Saep 301

Engineering Procedure
SAEP-301 01 March 2021

Instructions for Establishing and Maintaining
Mandatory Saudi Aramco Engineering Requirements
Document Responsibility: Standards Management Committee
Contents
Summary of Changes (rev. 15 May 2019) .................... 2
1 Scope ..................................................................... 5
2 References ............................................................. 5
3 Acronyms ............................................................... 5
4 Committees Management ...................................... 6
5 MSAERS Documents Management ....................... 7
6 Roles and Responsibilities ................................... 12
Appendix A: Sample Letter of Establishing
New Standards Committee .................... 17
Appendix B: Standards Committee
Membership Nomination ........................ 18
Appendix C: Conflict of Interest Form ........................ 19
Appendix D: Standards Internal
Review Meeting Minutes........................ 20
Appendix E: MSAERS Documents
Management Process ............................ 21
Appendix F: Sample of Summary of Change Form .... 22
Appendix G: MSAER Content Confirmation ............... 23
Appendix H: Three-Year Standards Plan ................... 25
Appendix I: Standards BOE Review
Nomination Form ................................... 26
Revision History .......................................................... 27
Previous Revision: 14 January 2021 Next Revision: 15 May 2024

Contact: jafarmm Page 1 of 27
©Saudi Aramco 2021. All rights reserved.
Saudi Aramco: Company General Use

Document Responsibility: Standards Management Committee SAEP-301
Publication Date: 01 March 2021 Instructions for Establishing and Maintaining
Next Revision: 15 May 2024 Mandatory Saudi Aramco Engineering Requirements
Summary of Changes (rev. 15 May 2019)

Paragraph Change
No.
Number Type
Technical Change(s)
References
1 2 Major ▪ Removed SAEP-15, SAEP-119, SAEP-125, SAEP-133, and

SAEP-1400.
▪ Added SAEP-14, ISO 80000-1, and ASTM SI 10-2016.
Establishing New Standards Committee
Establishing a new standards committee can be requested by any
standards organization. The responsible organization shall
present the new committee proposal to the Standards Review
Committee. The proposal shall cover the new standards
committee’s title, scope of work, list of potential standards,
2 4.1 Major membership representation and three-year standards plan.
The proposed standards committee shall meet all requirements of
structure and membership qualifications stipulated throughout
this document. Upon proposal’s approval, the establishment letter
is required to be concurred by the EK&RD Coordinator and RDM
and approved by the CE. The establishment letter template is
provided in Appendix A.
Appointment of SCC, SCVC, and SCM
▪ Better governance by establishing a departmental advisory
3 4.3 Major committee (RDM & 2 GC16+).
▪ SCC, SCVC, and SCM positions are nominated by the
responsible department’s advisory committee for the CE
approval.
Membership Duration
▪ SCC and SCVC are appointed to serve for a maximum of five
years. Additional one time, one (1) year extension shall be
subjected to the CE approval.
The SCC and SCVC shall not chair more than one committee
4.3.1
4 Major during the same period.
4.3.2
▪ The SCC, SCVC, and SCM shall attend the business ethics
workshop every two years.
▪ The SCM is appointed to serve for a renewable period of five (5)
years. Extension beyond five (5) years requires an email by
responsible SCC copying RDMs.
Committee Meetings
▪ Minimum of two (2) yearly internal committee meetings shall
5 4.3.3 Major be planned and conducted.
▪ The meetings shall be logged into standards website prior to
scheduling for the standards review committee meeting.
©Saudi Aramco 2021. All rights reserved Page 2 of 27


Paragraph Change
No.
Number Type
Technical Change(s)
Requirement of SAEP-103
Embed below requirement to SAEP-301:
“Units of measurement shall be per International System of Unit
6 5.2.15 Major
(SI) per ISO 80000-1. The factor of conversion between various
non-SI units and equivalent values SI units shall be per ASTM
SI 10-2016. Queries related to measurement unit shall be directed
to the relevant standards committees’ organizations.”
Document Management
7 5.3.1 Major Mandate adding summary of changes (in table) to help users
tracking the major changes between revisions.
Revising Existing MSAERs Documents
Added paragraph 5.3.3: Standards are generally not applied
retroactively to the maintenance and repair of existing facilities.
However, new or revised standards which impact existing facilities
regarding safety, environmental protection, health, or security
8 5.3.3 Major shall be reviewed by operating organizations with Industrial
Security, Loss Prevention, Consulting Services, Process & Control
Systems, and others, to determine applicability and extent of
implementation. For on-going or active projects, operating
organizations shall include Project Management in their review to
evaluate cost and schedule impact. Review decisions shall be
documented for appropriate levels of Management.
Document Revision Cycle
Document revision cycle shall be linked to the mother referenced
9 5.5.3 Major standard as appropriate with maximum allowable revision cycle of
five (5) years. Documents with no mother referenced standards
shall be revised at least once every five (5) years.
Document Management
▪ Value Engineering (VE) study shall be conducted prior to
issuance of new SAES and SAMSS following SABP-A-040 as
applicable. All SAES and SAMSS shall go through VE at least
once every ten (10) years. VE shall be conducted for documents
in line with the major revisions of referenced mother
5.5.4 international/industry standards with a maximum allowance of
10 Major
5.5.5 ten (10) years. Additional VE can be conducted based on SCC
request. Exemption from this requirement shall be officially
addressed to the EK&RD Coordinator and approved by the
RDM.
▪ Business brief for new and major revision of SAMSS documents
shall include feedback from relevant leading vendors to confirm
the requirements will not lead to single sourcing.


