Summer Internship Report

“A Study on social activities of Aashman Foundation”

Submitted to Mentor

Prof. Gurpreet Kaur Mehdiratta

Associate Professor

JGBS

In partial fulfilment of the course requirement for Bachelor of Business Administration

Hons. from O.P Jindal Global University, Sonipat

By

Sneha Agarwal

21020188

BBA (Hons.) 2021

Section - B

On

September 15, 2022

 Acknowledgement

I would like to express my gratitude to Aashman Foundation for giving me the opportunity to
work with them this summer. I would also like to express my sincere thanks to all my
colleagues at Aashman Foundation who helped me during my work tenure and made my
experience an unforgettable one. Employees from the HR department helped me to gain more
practical knowledge which made my internship journey fruitful. A very special gratitude goes
to my Assistant supervisor, Ms. Ishika Sharma for her kind support and timely feedback
regarding the guidelines of internship. Adding on I also want to thank my Group Supervisor,
Mr. Fatehveer Dhillon for his humble support and encouragement. I would also like to thank
O.P. Jindal Global University for encouraging me to do an internship in the social sector.
This was a great learning opportunity for me to get a well-rounded knowledge in the social
sectors.
 Declaration

I hereby solemnly declare that the Summer Internship Report titled “A Study on social
activities of Aashman Foundation” is prepared and completed solely by myself. I humbly
declare that this report is based on the work, carried by me and no part of it has been
presented previously for any higher degree. I further declare that, to the best of my
knowledge this has never served as the foundation for the award of a degree, certificate, or
other title of honour of a similar nature. Furthermore, I declare that I have tried to include
everything I have done at Aashman Foundation over the course of forty-five days. It is also
declared that this report has been prepared for academic purposes alone and has not been/will
not be submitted elsewhere for any other purposes.
Completion Certificate from Organization
 Executive Summary

The Aashman Foundation internship was a rewarding experience that taught me a lot through
hands-on learning. One of our duties as interns was to daily compile intern references via
various web channels. We were given a small number of other tasks to complete throughout
the day. Because of this, I was able to learn more about the various strategies employed by
people all over the world to discover new talent, and I believe that this knowledge will be
very beneficial to me in achieving my future goals.

We were also required to conduct interviews with people, during which we probed them on a
range of topics, including their background, interests, and preferred field of study.

Thanks to this work, I learned a lot about various procedural aspects of human resource
management. In addition to the executive position, we also had daily work reports to submit
and weekly meetings on Sundays to review the goals and objectives for the coming week.
 Table of Contents

S. No. Title Pg. No.

Acknowledgement ii

Declaration iii

Completion Certificate from Organization iv

Executive Summary v

Table of Contents vi

1 Company profile

2 The organization’s position in the industry

3 The organization structure of the company

4 Job Profile

5 Scope of the project

6 Methodology

6.1 Data type

6.2 Data source

6.3 Data collection methods

6.4 Data analysis

6.5 Results and interpretation

7 Suggestions and Recommendations

8 Limitations of the project

9 The overall learning of the student from the internship

10 Appendix

11 Bibliography
 Company profile

Aashman Foundation is a non-profit, prosperous organization that provides families with one
income with the opportunity to become more independent by providing skill training in areas
like sewing, beauty treatments, patient care, and computer training through the organization
of camps in various districts and states of India.

In order to support single-income families with widows, children's education, and women's
emancipation, Munish Pundir founded the Aashman Foundation in Haryana in 2013. At the
moment, they are providing support to more than 1,000 such widows throughout India.

Young people can learn about female empowerment and make a small contribution to
lowering India's poverty by participating in internships offered by Aashman.

Because of the skill development offered by the foundation, people can become financially
secure even if something happens to the family's primary provider. The organization not only
empowers women but also the underprivileged children whose families cannot afford to send
them to school by creating the Nishullka Patshala programme and offering free education at
16 schools in 11 different states where 4,500+ students are taking free education along with
moral development.

The Aashman Foundation has collaborated with those it supports for the past eight years to
achieve its objectives. The organization has worked extremely hard since its inception in
2013.

The goal of Aashman goes beyond charitable giving to include the communities they support.
 The organization’s position in the industry

A group of people who wanted to make a positive impact on society founded the Aashman
Foundation in 2013. Later in 2013, it was authorized to operate as a non-governmental
organization.

The Aashman Foundation works to enhance the lives of grieving women and disadvantaged
kids. It works in the fields of children's education, women's rights, and health.

More than 32,000 volunteers work tirelessly throughout the year for the more than 4000
children and women it supports through the Aashman Foundation, which was founded by a
group of friends.

