Engineering Project Management Lecture 5

OTM-455 Engineering Project
Management – 2-0 CHs

Text Books: Project management Body of knowledge by PMI
Project management institute
Reference Book: Engineering Project Management by Nigel J.
Smith ISBN: 978-1-4051-6802-1.
Course Objectives: The course objectives are to help students
understand each area of management issues, exercise
management skills, and learn how to integrate the
management skills and the engineering skills in order to
prepare themselves for career paths. The students will be able
to compete in the globalization with ever-changing business
and technology environment after the course completion
Dr Kifayat: Engr Proj Mgmt

03/27/23 2
OTM-455 Engineering Project
Management – 2-0 CHs
Assigned PLO Course Learning Outcomes CLOs Level of Learning PLO
CLO1. Learn various project

C1 11
management techniques.
11, 2
CLO2. Understand working and
functioning of projects and plan C2 2
according to available resources.

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what is engineering project
management
Engineering project management is a type
of project management that focuses solely
on engineering projects. It uses the same
standard methodologies and processes as
any other type of project management.

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Challenges of Management
 Uncertainty about the Future, Wellbeing of Employees
 Tracking Team Productivity, Shaping Company Culture
 Recruiting and On boarding the Right Employees
 Supporting Diversity & Inclusion in the Workplace
 Managing Communication between Teams
 Regulation & Compliance
 Technology & Digitalization
 Mind the Skills Gap, High Staff Turnover
 Time management, Creating Innovative Teams
 Breaking Down Silos
 Knowledge Loss & Brain Drain

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Topics Covered
What is a Project?
Project Management (PM)
Properties of a project
Types of projects
Successful PM criteria
Criteria for project success
Causes of project failure
Project specification
PM resources
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What is a Project?
 A temporary endeavor undertaken to
create a new product or service.
 A project can be considered to be any series of
activities and tasks that:
A. Have a specific objective to be completed
within certain specifications
B. Have defined start and end dates
C. Have funding limits
D. Consume resources (i- e money, people,
equipment)
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What is a Project?
Project Objective
An Objective is defined as “the target”.
It specifies the critical results that must be

achieved upon completion of a project.

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What is a Project?
A project is a unique undertaking
that consists of
A. A specific objective
B. A series of tasks
C. Defined scope and specifications
D. Schedule for completion
E. Budget
F. Resource consumption

03/27/23 9
What is a Project?
Project Scope
The definition of the required output of

a project is known as the project
scope.

03/27/23 10
Objective and Scope
of recommended text book
The overall objective of the text book is to improve

the performance of (environmental remediation)
projects through increased understanding and sound
implementation of modern project management
planning processes.
In terms of scope, it should be understood that the

focus of this book is on modern project management
theory, tools, and techniques and their practical
application.

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Why?
Doing more with less
History
Egyptian Pyramids, the Great Wall of China
Modern PM:
US ballistic missile program or space program

03/27/23 12
Project Management
PM is the art and science of planning,
organizing, integrating, directing, and
controlling all committed resources –
throughout the life of a project – to
achieve the predetermined objectives of
scope, quality, time, cost, and customer
satisfaction.

03/27/23 13
Project Manager
The person appointed to coordinate
and manage the project to a set plan.
The Project Manager is responsible for

Meeting the specification
Controlling the cost
Meeting the targeted completion dates

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Project Manager
The Project Manager is not responsible
for
Political interference
Natural disaster
Strike action
Wars
But will still get blamed if the project goes

wrong.
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Three way stretch
Project client
Project
Manager
Project Team
The project manager has to balance the
needs of the project, client and the team.
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Four way stretch
Senior Management
Project
Project Client
Manager
Project Team

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Qualities of a good Project Manager
Inspiring Assertive
Effective Knowledgeable
Motivated Persistent
Honest Clear vision
Good listener Fair
Decisive Rational
Enthusiastic Competent
Good communicator Respectful etc
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Project Management
Traditional Project Management
Traditional PM focus on three main areas:

1. Cost
2. Schedule
3. Achieving specifications

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Project Management
Modern Project Management
Modern PM has a much broader range of

focus; dealing with the issues of quality,
risk management, human resource
management, leadership, organizational
structure, and information systems (to
name only a few)

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Modern Project Management
Areas of difference
The two areas where modern PM differs greatly from
traditional PM are
a) Definition of project success
b) Business responsibilities of project manager
a) Definition of project success

Project success is not only limited to complete the
project within schedule and budget while meeting
specifications but customer’s overall
satisfaction is significant.
03/27/23 21
Project Management
b) Business responsibilities of project
manager
Another success factor, which relates
directly to the project manager’s business
responsibilities, is whether or not the
project earned its expected profit and
paved the way for new avenues of business
growth.
In short, the project manager in modern PM
has responsibility for customer satisfaction
as well as business profit and loss.
03/27/23 22
Project Management
PM is a profession
The development of PM as a profession in
its own right is reflected in the literature,
the activities of professional organizations,
and PM degree programs offered by
colleges and universities.
Professional Associations
• Project Management Institute (PMI)
• International Project Management