Paragraph Change
No.
Number Type
Technical Change(s)
Document Management
11 5.5.7 Major The transfer of a document from one standards committee to
another requires a letter to the EK&RD Coordinator, signed by all
concerned committee chairmen and their department head(s).
Document Management
The content confirmation forms (Appendix G) shall be filled out
12 5.5.8 Major and signed by two SMEs from standards organization to confirm
the content of the new or revised document. The forms shall be
completed prior to the standard review meeting and before final
approval.
Document Retroactivity
Added paragraph 5.5.9: Capital, non-capital, and expense projects
shall use MSAERs in effect on the Design Basis Scoping Paper
13 5.5.9 Major (DBSP) approval date as per SAEP-14. Maintenance projects and
all other work performed without Project Proposals shall use
MSAERs in effect when the work is authorized. Maintain Potential
Projects shall use MSAERs in effect on the Expenditure Request
Approval (ERA) date for the applicable Expenditure Request (ER).
Referencing
Added new requirements:
▪ 5.6.2 All references listed in references section shall be
reflected in the body of MSAER.
5.6.2
14 Major ▪ 5.6.3 The latest revision of referenced MSAERs and
5.6.3
international/industry standards shall be used unless
specified otherwise. In cases where a certain paragraph
number of a standard is referenced; then, the edition
number/publication date of that standard shall be indicated
in the references section.
15 Various Major Removed RSA’s (acronyms, references, and paragraphs).
SAP system was changed to data system.

16 Various Major
Note: This is to eliminate enterprise name from the document.

1 Scope
This procedure establishes the instructions for issuing, revising, and canceling Mandatory
Saudi Aramco Engineering Requirements (MSAERs) documents. MSAERs documents
include engineering standards (SAESs), materials system specifications (SAMSSs),
engineering procedures (SAEPs), and standard drawings (SASDs) that are applied
company-wide. The Standard Drawings are governed by SAEP-334. The procedure also
defines the roles and responsibilities of all entities associated with MSAERs.
2 References
The following documents are referenced in this procedure:
2.1 Saudi Aramco Documents
Saudi Aramco Engineering Procedures

SAEP-14 Project Proposal
SAEP-334 Engineering Data and Drawing Systems
SAEP-134 Preparation of Mandatory Saudi Aramco Engineering Requirements
SAEP-302 Waiver of a Mandatory Saudi Aramco Engineering Requirement
Saudi Aramco Best Practice

SABP-A-040 Guidelines for Conducting Value Engineering on Mandatory
Saudi Aramco Engineering Requirements
2.2 International/Industry Codes and Standards
American Society for Testing and Materials (ASTM)

ASTM SI 10-2016 American National Standards for Metric Practices
International Organization for Standardization

ISO 8000-1 Quantities and Units - Part 1: General
3 Acronyms
BOE Board of Engineers
MSAERs Mandatory Saudi Aramco Engineering Requirements
CE Chief Engineer
RDM Responsible Department Manager
RDH Responsible Division Head

EK&RD Engineering Knowledge & Resources Division

SC Standards Committee
SCC Standards Committee Chairman
SCVC Standards Committee Vice Chairman
SCM Standards Committee Member
SMU Standards Management Unit
VE Value Engineering
SBB Standard Business Brief
KPI Key Performance Indicator
PMOD Project Management Office Department
4 Committees Management
4.1 Establishing New Standards Committee
Establishing a new standards committee can be requested by any standards

organization. The responsible organization shall present the new committee proposal to
the Standards Review Committee. The proposal shall cover the new standards
committee’s title, scope of work, list of potential standards, membership representation,
and three-year standards plan. The proposed standards committee shall meet all
requirements of structure and membership qualifications stipulated throughout this
document. Upon proposal’s approval, the establishment letter is required to be
concurred by the EK&RD Coordinator and RDM and approved by the CE. The
establishment letter template is provided in Appendix A.
4.2 Committee Structure
Each standards committee shall maintain a minimum of seven committee members

