LIST OF SUPPORTING PAPERS FOR PROCUREMENT OF GOODS

(Bidding)

1. Obligation Request (Local Fund)

2. Disbursement Voucher (Local Fund/Trust Fund)
3. Purchase Request (SF#59)
4. Invitation to Apply for Eligibility and to Bid (POSTING) SF#05 /Philgeps Posting/ Newspaper
5. Invitation to COA and Observers
6. Minutes of Pre-Bid Conference
7. Checklist of Eligibility/Technical Requirements for the BAC
Certification in Lieu of Class “A” Documents
(1) PhilGEPS registration (2) DTI/SEC: Articles of Inc/CDA (3) Mayor’s (4) Tax Clearance
1.) Technical Documents (1) SF Good 13a & 13b (2) Bid Security (3) Technical Specs
4) Production/Delivery Schedule (5) Manpower (6) After –Sales (7) Omnibus Statement;
Class “A” Financial Documents: (1) Audited Financial Statement (2) NFCC/SF GOOD 15
Class “B” Documents
(1) Valid Joint Venture, if applicable SF-GOOD-17
8. Checklist of Financial Envelope Requirements for the BAC (SF#39)
(a) Financial Bid Form
(b) Price Schedule
9. Abstract of Bids as Read (SF#40)
10. Minutes of Opening of Bids (SF#41)
11. Abstract of Bids as Calculated (SF#42)
12. Bid Evaluation Report (SF#43)
13. Post Qualification Evaluation Report (SF#44)
14. Notice of Post Qualification (SF#46)
a. Latest Income Tax & Business Tax
b. Mayor’s Permit from Libmanan
15. BAC Resolution Declaring LCRB and Recommending Approval (SF#48)
16. Notice of Award (SF#49)/ Philgeps Award Posting
17. Credit Line Certificate in case of NFCC or CASH deposit Certificate was submitted for the
Eligibility and Technical Requirements (SF#15)
18. Contract Form
19. General Condition of Contract
20. Special Condition of Contract
21. Notice to Proceed (SF# 56)
22. Purchase Order (SF#58)
23. Performance Security
24. Certificate of Posting
25. Delivery Receipt or Sales Invoice
26. Inspection Report
27. Requisition and Issue Slip (SF#61)
28. Request Inspection for COA if Equipment cost is high
29. Solicitation Letters and Barangay Resolutions, if applicable
30. Inventory Custodian Slip, for small PPE
31. Transmittal

Additional Requirements for Equipment

Warranty Certificate
Property Issue Slip (Equipments)
Memorandum Receipt