SUPPORT UNITS OF THE UNIVERSITY

REGISTRAR’S OFFICE

The Registrar's Office is located at the first floor of the Administration Building. It is where the
students’ academic records and other pertinent documents which pertain to the approved
curriculum are kept.

Regular Office Hours

8:00 a.m. – 11:45 a.m. - Mondays to Fridays
2:00 p.m. – 5:30 p.m. - Mondays to Fridays

Services Offered at the Registrar's Office

The following services are rendered to the students:

1. Processing of enrollment
2. Processing of Transcript of Records
3. Processing of request and issuance of Transfer Credentials, Diploma, S.O., and other
certifications;
4. Processing of exceptional cases related to enrollment or subjects and overload, cross-
enrollment, and others;
5. Correction of names
6. Special evaluation (i.e., evaluation before or after the prescribed schedule);
7. Authentication of photocopies of student records;
8. Processing and approval of application for graduation;
9. Processing of foreign students’ data;
10. Issuance of rating cards and students’ grades to authorized persons;
11. Issuance of original copies and re-issuance of diplomas; and
12. Certification or verification of scholastic records;

TREASURER’S OFFICE

The Office is responsible for the collection of student fees that include tuition fees and other
miscellaneous fees for the requisition of documents and other records.

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Regular Office Hours
8:00 a.m. – 5:30 p.m. - Mondays to Fridays

The said office has four (4) school tellers, one of these tellers is designated for Person’s with Disability
(PWD), Senior Citizen, Pregnant Women and Parents. During examination and enrolment period, the
tellers will be open at 8:00 a.m. with no noon break and ends at 5:00 p.m.

The following are the services rendered:

1. Accepts payment for tuition fees, laboratory fees, miscellaneous fees and other school fees
such as:

▪ Transfer Credentials
▪ Transcript of Records
▪ Special Orders (S.O)
▪ Permit to Study
▪ Form 137- A / Form 138
▪ Diploma Re-Issuance
▪ Correction of Name Requirement
▪ Authentication
▪ Syllabus
▪ CHED CAV processing fee
▪ DFA Red Ribbon processing fee
▪ Certification of Enrolment.
▪ Certification of Employment.
▪ Certification of English as Medium of Instruction.
▪ Certification of Good Moral Character.
▪ Certification, Graduated with Honors.
▪ Certification of Grades
▪ Certification of No Objection
▪ Certification of GPA
▪ Certification of CAR
▪ R.L.E.
▪ Adding/ Dropping and Changing of Subjects

2. Receives rentals for other business.

3. Issuance of Admission slips.
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LIBRARY

The UB Library System provides an efficient and responsive service of dispensing resources to the
university community: faculty, students, staff and the public.

Vision Statement
The UB Library System envisions in developing students who will become responsible service-
oriented leaders anchored on the trinity of virtues, ably discharging its functions as an information
broker and custodian of the university learning resources.

Mission Statement
The Library System provides the UB community with facilities and resources that reflect the attributes
of life-long learning, character, and service-orientation of the institution

Objectives

a. Maintain the balance and variety of the library collection to support the university
curriculum, by continually assessing and enhancing its capabilities.
b. Render quality and efficient library services by professional personnel.
c. Adopt appropriate technologies for library automation in accessing information and library
management through regular system updates.
d. Improve library access by the systematic distribution to library resources throughout the
campus.

The Library Services

1. Library Orientation
2. Book Borrowing/Circulation
3. Book Display
4. Vertical File Materials
5. Current Awareness
6. Indexing
7. Stack Services
8. Bibliography Making
9. Resource Sharing/ Inter-library Loan
10. Selection/Ordering
11. Reference and Information Services
12. Bulletin Board Display
13. Automated Circulation
14. Online Search/Online Public Access Catalog (OPAC)
15. E-Journals
16. Internet
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Online Resources
Local Database
Online Public Access Catalog

Open Access Databases

JSTOR provides access to more than 12 million academic journal articles, books, and primary sources
in 75 disciplines.