including SCC and SCVC. Minimum of two SCMs shall be from organizations
different than the SC organization. The standards committee shall be assigned a
maximum of 25 documents (SAESs, SAEPs, and SAMSSs). Standards Committees
that have more than 25 documents shall be considered for splitting into more than one
committee. Exception to this requirement shall be addressed to the EK&RD
Coordinator, concurred by the RDM, and approved by the CE.
4.3 Appointing SCC, SCVC, and SCMs
The RDM shall establish a departmental advisory committee of two GC 16+ along with
the RDM to recommend appointments of SCC, SCVC, and SCMs. Standards
Committee Membership Nomination form (Appendix B) which lists all qualification
requirements shall be filled out and signed by the advisory committee’s members and
CE. Exception to the mandatory qualifications shall be highlighted in the remarks
section of the nomination form for evaluation and approval.

4.3.1 SCC and SCVC

• The SCC and SCVC are appointed to serve for a maximum of five years.
Additional one time, one (1) year extension shall be subjected to the CE
approval. They shall not chair more than one committee during the
assignment cycle.
• The SCC and SCVC shall attend business ethics workshop every two years
and sign Conflict of Interest form (Appendix C).
4.3.2 SCM
The SCM is appointed to serve for a renewable period of five years. Assigning
or removing SC members shall be made as follows:
• If the member from the same responsible standards organization, Standards
Committee Membership Nomination form shall be filled out and signed by
the advisory committee members and the CE.
• If the member from outside the responsible standards organization,
Standards Committee Membership Nomination form shall be concurred by
the member’s organization head and signed by the standards organization’s
advisory committee and the CE.
• The SCM shall attend business ethics workshop every two years and sign
Conflict of Interest form.
• Extension beyond five (5) years requires an email by responsible SCC
copying RDMs.
• Removal of a non-active member requires an email with a justification from
the responsible SCC to the SMU Supervisor. SMU shall notify the member
and his/her management of this removal. Removal of a committee member
who is no longer in service or transferred to another department, requires an
email from the responsible SCC to the SMU Supervisor.
4.3.3 Committee Meeting

Minimum of two (2) yearly internal committee meetings shall be planned and
conducted. The meetings shall be logged into standards website prior to
scheduling for the standards review committee meeting. The template of
standards internal review meeting minutes is in Appendix D.
5 MSAERs Documents Management
The MSAERs documents management process is detailed in Appendix E.

5.1 Assigning Document Responsibility
The responsibility for establishing and maintaining a MSAER document shall be

assigned to the most appropriate standards committee. In case of objection to the
responsibility assignment, it shall be addressed to the RDMs for resolution. If not
resolved, a request shall be sent to EK&RD Coordinator for review and advice if
needed to be addressed to the standards review committee.
5.2 Creating New Document
To create a new MSAER document, the following shall be implemented:

5.2.1 The SCC shall conduct a meeting with the committee members to review the
proposal of creating a new document and develop it accordingly. The committee
shall evaluate the use of overlay format if the document references international /
industry documents. The definition of overlay format is provided in the relevant
procedure SAEP-134.
5.2.2 The SCC shall send a creation request (email) to SMU. The request to include
document type, proposed title, primary contact, and justification. SMU shall
assign a number to the document and respond back to the SCC.
5.2.3 The SCC shall complete the development of the document within 90 days from
the number assignment to avoid cancelation. Once developed, the SCC shall
send a draft copy to SMU for review and schedule for Standards Review
Meeting.
5.2.4 The SCC shall present the SBB to the Standards Review Committee. A template
of the presentation to be obtained from SMU.
5.2.5 If initially approved, the SCC shall then initiate the online SBB workflow based
on the scope and justification agreed on during the meeting.
5.2.6 The SCC shall work on any actions pertaining to the document and provide an
update to the Standards Review Committee as required.
5.2.7 The SCC shall prepare the initial draft of the document and upload it into the
standards website.
5.2.8 The SMU shall review it to ensure compliance to the requirements and then
route it for BOE review for fifteen (15) working days.
5.2.9 The SCC shall resolve all BOE comments within ten (10) working days and then
initiate the commenters’ review that shall not exceed three (3) business days.
5.2.10 If a comment is not agreed, the BOE reviewer can appeal to EK&RD
Coordinator for resolution.

