as
FLCU01 (Sales Customer)
another Customer role exists after
deletion)
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Case Business Partner Scenarios
Delete FLVN00: Not allowed (as

this is the only Supplier role)
3 ZFLRG (Role Group) - FLVN00 (FI Supplier) - Delete FLVN00: Allowed (as
FLVN01 (Purchasing Supplier) - FLCU01
(Sales Customer) another Supplier role exists after
deletion)
Delete FLCU01: Not allowed (as

this is the only Customer role)
This app uses the C_BusinessPartner CDS view.
1.2. SUPPORTED DEVICE TYPES

▪ Desktop
▪ Tablet
▪ Smartphone
1.3. RELATED INFORMATION

To know more about the scope of Manage Business Partner Master Data application, refer to the below
SAP Notes:
▪ Fiori applications for Business Partner, Customer and Supplier Master Data - Scope, Features and
Functionalities -2787216
▪ Central Note for Business Partner Customer and Supplier Master Data in S/4 HANA Cloud
- 2832092
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Manage Business Partner Master Data

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MANAGE BUSINESS PARTNER MASTER

DATA IN SAP CLOUD

1.1. KEY FEATURES

1. Choose a Business Partner master from the List Report page.

▪ Role Based Navigation

1. Open business partner in the draft mode.

1. Supplier Account Group

2. Customer Account Group

3. Customer Company Code

4. Supplier Company Code

8. Business Partner Authorization Group

9. Customer Authorization Group

10. Supplier Authorization Group

Case Business Partner Scenarios

Delete FLVN00: Not allowed (as

Delete FLVN00: Not allowed (as

Delete FLCU01: Not allowed (as

This app uses the C_BusinessPartner CDS view.

1.2. SUPPORTED DEVICE TYPES

1.3. RELATED INFORMATION

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