HERDIN database provides quick and easy access to more than 50,000 citation and bibliographic
information from both published (Philippine health research journals, convention/conference
proceedings, international databases and publications) and unpublished (research institutions
research reports and projects, theses and dissertations) health research in the country.

Online Subscriptions

ProQuest is committed to empowering librarians and researches the world over. The company's
portfolio of assets -- including content, technologies and deep expertise -- provides for better
research outcomes for users and greater efficiency for the libraries and organizations that serve
them.

Philippine E-Journals is an expanding collection of academic journals that are globally accessible
through a single Web-based platform. It is hosted by C&E Publishing, Inc., a premier educational
publisher in the Philippines and a leader in the distribution of integrated information-based solutions.
*Please see the librarian for the username and password for each subscribed database.

Library Hours

Library sections and centers located at the main campus have the following schedule, without noon
break.

7:30 a.m. – 7:30 p.m. / Mondays to Fridays

8:00 a.m. – 5:00 p.m. / Saturdays

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STUDENT/ PERSONNEL SERVICES

Student Personnel Services Office is composed of the Guidance Center, Health Services (Clinic) and
Student Affairs Office. It is primarily concerned in providing services that would help students
develop holistically. SPS is located at the ground floor of the IRC building.

The Guidance Center develops and implements organized program of services designed to support
and guide the students in making adjustments to educational, vocational, social, personal, and
emotional problems. Likewise, it assists and guides them in making wise decisions and planning in
solving problems and in improving the quality of their relationships and social life.

GUIDANCE CENTER

Guidance Services

▪ Orientation

Assists students adjust to the school environment and gain a feeling of security and belongingness
through orientation program.

▪ Individual Inventory

An organized record of each student is maintained to provide the counselor sufficient insight
regarding the problems of students and for the student to gain self-knowledge and self-realization.

▪ Testing

Standardized tests are administered to help students develop awareness and understanding of their
general mental ability, aptitude, study habits, interest, personality traits and achievements.

▪ Counseling

Counseling is the core of the guidance services. The services provided will help the
students/personnel in identifying and understanding their difficulties. It also aims to develop the
student/personnel unique entity.

▪ Career Guidance

Provide students’ assistance in choosing their career and vocation in life.

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 ▪ Information.

Provide for the collection, maintenance, and dissemination of current educational, occupational, and
personal social information for use by students, parents, teachers and administrators. This service
comes in the following scheme:

1. Enrolment assistance program

2. Bulletin displays
3. Brochures
4. Handouts
5. Guidance courses

STUDENT AFFAIRS OFFICE

The University recognizes that there are valuable venues for learning outside the walls of the
classroom that gives students a meaningful college experience. The Student Affairs Office (SAO)
directs the non-academic aspect of student life and coordinates with the school community in
matters affecting these aspects.

Specific Objectives:

1. To initiate and coordinate specific programs and services for the students’ personal and
social growth aimed to promote holistic and well-rounded student development;

2. To provide opportunities for the students’ active involvement in school activities and socio-
civic programs.

3. To promote the mode of conduct necessary for the school community ensuring that a
responsible behavior is infused in the hearts and minds of students leading to an acceptance
and positive response to the school’s objectives.

Student Affairs Services

▪ Student Welfare and Development

This concerns the developmental programs for students in coordination with the department
concerned and student leaders, to help realize their potentials, become better citizens and enhance
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the best campus atmosphere. Student welfare and development helps facilitate the needs of
students to ensure a holistic growth and development. The following programs and activities are
under this area:

▪ Information and Orientation

▪ Student Leadership Development
▪ Special Needs Program
▪ Foreign Students Service
▪ Scholarship and Financial Assistance
▪ Awards and Recognition Programs
▪ Student Character Formation and Discipline
▪ Awards and Recognition Programs
▪ Student Activities
▪ Social & Community Involvement
▪ Student Discipline
▪ Employment Facilitation
▪ Sports Development
▪ Student Organizations & Activities
▪ Student Publications

HEALTH SERVICES

The Medical and Dental Clinic provides health services to all employees and students at the
university. It is located at the ground floor of the Achievers Hall.

