Week 1 & 2 Module 1 & 2 - Introducing Spreadsheets

1st Term – 2nd Semester S.
Y 2020-2021
Week 1 & 2 (Module 1 & 2)
Spreadsheet Basics
ELCRIS M. TIMBAL
Teacher
ST. MARY’S COLLEGE OF LABASON, INC.

(Formerly St. Mary’s Academy)
Learning Modules in IT Page 1 of 11

1st Term – 2nd Semester S.Y 2020-2021
Imelda, Labason, Zamboangadel Norte
Email Add: smclabason@yahoo.com
Contact Nos: 09778109853/09501506596
School ID: 404823
Subject: IT Fundamentals Term: 1st

Module No: 1&2 Week: 1&2
Teacher: ELCRIS M. TIMBAL Semester: 2nd
GENERAL INSTRUCTIONS
Teacher’s Contact Number: 09364550488

Email Address: timbalelcris@gmail.com
1. This module is made to help you continue education amidst the threat of this COVID19 pandemic
which has affected not only the Philippines but the entire world. This includes lessons and
activities that will help you develop further understanding in the study of computing.
2. You will be provided with a hard-copy of the module. This is expected to be finished in one week.
Note: There are activities with specific directions on their mode of submission so make sure to
read, understand and follow the directions properly. Some activities are to be submitted only
online to also improve your ICT skills so it would be better to have access to the internet from time
to time.
3. For those who have limited or no access to strong internet connectivity, you can write your
answers on a long bond paper which will be collected weekly in exchange for the next module.
You can directly indicate your answers, provided that they are labeled accordingly.
4. It is highly recommended that you jot down important details of the lessons in the modules to
serve as your personal notes in a different notebook or any piece of paper since modules will be
retrieved at certain schedules.
5. Links are available for your deeper understanding of each lesson.
6. Further questions and clarifications will be entertained through email, messenger or SMS. You
can also write them on a separate bond paper which will be collected together with your answered
modules.
7. Do not send any unnecessary information to the contact details given to you. Refrain from sharing
these to respect your teacher’s privacy.
INTRODUCTION
The IT Essentials worktexts are intended for computer education in high school. It may also
be used for computer-related courses in college. These worktexts have the following titles: Computer
Fundamentals, Application Software, Web Design and Development, and Programming
Fundamentals.
The IT Essentials worktexts are uniquely designed for the students to learn the different
Microsoft (MS) Office applications such as MS Word, MS Excel, MS Powerpoint, MS Frontpage, as
well as MS Visual Basic.
Application Software contains topics that tackle basic concepts, and enhance the students’
knowledge and skills, in using two programs: MS Excel, and how to use them to create spreadsheets.
They will also learn the practical importance of spreadsheets in real-life situations that involve
summarizing, organizing, or obtaining information from data.
They will also learn how to use the different tools and features of MS PowerPoint, and its
various uses in their everyday life.
This worktext will enable the students to learn and develop (1) detail-orientedness as they
work on spreadsheets and slide show presentations, (2) creativity in presenting data or ideas, and (3)
appreciation for the practical uses of spreadsheets and slide show presentation software.
It is hoped that Application Software, as part of the IT Essentials worktexts, will be able to
equip the students with the knowledge and skills in spreadsheet applications and in slide show
presentation software and to allow them to apply what they learned in real life, especially in the ever
evolving field of computer technology.
MODULE 1 & 2: OVERVIEW

Spreadsheet Basics

This module familiarizes you with the environment of MS Excel. You will be acquainted
with the terminologies used in spreadsheet applications. From this chapter onward, you will gain a
working knowledge in opening a workbook, navigating your way within a worksheet, saving your
work, and closing your workbook.
You will also learn how spreadsheet applications such as MS Excel have developed
through the years. Practical situations where spreadsheet applications can be applied will also be
discussed.
This module covers the following:
Introducing Spreadsheets
 Spreadsheet Applications Defined
 Historical Development of Spreadsheet Applications
 Practical Uses of the Spreadsheet
 Commonly Used Terms in Spreadsheet Applications
Getting Started
 Launching MS EXCEL
 The MS Excel Screen
 The Mouse and Keyboard Techniques
Working with Data and Formulas