The Aashman Foundation has worked on numerous initiatives over the years, including both
community projects that directly assist women and children and fund-raising activities.

The Share Your Happiness project provides lunch or dinner, gifts, new outfits, toys, and
happiness to women and children from rural and urban slums. This programme is incredibly
unique. For the homeless and slum-dwelling women and children, everything here is a
fairytale. Will it be possible, though? To give meals and gifts to these disadvantaged children
and women would be a precious memory.

The Aashman Foundation has successfully worked with the people it serves over the past
eight years to achieve its objectives. The organization has contributed everything it has since
its inception in 2013.
 The organization structure of the company

Aashman Foundation has a hierarchical organizational structure. It has a number of

departments, each of which has a different organizational structure.

The company's national president for youth was in charge of making all major decisions,
including those pertaining to the laws and regulations that needed to be followed, and three of
the company's founders held the highest positions in the hierarchy. They decided to set up
any new regulations. Following are numerous departmental supervisors, including those in
charge of marketing, human resources, social media, animation, etc.

The team leaders that handled the groups or teams that were established at the start of the
internship in my department, human resources, arrived after our HR supervisor, who was
mentioned earlier. The core team and the intern team were under the Assistant Supervisor's
control, who answered to the Group Supervisor.

After that, the Assistant Supervisor oversaw the work of the Human Resources Executive and
the MIS. The human resources executive's responsibilities included interviewing candidates,
gathering relevant information about them, and updating that information in the system data
sheet. The MIS stored daily Google Sheets for all the work done by the team and managed all
the necessary paperwork.

The interns, who are listed last in this hierarchy, were tasked with finding or, more properly,
gathering as many references or prospects as they could each day. The assignment was much
easier to understand and complete because to this organizational structure. With such an
organizational structure, power and responsibility levels within the company are more clearly
defined.
 Job Profile

Everyone starts their internship as an intern, and part of their duties and obligations is to post,
update, and remove internship advertisements on career portals and social media platforms
like LinkedIn. An intern was also expected to analyze resumes and application forms and
submit any reports required for HR-related matters. Upon completion of job one, each intern
was promoted to a higher position, either Assistant Supervisor, Human Resource Executive,
or MIS.

At the start of my internship, I had the responsibility of hiring new interns for the company
by posting job applications on social media. I advertised internship positions throughout the
many departments of our business, including human resources, fundraising, sales and
marketing, social media marketing, content writing, and animation. After they filled out the
paperwork I gave them to the Human Resource Executive, I gave the internship application to
individuals who contacted me about the position.

Every day, we tried to get more than three references, and at the end of each day, I filed a
report to the Assistant Supervisor outlining how many references we managed to get. In
addition, our managers gave us insightful comments on how we did our jobs during the
weekly meetings we conducted on Sundays. The first task of the human resources internship
required a 21-day commitment. After job one was over, we had two orientation sessions
where we talked about the organization's upcoming tasks and got the training we needed for
task two.

During task two, which was scheduled for the last few days of my internship, I was elevated
to the position of Human Resource Executive (HRE). The majority of my time as a human
resources executive was spent contacting the references the new intern team had obtained. I
was given permission to access the reference Google Sheet, where I interviewed each of the
applicants I was given. In order to make a better educated choice, I had to look over the
resumes of the candidates for the post. I looked at people's skills and decided whether to
choose them or not. I also developed a daily report that I delivered to my assistant supervisor
that included information about all the interviews I had performed, the candidates I had
selected, the quantity of onboardings I had accomplished, etc.

Along with my HR-related work, I also completed a number of social media launches at the
organization's request and raised money for the milk bank campaign, which essentially
comprised collecting money for kids at a rate of one rupee per kid and so on.
 Scope of the project

The project's goals were familiarising participants with the recruiting process for job
applicants. First, data about potential job opportunities was acquired from LinkedIn.

Throughout this stage, I learned about all the functional changes. After reviewing their
resumes and scheduling interviews, the next step involved selecting the top candidates for the
position, which helped to clarify the HR function of recruiting and selection. The
fundamental objective of this task was to better understand the labour involved in human
resources. Through this, I researched all alternate methods of locating new talent, including
Internshala and Goodspace.

I had to get knowledgeable about how fundraising interns are evaluated. The interns worked
to generate money for the foundation after being hired, and those funds were then used to
help the less fortunate kids live better lives. It used a variety of fund-raising techniques,
including online campaigns and collaborations with other NGOs.