Guidelines for Medical and Dental Services:

Medical Clinic

1. Students/personnel who wish to avail themselves of the school clinic services are required
to present their validated ID card.
2. Free consultation is available for all bona-fide students/personnel of the University. If
deemed necessary, cases are referred to a medical specialist for further work-up and
management, to the account of the student/personnel.
3. Initial dosage of medicine is given to students/personnel after consultation.
4. Prescribed injections may be administered in the clinic provided that no skin testing is
needed.
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 5. Free dressing for minor wounds is done in the clinic. Major wounds that require suturing are
referred to the hospitals.
6. Emergency cases are referred to hospitals after first aid management.
7. Medical certificates will only be issued to students/personnel who are actually examined by
the school physician, fees may apply.
8. Medical kits and medicines may be provided for in campus and outside school activities
upon presentation of a written request endorsed by the Head of Student Affairs Office
9. Annual physical examination is given to students/personnel of the University.

Medical Clinic Hours

8:00 a.m. – 12:00 noon / Mondays to Fridays

12:30 p.m. – 8:30 p.m. / Mondays-Fridays

CAMPUS STUDENT ORGANIZATIONS

The University recognizes the formation of student organizations such as the Student Government
and Campus Student Organizations as a way of developing and improving the students’ potentials,
leadership skills and social responsibility as well as to help the University in carrying out its
programs for student welfare. They may be co-curricular and/or academic in nature or extra-
curricular and non-academic.

All Student organizations are directly under the charge, regulation and supervision of the Student
Affairs Office.

• Student Government

All students are encouraged to take part in student government by involving in government
elections and by supporting the various projects of the elected officers. Students will have the
opportunity to govern themselves as a student body and to be accountable to their constituents.

The UB Supreme Student Government (UBSSG) is a duly constituted body to represent the UB
student body. It is democratic, popularly elected and autonomous in accordance with the
provisions of its constitutions and by-laws. Its primary objective is to protect the rights and
promote the general welfare of the students. It coordinates with the school administration and the

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Head of the Student Affairs Office, being their adviser, in all matters affecting the students’ interest
and helps the University in carrying out its mission statement to the student.

The Student Affairs Office is the official adviser of the University of Bohol Supreme Student
Government.

• Campus Student Organizations

Joining campus organizations gives each student the opportunity to learn things that cannot be
taught in the classrooms. As a venue for a more holistic personal formation and growth, it also
provides the students to meet and work with different kinds of people, apply things learned in the
classroom, and gain friends.

Students may freely form or join student organizations provided that they are accredited and
recognized by the University through the Student Affairs Office. All chairmen of the organizations
will comprise the CSO Executive Committee (CSO EXECOM) which serves as the coordinating body
of the student organizations and supervises the implementation of every activity taken part by the
various organizations.

In University of Bohol, student organizations are categorized into the following according to their areas of
advocacies:

• Institutional Organizations
• Service Advocate Organizations
• Health Advocate Organizations
• Academic Related Organizations
• Religious Organizations
• Environment Advocate Organizations

Below is list of accredited campus organizations for the academic year 2022 – 2023.

YEARS
ORGANIZATION FULL NAME ACRONYM NATURE
EXIST
Collaboration Of Open-Minded Persons COMPASS Academic 9
1
Active in Social Studies
Computer Engineering Student COMPESA Academic 25
2
Association
3 Consortium Of Physical Education CPES Academic 3
Institute Of Integrated Electrical IIEE-UBSC Academic 1
4 Engineers - University of Bohol Student
Chapter