5.2.11 If all comments agreed, the SCC shall submit the final draft into standards website.
5.2.12 The SMU shall review the document and initiate the approval cycle accordingly.
5.2.13 Upon document approval, SMU shall publish the document on the standards
website.
5.2.14 Creating new MSAERs documents can be proposed by any organization other
than the responsible standards organization. The organization shall submit their
proposals, along with back-up documentations and justification, as appropriate,
to the responsible standards organization and/or relevant Standards Committee
for evaluation. If accepted, the proposals shall be processed by the responsible
standards committee through the regular standards management process.
5.2.15 Units of measurement shall be per International System of Unit (SI) per
ISO 80000-1. The factor of conversion between various non-SI units and
equivalent values SI units shall be per ASTM SI 10-2016. Query related to
measurement unit shall be directed to the relevant standards committee’s
organizations.
5.3 Revising Existing MSAERs Documents
Revising existing MSAER document shall fall under one of two revision types that
include major and editorial. The definition of these types is as follows:
5.3.1 Major revision is defined as changes, additions, or deletions in requirements
including but not limited to optimization and/or alignment of technical
requirements, introduction of new technologies, introduction of new cost
effective measures and elimination of obsolete requirements that are safety,
environmental and health related, or would have a significant effect on
operations, maintenance costs, or reliability. The document’s next planned
update is only changed during this major revision. Summary of Change Form
(Appendix F) shall be developed before BOE review cycle and maintained to be
part of the document. The document shall follow the same review and approval
process detailed in the previous section.
5.3.2 Editorial revision is defined as change in document content that has no impact
on requirements. Editorial revision can be implemented for the following:
a) Changes to standards committee and primary contact information.
b) Typographical errors.
c) Deletion of outdated references, which have no impact on the requirements
of the MSAER.
Editorial revision does not require initiating business brief and BOE review
cycle. The document’s next planned update shall not be changed during this

revision. Request for editorial revision shall be agreed by the SCC and directed
to EK&RD Coordinator for approval and publication.
5.3.3 Standards are generally not applied retroactively to the maintenance and repair
of existing facilities. However, new or revised standards which impact existing
facilities regarding safety, environmental protection, health, or security shall be
reviewed by operating organizations with Industrial Security, Loss Prevention,
Consulting Services, Process & Control Systems, and others, to determine
applicability and extent of implementation. For ongoing or active projects,
operating organizations shall include Project Management in their review to
evaluate cost and schedule impact. Review decisions shall be documented for
appropriate levels of Management.
5.4 Cancelling Existing MSAERs Documents
To cancel existing MSAER document due to obsolescence or superseding by other

MSAER documents, the following steps shall be implemented:
5.4.1 The SCC and SCMs shall evaluate and identify documents and organizations
affected by cancellation.
5.4.2 The SCC shall send a request to SMU to schedule the document for the
standards review meeting.
5.4.3 SMU shall notify the SCCs of affected documents to take immediate action.
5.4.4 The SCC shall present the proposed cancellation to the standards review
committee for approval.
5.4.5 The SCC shall initiate the online SBB for approval by RDM. Once approved,
SMU will follow up with other SCCs on the required action and initiate final
approval cycle.
5.4.6 Once approved, SMU shall withdraw the document from the standards website
and ensure all relevant actions are completed.
5.5 Maintaining MSAERs Documents
MSAERs documents shall be maintained on a regular basis as follows:

5.5.1 Any deviation from the MSAERs shall follow SAEP-302.
5.5.2 The document shall be revised whenever an approved waiver indicates the need
for the revision. The revision type is to be determined by the Standards Review
Committee and implemented during the next planned revision unless otherwise
specified.

5.5.3 Document revision cycle shall be linked to the mother referenced standard as
appropriate with maximum allowable revision cycle of five (5) years.
Documents with no mother referenced standards shall be revised at least once
every five (5) years.
5.5.4 Value Engineering (VE) study shall be conducted prior to issuance of new SAES
and SAMSS following SABP-A-040 as applicable. All SAES and SAMSS shall
go through VE at least once every ten (10) years. VE shall be conducted for
documents in line with the major revisions of referenced mother international /
industry standards with a maximum allowance of ten (10) years. Additional VE
can be conducted based on SCC request. Exemption from this requirement shall
be officially addressed to the EK&RD Coordinator and approved by the RDM.
5.5.5 Business brief for new and major revision of SAMSS documents shall include
feedback from relevant leading vendors to confirm the requirements will not
lead to single sourcing.
5.5.6 SCC shall ensure proper planning for documents to have even distribution of
standards activities over the three-year standards plan.
5.5.7 The transfer of a document from one standards committee to another requires a
letter to the EK&RD Coordinator, signed by all concerned committee chairmen
and their department head(s).
5.5.8 The content confirmation forms (Appendix G) shall be filled out and signed by
two SMEs from standards organization to confirm the content of the new or
revised document. The forms shall be completed prior to the standard review
meeting and before final approval.
5.5.9 Capital, non-capital and expense projects shall use MSAERs in effect on the
Design Basis Scoping Paper (DBSP) approval date as per SAEP-14.
Maintenance projects and all other work performed without Project Proposals
shall use MSAERs in effect when the work is authorized. Maintain Potential
Projects shall use MSAERs in effect on the Expenditure Request Approval
(ERA) date for the applicable Expenditure Request (ER).
5.6 Referencing Other Documents
5.6.1 In general, referencing other documents within a MSAER shall be kept to a

