Views in powerpoint (explain any two)

Microsoft PowerPoint offers several different presentation views, which are the
ways you can display your presentation and work on it or show it to your
audience.

1. Normal view in PowerPoint

The Normal view is the default view in PowerPoint. It’s the way you see all
presentations when creating or opening them unless you changed your
PowerPoint configuration to use a different view as default. It is by far the
most frequently used view. 

Although it’s best for creating and editing presentation slides, PowerPoint
users often perform all other operations using the Normal view, including
arranging the slides, reviewing slide content and speaker’s notes and
presenting in front of an audience. It may seem faster and more practical, but I
definitely recommend learning about all available views and at the very
minimum switching to Slideshow view for presenting. When dealing with
longer and more complex ones it’s best to use multiple or even all views.   

What can you see in Normal view? 

1. One selected slide displayed large in the centre 

2. Thumbnails of all slides in a vertical column (pane) on the left side of the
screen 
3. Speaker’s notes for the selected slide shown at the bottom of the screen

When to use the Normal view?

The normal view is best for creating and editing individual slides. This includes
text, tables, graphics, sounds, videos and animations. You can access any of
 your slides by selecting its thumbnail in the left pane and perform any changes
to the slide content. 

Slide Sorter view

The Slide Sorter view allows you to see your presentation as a whole and
organise your slides. Each slide is represented by a thumbnail which you can
drag and drop to, move between sections, delete, hide etc. 

What can you see in the Slide Sorter view? 

1. You will see the thumbnails of all slides in your presentation. Your slides are
displayed in sequential order.
2. The slides are divided into sections (if you are using them) 
3. You can see which slides are hidden, which ones include animations or
transitions etc. 

When to use the Slide Sorter view?

This view is very practical when you want to order or rearrange your slides,
divide them into sections, check for duplicates etc. It allows you to see many
slides (thumbnails) at once, so even for longer presentations, you may be able
to view all your content at once or with minimum scrolling. 

Double-clicking any of the thumbnails opens the slide in Normal view, ready
for editing. 
 2 Explain the use of Smart Art. How it is inserted in MS word

Introduction
SmartArt refers to the range of graphics available in Word that you can use to create
diagrams, such as flow charts, process charts, organisation charts, and the like. Select a
SmartArt graphic from the gallery and then customise it to suit your needs. SmartArt helps
you to create professional-looking diagrams in minutes.

SmartArt allows you to visually communicate your important ideas and information. For
example, you can use SmartArt graphics to depict processes, hierarchies, relationships and so
on. By using SmartArt to communicate information, you can create visually-appealing
diagrams that can say so much more than words alone.

To insert a SmartArt graphic:

1. Place the insertion point in the document where you want the
SmartArt graphic to appear.
2. From the Insert tab, select the SmartArt command in
the Illustrations group.

3. A dialog box will appear. Select a category on the left, choose

the desired SmartArt graphic, then click OK.
4. The SmartArt graphic will appear in your document.