 Types of Data
 Entering Data
 Editing Data
 Formulas
Working on File Operations

 Saving a File
 Opening and Closing a File
Objective: At the end of this lesson, you will be able to:
 Define what an electronic spreadsheet is

 Trace the history of spreadsheet applications
 Give the practical uses of spreadsheets
 Familiarize yourself with the common terms used in the MS Excel
application.
 Familiarize yourself with the parts of an MS Excel screen and what
each part is for
 Use some of the most common mouse and keyboard techniques in
working on MS Excel
 Identify the different types of data that can be entered in a worksheet
 Enter and edit data in a worksheet
 Use a very simple formula in a spreadsheet
 Do the basic file operations such as saving and opening and closing a
workbook.
Let’s Check It Out!

Do as indicated. Write your answer on a separate sheet.
1. Define what a worksheet is.
2. Name the company that developed MS Excel.
Let’s Explore!
SPREADSHEET BASICS
A spreadsheet is a software program you use to easily perform mathematical calculations on

statistical data and totaling long columns of numbers or determining percentages and averages.
And if any of the raw numbers you put into your spreadsheet should change – like if you obtain
final figures to substitute for preliminary ones for example – the spreadsheet will update all the
calculations you’ve performed based on the new numbers.
You also can use a spreadsheet to generate data visualizations like charts to display the
statistical information you’ve compiled on a website.
The rows and columns intersect to create small boxes, which are called cells.
Each cell is identified by its column letter and row number.
Thus the very first cell in the upper left-hand corner is called A1.
Just below A1 is A2. Just to the right of A1 is B1. Just below B1 is B2, and so on.
In the image below, for example, cell D9 is highlighted.

Setting the View Options

You can select some settings to change the view of the spreadsheet or display toolbars you
frequently use, such as the one for entering formulas to make calculations.
To do this, in the menu at the top click on View and make sure there’s a check mark next
to Show Formula Bar (to display a box to enter formulas).
Entering Information in a Cell

You enter information into a spreadsheet program by typing it into each of the cells.
You can enter three different types of information into a cell:
 Numbers – so you then can perform mathematical calculations on them.

 Text – to identify what the numbers in the columns and rows represent, usually by typing
headings across the top of the columns or on the left edge of the rows
 Formulas – to perform calculations on the numbers in a column or a row of cells.
To enter information into a cell, simply click on the cell and type in the information.
When you’re done, you can either press the enter/return key, which will take you down to the
next cell, or the tab key, which will advanced to the cell to the right.
Each time you type information into a cell, you’ll notice the information also appears in
the Formula bar, the box just above the columns and rows.
For example, if you click on cell:
B3
And type in the number:
100
You’ll see the number 100 displayed in the formula bar above.

Text Headings
To enter text headings for the various columns and rows to identify them, follow the same
procedure as you would with entering numbers. Click on the cell, type in the name of a heading and
press the enter/return key.
You can also “freeze” this header row, so it stays in the same place, even if you scroll down a
long spreadsheet. To do this, grab the small bar in the corner of the spreadsheet area, and drag it
down one row.
What is Microsoft Excel?
Microsoft Excel is a spreadsheet program used to record and analyze numerical and
statistical data. Microsoft Excel provides multiple features to perform various operations like
calculations, pivot tables, graph tools, macro programming, etc. It is compatible with multiple OS like
Windows, macOS, Android and iOS.
An Excel spreadsheet can be understood as a collection of columns and rows that form a
table. Alphabetical letters are usually assigned to columns, and numbers are usually assigned to
rows. The point where a column and a row meet is called a cell. The address of a cell is given by the
letter representing the column and the number representing a row.
Why Should I Learn Microsoft Excel?
We all deal with numbers in one way or the other. We all have daily expenses which we pay
for from the monthly income that we earn. For one to spend wisely, they will need to know their
income vs. expenditure. Microsoft Excel comes in handy when we want to record, analyze and store
such numeric data. Let's illustrate this using the following image.
Where can I get Microsoft Excel?
There are number of ways in which you can get Microsoft Excel. You can buy it from a
hardware computer shop that also sells software. Microsoft Excel is part of the Microsoft Office suite
of programs. Alternatively, you can download it from the Microsoft website but you will have to buy
the license key.
How to Open Microsoft Excel?
Running Excel is not different from running any other Windows program. If you are running
Windows with a GUI like (Windows XP, Vista, and 7) follow the following steps.
 Click on start menu

