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“The Organizational Chart and Roles- Canblast Juice”

Ankita Sharma

Westcliff University

BUS 557: Applied Capstone Method

 Professor: Rabindra Silwal

April 10, 2022

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Abstract

An organizational chart supports a company in making important decisions by identifying who

relates to whom, how critical decisions are made, where and when managerial assistance is

obtained, and how to speed a venture. A popular methodology for institutional design focuses on

how a company evaluates production needs, acquires talented individuals, investigates structured

options, and eventually selects an appropriate organizational structure. The first step in creating a

hierarchical system is to identify a company's requirements of the business. The firm's business

goals, how successfully it plans to acquire customers, general economy aspirations for the

coming year, and the importance top management takes on human resources are all key factors to

take into account. In a corporate environment, organizational demands have an impact on

drawing attention to the fact that they determine how much revenue is an appropriate resource to

build and utilize a product line when they impact how much revenue is an appropriate resource

to develop and utilize a product line. The organizational chart, financial obligations, position

assigned, and detailed tasks will be the emphasis of this paper. This document is created with the

help of the internet resource LIRN as well as other e - journals.

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Organizational Framework

Many businesses have an institutional structure that is customized to their performance

and reliability to ensure that activities operate smoothly. Having and establishing a standard

administrative structure allows corporate workers to understand their roles and the

responsibilities that come with them, as well as affect the primary objective.

Any organizational chart, often known as an "org structure," displays the divisions inside

a firm including the roles, duties, and communication channels that arise to accomplish the

company's goals. Individuals have better knowledge, focus, and productivity as a result of

organizational variables that provide clear interconnections among departments, so they know

who they report to and what their goals are. Businesses typically create "org charts" to represent

the varied management and authority structures in their industries. The divisions below, which

incorporate the many actions, are directed by an executive at the top of the organization, but no

procedure begins until the previous work has been finished. Then each department will have its

leaders and managers working to perform their obligations so that the organization could go on

to the next responsibility and eventually achieve its ultimate purpose, such as providing customer

service (Charas, 2015).

There are departments for each activity, about the organizational structure. Operations are

the routine activities that a firm performs to enhance profit and revenue.  The company's

operations could be modified to create enough revenue to meet expenditures while also serving

its stakeholders. Employees assist in the achievement of company goals by doing responsibilities

such as communication, accounting, and other related responsibilities. As a company grows, so

does its enterprise network, and management must be prepared to execute the changes to avoid

severe breakdown.
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For example, if a local market grows, it must be prepared to meet new obstacles like

administrative, marketing, and sustainability limitations. If the firm does not fully adapt to

changes in operational methods, problems and bottlenecks may occur (Oltra, 2005).

Organizational Chart

The organizational structure design is a model for how the structure will be formed, as

well as the principles that will keep the combination functioning (Griggs & Walls, 2007). It's the

administrative summary that reminds individuals how well the company is set up and runs. In

general, the organization determines how members are recruited, administrators are chosen, and

decisions are being made. To ensure an organization's success, design challenges must be

addressed earlier on. Organizational growth occurs in the context of the company's fundamental

tasks, so it does not hinder them.

The organizational division of Canblast Juice is given below:

Figure 1: Organizational Division of Canblast Juice

Similarly, the organizational structure requires the process which is shown below:
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Roles and Responsibility

Along with the top leader, the executive team is expected the most visible collection of

managers in a firm. It is indeed more than just some experienced managers; it's a workforce

where improved coordination and collaboration throughout all organizational operations

improves performance (Hedman, 2016). A leadership team is a group of company leaders who

collaborate with the organization's current management to make the decisions and manage its

operations. The executive team may meet weekly, quarterly, or annually, depending on the

nature of the firm and the team structure. It is usually organized on the instant reports of the

senior leader. As a result, the tasks of each department head or the management team are clearly

defined.
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1. Managing Director

In the Canblast juice, the managing director is responsible for the company's activities

following the overall plan. The role's responsibilities are stated in this statement. To supervise

and control the company's financial performance, as well as to present managerial direction and

guidance to the management team, to ensure that the company's objectives are accomplished

(Kauer, 2007).

The Canblast juice's managing director is Ms. Ankita Sharma, an MBA graduate from

Westcliff University with a strong entrepreneurial mindset. She was the one who came up with

the idea of distributing sugarcane juice-based energy drinks while focusing on the geography of

the dang area. As managing director, she will be responsible for the following responsibilities:

 To supervise and coordinate the firm's resources for implementation and operation, as

well as maintain the involvement, which includes the development of the required variety

as well as a sufficient number of qualified and rising personnel to meet the firm's

objectives.

 To develop a business strategy and track performance on this basis to ensure that a

company achieves its objectives most cost-effectively and efficiently possible.