minimum. MSAERs shall only reference documents that are relevant to its
content, and without such reference the MSAER will not be complete.
5.6.2 All references listed in references section shall be reflected in the body of MSAER.
5.6.3 The latest revision of referenced MSAERs and international/industry standards
shall be used unless specified otherwise. In cases where a certain paragraph

number of a standard is referenced; then, the edition number/publication date of

that standard shall be indicated in the references section.
5.6.4 Documents referenced in MSAERs shall be considered mandatory to the extent
indicated. These references include documents such as International/Industry
Standards, Engineering Reports, non-Saudi Aramco publications, Environmental
Health Codes, Inspection Requirements (Forms 175), Engineering Forms and
Datasheets, etc.
5.7 Interpretation/Clarification of MSAERs Documents
The user of documents can directly approach the responsible standards committee
chairman for any inquiries pertaining to interpretation and clarification of the
requirements.
5.8 Corporate Engineering Standards Website (eStandards)
5.8.1 The Corporate Engineering Standards website (eStandards) is the official source
for different types of MSAERs. It accommodates the approved copies of all
engineering standards and is fully maintained by EK&RD.
5.8.2 The SCC, SCVC, and members shall maintain active access to the standards
website to be able to initiate standards activities, participate in BOE review and
respond to the comments posted by users.
6 Roles and Responsibilities
6.1 SCC
The SCC shall be responsible for implementing, coordinating, distributing all

committee’s activities among the members and maintaining the committee’s
involvement and effectiveness at a high level. The activities include but not limited to:
6.1.1 Internal committee meetings to develop and implement the three-year standards
plan (Appendix H). The plan shall cover new standards, proposed revisions,
planned VE studies and planned participation with external standards
organizations. The meetings shall be attended by a minimum of 70% of
members and logged into standards website.
6.1.2 Alignment of all MSAERs documents with international/industry standards, as
applicable, with clear references to titles, revisions, sections, and paragraph
numbers.
6.1.3 Adoption of overlay format for all applicable MSAERs. Full details are
provided in SAEP-134.
6.1.4 Evaluation of new technologies for potential introduction into MSAERs.

6.1.5 Development of SBB presentation for new, revised and canceled documents
including the signed content confirmation form as specified in 5.5.8.
6.1.6 Initiation of online SBB for new, revised and canceled documents after
completing the SBB presentation.
6.1.7 Online submission of the first draft of document to SMU to be ready for BOE
review.
6.1.8 Submission of the estimated Cost Impact Form for new documents and/or
revisions to SMU to be coordinated with PMOD for verification as applicable.
6.1.9 Timely resolution of all comments received during BOE review cycle.
6.1.10 Incorporation of accepted comments into the final draft of the document.
6.1.11 Initiation of online review for BOE commenters to agree on the responses to
their comments.
6.1.12 Resolution of conflicts with other SCs at committee level. If not resolved, an
email to be sent to EK&RD Coordinator for review and advice. The conflict can
be scheduled for the standards review meeting as needed.
6.1.13 Submission of the final draft to SMU to initiate the final approval cycle
including the signed content confirmation form as specified in 5.5.8.
6.1.14 Timely review and update of all relatively references such as Standards
Drawings, Inspection Forms (SA-175 Forms), and Best Practices.
6.1.15 Delegation of authority to the Vice Chairman in case of unavailability.
An email to be sent to SMU for action.
6.1.16 Review of committee performance and responsiveness to stakeholders.
6.1.17 Participation in the BOE review of other documents not within jurisdiction to
capture new technical changes and ensure alignment with other standards
committees. The SCC can select the BOE technical domains he/she should
participate in.
6.1.18 Participation in the external standards organizations to promote company’s
technical requirements for more alignment and potential adoption.
6.1.19 Adoption of Circular Economy concept during development of MSAERs as
applicable.
6.2 SCVC
The SCVC shall contribute to all activities of the committee and assume the duties of
the SCC during absence as stipulated in Section 6.1.