 Point to all programs
 Point to Microsoft Excel
 Click on Microsoft Excel
Alternatively, you can also open it from the start menu if it has been added there. You can also
open it from the desktop shortcut if you have created one.
For this tutorial, we will be working with Windows 8.1 and Microsoft Excel 2013. Follow the
following steps to run Excel on Windows 8.1
 Click on start menu

 Search for Excel N.B. even before you even typing, all programs starting with what you have
typed will be listed.
 Click on Microsoft Excel
The following image shows you how to do this
The Excel Window
Many items you see on the Excel XP screen are standard in most other Microsoft software
programs like Word, PowerPoint, and previous versions of Excel, while some elements are specific to
Excel XP.

Workbook
Also called a spreadsheet, the workbook is a unique file created by Excel XP.
Title bar
The title bar displays both the name of the application and the name of the spreadsheet.
Menu bar
The menu bar displays all of the menus available for use in Excel XP. The contents of any
menu can be displayed by left-clicking the menu name.
Toolbar
Some commands in the menus have pictures or icons associated with them. These pictures
may also appear as shortcuts in the toolbar.

Column headings
Each Excel spreadsheet contains 256 columns. Each column is named by a letter or
combination of letters.
Row headings
Each spreadsheet contains 65,536 rows. Each row is named by a number.
Name box
This shows the address of the current selection or active cell.
Formula bar
The formula bar isplays information entered—or being entered as you type—in the current or
active cell. The contents of a cell can also be edited in the formula bar.
Cell
A cell is an intersection of a column and row. Each cell has a unique cell address. In the
picture above, the cell address of the selected cell is B3. The heavy border around the selected cell is
called the cell pointer.
Navigation buttons and sheet tabs
Navigation buttons allow you to move to another worksheet in an Excel workbook. They are
used to display the first, previous, next, and last worksheets in the workbook.

Sheet tabs separate a workbook into specific worksheets. A workbook defaults to three
worksheets. A workbook must contain at least one worksheet.
Mouse and Keyboard Techniques
Mouse and keyboard are the most common input devices used to instruct the computer which
is why learning mouse and keyboard techniques is essential. The mouse is a hand operated device
used to interact with files and to manipulate objects on the computer screen.
The mouse comprises of clickable buttons that users can right-click and left-click to carry out
important computer functions. It has USB or PS/2 cord that enables its connection to the mother-
board via the computer ports. Also, there are wireless mouse with Bluetooth technology. Mouse
comes in different colors and shapes and can fit into the right and the left hands of any user.

Bluetooth mouse
MOUSE TECHNIQUES
There are four basic mouse techniques.
1. Clicking
2. Double Clicking
3. Drag
4. Point
KEYBOARD
The computer keyboard which is modelled after typewriter-style is used to input data into the
computer. There are different types of computer keyboard with differences in shapes, sizes, colors,
numbers of keys etc. Types of keyboard include wireless keyboard, virtual keyboard, flexible
keyboard, QWERTY keyboard, generic keyboard etc.
Generic Keyboard