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 5 Junior Finance Executives JFINEX Academic 9
Junior People Management Association of JPMAP Academic 9
6
The Philippines
7 Junior Philippine Institute of Accountants JPIA Academic 49
Junior Philippine Pharmacists Association JPPHA-MU Academic 3
8
Mu Chapter
Junior Philippine Society of Mechanical JPSME-MES Academic 1
9
Engineering
10 Kapisanan Ng Mga Mag-Aaral Sa Filipino KAMAFIL Academic 27
Magnanimous Organization of Midwifery MOMS Academic 3
11
Students
Nightingale's Resolute Stewards NRS Service / 4
12
Volunteerism
Philippine Institute of Civil Engineers - PICE-ACES Academic 13
13
Association of Civil Engineering Students
14 Pillars Of Justice POJ General Leadership 2
15 Psychology Society PSYCH SOC Academic
16 Science Conquestors SC Academic 22
17 Special Needs Education Club SNED CLUB Academic 4
UB Peer Facilitator's Circle PFC Service / 28
18
Volunteerism
United Architects of The Philippines UAPSA Academic 10
19
Student Auxiliary
20 University Of Bohol-Aviation Technologist UB-AVTECH Academic 2
21 Campus Ministry - Student Catholic Action CM - SCA Faith-based 10
22 Christian Youth Campus Ministry CYCM Faith-based 16
23 Galawang Chef GC Academic 2
24 Math Enthusiasts MATH E. Academic 28
25 Phi-Pols Organization PPO General Leadership 5
Red Cross Youth RCY Service / 4
26
Volunteerism
Student Movement for Christ SMCI Faith-based 0
27
International
The Hospitables HOSPITABLES Service / 3
28
Volunteerism
Tourism Explorers TOUREX Physical, Spiritual, 16
29
Intellectual
UB-Nutrition and Dietetics Students UB-NDSA Health / Wellness 2 months
30
Association
31 UB Ultimate Flying Lemurs UB-UFL Sports / Recreation 0
INSTITUTIONAL ORGANIZATIONS
UNIVERSITY OF BOHOL SUPREME STUDENT GOVERNMENT UB SSG Institutional
UNIVERSITY OF BOHOL CAMPUS STUDENT ORGANIZATION UB CSO Institutional
UNIVERSITY OF BOHOL ACADEMIC SCHOLARS’ ORGANIZATION UB ASO Institutional
UNIVERSITY OF BOHOL WORK SCHOLARS’ ORGANIZATION UB WSO Institutional
UNIVERSITY OF BOHOL ATHLETIC SCHOLARS’ ORGANIZATION UB AthSO Institutional
UNIVERSITY OF BOHOL STUDENTS’ AMBASSADORS UB SA Institutional
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 UNIVERSITY OF BOHOL UNITED SENIORS’ ORGANIZATION UB USO Institutional
UNIVERSITY OF BOHOL RESERVE OFFICERS’ TRAINING CORPS UB ROTC Institutional

• Student Publications

A student publication is any newspaper, newsletter, leaflets, magazines, handout, periodical or

other publication whether printed, mimeographed or photocopied, published by students for
campus circulation or in case of public consumption, bears the seal/name of UB.

The Varsitarian is the official student publication of the collegiate level of the University of Bohol. It
aims to provide the students with the proper forum for:
a. Disseminating information on the curricular and co-curricular activities and interest of the
student population.

b. Training students for campus writing in line with academic freedom, improving the
journalistic skills of students concerned and promoting responsible journalism.

c. Linking the school with the vital issues of the community and the world in general.

d. Inculcating a deep sense of involvement with the tenets of journalism and effective
communication.

e. Unifying all members of the school and its community towards desirable educational and
cultural development objectives through the use of journalism as a channel.

f. Promoting the development and growth of campus journalism as a means of strengthening

ethical values, encouraging critical and creative thinking, and developing moral character
and personal discipline of the Filipino youth (RA 7079).

g. As provided for in the Campus Journalism Law, the Varsitarian is supervised by the Editorial
Board. The Adviser is recommended by the Editorial Board but appointed by the
Administration.

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