Association
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Successful PM criteria
The criteria for successful PM are as follows:
 Written long term and short term objectives

 A written scope of work
 A work break down structure
 A detailed schedule
 An identified project team
 A project budget

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Properties of Project
A project must have the following properties:
 Goal oriented
 Temporary nature
 Clear start and end
 Consumption of resources
 Certain degree of uniqueness
 Coordinated activities

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Types of Project
Four main types:
Project Duration
Type A: more than 18 months
Type B: 09 to 18 months
Type C: 03 to 09 months
Type D: less than 03 months
Note: These different types are based on

observation; this is not a rule.
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Types of Project
Risks and project types
The level of risk involved in a project is directly

related to duration.
Risks involved are more in long duration

projects i.e. exchange rate
Sometimes a short duration project is categorized

as type A because of the complexity and risks
involved in the project. (i-e rescue services)
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Criteria for project success
Criteria for success
 To specification
 On time
 Within budget
 Good quality
 Meets market demand
 Political/social/religious acceptance
 Safe in service
Criteria for failure

A failure to meet just one of the success criteria
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Causes of project failure
o Specification is ill-defined
o Project no longer has a high priority
o No one person appears to be in command
o Schedule is too optimistic
o Project plan is not used to manage the
project
o Insufficient resources deployed
o No formal communication process in place
o No risk management process
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Project Specification
Project specification is required to facilitate
both the customer and the project team.
It should include the following information
o Title of the project
o Objective
o Project constraints
o Resource requirements
o Project schedule
o Project cost

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Title of the project
A specific title for a project helps in
identifying one project from others.
Where there are several similar projects it
may be useful to allocate a specific code to
each project.
Examples:
Development of a new product, New tooling
for a product, Plant design, Plant erection
and construction of a road, bridge or dam.

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Project constraints
Each project has many types of constraints,
which should be elaborated explicitly to
facilitate the design and implementation
process.
Examples:
Capital constraints, Plant and equipment
constraints, Environmental constraints etc
Is time a constraint?
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Resource requirements
The definition of objectives and

constraints paves the way to estimate
the resource requirements.
All types of resources such as materials,
equipment should be estimated and the
availability of the required resources for
project completion must be worked out.

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Project Schedule
Project Schedule shows the time frame
of start and completion dates of
activities constituting the project.
Project Cost
An estimate of the project cost enables the
organization to evaluate the feasibility of the
project and to manage the capital
requirements of the project.

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PM Resources
Projects consume resources in reaching
their objectives. Resources available to
the Project Manager are:
 Money
 Personnel
 Equipment
 Materials
 Information/technology
 facilities
03/27/23 35
Ten min exercise
 Name:__________ Reg. no:__________
 Write down 200 words about yourself.

 Highlight at least five of your qualities.
 Note:
 Use the given paper
 (only one paper will be provided)
 Sign at the end of the paper (the same sign must
be used during the semester)

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Discussion/
Questions and Answers

03/27/23 37

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OTM-455 Engineering Project

Management – 2-0 CHs

Dr Kifayat: Engr Proj Mgmt

Assigned PLO Course Learning Outcomes CLOs Level of Learning PLO

CLO1. Learn various project

Dr Kifayat: Engr Proj Mgmt

Dr Kifayat: Engr Proj Mgmt

Dr Kifayat: Engr Proj Mgmt

An Objective is defined as “the target”.

It specifies the critical results that must be

Dr Kifayat: Engr Proj Mgmt

Dr Kifayat: Engr Proj Mgmt

The definition of the required output of

Dr Kifayat: Engr Proj Mgmt

The overall objective of the text book is to improve

In terms of scope, it should be understood that the

Dr Kifayat: Engr Proj Mgmt

Dr Kifayat: Engr Proj Mgmt

Dr Kifayat: Engr Proj Mgmt

The Project Manager is responsible for

Dr Kifayat: Engr Proj Mgmt

But will still get blamed if the project goes

Dr Kifayat: Engr Proj Mgmt

Traditional PM focus on three main areas:

Dr Kifayat: Engr Proj Mgmt

Modern PM has a much broader range of

Dr Kifayat: Engr Proj Mgmt

a) Definition of project success

• International Project Management

 Written long term and short term objectives

Dr Kifayat: Engr Proj Mgmt

 Clear start and end

 Certain degree of uniqueness

Dr Kifayat: Engr Proj Mgmt

Note: These different types are based on

The level of risk involved in a project is directly

Risks involved are more in long duration

Sometimes a short duration project is categorized

 Meets market demand

Criteria for failure

Dr Kifayat: Engr Proj Mgmt

Dr Kifayat: Engr Proj Mgmt

The definition of objectives and

Dr Kifayat: Engr Proj Mgmt

Dr Kifayat: Engr Proj Mgmt

 Write down 200 words about yourself.

Dr Kifayat: Engr Proj Mgmt

Questions and Answers

Dr Kifayat: Engr Proj Mgmt

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