Choosing one of these depends on user’s choice. Keyboard data keys include typewriter keys (for
inputting letters), numeric keypad keys (for inputting numbers) and additional keys like:
 Alt key is a key used in conjunction with other keyboard keys to perform an action, same for
Ctrl key.
 Arrow keys are used to move cursor around.
 Backspace key is used to erase characters and move cursor backward.
 Caps Lock key is used to lock keyboard alphabet keys to capital letters.
 Enter key is used to move cursor to the next line in a text-area. It can also accept instructions.
 ESC key is used to escape an instruction.
 Function keys (F1 – F12) have different functions to different software.
 Shift key is used as conjunction with other keys to perform an action. It is used in conjunction
with keys that have alternative characters to input those characters on the screen. It also
changes keyboard alphabets from capital letters to small letters and otherwise.
 Space key is the longest key on the keyboard and it is used to move cursor to the right.
 Tab key is used to move margin to the right etc.
The keyboard keys are engraved characters such as letters, numbers, punctuations, arithmetic
symbols, icons and other symbols for easy identification.
SOME KEYBOARD SHORTCUTS
Alt + F4 To close active window(s) and to perform computer shutdown.
Ctrl + A To select/highlight items in the document or window.
Ctrl + C To copy selected items.
Ctrl + F To find word(s) in a document or window.
Ctrl + N To create a new document, depending on the application being worked on.
Ctrl + O To open existing document.
Ctrl + S To save a document.
Ctrl + V To paste copied items.
Ctrl + W To close current opened application.
Ctrl + X To cut selected items.
F5 To refresh active window.

Windows key + any of the arrow keys (left, right, up or down) is used to resize the computer window.
Windows key + L To lock computer screen.
What are Excel Formulas?
Excel formulas help you identify relationships between values in the cells of your spreadsheet,
perform mathematical calculations using those values, and return the resulting value in the cell of
your choice. Formulas you can automatically perform include sum, subtraction, percentage, division,
average, and even dates/times.
How to Insert Formulas in Excel
You might wonder what the "Formulas" tab on the top navigation toolbar in Excel means. In
more recent versions of Excel, this horizontal menu -- shown below -- allows you to find and insert
Excel formulas into specific cells of your spreadsheet.
The more you use various formulas in Excel, the easier it'll be to remember them and
perform them manually. Nonetheless, the suite of icons above is a handy catalog of formulas you can
browse and refer back to as you hone your spreadsheet skills.
Excel formulas are also called "functions." To insert one into your spreadsheet, highlight a cell
in which you want to run a formula, then click the far-left icon, "Insert Function," to browse popular
formulas and what they do. That browsing window will look like this:

1. SUM
All Excel formulas begin with the equals sign, =, followed by a specific text tag denoting the
formula you'd like Excel to perform.
The SUM formula in Excel is one of the most basic formulas you can enter into a spreadsheet,
allowing you to find the sum (or total) of two or more values. To perform the SUM formula, enter the
values you'd like to add together using the format, =SUM(value 1, value 2, etc).
The values you enter into the SUM formula can either be actual numbers or equal to the number in a
specific cell of your spreadsheet.
 To find the SUM of 30 and 80, for example, type the following formula into a cell of your
spreadsheet: =SUM(30, 80). Press "Enter," and the cell will produce the total of both numbers: 110.
 To find the SUM of the values in cells B2 and B11, for example, type the following formula into a cell
of your spreadsheet: =SUM(B2, B11). Press "Enter," and the cell will produce the total of the
numbers currently filled in cells B2 and B11. If there are no numbers in either cell, the formula will
return 0.
Keep in mind you can also find the total value of a list of numbers in Excel. To find the SUM of the
values in cells B2 through B11, type the following formula into a cell of your
spreadsheet: =SUM(B2:B11). Note the colon between both cells, rather than a comma. See how this
might look in an Excel spreadsheet for a content marketer, below:
2. Subtraction
To perform the subtraction formula in Excel, enter the cells you're subtracting in the
format, =SUM(A1, -B1). This will subtract a cell using the SUM formula by adding a negative sign
before the cell you're subtracting. For example, if A1 was 10 and B1 was 6, =SUM(A1, -B1) would
perform 10 + -6, returning a value of 4.
Like percentages, subtracting doesn't have its own formula in Excel either, but that doesn't
mean it can't be done. You can subtract any values (or those values inside cells) two different ways.

