MINISTRY OF EDUCATION & TRAINING

HO CHI MINH CITY UNIVERSITY OF PEDAGOGY

REGULAR PROFESSIONAL
PRACTICE REPORT

Student’s name : PHAM TRAN XUAN THAI

Student’s ID : 4501751230

Lecturer: : Assist. Prof. Nguyen Thanh Tung

Organization : HO CHI MINH CITY UNIVERSITY OF EDUCATION’S

PUBLISHING HOUSE

Supervisor : Mr. Thai Thanh Nhan

Observation date : 26 November 2021 – 07 January 2022

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ACKNOWLEDGEMENTS

First of all, I would like to thank Assist. Prof. Nguyen Thanh Tung and the English department

administrators worked so hard together to deliver us such a practical and interesting subject. I have to

say that Regular Professional Training was a great opportunity for me to gain so many valuable

experiences and knowledge that are useful for my future career.

Besides, It will be a huge mistake if I forget to mention the services of Mr. Nhan and all assistants in

Ho Chi Minh City University of Education's publishing house who were always willing to support me

during my pre-internship period. Without their help, I would never be able to complete all the tasks

during my pre-internship period.

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ABSTRACT

I believe that learning and practice must go together. For this reason, students who live in an ever-

changing world like me always seek an opportunity to put my knowledge and skills learned from

school into practice. Therefore, it is advised that besides studying students should never stop

practicing and observing in order to gain more practical experience and adapt to the working

environment so that they can be well-prepared for their future careers.

This semester, I was given a chance to integrate into the real working environment, apply the

knowledge at the university to reality and improve my translation skills, computer skills, and

teamwork skills for regular professional practice. During two months of observing at Ho Chi Minh

University of Education's publishing house, I observed and was given some practical tasks to compete

with other colleagues.

I participated in an orientation meeting with Mr. Nhan and other colleagues in the department to get to

know each other, to learn some basic rules in the publishing house. I was also given some documents

on the process of editing a book before publishing and was assigned some basic tasks related to

editing and translating to get used to the working process. Therefore, I have a valuable opportunity to

use my English and computer skills to finish different tasks.

The pre-internship process was such a huge challenge for me at first. After I finish it, however, I

become more confident about myself as I have improved a lot in many fields.
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INTRODUCTION

The goal of univsity and college education is not only to introduce students to the theories from books

but to train them in a real work environment to create a new workforce for society. Therefore, Ho Chi

Minh University of Education develop its curriculum by including two internships’ courses and one

pre-internship course. These courses are essential for students as they give them the opportunity to

apply their knowledge to work and to adapt to the real working environment.

In this report, I will summarize what I observed and learned during the pre-internship at Ho Chi Minh

City University of Education’s Publishing House. After that, I will give a self-evaluation about how

much I have improved since I observed at the Publishing House. Finally, I will include a

recommendation for students who will enroll in this course in the future.
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OFFICE PROFILE

BACKGROUND AND RESOURCES

Ho Chi Minh City University of Education’s Publishing House is an organization operating in the

field of culture and ideology under the diection of Ho Chi Minh City University of Pedagogy –

etablished in 2010.

The Ho Chi Minh City University of Education’s Publishing House peforms the following function:

- Publish and cooperate with other publishing houses in order to realese publications with

content of education, national culture, knowldege education, comprehensive knowledge of the

sciences, pedagogical issues, academic, social-cultural i.e. in the fields of literature, art,

science and technology, culture, society and education.

- Protect the rights of readers and collaborators

- Complete other tasks under instructions and directions of Ho Chi Minh University of

Education

Products:

- Books political documents, law on education.

- Textbooks, reference books, research materials to serve the learning needs of students and the

teaching of faculties under the Ho Chi Minh City University of Education and other schools.

- Language dictionaries and specialized dictionaries for training systems.

- Reference book for students.

- Other publications in accordance with the Publisher’s principles, purposes and service

objects.

ORGANIZATION:
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THE COMMITEE OF MANAGERS

MANAGER – EDITORIAL MANAGER

DEPUTY MANAGER DEPUTY MANAGER DEPUTY MANAGER

In charge of internal publications, In charge of publication and In charge of authoring manuscript

competitions, device admistration marketing work and publishing association

DEPARTMENT

DEPARTMENTS

EDITORIAL ADMINISTRATIVE PUBLISHING & PRINT & DEVICE

DEPARTMENT DEPARTMENT MARKETING MANAGEMENT
DEPARTMENT DEPARTMENT
Manuscript organization, In charge of human
authoring and publishing resources, and Planning marketing, Managing printing
association administration advertising, and finding activities, budgeting for
partners to publish producement of
Organize activities, events,
publications equipment, managing the
and manage Publisher
quantity of imported and
website
exported publications
ex
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MY TASKS

Despite some difficulties as this semester I have to conduct my observation at the Publishing House

online, I am luckily to have a valuable chance to participate in several online meetings which are hold

by Mr. Nhan and his colleauges at the publicing House to gain more knowledge about the process of

editing and translating a book, and to be involoved in some translation tasks.