6.3 SCM
The SCM shall keep active participation in the committee activities such as meetings,
review of standards, exploring technologies, and executing committee plans.
6.4 EK&RD/SMU
EK&RD/SMU is responsible for the following:

6.4.1 Assigning new numbers to newly developed MSAERs.
6.4.2 Facilitation of weekly standards review meetings in coordination with all
concerned entities.
6.4.3 Issuance of weekly standards review meeting minutes and follow up on required
actions.
6.4.4 Preparation of BOE review draft of MSAERs.
6.4.5 Initiation of BOE review cycle.
6.4.6 Coordination with the SCs for resolution of technical conflict and BOE review
comments.
6.4.7 Final review of draft document to be ready for final approval cycle.
6.4.8 Initiation of final approval cycle.
6.4.9 Coordination of document’s financial impacts with standards committees and
PMOD as applicable.
6.4.10 Management of Engineering Standards website (eStandards).
6.4.11 Maintaining engineering standards’ KPIs.
6.4.12 Monitoring performance of standards management process.
6.4.13 Conducting workshops and awareness sessions on standards management
business.
6.4.14 Management of company’s participation in the external standards organizations.
6.4.15 Issuance of standards CDs to company organizations as needed.
6.5 EK&RD Coordinator
EK&RD Coordinator is responsible for the following standards activities:

6.5.1 Approval of document’s editorial revision.
6.5.2 Coordination of conflicts resolution within SCs.

6.5.3 Attendance of weekly standards review meetings.

6.5.4 Monitoring standards management process and making recommendations and
enhancements as required.
6.6 RDH
RDH is responsible for the following standards activities:

6.6.1 Review and concurrence of three-year standards plan within jurisdiction.
6.6.2 Review of business brief of new, revised and canceled standards within relevant
standards committees and providing comments and feedbacks if needed prior to
standards review meetings.
6.6.3 Attendance of weekly standards review meetings and providing guidance to
relevant standards committees on actions of the meetings as applicable.
6.6.4 Review and concurrence of the online SBB and final draft of the document prior
to publication.
6.7 RDM
RDM is responsible for the following standards activities:

6.7.1 Review and concurrence of three-year standards plan within jurisdiction.
6.7.2 Review and concurrence of business brief of new, revised, and canceled
standards within jurisdiction and making comments and feedbacks if needed
prior to standards review meetings.
6.7.3 Attendance of weekly standards review meetings and providing guidance to
relevant standards committees on actions of the meetings as applicable.
6.7.4 Concurrence of the online SBB and final draft of the new or revised document
prior to publication.
6.7.5 Approval of the online SBB for canceled document.
6.7.6 Heading the departmental advisory committee that recommends appointments of
SCC, SCVC, and SCMs.
6.7.7 Concurrence of establishment of new standards committees.
6.7.8 Resolution of MSAERs’ conflicts within jurisdiction.
6.7.9 Approval of VE exemption to documents.
6.8 The CE

The CE of Engineering is the chairperson of the Board of Engineers. The CE or his/her

delegated authority is the final approval authority on all actions pertaining to the
MSAERs documents. The CE is responsible for the following standards activities:
6.8.1 Approval of three-year standards plan.
6.8.2 Review and approval of the business brief of new, revised and canceled
standards and providing comments and feedbacks as required.
6.8.3 Chairing the weekly standards review meetings.
6.8.4 Approval of the online SBB and final draft of the new or revised document prior
to publication.
6.8.5 Appointment approval of SCC, SCVC, and SCMs based on advisory committee
nomination.
6.8.6 Establishment approval of new standards committees.
6.8.7 Resolution of MSAERs’ conflicts that are not resolved at standards committee
level and/or standards organization level.
6.8.8 Monitoring standards management process and making recommendations and
enhancements as required.
6.9 BOE Representative
The BOE representative is nominated by his/her organization to participate in the BOE

review cycle for all MSAERs. Sample of the nomination form is provided in the
Appendix I. The representative is responsible for the following:
6.9.1 Participation in the BOE review cycle for all MSAERs and providing comments
as needed.
6.9.2 Coordination of the BOE review request within his/ her organizations for
comments and feedbacks.
6.9.3 Consolidation and entering of comments on the BOE review platform of
Engineering Standards website (eStandards).
6.9.4 Review of the SCC’s responses on his/ her comments and providing further
comments as needed.
6.9.5 Review of BOE comments with the relevant SCC as needed.
6.9.6 Appeal to the EK&RD Coordinator for BOE comments not accepted by the
SCC.