 Using the =SUM formula. To subtract multiple values from one another, enter the cells you'd like to
subtract in the format =SUM(A1, -B1), with a negative sign (denoted with a hyphen) before the cell
whose value you're subtracting. Press enter to return the difference between both cells included in
the parentheses. See how this looks in the screenshot above.
 Using the format, =A1-B1. To subtract multiple values from one another, simply type an equals sign
followed by your first value or cell, a hyphen, and the value or cell you're subtracting. Press Enter to
return the difference between both values.
3. Multiplication
To perform the multiplication formula in Excel, enter the cells you're multiplying in the
format, =A1*B1. This formula uses an asterisk to multiply cell A1 by cell B1. For example, if A1 was
10 and B1 was 6, =A1*B1 would return a value of 60.
You might think multiplying values in Excel has its own formula or uses the "x" character to
denote multiplication between multiple values. Actually, it's as easy as an asterisk -- *.
To multiply two or more values in an Excel spreadsheet, highlight an empty cell. Then, enter
the values or cells you want to multiply together in the format, =A1*B1*C1 ... etc. The asterisk will
effectively multiply each value included in the formula.
Press Enter to return your desired product. See how this looks in the screenshot above.
4. Division
To perform the division formula in Excel, enter the cells you're dividing in the format, =A1/B1.
This formula uses a forward slash, "/," to divide cell A1 by cell B1. For example, if A1 was 5 and B1
was 10, =A1/B1 would return a decimal value of 0.5.
Division in Excel is one of the simplest functions you can perform. To do so, highlight an empty
cell, enter an equals sign, "=," and follow it up with the two (or more) values you'd like to divide with a
forward slash, "/," in between. The result should be in the following format: =B2/A2, as shown in the
screenshot below.
Hit Enter, and your desired quotient should appear in the cell you initially highlighted.

Understanding file terms
The File menu contains all of the operations that we'll discuss in this lesson: New, Open,
Close, Save, and Save As.
New
This is used to create a new workbook.
Open
This is used to open an existing file from a floppy disk or hard drive of your computer.
Close
This is used to close a spreadsheet.
Save As
This is used to save a new file for the first time or to save an existing file with a different name.
Save
This is used to save a file that has had changes made to it. If you close the workbook without
saving it, any changes that were made will be lost.
Creating a workbook
A blank workbook is displayed when Microsoft Excel is first opened. You can type information
or design a layout directly in this blank workbook.
To create an Excel workbook:

 Choose File New from the menu bar.

 The New Workbook task pane opens on the right side of the screen.
 Choose Blank Workbook under the New category heading.

 A blank workbook opens in the Excel window. The New Workbook task pane is closed.
Saving a workbook
Every workbook created in Excel must be saved and assigned a name to distinguish it from
other workbooks. The first time you save a workbook, Excel will prompt you to assign a name through
the Save As operation. Once assigned a name, any additional changes made to the text, numbers, or
formulas must be saved using the Save operation.
To save a new workbook:

 Choose File Save As from the menu bar.
 The Save As dialog box appears.

 Click the Save In: drop-down menu, and locate where the file will be saved. Choose 3
1/2 Floppy (A:) to save the file to a floppy disk or Local Disk (C:) to save the file to
your computer.
 Type a name for your file in the File Name: box.
 Click the Save button.
To save changes made to an existing workbook:

 Choose File Save from the menu bar, or
Click the Save button on the Standard toolbar.
If you're saving the file for the first time and you do not choose a file name, Microsoft Excel will
assign a file name for you.
It's a good idea to save frequently when working in a spreadsheet. Losing information is never fun!
You can quickly save your spreadsheet by using the quick-key combination Ctrl + S.
Opening a workbook
You can open any workbook that has previously been saved and given a name.
To open an existing Excel 2003 workbook:

 Choose File Open from the menu bar.
 The Open dialog box opens.

