AUTOMATED COURSE REGISTRATION SYSTEM

FOR TERTIARY INSTITUTIONS

Presented to:
Engr. Melizande S. Uriarte
Assistant Professor II

Presented by:
Estrellita P. Lastra
BSCS-3A
 INTRODUCTION

Most tertiary institutions, the process of registering all students as members of the
institution and the courses they are to offer is largely concentrated into a very short
period of time. The registration period takes some time to complete. The purpose of the
registration process is to determine which students will be taking courses within the
institution, and for the administration to keep its records up-to-date. From the students’
point of view, registration enables them to acquire the necessary authorized
membership of the institution, and where relevant, obtain their grant cheques. It is
usually the case that students will register for particular courses, or modules, at the
same time, and the information collected is used by members of the teaching staff to
construct class lists, etc. Registration involved students being registered in a single
place within the institution, where they would present a form which had previously been
filled in elsewhere by the student and their department.
Presently, there is a dedicated course registration form that is mandatory for students to
fill. On the course form, the basic information of the students such as the name,
registration number, and other vital details like the academic session, semester
courses, course lecturer for the corresponding courses are captured. After filling the
form, the students take the course form for signing by the respective course lecturers.
The course form serves several vital purposes. For instance, to the department, the
course registration form gives vital information about the number of students that have
registered for a particular course and for the semester. To the lecturers, it enables them
to know the number of students that have registered the course and it also serves as a
guide for the effectiveness of delivery of lectures. To the management such as the
Exam monitoring committee (EMC), it serves as an index for them to know the totality of
students that have registered for that course to enable them know and prepare the
examination materials for the course. It also guides the time table committee on the
allocation of classrooms for examination when the number of student that have
registered is known. It is also necessary to note that if a student have not registered for
a particular course, he or she is not legible to write the exams for that course and this
will affect the student academically. In addition, during clearance, the course form could
be needed for reference purposes.
 Statement of Problem

The following problems were identified in the existing system at the case study:

1. The delay to locate course registration forms.

2. Sorting of files becomes impossible especially when it takes longer years of
registration.
3. The old system does not have a unified database.
4. There is no structure that compels students to register all outstanding courses
before proceeding to the recent ones.
5. The course registration information is delayed for decision making process that is
based on the information needed.

Objectives of the Study

1. To develop a software system that will be used to capture course registration

form details to a database.
2. To implement a system that will facilitate easy management of course
registration records by facilitating querying of the database.
3. To design a system that can be used to easily update course registration
records.
4. To design a system that will aid electronic filing of course registration records.
 Scope of the Study

This study covers the automated course registration system for tertiary institutions, a
case study of North Eastern Mindanao State University – Lianga Campus and it is
limited to Computer Science Department.

Significance of the Study

The significance of the study is that it will provide an effective means to capture, store
and retrieve student and course information. Management can be presented with instant
reports needed pertaining to any student or group of students and the courses
registered. The study will also serve as a good reference material for other researchers
that need information pertaining to the subject.
 Definition of Terms

Below are some of the terms that need proper definition so as to make the research
work understandable.

Course – A program of study or training, especially one that leads to a degree or

certificate from an educational institution

Registration – Enrollment process: the process of enrolling at a college or university,

choosing courses, and paying fees at the beginning of an academic term.

Information – Definite knowledge acquired or supplied about something or somebody,

also the meaningful material derived from computer data by organizing it and
interpreting it in a specific way

System – A combination of related parts working together to achieve a particular goal.

Management – the organizing and controlling of the affairs of a business or sector of

business.

Query – A request for information

Database – A systematically arranged collection of computer data, structured so that it

can be automatically retrieved or manipulated.
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