Appendix A: Sample Letter of Establishing New Standards

Committee
Department Name
Address
Letter Number
ESTABLISHING NEW
STANDARDS COMMITTEE
Name, Chief Engineer

Engineering, Engineering Services
Room, Building
City
• Committee Name
• Department
• Scope of Work
• Justification
• SCC, SCVC, and Members List
• SCC, SCVC, and Members Qualification as per S AEP -301
• Committee Criteria as per S AEP -301
Concurred by
_______________________________________________
Engineering Knowledge & Resources Division Coordinator
Concurred by
______________________________________
Committee’s Responsible Department Manager
Approved by
___________________________
Name, Chief Engineer

Appendix B: Standards Committee Membership Nomination

Committee Position ☐Chairman ☐ Vice Chairman ☐ Member Date
Nominee Name/Org. Login ID
Standards Committee
Select all applicable criteria.

Chairman Vice Chairman Member
Mandatory Qualifications
☐ BS in Engineering related to committee ☐ BS in Engineering related to committee ☐ BS in Engineering related to committee
specialty specialty specialty
☐ Engineer I or higher, preferably
☐ Engineer I or higher ☐ Engineer II or higher
Engineering Specialist or above
☐ 10+ years of experience, 5 at Saudi ☐ 7+ years of experience, 3 at Saudi ☐ 5+ years of experience, 2 at Saudi
Aramco Aramco Aramco
☐ Completion of Business Ethics ☐ Completion of Business Ethics ☐ Completed Business Ethics Awareness
Awareness Course (00084123) Awareness Course (00084123) Course (00084123)
☐ Signed Conflict of Interest form ☐ Signed Conflict of Interest form ☐ Signed Conflict of Interest form
☐ Recognized as a future potential leader
in his field
☐ Performance of E or higher for the
last 3 years
Recommended Qualifications
☐ Performance of E or higher for the last 3 ☐ Performance of E or higher for the last 3
☐ Holds certification(s) in the specialty
years years
☐ Published 3+ papers in area of specialty ☐ Published 2+ papers in area of specialty
☐ Member of 1+ international standards ☐ Member of 1+ international standards
organization related to specialty organization related to specialty
☐ Active standards committee member for ☐ Active standards committee member for
1+ years 1+ years
☐ Completed Business Acumen Workshop
and Negotiation Skills course (or
equivalent)
Remarks
I have verified all attached documentation and confirm that this individual meets the applicable criteria for standards
committee membership.
Nominee’s Manager (if nominee is out of committee organization)
Name Signature Date
Departmental Advisory Committee

Name Title Signature Date
Chief Engineer, Engineering
Name Signature Date

Appendix C: Conflict of Interest Form
NAME
BADGE
DEPARTMENT
STANDARDS COMMITTEE
DISCLAIMER
I hereby acknowledge and agree to abide by Saudi Aramco’s Conflict of Interest and Business
Ethics policies. I confirm that my current role in this standards committee is in compliance with
the roles and responsibilities stipulated in Company policies and procedures. I further confirm
that I have no direct or indirect personal interests in the company’s contracts or projects, or in
vendors or contractors doing or seeking to do business with the company, or in sub-contractors
to a company doing or seeking to do business with the company. I confirm that I will not use my
position to favor any particular person or company. I will not use family members or friends to
do anything that I am prohibited from doing myself. I will inform my management of any
contractor/vendor owned by family or friends which could potentially be impacted by the
decisions of any committee I serve on.
EMPLOYEE SIGNATURE DATE

Appendix D: Standards Internal Review Meeting Minutes

Standards Committee Date
Chairman Location
Name Network ID Signature
Attendees
Note: 70% committee
member attendance
required
Document Number
Document Title
☐ Value ☐ Aligned with ☐ Mentioned references ☐ Updated related 175
Engineering int’l/industry in the document body forms and drawings
☐ Content
☐ Captured ☐ Captured lessons ☐ Revised related
Confirmation
technologies learned drawings
Form
Completed ☐ Classified as
☐ Referenced ☐ Assessed cost impact ☐ Notified affected
internal or
SABPs and risks organizations
external
☐ Benchmarked
with peers
Discussion Point(s) By (Network ID)
Discussion
Task By (Network ID) Due Date

Action Items
The above discussion points have been agreed by the attendees.
Title Name Signature Date

Chairman
Vice Chairman
Questions? Contact *EK&RD/Standards Management Unit (SMU)

Appendix E: MSAERs Documents Management Process

Appendix F: Sample of Summary of Change Form

Paragraph Change Type
No. Technical Change(s)
Number (New, Modification,..)
1
2
3
4
5
6

Appendix G: MSAER Content Confirmation
MSAER Content Confirmation (Prior to SBB)

Document
Title
Committee
Yes/No
I confirm that there are no vendors referenced or named within this