 In the Look in list, click the drive, folder, or Internet location that contains the file you
want to open.
 In the folder list, open the folder that contains the file. Once the file is displayed, click
the file you want to open.
 Click the Open button.
Closing a workbook
To close an existing Excel 2003 workbook:

 Choose File Close from the menu bar. The workbook in the Excel window is closed.
Excel 2003 will prompt you to save information if anything new has been typed between the last
save and the time you close the file.
Let’s Expand!
All cell content uses the same formatting by default, which can make it difficult to read a
workbook with a lot of information. Basic formatting can customize the look and feel of your
workbook, allowing you to draw attention to specific sections and making your content easier to view
and understand. You can also apply number formatting to tell Excel exactly what type of data you’re
using in the workbook, such as percentages (%), currency ($), and so on

To change the font:
By default, the font of each new workbook is set to Calibri. However, Excel provides many other
fonts you can use to customize your cell text. In the example below, we'll format our title cell to help
distinguish it from the rest of the worksheet.
1. Select the cell(s) you want to modify.
2. Click the drop-down arrow next to the Font command on the Home tab.

The Font drop-down menu will appear.
3. Select the desired font. A live preview of the new font will appear as you hover the
mouse over different options. In our example, we'll choose Georgia.
4. The text will change to the selected font.
When creating a workbook in the workplace, you'll want to select a font that is easy to read.
Along with Calibri, standard reading fonts include Cambria, Times New Roman, and Arial.

To change the font size:
2. Click the drop-down arrow next to the Font Size command on the Home tab.

The Font Size drop-down menu will appear.
3. Select the desired font size. A live preview of the new font size will appear as you
hover the mouse over different options. In our example, we will choose 16 to make the
text larger.
4. The text will change to the selected font size.
You can also use the Increase Font Size and Decrease Font Size commands or enter a custom

font size using your keyboard.

To change the font color:
2. Click the drop-down arrow next to the Font Color command on the Home tab.

The Color menu will appear.
3. Select the desired font color. A live preview of the new font color will appear as you
hover the mouse over different options. In our example, we'll choose Green.
4. The text will change to the selected font color.

Select More Colors at the bottom of the menu to access additional color options.
To use the Bold, Italic, and Underline commands:

2. Click the Bold (B), Italic (I), or Underline (U) command on the Home tab. In our
example, we'll make the selected cells bold.
3. The selected style will be applied to the text.
You can also press Ctrl+B on your keyboard to make selected text bold, Ctrl+I to apply italics,
and Ctrl+U to apply an underline.
Text alignment
By default, any text entered into your worksheet will be aligned to the bottom-left of a cell,
while any numbers will be aligned to the bottom-right. Changing the alignment of your cell content
allows you to choose how the content is displayed in any cell, which can make your cell content
easier to read.
Click the arrows in the slideshow below to learn more about the different text alignment options.
Left align: Aligns content to the left border of the cell

To change horizontal text alignment:
In our example below, we'll modify the alignment of our title cell to create a more polished look
and further distinguish it from the rest of the worksheet.
2. Select one of the three horizontal alignment commands on the Home tab. In our

example, we'll choose Center Align.
3. The text will realign.
To change vertical text alignment:

2. Select one of the three vertical alignment commands on the Home tab. In our

example, we'll choose Middle Align.

3. The text will realign.
You can apply both vertical and horizontal alignment settings to any cell.
Cell borders and fill colors
Cell borders and fill colors allow you to create clear and defined boundaries for different
sections of your worksheet. Below, we'll add cell borders and fill color to our header cells to help
distinguish them from the rest of the worksheet.
To add a border:
2. Click the drop-down arrow next to the Borders command on the Home tab.

The Borders drop-down menu will appear.
3. Select the border style you want to use. In our example, we will choose to display All
Borders.

4. The selected border style will appear.
You can draw borders and change the line style and color of borders with the Draw Borders tools
at the bottom of the Borders drop-down menu.
To add a fill color:

2. Click the drop-down arrow next to the Fill Color command on the Home tab. The Fill

Color menu will appear.
3. Select the fill color you want to use. A live preview of the new fill color will appear as
you hover the mouse over different options. In our example, we'll choose Light Green.