 To guarantee that performance goal are accomplished, monitor and manage the entire

business's functions and operations.

2. Operations & logistics

  Ms. Padma Sharma will be in charge of our company's operations and logistics. She has

considerable experience in creating juice by combining diverse flavors to produce a homey

flavor. She also has experience in raw materials procurement, resource management, product
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delivery, transportation & shipments. Effective resource planning ensures that proper services

are delivered at the right time for the right activity. Some of her responsibilities of her are given

below:

 Collaborating with internal departments on management systems, monitoring, assessing,

and accounting.

 Ensure optimum organizational efficiency and effectiveness through encouraging

efficient communication among employees and monitoring track of employee needs.

 Developing the juice extraction technique, properly preserving the juice, and ensuring

service quality.

 Keeping the record of record of incoming raw materials and resources.

The operations department will have four personnel, one of whom will be an assistant

and the other will be in charge of customer service. Ms. Ranjana Khanal and Mr. Raj Yadav,

both of which have extensive product packaging knowledge, will arrange the product according

to the customer's order and prepare it for market distribution. Furthermore, Mr. Suman Sharma

will be in charge of the order fulfillment.

3. Finance & Accounting

Mr. Sujit Acharya will be our company’s financial head. He holds a TU MBA and has

worked in finance and accounting for six years at a variety of audit committees. The following

are the main responsibilities of a financial manager:

 Planning the budget according to the demand of the juice & ensuring that the policies and

procedures are properly followed in the company.

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 To monitor, analyze & report the cost changes in the business and preparation annual

financial statements, and coordinate with the auditor.

 Maintain a record of comprehensive margin analysis split by customer/products/segments

and create reporting through framework improvements.

 To ensure the integrity of system data and the nominal ledger by reviewing transactions,

reconciliations, and diary entries, and ensuring that expenditure is appropriately allocated

and managed.

4. Administration

Mr. Sabin Acharya, an MBS graduate student from TU will be assisting the management

and administration department of Canblast juice. His responsibilities in the company are as

follows:

 He will be looking after the management of the juice after its processing as well as he

will control the quality assurance and evaluate suppliers.

 Some of his other responsibilities include: looking after the consumers are being served

with juice properly or not, maintaining cleanliness and hygiene in the firm, and

responding to all the problems and quires of the consumers effectively.

5. Sales & Marketing

The products, commodities, or services that a company offers to large customers are

referred to as sales in business (Meyer & Crane, 2014). The concepts "sales" and "marketing" are

interrelated. Sales are intimately connected to a company's promotion or sales activities, whereas

marketing is intimately connected to its branding positioning. All business processes ultimately

rely on each other to successfully deliver a product or service into the marketplace.
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Ms. Divya Gc who has a major in marketing subject with 3 years of experience in the

marketing service will be looking after the sales & marketing department of the Canblast Juice.

The following are some of the duties and responsibilities of the sales and marketing department:

 The Marketing & sales department is responsible for marketing and advertising,

developing sales strategies, improving customer service, communicating with people of

various personalities, and ensuring that the team is working together to meet the

company's objectives.

 To conduct market research to acquire information on consumer perspectives, tastes , and

efficient markets to establish marketing strategies as well as promotion of the product and

positioning.

 Conducting the market analysis like SWOT and PESTLE analysis.

 Recognizing market trends and formulating marketing strategies and plans.

The legal framework of a company is critical because it has a considerable impact on

how many tactically essential issues are handled. The legal business structure is an officially

recognized organizational structure. Legal business structures include sole proprietorships,

partnerships, cooperatives, private limited companies, public limited companies, and

corporations. In terms of my company, I want to form a private limited company. Under the

requirements of the Company Act of 2006, "Canblast Juice" will be formed as a private limited

company. In Nepal, the Office of Company Registrar is in charge of registering a company. A

minimum investment of Rs. 500,000 is required to form a private firm. The business name is

documented with a physical version of the relevant paperwork, such as the application for

registration, MOA, citizenship certificate, and a photocopy of any other certificate of

registration, at the registrar's office.

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Conclusion

Customers are the foundation of any company, and understanding and meeting their

requirements is the first responsibility of any company. Along with customers, management

teams and employees are important members of the company since they formulate and maintain

plans to fulfill the company's objectives. As a result, great consideration of the design of the

organizational structure, teams, and the right people balance is critical to a company's success

and efficiency. Furthermore, organizational framework and strategic planning are necessary for

organizations to persuade individuals that they are attempting to improve and allocating cash to

the proper initiatives that are linked to the growth of the company objectives and add the most

value. The corporation is effectively able to respond quickly to consumer requirements and

adapt, in addition to minimizing inefficiency and inconsistent data, simplifying and enhancing

business processes, and improving or accelerating productivity. 

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