1
document (including appendices).
I confirm that the requirements do not lead to or imply single-sourcing a

2
supplier.
I confirm that the document does not include brand names or trademarks
3
of any kind.
I confirm that the approval of the document’s technical deviations is in

4
compliance with SAEP-302.
Remarks
Name Signature Date
Chairman or Vice Chairman
SME

MSAER Content Confirmation (Prior to approval)

Document
Number
Title
Committee
Date presented to Standards Review Committee Month/Day/Year
Yes/No
I confirm that there are no vendors referenced or named within

1
this document (including appendices).
I confirm that the requirements do not lead to or imply single-

2
sourcing a supplier.
I confirm that the document does not include brand names or

3
trademarks of any kind.
I confirm that the approval of the document’s technical deviations

4
is in compliance with SAEP-302.
Remarks
Name Signature Date
Chairman or Vice Chairman
SME

Appendix H: Three-Year Standards Plan
3-Year Standards Plan 20XX-20XX

Committee Chairman
RDM Vice Chairman
Doc Revision
Document Title Date Note
Number Type
External Participation
Completed by: Concurred by:
______________________________ ______________________________
Standards Committee Chairman Responsible Department Manager
Approved by:
______________________________
Chief Engineer, Engineering

Appendix I: Standards BOE Review Nomination Form
I herein nominate (Nominee Name & Login ID) to represent

(organization name) as a reviewer of Engineering Standards
pertaining to (Name of BOE Technical Domain).
BOE Representative Login ID BOE Technical Domain
* Use this table in case of more nominees
I acknowledge that the subject representative/s is technically competent to review

relevant engineering standards and address technical views of our organization as well
as capture new changes that could potentially impact the organization.
( Name), Manager
Organization Name

Revision History
15 May 2019 Major revision to mandate the new standards governance requirements in addition to other
major changes to standards management process.
01 October 2019 Editorial revision mainly to change contact person.
21 October 2020 Editorial revision to include Circular Economy requirement, update Standards Committee
Membership Nomination form and remove ESD Acronym.
14 January 2021 Editorial revision to replace cancelled reference (SAEP-110) by active reference (SAEP-
334).
01 March 2021 Editorial revision to redesign the Standards Committee Membership Nomination

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Engineering Procedure

SAEP-301 01 March 2021

Previous Revision: 14 January 2021 Next Revision: 15 May 2024

Saudi Aramco: Company General Use

Summary of Changes (rev. 15 May 2019)

1 2 Major ▪ Removed SAEP-15, SAEP-119, SAEP-125, SAEP-133, and

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Saudi Aramco: Company General Use

Summary of Changes (rev. 15 May 2019)

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Saudi Aramco: Company General Use

Summary of Changes (rev. 15 May 2019)

15 Various Major Removed RSA’s (acronyms, references, and paragraphs).

SAP system was changed to data system.

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Saudi Aramco: Company General Use

The following documents are referenced in this procedure:

2.1 Saudi Aramco Documents

Saudi Aramco Engineering Procedures

Saudi Aramco Best Practice

2.2 International/Industry Codes and Standards

American Society for Testing and Materials (ASTM)

International Organization for Standardization

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Saudi Aramco: Company General Use

EK&RD Engineering Knowledge & Resources Division

4.1 Establishing New Standards Committee

Establishing a new standards committee can be requested by any standards

4.2 Committee Structure

Each standards committee shall maintain a minimum of seven committee members

4.3 Appointing SCC, SCVC, and SCMs

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Saudi Aramco: Company General Use

4.3.1 SCC and SCVC

4.3.3 Committee Meeting

5 MSAERs Documents Management

The MSAERs documents management process is detailed in Appendix E.

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Saudi Aramco: Company General Use

5.1 Assigning Document Responsibility

The responsibility for establishing and maintaining a MSAER document shall be

5.2 Creating New Document

To create a new MSAER document, the following shall be implemented:

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Saudi Aramco: Company General Use

5.3 Revising Existing MSAERs Documents

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Saudi Aramco: Company General Use

5.4 Cancelling Existing MSAERs Documents

To cancel existing MSAER document due to obsolescence or superseding by other

5.5 Maintaining MSAERs Documents

MSAERs documents shall be maintained on a regular basis as follows:

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Saudi Aramco: Company General Use

5.6 Referencing Other Documents

5.6.1 In general, referencing other documents within a MSAER shall be kept to a

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Saudi Aramco: Company General Use

number of a standard is referenced; then, the edition number/publication date of

5.7 Interpretation/Clarification of MSAERs Documents

5.8 Corporate Engineering Standards Website (eStandards)

6 Roles and Responsibilities

The SCC shall be responsible for implementing, coordinating, distributing all