4. The selected fill color will appear in the selected cells.
Format Painter
If you want to copy formatting from one cell to another, you can use the Format
Painter command on the Home tab. When you click the Format Painter, it will copy all of the
formatting from the selected cell. You can then click and drag over any cells you want to paste the
formatting to.
Watch the video below to learn two different ways to use the Format Painter.
Cell styles
Instead of formatting cells manually, you can use Excel's predesigned cell styles. Cell styles
are a quick way to include professional formatting for different parts of your workbook, such
as titles and headers.
To apply a cell style:
In our example, we'll apply a new cell style to our existing title and header cells.
2. Click the Cell Styles command on the Home tab, then choose the desired style from

the drop-down menu. In our example, we'll choose Accent 1.

3. The selected cell style will appear.
Applying a cell style will replace any existing cell formatting except for text alignment. You may
not want to use cell styles if you've already added a lot of formatting to your workbook.
Formatting text and numbers
One of the most powerful tools in Excel is the ability to apply specific formatting for text and
numbers. Instead of displaying all cell content in exactly the same way, you can use formatting to
change the appearance of dates, times, decimals, percentages (%), currency ($), and much more.
To apply number formatting:
In our example, we'll change the number format for several cells to modify the way dates are
displayed.
1. Select the cells(s) you want to modify.
2. Click the drop-down arrow next to the Number Format command on the Home tab.

The Number Formatting drop-down menu will appear.
3. Select the desired formatting option. In our example, we will change the formatting
to Long Date.

4. The selected cells will change to the new formatting style. For some number formats,
you can then use the Increase Decimal and Decrease Decimal commands (below the
Number Format command) to change the number of decimal places that are displayed.
Click the buttons in the interactive below to learn about different text and number formatting options.

Let’s Ponder!
=
Answer each question on your answer sheet.
 Could a spreadsheet application help you achieve your desired grades? Explain
your answer.
 What if spreadsheet applications were not developed? How would this affect
people’s everyday life?
 Can any date occupy two cell addresses at the same time? Why or why not?
 If you change the contents of a cell, which is defined by a formula, do you have to
retype the formula? Explain.
 How many conditions can be defined or added for conditional formatting of a cell or
range of cells?
Let’s test you!
Using your own personal computer or laptop, perform the following tasks and send a
screenshot of your output on my Facebook Messenger, Elcris M. Timbal (Jai Jai).
NOTE!!!
Before sending any message to your teacher/classmates:
 Greet your teacher or classmates.
 Introduce yourself.
 Narrate your purpose.
 Say thank you before saying good bye.
Challenge # 1!
 Display the contents of every menu in the menu bar, and note the icons associated with
specific menu choices. Try to find the pictures or shortcuts on the Standard toolbar.
 Click each of the three worksheet tabs—Sheet1, Sheet2 and Sheet3—to become
familiar moving from sheet to sheet in the workbook.
 Use the Page Up (PgUp) and Page Down (PgDn) keys to get used to scrolling in a
worksheet.
 Use the horizontal and vertical scrollbars to practice scrolling up, down, left, and right in
the worksheet.
Challenge # 2!
 Create a new blank file and save as to c:\my documents as "test.xls".
 Close the file.
 Open the file.
 Save the file after making at least one change to it.

Challenge # 3!
 Type the following data into your spreadsheet:
In cell B1, type Name