Here is a summary of the observations and my tasks in the past period:

DAYS TASK

28/11/2021 Participate in an orientation meeting to:

20h30-22h30 • To be instructed about general rules when observing at the Publishing

House

• To be instructed about how online observing sessions are conducted, and

how to recive and submit tasks given by supervisor

29/11/2021 Receive some documents from the supervisor about:

16h00-17h30 • An overview of the orientation meeting

• Documents related to editing skill

• A sample of a finished editorial task done by former trainee

• Attendance sheet for each session

10/12/2021 First training session (instructor: Mr. Do Thuan Hoa)

14h00-16h00 • Introduction to book editing skills

• Introduction to Foxit Reader application (and application used in editing

book)

• Observe a demonstration from Mr. Hoa about how to use Foxit Reader in

editing book

• A short editing practice from an English book for grade 3 students

10/12/2021 Second training session (instructor: Ms. Tran Nguyen Thanh Thanh Nha)

20h00-22h00 • Introduction to different stages in the editing process of English books

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• To be instructed about different types of errors in the editing process of

English books

• Mistakes that are commonly made by editors when editing English books

11/12/2021 Third training session (instructor: Mr. Dong Le)

20h00-22h00 • Get to know some background informations of the Publishing House

• Introduction to different departments in the publishing house

• A summary of the three-training session

14/12/2021 • Taking a quiz via Google Form to check what trainees have been

19h30-20h30 observed so far

• Quiz information :

• Form: Online quiz via Google Form

a. Length: 30 minutes; 24 questions

b. Question types: Multiple choices, short answer

c. Quiz content: Information introduced in 3 training sessions

25/12/2021 Receive an editing task from the supervisor

20h00-21h30 • Edit an English book for grade 3 students called “Extra and Friends.

• Receive the task via email

• Analise the book to get general idea of it

26/12/2021 Continue the editing task

20h00-21h30 • Revise the rules of book editing

• Install Foxit Reader and get use to it

27/12/2021 Continue the editing task

20h00-21h30 • Edit the book in detail including checking vocabulary, grammar,

semantics meaning, pictures and so on.

• Make comments on errors and suggest ways to fix them

28/12/2021 Continue the editing task

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20h00-21h30 • Finish the editing task by checking the consistence of the audio files and

contents of the book

• Re-check the product again and look for the errors that have been missed

31/12/2021 Finish the editing task and submit it to the supervisor

20h00-21h30 • Check the edited book for the last time and submit it to the supervisor via

email

• Revise the whole process and take notes for future tasks

07/01/2022 • Receive a translation task from the supervisor

20h00-21h00 • Individually translate a business mail from English to Vietnamese

• Trainees are asked to submit their translation on Google Form for

evaluation purpose
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CONCLUSION

Regular Professional Training has provided me with a lot of valuable knowledge. I not only have a

chance to apply the theory of university learning into practice, but also received many lessons and

new knowledge from the real working environment. The pre-internship was really challenging for me,

but it helps me to find out all of my strengths and weaknesses. As a result, I know what I should

improve so that I can perform better in my future career.

The time I spent observing at the Publishing House of the Ho Chi Minh City University of Education

was really valuable to me. I have been given the opportunity complete many different tasks.

Furthermore, Publishing House is a professional and friendly working environment. During my time

observing here, the supervisor and my colleagues are very supportive. Without them, I surely could

not complete all the assigned tasks. I learn from them the seriousness and dedication of the work as

well as their enthusiasm and friendliness. I also learn from them other valuable skills such as effective

teamwork skills, time management skills, and computer skill. I believe these skills are extremely

essential for both my studies and my future career.

In conclusion, I can learn a lot from this pre-internship, and I am glad because I tried my best to

attend all the online observing sessions as well as finished all the assigned tasks from the supervisor

on time.
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EVALUATION

I give the self-assessment below to verify myself after two months observing at the Ho Chi Minh City

University of Education’s Publishing House.

STRENGTHS AND IMPROVED SKILLS

- My computer skills have been improved more as all the observing sessions are conducted

online, I have more chance to apply my computer skills to complete all the assigned tasks.

- My English reading skill has also been improved as I have to read a lot of English materials

and complete my English book’s editing tasks.

- My translation skill has been improved as I was assigned to finish translating tasks during my

observing period.

- I have better observation skills as book editing tasks require a high level of attention and

concentration from the editor.

WEAKNESSES

- Communication skill and teamwork skill are my biggest weaknesses. This semester, the pre-

internship is conducted online so that it is difficult for me to interact with other colleagues

and the supervisor. However, in the future, I will learn more to overcome my weaknesses.
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RECOMMENDATION

Regular Professional Training is very challenging for any students. However, I believe that there is

always the way to overcome difficulty and get a good result. Here are my recommendations.

- Carefully prepare your CV. You should include your skills and experiences that are relevant

to your studying field in your CV. This would increase your probability to get approved by a

company

- Always be on time. Your supervisors will arrange different meetings for you to observe at

their company. It is necessary for you to arrange your schedule carefully so that you can

complete your duties at the company.

- Always try your best to finish the assigned tasks. Beside observing at the company,

supervisors will assign you with tasks for you to learn more as well as to applied what you

observed at their company. Therefore, when you are assigned a task, you should take them

seriously and finish them before due date.

- Always be polite and supportive to your supervisors and more importantly, your colleagues at

company. You can not complete all the tasks by yourself. Having good relationships with

your colleagues can bring you more benefits than you can imagine. As they have more

experience in working environment and they know how to solve problems, they can support

you with your difficulties during your pre-internship.

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REFERENCES

Nhà Xuất Bản – Trường ĐHSP TP.HCM. (n.d.). Cổng thông tin điện tử trường Đại học Sư phạm

Thành phố Hồ Chí Minh – Nhà Xuất Bản. Retrived 05 January 2022, from

http://www.hcmup.edu.vn/index.php?option=com_content&view=category&layout=blog&id=2942&I

temid=5057&lang=vi&site=57&fbclid=IwAR1l0KJ5t06yX2whpWjr41Q4au1Xy0pnqpaGb8vHp6XD

XuIF4QRHfW0ce4I