Abstract, Summary, Conclusions and

Recommendations for Student Records

Management
ABSTRACT
The study was conducted to assess the methods and processes used by the
Registrar’s Office in keeping the student records. The problems encountered
by the students and instructors with regards to security of the student records
from alteration or loss, submitting error-free grade sheets from the faculty, and
requesting student grades at the end of the semester on the current registrar
system and the level of need for developing an Student Record Management
System for college were determined. The Student Record Management
System that is accurate, fast, and accessible for the registrar’s office of the
college will facilitate the record – keeping and issuance of grades; it will also
provide smooth operation and can help the office to be more efficient.
The respondents of the study were forty seven faculty and two registrar staff
of the college, with the total of 51. Descriptive research was used in gathering
important information and specific data that are useful in the study.
The over-all mean score obtained was 4.24, which is interpreted as very good.
The over-all mean score implies that the respondents were satisfied with the
usability, content, and design of the Student Records Management System for
college. The features integrated in the system made it user-friendly and
helpful to the registrar, department chairman, faculty, and to the students as
well.
The results of the study showed that majority of the respondents identified that
there is a high level of acceptability of the software or the system developed
by the researcher’s entitled Student Records Management System for college.
The researchers concluded that the use of current Registrar System or
manual procedures in the registrar’s office do not provide speedy, accurate,
and effective result. It was also identified that majority of the respondents
readily accepted the Student Records Management System.
The researchers’ recommended the use of the Student Records Management
System in facilitating the record – keeping and issuance of grades for the
Registrar’s Office of college.
SUMMARY, CONCLUSION AND RECOMMENDATION
This chapter presents the summary, conclusion and recommendation based
on the findings of the study.
Summary
After conducting the research, the data gathered which includes the research
method used; the respondents, the research instrument and the statistical tool
used were summarized. The findings of the study were also presented in this
section.
The study deals with the development of an automated student record system
for college level. The objective of the study is to develop an automated
student record system that is accurate, fast and accessible. The study aimed
to: 1.) Minimize the manual system in record keeping and issuance of
student’s grades. 2.) Eliminate the lag time between the submission of grades
by the subject teachers and the department head to the registrar, thus
preventing of delay in submission and issuance of grades.  3.)  Provide a
system that can be used by the faculty, department head and the registrar’s
personnel. 4.) to develop a record services using database system in storing
student grades. The study was conducted to assess the registrar keeping the
records of the students in the college level, the current methods and
processes used by the registrar in keeping the records of the students, and
the problems encountered by the students, faculty, as well as, the registrar
with regards to the need in securing student’s grades and grade reports from
alteration or loss, issuance of grades at the end of the semester, and
submitting error-free grades by the faculty.
This study aimed to help the registrar’s office to the problems in record
keeping, issuance of grades to the students, and submitting on time and error-
free grades of the faculty.
Descriptive survey method of research was used in this study and
questionnaires were prepared for data gathering. The survey questionnaires
were distributed to actual respondents.
The total respondents of the study were one thousand seven hundred thirty
five (1,738) and the sample size is three hundred thirty two (332) was
determined using the Slovin’s formula. The students of the college were
grouped by course and by year level. Stratified random sampling technique
was utilized.
The developed system was evaluated by three technical experts namely:  The
evaluation was based on the criteria on System Evaluation Instrument by
using the McCall’s Software Quality Model which determined the quality of the
software being developed. The evaluators had given the software a rating of
4.24, which was descriptively interpreted as very good.
Final testing was conducted by intended users of the developed system. The
user acceptance grand mean score is 4.36, which was interpreted as
excellent. Therefore, the developed software passed as a good quality
software  and the objective of the researchers have been achieved that is to
developed Student Records Management System that is that is accurate, fast,
and accessible.

Conclusion        
The following conclusions were made after conducting a thorough
investigation and gathering of data:

1. The respondents of the study encountered a high degree of difficulty on

the existing system, which is relevant to the researchers of the study.
This indicates that the respondents experienced problems in securing
students records, searching and retrieving student grades, the use of
manual procedures by the Registrar’s Office in keeping the students
record are not secured from alteration or loss, and the students
encountered problems in requesting grades at the registrar’s office and
as well as, the faculty in submitting error-free grade sheets.
2. The extent of need of the respondents in the development of Student
Records Management System is very often needed which shows that
the respondents needed the developed system in the record services
and the development of Student Records Management System is highly
recommended.
3. Important features should be included in the development of the system
such as login.logout, grade sheets, reports, database maintenance, and
help assistant.
4. Majority of the respondents prefer to change the current registrar
system for accurate, fast, and accessible for the students, faculty,
department chairman, and the registrar itself.
5. The Automated Student Record System is the possible solution to the
problems in grade issuance, securing student’s grades from alteration
or loss, in submitting error-free grades sheets by the faculty, and to
maintain relevant, accurate, and confidential student’s record.
6. The use of Automated Student Record System of the Northern Negros
State College of Science and Technology was readily accepted by the
respondents.
 7. The objective of the study had been achieved, that is to develop an
automated student record system for college level that is fast, accurate,
and accessible.

Recommendations
Below are the researchers’ recommendations based on the findings and
conclusions of the study:

1. In order to attain accurate, fast, and accessible registrar system, the

current manual system must be replaced by the automated one.
2. The registrar staff, department chairman and the faculty should be
trained on how to use the Student Records Management System.
3. In order to have an organized Student Record System the registrar
should use an Student Records Management System.
4. In order to avoid log time in submission of grades by the faculty,
problems in requesting student’s grades, and to secure grades from
alteration or loss, the Student Records Management System is highly
recommended.
5. The researchers also recommended the following research titles for
further study:
6. Online Student Record System for the college
7. E-Class Record for college
8. SMS Student Grade Query System