In cell C1, type Address
In cell D1, type Phone
In cell B2, type Jay
In cell C2, type 123 Street
In cell D2, type 555-5555
In cell B3, type Lisa
In cell C3, type 456 Street
In cell D3, type 555-1213
 Edit the label entered in cell B1 using the direct cell editing method.
Change Name to First Name.
 Delete the phone number that appears in cell D3.
 Undo the last operation.
 Edit the phone number entered in cell D3 using the formula bar editing method. Change
the phone number to 555-1214.
 Select all the contents of any column or row.
Challenge # 4!
 Type the words cut in cell A1, copy in cell B1, and paste in cell C1.
 Highlight a cell range to include cell A1 and cell B1.
 Move the cell range to cell D1 and cell E1.
 Cut the information in cell E1 (it should be the word copy).
 Paste the cut information in cell A1.
 Copy the contents of cell A1 (it should be the word copy).
 Paste the copied information in cell F1.
Challenge # 5!
 In cell A1, type 1234.
 In cell A2, type 15865.
 Click the cell where you want the result to appear.
 Type a formula in cell A3 that adds cell A1 and cell A2.
 Type a formula in cell A4 that subtracts cell A1 from cell A2.
 Type a formula in cell A5 that multiplies cell A1 by cell A2.
 Type a formula in cell A6 that divides cell A2 by cell A1.
Challenge # 6!
1. Open an existing Excel 2013 workbook.
2. Select a cell and change the font style, size, and color of the text. If you are using the
example, change the title in cell A3 to Verdana font style, size 16, with a font color of
green.
3. Apply bold, italics, or underline to a cell. If you are using the example, bold the text
in cell range A4:C4.
4. Try changing the vertical and horizontal text alignment for some cells.
5. Add a border to a cell range. If you are using the example, add a border to the header
cells in in row 4.
6. Change the fill color of a cell range. If you are using the example, add a fill color to row
4.
7. Try changing the formatting of a number. If you are using the example, change the
date formatting in cell range D4:H4 to Long Date.
Let’s wrap everything up!
Please complete the sentence below.
I learned that ___________________________________________________________________
________________________________.

Week 1 & 2 Module 1 & 2 - Introducing Spreadsheets

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Week 1 & 2 Module 1 & 2 - Introducing Spreadsheets

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1st Term – 2nd Semester S.

Week 1 & 2 (Module 1 & 2)

ST. MARY’S COLLEGE OF LABASON, INC.

Learning Modules in IT Page 1 of 11

Subject: IT Fundamentals Term: 1st

Teacher’s Contact Number: 09364550488

5. Links are available for your deeper understanding of each lesson.

MODULE 1 & 2: OVERVIEW

Learning Modules in IT Page 3 of 11

This module covers the following:

Working with Data and Formulas

Working on File Operations

Objective: At the end of this lesson, you will be able to:

 Define what an electronic spreadsheet is

Let’s Check It Out!

Learning Modules in IT Page 4 of 11

1. Define what a worksheet is.

2. Name the company that developed MS Excel.

A spreadsheet is a software program you use to easily perform mathematical calculations on

Each cell is identified by its column letter and row number.

In the image below, for example, cell D9 is highlighted.

Learning Modules in IT Page 5 of 11

Setting the View Options

Entering Information in a Cell

You can enter three different types of information into a cell:

 Numbers – so you then can perform mathematical calculations on them.

For example, if you click on cell:

And type in the number:

Learning Modules in IT Page 6 of 11

What is Microsoft Excel?

Why Should I Learn Microsoft Excel?

How to Open Microsoft Excel?

 Click on start menu

 Click on start menu

The following image shows you how to do this

The Excel Window

Learning Modules in IT Page 8 of 11

Learning Modules in IT Page 9 of 11

Each spreadsheet contains 65,536 rows. Each row is named by a number.

This shows the address of the current selection or active cell.

Navigation buttons and sheet tabs

Learning Modules in IT Page 10 of 11

Mouse and Keyboard Techniques

Learning Modules in IT Page 11 of 11

 Arrow keys are used to move cursor around.

 Backspace key is used to erase characters and move cursor backward.

 ESC key is used to escape an instruction.

 Function keys (F1 – F12) have different functions to different software.

 Tab key is used to move margin to the right etc.

SOME KEYBOARD SHORTCUTS

Alt + F4 To close active window(s) and to perform computer shutdown.

Ctrl + A To select/highlight items in the document or window.

Ctrl + C To copy selected items.

Ctrl + F To find word(s) in a document or window.

Ctrl + O To open existing document.

Ctrl + S To save a document.

Ctrl + V To paste copied items.

Ctrl + W To close current opened application.

Ctrl + X To cut selected items.

F5 To refresh active window.

Windows key + L To lock computer screen.

What are Excel Formulas?

How to Insert Formulas in Excel