The project's scope includes many social media strategies for choosing the top applicants for
open positions, which would aid the organisation in developing.
 Methodology

A. Data Type

Both qualitative and quantitative data were employed during my internship. I obtained more
than 32 references during my internship in human resources, more than the required
minimum of 15 for assignment one in the quantitative portion. For my second duty as a
human resource executive, I needed to onboard at least thirty individuals, but I only
onboarded roughly fifty-seven. For task one, I read through more than 85 profiles, and for job
two, I read through more than 100. Along with being quantitative, my task demanded quality.
Throughout the internship, my goals were to conduct professional interviews and
communicate well with the staff and the prospects. I maintained and constantly updated the
Google sheet mentioned in the presentation during the internship.

B. Data source

The majority of my research was based on primary data sources. I independently collected
and saved the candidate data in a Google Sheet for the purpose of documenting. All new
information was examined and finalized by the team after discussion.

C. Data collection methods

Google forms were used to collect the data; candidates filled them out with the necessary
details, such as their name, address, email address, phone number, department preference,
college name, etc. This gave me a fundamental comprehension of each candidate. This was
the information for the first task. As I continued with the second task of interviewing the
applicants, I learned more about them, including their strengths and weaknesses. The typical
method for doing this was either a phone call or a google form. I would also ask the candidate
to email me all the required screenshots during the onboarding process so that I could create a
pdf as documentation of their onboarding.

D. Data analysis

Both data analysis were carried out by my assistant supervisor for the tasks I finished. I had
to send them reports on a daily basis about the references I had gathered for Task One so they
could verify them on the first Google sheet, as well as reports on a daily basis about how
many interviews I had conducted, which candidates I had chosen, and how many onboardings
I had completed so they could verify them on a different Google sheet for Task Two. In order
for them to double-check the information, I would also send them the PDFs I indicated
above.

E. Results and interpretation

The effects of my internship were clearly seen in my performance. I was acknowledged as the
second-best HR executive in task two and the greatest HR recruiter in task one. Throughout
the internship's weekly meetings, my team leaders got accolades for my efforts. This would
not have been possible if my group supervisor and the assistant supervisors hadn't
continuously provided guidance. In fact, the results served as a great source of inspiration for
me to keep getting better during the internship.
 Suggestions and Recommendations

I learned a lot during my internship with the Aashman Foundation, but if I had to make any
recommendations or suggestions to the organization, I would advise them to schedule more
interactions between children and widowed mothers so that volunteers and interns will have a
better understanding of their situation. In addition to motivating the interns, this will also
cheer up others who are less fortunate.

Another suggestion is to assign new teams more quickly so that the interns don't have to wait
too long to begin their next task. The organization's nation's young president and the
department head should meet once a month to discuss business.

To further promote its objectives, the organization can aim to become more active on social
media channels.
 Limitations of the project

During my work at the Aashman Foundation, I ran into a few problems. It was difficult for
me to produce a job posting and distribute it through LinkedIn groups since it takes time for
others to examine your material, reply to it, and make relationships on LinkedIn.

I was offered the position of assistant supervisor in the company, but I had to turn it down
because I needed to balance my college workload with the position. I reasoned that I would
not be able to fulfil my obligations if I accepted the position, so I had to turn it down for the
benefit of the organization and myself.

Additionally, I conducted a lot of interviews, during which I had to deal with some harsh
individuals because my job as an interviewer required that I do interviews with all different
types of people.
 The overall learning of the student from the internship

The first thing I learned was the importance of effective communication in teams. People
need to be motivated; thus one should be systematic and encourage participation.

While interviewing the applicants, I gained a lot of knowledge about various interview
techniques. It evolved around being professional while yet putting the other person at ease. I
was conducting interviews with them despite being uncomfortable talking to strangers. Since
doing interviews entailed interacting with people from across the country, I also developed
my communication skills.

I also gained knowledge of the recruiting procedure where I first wrote the job description,
gathered references based on it, conducted interviews, selected candidates after carefully
examining their credentials, and then closely evaluated them before onboarding. I received
understanding about interview procedures, usual inquiries, and candidate replies.

Having to juggle the requirements of my internship and college coursework helped me to

enhance my time management abilities. I had to spend a particular amount of time each day
on the tasks assigned to me because the internship work was demanding.

Teamwork helped me better understand the real world. My team leaders and coworkers were
able to help me when I was unable to grasp or analyze a certain case, for example when I
lacked the necessary references.

Finally, through hearing about other people's experiences on social media, I learned about
various social media strategies used to increase public awareness of the issues faced by
widowed women and children living on a single income.
Appendix
 Bibliography

 Aashman Foundation – Web Link

 Aashman Foundation Instagram Page

 Aashman Foundation Facebook Page