PROJECT PLANNING

BARRIERS IN PLANNING AND HOW TO OVER COME

 INTRODUCTION-DEFINITION

Project defined…
An individual or collaborative enterprise that is carefully planned to achieve a particular aim.
project is a series of tasks that need to be completed in order to reach a specific outcome.
A project can also be defined as a set of inputs and outputs required to achieve a
particular goal. Projects can range from simple to complex and can be managed by one
person or a hundred.
INTRODUCTION-DEFINITION

• A Project is a temporary, unique and progressive attempt or endeavor made to

produce some kind of a tangible or intangible
• Planning-Enables management to command the future rather than being swept
away by future. ... When a manager plans, he projects a course of action, for the
future, attempting to achieve a consistent, coordinated structure of operations
aimed at the desired results.-
PLANNING DEFINED ….

The the process by which managers establish goals and define the methods by
which these goals are to be attained.
Types of Planning:
• Strategic,
• Tactical,
• Operational
• Contingency Planning
STEPS IN PROJECT PLANNING

1. Create and Analyze Business Case.

2. Identify and Meet Stakeholders for Approval.
3. Define Project Scope.
4. Set Goals and Objectives.
5. Determine Deliverables.
6. Create Project Schedule and Milestones.
7. Assignment of Tasks.
8. Carry Out Risk Assessment
CHALLENGES/OBSTACLES IN
PROJECT PLANNING
TIME, COST AND QUALITY

One of the biggest challenge faced in project

planning is ensuring that their projects deliver the
agreed objectives within time, cost and to the
agreed quality. These factors must be balanced in
relation to the overall scope of the project.
 RESOURCES

projects rely on the effective employment of finite resources, whether these are
people, equipment or facilities in other words anything required to complete a
project activity – and these will cost money. The organization faces the challenge of
ensuring that they make the most of these finite resources.
PEOPLE

• people are probably the most important resource on any project and the
challenge that an organization has to meet in planning. project management
relies on the efficient utilization of these people. It is vital that the right people are
used, that they receive the correct training and that they are clear on the
objectives of the project.
TECHNICAL

Due to the unique nature of projects there will frequently be the need to employ new
technology. The challenge will be dealing with this new technology – do we have
the staff who can use it, will they need training, does the technology we require
even exist or will we have to make it ourselves?
LEGAL

An organization will have to deal with law and legislation when embarking on a
project. Project work frequently involves working abroad and always includes the
use of contracts. The organization must therefore determine which legal system
they will employ for their project, if they are working abroad. There will also be
industry-specific legislation that must be followed.
ENVIRONMENT

A project does not exist in a vacuum; in order to deliver successful projects an

organization must be aware of those factors (both internal and external) that will
have an impact on the project.

Through project management you can apply a structured methodology which can
then be applied to projects across an organization. Using a repeatable structure will
ensure that staff involved in your organization's projects will have a clear
understanding of the roles and responsibilities involved, thus increasing the
chances of project success.
HOW DO YOU
OVERCOME THE
CHALLENGES IN
PROJECT PLANNING
UNCLEAR GOALS

• How do you deal with unclear goals

• Specific: Make sure your goals are clearly defined. ...
• Measurable: Make sure your goals are trackable. ...
• Achievable: Make sure your goals are attainable. ...
• Realistic: Make sure your goals are practical. ...
• Time-bound: Make sure your goals have a deadline.
•
IN ADEQUATE COMMUNICATION

• Make communication a priority –

• Communication should be front and center in all project planning. Make a
conscious effort to engage in a communication strategist
• keep project updates clear and concise.
• make sure stakeholders know what they need to know in the appropriate time
framework
MIS ESTIMATION OF EXPENSES

• Your estimate should include the:

• overall price.
• breakdown, listing the components of the price.
• schedule, detailing when work will be done or products delivered.
• terms and conditions.
• time period the estimate is valid for.
• payment terms or schedule.
•
RISK PLANNING

Risk management plan process

1.Step 1: Identify potential risks. ...
2.Step 2: Evaluate and assess potential risks. ...
3.Step 3: Assign ownership for each potential risk. ...
4.Step 4: Create preemptive responses. ...
5.Step 5: Continuously monitor risks.
UN REALISTIC DEADLINE

Setting Realistic Project Deadlines

1.Start by breaking the project down into chunks, so that you have a list of all the
steps that need to be taken before the work is completed. ...
2.Think about what you've seen delay projects in the past. ...
3.Think about what else will be going on at the same time. ...
4.Get input from others.
Good scheduling is key
END
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